Logistical

Event Planning
Yale Conferences & Events offers comprehensive planning services to ensure that
your program runs smoothly and efficiently. Our team will help organize your
program from beginning to end, providing complete support every step of the way.
Yale Conferences & Events provides a single point of contact for all of your needs
on campus. Our customized services include all aspects of planning and onsite
management of conferences, seminars and special events. These services include:
• Meeting space reservations, including set-up and layout
• On-site event production and management
• Development and distribution of an event planning agenda
• Food and beverage service
• Audiovisual coordination
• Accommodations, both on and off campus
• Budget development
• Registration services (including an online registration option with secure
credit card payments)
• Production of attendee name badges
• Informational welcome packets
• Transportation and parking services, including directional signage
• Use of Athletic Spaces, including memberships to Payne Whitney Gym (link to
follow)
• Printing (signs, invitations, programs, custom maps)
• Merchandise (bags, t-shirts, flash drives)
• A single itemized invoice for all services
• Abstract collection and management

Yale conferences and event