Operating Guidelines for Private

Offices Amidst COVID-19 Scenario

08th June 2020

© This material is the copyright of Palladium

Content

01 Introduction

02 General Guidelines

03 Other Precautionary Measures to be Taken

04 Protocols for a Symptomatic Case of COVID-19 on the Premises

05 Guidelines for Use of Face Covers

06 General Hygiene Measures & Guidelines for Use of Lifts and Elevators

07 WHO Protocols for the Use of Hand Wash and Hand Rub

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 Introduction

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Introduction

➢ These operating guidelines have been prepared using the Industries Best Practices, various orders and notifications
from the Central & State Government, World Health Organization (WHO), Centers for Disease Control & Prevention
(CDC), International Labour Organization (ILO) etc. from time to time as well as guidance documents shared by
associations such as CII and FICCI

➢ An appeal is being made to all the Private Offices and Establishments to adopt these guidelines and help Pimpri
Chinchwad Municipal Corporation in safeguarding your workforce, their families and the residents of our city in general
from this current Pandemic of COVID-19

➢ The guidelines provided herein are not exhaustive and PCMC may include such other appropriate measures to ensure
compliance with advisories issued by the appropriate authorities such as the Ministry of Health and Family Welfare
(MoHFW), Ministry of Home Affairs (MHA), Government of India (GoI), Government of Maharashtra (GoM), etc.

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 General Guidelines

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General Guidelines

No person should be allowed to enter the premises without

wearing the face covers

It is recommended to use thermal scanners and carry out

thermal scanning of everyone entering the premises

Use of touch-gesture based bio-metric attendance

Thermal Scanning of all (thumbprint / use of keypad) is prohibited
Persons entering the
Premises Aarogya Setu App
It is encouraged to install the Aarogya Setu Mobile Application
and the PCMC Smart Sarathi Mobile Application
AIR CONDITIONERS:
Set room temperature
between 24°C and 30°C Use of air-conditioners, coolers, fans should be in accordance
with notification / guidelines issued by the Indian Society of
EVAPORATIVE COOLERS:
Heating Refrigerating and Air Conditioner Engineers (ISHRAE)
Must be clean and
disinfected and water should
be drained Adequate quantities of hand wash & sanitizers (preferably with
FANS: touch-free mechanism) should be made available everywhere on
Must be operated with the premises
windows kept partly open

People should cover their mouth and nose with bent elbow or
tissue when they cough or sneeze PCMC Smart Sarathi
Mobile Application
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General Guidelines

✓ Immediately assist the person to nearest

Fever Clinic
✓ Move the person to a quarantine zone until
While at work, being transported to healthcare facility
if any person ✓ Sanitize the tools and equipment used by
shows COVID the employee
symptoms ✓ Report to PCMC immediately via the
then Sarathi helpline phone number
8888006666

Symptoms of COVID 19 ✓ Use of washrooms should be in

accordance with the requirement of social
Hygiene distancing
measures and ✓ Washroom should be sanitized every two
other hours
precautions to ✓ Use of Lifts / Elevators should be
be taken avoided to the extent possible
✓ Housekeeping teams should be provided
with necessary protective equipment Use Appropriate Personal Protective
Equipment for Staff
Always Maintain (Take a judicious call on what is appropriate
Social Distancing based on the nature of work involved)

• Demarcate place markers (Circles / Squares) at 2-meter distance at all areas across the premises that can become a potential crowding area
• Spread awareness about COVID-19 through audio every hour
• Display precautionary and hygiene messages with visuals on every workstation and in other zones of manufacturing premises in English, Hindi
and Marathi language
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 Other Precautionary
Measures to be Taken

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Other Precautionary Measures to be Taken
Do’s & Don’ts
AWARENESS

Sr. No. Specification ✓/

A record of all employees along with their phone Display
1 numbers should be maintained and be provided to
PCMC as and when asked for
✓ precautionary
and hygiene
Conduct a small
drill of social
messages in distancing and
English, Hindi wearing of face
2
Work-site mobility and transportation should be
offered ✓ and Marathi
language
covers

TRAINING
ROUTINE
3
Rules for any work that requires workers within
two meters of each other should be established ✓
4
Unnecessary visits to the workplace by supply
chain partners, vendors or others  Strict ban on
Persons with co-
morbidities /
consumption of
Seating arrangement inside offices and pregnancies /
Gutka, Tobacco,
5 conference rooms should be with at least Two
meters’ distance
✓ Paan, Liquor, etc.
and spitting shall
over age of 65
years should be
reallocated work
be strictly
as per their skillset
6 Assembling (crowding) of employees for lunch  prohibited
to work from home

Divide lunch timings in multiple batches in a

7
staggered way and ask employees to go for lunch
only in the assigned timeslot. The batch should be ✓ DISCIPLINE
made department-wise or production line-wise

8 Paperless work should be promoted ✓ Compulsory medical insurance for all employees against
COVID-19

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Basic Safety and Precautions
Do’s & Don’ts

Image Source https://bit.ly/2TbKvaN /

• Employees should not be allowed to assemble for

Seating arrangement inside offices and conference room should be
with at least Two meters’ distance
lunch and encouraged to have lunch at their
workstation itself
• In case Dedicated areas are identified for food
consumption (Canteens), social distancing of at least 2-
meters must be observed

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 Protocols for a
Symptomatic Case of
COVID-19 on the
Premises

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Protocols for a Symptomatic Case of COVID-19 on the Premises

Step 1: Disinfect Step 2: Increase Step 3: Closing Step 4: Notify

all areas of air circulation of area PCMC

✓ Tools & Equipment,
Offices, bathrooms
common areas and
dormitories, used by
the ill person should be
cleaned by
housekeeping staff
✓ Use diluted bleach
solution (5%) or
alcohol solutions with
at least 65% alcohol to
clean dirty surfaces
✓ In case of closed areas, ✓ The areas used by the ✓ If the symptomatic
open outside doors and sick person should be COVID-19 case tests
windows closed off for at least positive eventually,
two days then –
✓ Increase air circulation Only those who have
been working in close
in the area ✓ Proper cleaning and
vicinity or have been in
disinfection of the
close contact for more
✓ If possible, wait up to affected area should be
done than 4 hours should
24 hours before
inform PCMC and
cleaning and
should follow the
disinfection
process of 14 days
quarantine

• Facility of quarantine (isolation) of COVID-19 suspect should be arranged • It is also advised that the employers do not deduct pay in case any of the
for staff members and nearby heath centre must be informed immediately employee falls sick
• Employers are advised to show compassion towards the sick and provide
sick leaves to such employees to recover
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 Guidelines for Use of
Face Covers

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Guidelines for Face Covers

DOs DONTs

Wash hands thoroughly Do not reverse face cover

before wearing it after use

Clean your hands with 65%

or more alcohol-based hand
Do not share face cover with
sanitizers or with soap and
anyone
water for 20 seconds after
using it

Wash face cover every day Do not keep used gloves,

after use face cover in pocket

Cover nose and mouth with

Do not leave used mask
handkerchief /tissue while
within reach of others
sneezing and coughing

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 General Hygiene
Measures &
Guidelines for Use of
Lifts / Elevators

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 General Hygiene Measures Guidelines for Use of Lifts / Elevators
• Use of staircase may be encourage. Avoid taking the support
of handrails and wall if using steps

• In case lifts are to be used, not more than 30% of the rated
person capacity should be utilized

• Avoid using bare hands to press lift buttons; use a toothpick

or other such things to press lift buttons. The toothpick should
be discarded safely in a bin after one use

• Disinfect lifts, staircase railings and common areas at least

twice a day using appropriate disinfecting solutions

• Always cover nose and mouth while coughing and sneezing

with a tissue or flexed elbow

• Wash hands frequently

• Wear closed footwear and if possible, wash them daily

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 WHO Protocols for the
Use of Hand Wash and
Hand Rub

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Protocols for Handwash

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Protocols for Hand Rub

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 Shravan Hardikar, IAS
Municipal Commissioner
Pimpri Chinchwad Municipal Corporation
Pune, Maharashtra, India

Download:
Aarogya Setu Mobile Application
PCMC Smart Sarathi Mobile Application

Stay Safe, Work Safe, Save Lives

www.pcmcindia.gov.in cto@pcmcindia.gov.in @pcmcindia.gov.in @pcmcindiagovin

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 www.thepalladiumgroup.com
© Palladium
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