Ministry of Economic Development, Job Creation and Trade

Application Guide -
Employer Job Offer:
Foreign Worker
Stream

Ontario Immigrant Nominee Program

Disponible en français

Effective: July 8, 2019

TABLE OF CONTENTS

1.0 INTRODUCTION - EMPLOYER JOB OFFER: FOREIGN WORKER STREAM . 1

1.1 About the Employer Job Offer: Foreign Worker Stream ............................... 1
1.2 Employer Criteria and Job Offer Requirements ........................................... 1
1.3 How to Apply: The OINP e-Filing Portal ..................................................... 2
1.4 Application Fee ...................................................................................... 3
1.5 Before Submitting Your Application .......................................................... 4

2.0 APPLICANT ELIGIBILITY CRITERIA ...................................................... 4

2.1 Licence/Authorization or Work Experience ................................................. 5
2.1.1 Licence/Authorization ....................................................................... 5
2.1.2 Work Experience .............................................................................. 6
2.3 Intention to Reside in Ontario .................................................................. 7
2.4 Legal Status in Canada (if applicable) ....................................................... 8

3.0 DOCUMENT CHECKLIST ......................................................................... 8

3.1 Document Translation and Notarization .................................................. 14

4.0 APPOINTING AN AUTHORIZED REPRESENTATIVE ............................... 15

4.1 Who is an Authorized Representative? .................................................... 15
4.2 Disclosing Your Use of an Authorized Representative ................................ 16
4.3 Receiving and Disclosing Assistance from Other Individuals ...................... 16
4.4 How to Appoint an Authorized Representative Online ............................... 17
4.4.1 If you are NOT registered in the OINP e-Filing Portal .......................... 17
4.4.2 If you are already registered in the OINP e-Filing Portal ...................... 17
4.5 Cancelling an Authorized Representative ................................................ 18
4.6 Your Responsibilities when Appointing an Authorized Representative .......... 18

5.0 AFTER YOU APPLY ............................................................................... 19

5.1 Incomplete Applications ........................................................................ 19
5.2 Changes in Personal Information ........................................................... 19
5.3 Restoration of Status in Canada ............................................................. 20
5.4 Withdrawing your Application ................................................................ 20
5.5 Internal Review ................................................................................... 20
6.0 AFTER NOMINATION ........................................................................... 21
6.1 Work Permit Support Letter .................................................................. 21
6.2 Conditions of Nomination ...................................................................... 22
6.2.1 Changes to the Conditions of Your Job Offer ...................................... 22
6.3 Extension of Nomination Certificate ........................................................ 22

APPENDIX 1: FINDING YOUR NOC CODE ................................................... 24

PLEASE NOTE THAT THIS GUIDE IS AN EXPLANATORY DOCUMENT ONLY.
PLEASE REFER TO THE ONTARIO IMMIGRATION ACT, 2015 AND ITS
REGULATIONS. TO THE EXTENT THAT THERE IS ANY DISCREPANCY
BETWEEN THIS GUIDE AND THE ACT OR ITS REGULATIONS, THE ACT AND
REGULATIONS GOVERN.

This guide is made available free to everyone by the Ontario Immigrant

Nominee Program and is not to be sold.

© Queen’s Printer for Ontario, 2019

1.0 INTRODUCTION - EMPLOYER JOB
OFFER: FOREIGN WORKER STREAM
The Ontario Immigration Nominee Program (OINP) allows foreign workers and
international students with the right skills, experience and education to apply for a
nomination for permanent residence in Ontario.

This application guide provides information about the Employer Job Offer: Foreign
Worker Stream. The guide will help you decide if you meet program requirements
and what you need to do if you decide to apply.

1.1 About the Employer Job Offer: Foreign Worker Stream

The Employer Job Offer: Foreign Worker Stream is open to foreign workers, living in
Canada or abroad, who have a job offer for a permanent and full-time position from
an employer in Ontario.

Your job offer must be for a position that is a Skill Type 0 or Skill Level A or B under
the National Occupational Classification (NOC).

To qualify, you must meet minimum program requirements:

1. If your job offer is for an occupation that requires a mandatory licence or

other authorization in Ontario, you may qualify if you hold a valid licence or
authorization from the appropriate regulatory body in Ontario at the time of
application submission.

2. If your job offer is NOT for an occupation that requires a mandatory licence
or other authorization in Ontario, you may qualify if you can demonstrate at
least two years of work experience in the same occupation as your job offer.

More information about program criteria can be found in section 2.0.

1.2 Employer Criteria and Job Offer Requirements

Your employer must also meet program requirements. Your employer must:

• have a business in Ontario that has been in operation for at least three (3)
years;
• meet minimum revenue thresholds; and
• employ a minimum number of full-time employees who are permanent
residents or Canadian citizens.

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The job offer provided by your employer must:

• be for a full-time position of indeterminate length in a National Occupational

Classification (NOC) 0, A or B occupation; and
• meet or exceed the median wage level for the occupation in the region of
Ontario where you will be working.
o If you are already working in the position of the job offer, the wage
offered must meet the median wage level and be equal to or greater
than your current wage.

The job offer must be effective the date that you are nominated by the OINP if you
are already working for your employer in the approved employment position.

If you not currently working in the position of the job offer, the job offer is effective
the date that you obtain a work permit and begin working in the approved
employment position.

This means that your employer must adhere to the terms and conditions in the job
offer and begin paying you the approved wage once you are nominated and begin
working.

Your employer is required to complete the Employer Form and, if requested, submit
required documentation to verify that program criteria has been met. You will be
required to submit the Employer Form and a copy of your job offer signed by you
and your employer with your application.

You and your employer can learn more about employer and job offer requirements
in the Employer Job Offer Streams: Employer’s Guide.

If your application is successful and you receive a nomination from Ontario, you
may apply to Immigration, Refugees and Citizenship Canada (IRCC) for permanent
residence. For more information, please visit the IRCC website.

1.3 How to Apply: The OINP e-Filing Portal

You must submit an application to the Employer Job Offer: Foreign Worker Stream
online through the OINP e-Filing Portal. You can access the e-Filing Portal directly
from the OINP website. Here, you will find further instructions on how to register
for a ONe-key account, how to create a profile in the e-Filing Portal and how to
complete your application to the Employer Job Offer: Foreign Worker Stream.

Important:

• Once you register, you have 14 calendar days to complete and submit your
application to the OINP. After 14 days, your registration will expire and will
be withdrawn by the OINP.

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The application will take approximately three hours to complete. It does not have to
be completed in one session. You can save your work as you go and return to
complete it at another time.

Your online application will only be considered complete if you have:

• Answered all mandatory fields in the online application,

• Uploaded all mandatory documents,
• Read and agreed to all declarations and authorizations, and
• Made an electronic payment of your application fee.

Once you have completed your application and submitted your payment, you will
receive an acknowledgement email to indicate that your application and payment
have been received.

You can then log into the OINP e-Filing Portal through your ONe-key account to
check the status of your application. Look for the column labeled “Status” on your
main page. As your application makes its way through the various processing
stages, your application status will be updated.

Please ensure that you check your status online before sending an inquiry to the
OINP.

1.4 Application Fee

The application fee for the Employer Job Offer: Foreign Worker Stream is $2,000
(CAD) for those with job offers in the Greater Toronto Area (GTA), and $1,500
(CAD) for those with job offers outside of the GTA. The GTA is defined as the City
of Toronto, Durham, Halton, York and Peel Regions.

You can make an electronic payment by credit card or debit only (VISA, VISA Debit,
MasterCard, or MasterCard Debit).

Fees are non-refundable unless your application is deemed to be incomplete or

you withdraw your application before the OINP has started processing it. The
Province of Ontario charges fees to recover the cost of administering the OINP.
Since the application fee helps pay for the cost of processing applications, fees will
not be refunded if your application is unsuccessful, if you withdraw your application
after the OINP has started to process it, or if the province cancels or withdraws
your nomination.

Please note that the application fee only covers processing by the OINP. Costs
incurred for services such as translation, certification, notarization, travel,
accommodation and incidentals (for exploratory visits, interviews or otherwise) are
to be paid by the applicant.

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Should you be nominated by the OINP, you may proceed to apply to Immigration,
Refugees and Citizenship Canada (IRCC) for permanent resident status. Regular
IRCC application fees will apply.

1.5 Before Submitting Your Application

Before you submit your application to the OINP, make sure that you and your
employer meet all program criteria. Your application may be refused if you or your
employer do not meet program criteria.

Please ensure that your application is complete. Make sure that all application fields
are completed and mandatory documentation is uploaded. If your application is
found to be incomplete, it will not be processed and your payment will be refunded.

Avoid Unnecessary Delays in the Processing of Your Application – Helpful

Hints

Carefully check ALL your documents and black out, or ‘redact’ credit card numbers
and any Canadian social insurance numbers. Use a heavy black marker to cross out
credit card and social insurance numbers so they are not visible in your documents.

DO NOT submit credit card statements with your application.

Submit clear copies of ALL the pages of your passport including the front and back
cover.

Provide YOUR current residential address, email address and phone number in your
online application.

Submit ALL mandatory documents with your application, including an updated

résumé. Be sure to include your current residential address, email address and
phone number on your résumé.

Ensure that your résumé, employer reference letters, and other documents
submitted to support your work experience include a detailed list of your duties
and responsibilities for each position held.

2.0 APPLICANT ELIGIBILITY CRITERIA

To apply as a foreign worker, you must ensure that you meet the eligibility
requirements for the Employer Job Offer: Foreign Worker Stream.

It is also your responsibility to ensure that your employer and job offer meet
program criteria. Your application may be refused if program criteria are not met.

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 IMPORTANT: Please refer to the Document Checklist in section 3.0 for a
list of mandatory documents that you must include with your application.

2.1 Licence/Authorization or Work Experience

All applicants must meet one of the following requirements depending on the
position of the job offer:

1. If your job offer is for an occupation that requires a mandatory licence or

other authorization in Ontario, you must hold a valid licence or authorization
from the appropriate regulatory body in Ontario at the time of application
submission.

2. If your job offer is NOT for an occupation that requires a mandatory licence
or other authorization in Ontario, you must demonstrate work experience in
the same occupation as your job offer.

Please review the requirements for each below.

2.1.1 Licence/Authorization

If your job offer is for an occupation that requires a mandatory licence or other
authorization in Ontario, you must hold a valid licence or authorization from the
appropriate regulatory body in Ontario at the time of application submission.

To meet the licencing requirement:

• You will need to provide your licence or other authorization with your online
application. It must be valid at the time of application submission and issued
by the appropriate regulatory body in Ontario.

For more information on licences and authorizations in Ontario, please visit the
Ontario’s Jobs and Employment website or the Ontario College of Trades’ website.

Apprenticeships:
• If you are an apprentice in a compulsory trade in Ontario, you must hold a
Certificate of Qualification or be registered as an apprentice in an
apprenticeship program at the time of application submission. A Trade
Equivalency Assessment (TEA) approval letter will not be accepted. Please
note that the date your Registered Training Agreement was signed by the
regulatory body is considered the date of your registration as an apprentice
in an apprenticeship program.

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 • If you are an apprentice in a non-compulsory trade, you will need to meet
work experience requirements as described below to qualify under this
stream.

2.1.2 Work Experience

If your job offer is NOT for an occupation that requires a mandatory licence or other
authorization in Ontario, you must demonstrate work experience in the same
occupation as your job offer.

To meet the work experience requirement, you must provide documentation

demonstrating that:

• you have at least two years of cumulative paid full-time work experience,
or the equivalent in paid part-time work experience, within the last five
years prior to the date of application submission, and

• your work experience was in the same National Occupation Classification

(NOC) code as the occupation listed in your job offer in Ontario. This means
that you performed the duties set out in the lead statement and a substantial
number of main duties listed in the NOC code of the position of your job
offer. Please see Appendix 1 for information on how to find your NOC code.

Definitions:

• Cumulative means that your combined periods of work experience add up

to a total of two years. In other words, you do not need to demonstrate
that your periods of employment were back to back. There can be gaps in
your employment provided that all the periods of work stated in your
application add up to two years within five years of the date of application
submission.

• Full-time experience means at least 30 hours of work over a period of one

week in one job and consists of at least 3,120 hours of paid employment
over the course of two years.

• Part-time equivalent experience means:

o at least 15 hours of work over a period of one week in one job and
consists of at least 3,120 hours of paid employment over the course of
four years; or
o at least 30 hours of work over a period of one week in multiple
concurrent jobs and consists of at least 3,120 hours of paid
employment over the course of two years.

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Your work experience must also meet the following requirements:

• If your work experience was completed in Canada, it must have been

obtained while lawfully residing and working in Canada.
• Your work experience must have been paid (volunteer and unpaid internships
do not count).
• Vacation periods, regular sick leave and other standard paid leave
entitlements as provided for in collective agreements, workplace legislation
and/or individual employer policies are not considered interruptions to full-
time employment. Extended leaves are considered interruptions to full-time
employment and are not to be included in the calculation of work experience.

Self-Employment

• You may use periods of self-employment to meet the minimum of two years
of required work experience in the last five years. Your work experience
gained through self-employment must have been paid and in the same NOC
code as the position of your job offer.

• You will be required to submit documentation to verify your self-employment

and your work experience including:
• Confirmation of business ownership
• Evidence of income
• Reference letters from third party individuals (e.g. clients) indicating
the service provided along with payment details

Please note:
• If you intend to meet the work experience criteria through self-employed
work experience, you must provide employment documentation that is
independently verifiable through third parties.
• Independent documentation from third parties may include client reference
letters indicating your duties and periods of work, as well as evidence of
ongoing payments to you personally, for the services provided (e.g.
invoices). Please also note that your hours of self-employed work must be
quantifiable to ensure that you accumulated at least 1,560 hours over one
year of employment.
• Reference letters from yourself, your business partners and/or a family
member will not be accepted by the program.

2.3 Intention to Reside in Ontario

All applicants must intend to reside in Ontario.

You will be asked to indicate your ties to Ontario that can include, but are not
limited to, the following:

• Current and/or previous employment in Ontario

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 • Job offers or jobs applied/interviewed for in Ontario
• Education in Ontario
• Volunteer work in Ontario
• Lease agreements for a residence in Ontario or property ownership
• Professional networks and affiliations
• Family ties
• Social connections or personal relationships
• Previous visits to Ontario

2.4 Legal Status in Canada (if applicable)

If you are residing in Canada, you must have legal status in Canada at the time of
application submission and you should maintain your legal status until the time of
nomination. Legal status means that you are authorized to enter and remain in
Canada as a temporary resident for a specific period of time, either as a visitor,
worker or student.

You may apply to the OINP if you are in ‘implied status’ at the time of your OINP
application submission. ‘Implied status’ means that you submitted an application to
IRCC to renew/extend your temporary status document (i.e. visitor record, work
permit, study permit) before its expiry date. You can remain in Canada and
continue to work or study under the same conditions as your existing permit until a
decision is made on your pending IRCC application.

IMPORTANT: NOTE ON REFUGEE CLAIMANTS

Refugee claimants with a pending application to remain in Canada are not eligible
to apply to the OINP. Refugee claimants will need to resolve their refugee claim
before applying to the OINP.

For more information related to refugee claimants, please visit IRCC’s website.

3.0 DOCUMENT CHECKLIST

You are required to submit documents to verify your identity and to demonstrate
that you and your job offer from your employer meet program criteria.

Please reference the checklist below for the documents that you may be required to
submit to support your application. You must submit all mandatory documents
with your application. You may be asked to submit additional documents during
the processing of your application.

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Protecting Your Identity
Take steps to protect your personal information!

Delete or ‘redact’ (black out) credit card numbers and Canadian social insurance
numbers from the documents you submit to the program.

Carefully check ALL your documents for credit card numbers. Pay close attention
to every page of each document including:
• bank account summary page, bank statement transaction history and
statement of investments;
• payments for transcripts, language tests, education credential
assessments, and legal status documents; and
• letters of intent.

Be aware that credit card numbers can show up in bar codes in financial
documents and the body of emails.

DO NOT submit credit card statements to the program.

Carefully check ALL your documents including T4 Statement of Remuneration

Paid (slip) and Notice of Assessment sent by the Canada Revenue Agency for
Canadian social insurance numbers.

Use a heavy black marker to cross out credit card and social insurance numbers
so they are not visible in your documents.

Failure to redact your documents will delay the processing of your application.

Your application will be returned as incomplete if you do not provide all

mandatory documents.

Required Documents Submitted

1. Identity Documents
1.1 Photograph (mandatory)
Upload a copy of a photograph of yourself that meets passport or visa
requirements.

Note: Photographs that are not clear or are of low quality will not be
accepted.

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1.2 Passport (mandatory)
A copy of your entire valid passport.
• Your passport copy must include clear copies of ALL pages
including your personal details page, all blank pages, temporary
resident visas, entry stamps, and/or other immigration stamps.
• If your passport was issued within two years of applying to the
OINP, you must include clear copies of ALL of the pages of your
last passport.

Note: Your application will be returned as incomplete and your

application fee refunded if you do not provide ALL the pages of your
passport.

1.3 Your Family Members’ Passports (mandatory, if applicable)

A copy of the personal details page from the passport of each
dependent family member. Dependent family members can include
your spouse or common-law-partner, your children under the age of 22
and their children.

1.4 Status Documents issued by IRCC or CBSA (mandatory, if

applicable)
Copies of current and previous status documents issued by
Immigration, Refugees and Citizenship Canada (IRCC) or the Canada
Border Services Agency (CBSA). Documents may include work permits,
study permits, temporary resident visas, and/or any other Canadian
immigration document.

If you are currently in implied status, provide a copy of the letter

from IRCC acknowledging receipt of your application to extend your
status, the IRCC fee receipt and/or post office mailing receipt (if
applicable).

2. Documents Provided by Your Employer

2.1 Employer Form (mandatory)
Copy of the completed Employer Form signed by your employer or
company signing officer.
2.2 Job Offer (mandatory)
Copy of your job offer signed by you and your employer which meets
the following requirements:
• Printed on business letterhead and includes the business
address, telephone/fax numbers, email, and website addresses;
• Indicates the name of the responsible officer/supervisor and
includes their signature;
• Stamped with the corporate seal (if applicable); AND
• Indicates the following:
o Job title
o Wage offered for the position

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 o Duties and responsibilities
o Number of hours of work per week
o Number of days/weeks of vacation
o Workplace location
o Employment start date
o An indication that the offer being made is for a full-time
position of an indeterminate duration
o Confirmation that the terms and conditions of the job offer
are effective as of the date of nomination if you are
already working for your employer in the approved
employment position, or if you are not, on the date that
you obtain a work permit and begin working for your
employer in the approved employment position.

If you are currently working for the employer in the same position as
the job offer, you may submit your original job offer signed by you and
your employer. The original job offer should meet the requirements
listed above.

If the original job offer letter is older than six months, please include a
current letter confirming your ongoing offer of employment and that
the job offer meets the requirements listed above.

2.3 Collective Agreement (mandatory, if applicable)

If your job offer is for a position whose pay is subject to a collective
agreement, provide a copy of the applicable section in your agreement
outlining wages.

2.4 Labour Market Impact Assessment (mandatory, if

applicable)
A copy of the Labour Market Impact Assessment (LMIA) issued to your
employer, if your employer obtained a positive LMIA. The LMIA must be
for the same NOC occupation as the position being offered to you to
verify your employer is exempt from demonstrating reasonable
recruitment efforts.

2.5 Job Advertisements (mandatory, if applicable)

A copy of your employer’s job advertisements for the position being
offered to you, if your employer is required to demonstrate reasonable
recruitment efforts. See the Employer’s Guide for more information on
recruitment efforts.

3. Documents to Support that Your Job Offer Meets Wage Criteria

3.1 Current Employment: Two Recent Pay Slips (mandatory, if
applicable)
If you are currently working for the employer in the same position as
your job offer, include copies of your two most recent pay slips.

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4. Documents to Support that You Meet Program Criteria
4.1 Résumé (mandatory)
A copy of your current résumé listing your current and past work
experience, as well as your educational history. Your résumé should
detail your duties and responsibilities for each position held.

Be sure to include your current residential address, email address and

phone number on your résumé.

4.2 Licence or Authorization (mandatory, if applicable)

If your job offer is for an occupation that requires a mandatory licence
or other authorization in Ontario, provide a copy of your licence or
authorization from the appropriate regulatory body in Ontario.

Note: If you are registered as an apprentice in a compulsory trade in

Ontario, provide documents to support your registration in an
apprenticeship program.

4.3 Work History (mandatory, if applicable)

If your job offer is NOT for an occupation that requires a mandatory

licence or authorization in Ontario, you will be required to provide
documentation to confirm that your paid work experience was in the
same NOC code as the position of your job offer.

4.3.1 Employment/Work Experience Reference Letters

Copies of your employment/work experience reference letters for all

periods of work experience stated in your application that are being
used to meet the minimum of two years of required work experience in
the last five years.

Employment/work experience reference letter(s) must be printed on

business letterhead and include:
• the business address, telephone/fax numbers, email, and
website addresses; and
• the name of your supervisor or responsible officer and their
signature.

Employment/work experience reference letter(s) must indicate your

period(s) of employment and include:
• the position(s) you held, a list of your duties and responsibilities
for each position and the start and end date of each position;
• your total annual salary plus benefits; and
• the number of hours you worked per week, number of weeks
you worked per year and any extended periods of leave.

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In addition to employment/work experience reference letters, you may
also submit supporting documents that describe your duties and
responsibilities for each position held including job descriptions,
performance reviews and job advertisements.

4.3.2 Work Contracts (optional)

Copies of your work contract(s) for all periods of work experience
stated in your application that are being used to meet the minimum of
two years of required work experience in the last five years.

4.3.3 Proof of Compensation (mandatory, if applicable)

Documentation to verify that you were paid for all periods of work
experience stated in your application that are being used to meet the
minimum of two years of required work experience in the last five
years.

This may include copies of:

• Pay slips for the first and last month of each period of work
experience.
• Bank statements showing salary deposits for the first and last
month of each period of work experience.
• Income tax documents.
• Letter(s) from employer(s) confirming your annual salary/hourly
wage. These letters must explain why documentation to verify
compensation for work performed is not available.

4.3.4 Canada Revenue Agency Statements (mandatory, if

applicable)
Copies of your Canada Revenue Agency T4 Statements of
Remuneration Paid and Notice of Assessment (NOA) statements (if
applicable) for all periods of work in Canada stated in your application
that are being used to meet the minimum of two years of required
work experience in the last five years.

Note: Please ensure that you redact, or black out, your Social
Insurance Number so that it is not visible.

4.3.5 Self-Employment (mandatory, if applicable)

You may use periods of self-employment to meet the minimum of two
years of required work experience in the last five years. Your work
experience gained through self-employment must have been paid and
in the same NOC code as the position of your job offer.

Provide copies of the following to verify your self-employment:

• Business registration documents and/or other documents to
confirm business ownership; and
• Income tax returns; and
• T4A statements (if self-employed in Canada)

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Provide the following to verify your paid work experience while self-
employed:
• Reference letter(s) from client(s) and other third parties
indicating the service provided along with payment details;
• Invoices;
• Advertisements for your business (web posting, brochures
and other promotional material).

4.3.6 Other Work-Related Documentation (optional)

You may also provide any other relevant documentation to support
your work experience.

4.4 Intention to Reside in Ontario (optional)

Provide additional information on your established ties in Ontario
and/or further documents to demonstrate your intention to reside in
Ontario.

4.5 Other (optional)

Any supplemental documents or explanatory letters that provide
clarification or additional information to support your application.

3.1 Document Translation and Notarization

If any of your supporting documents are not in English or French, you must provide
a copy of the original document and a complete, certified or notarized
translation of the document.

If you are applying from within Ontario, translations must be completed by a

certified translator accredited by the Association of Translators and Interpreters
of Ontario (ATIO). For more information on certified translators in Ontario, visit the
ATIO’s website.

If you are applying from within Ontario but cannot locate a certified translator
accredited by ATIO with proficiency in the language required for translation, the
translation may be completed by any translator as long the translation is
notarized. To request this exception, you must include a letter to explain why the
translations are not certified and demonstrate your efforts to locate a certified
translator.

If you are applying from outside Ontario, the translation can be completed by any
translator. However, the translation must be notarized. The OINP reserves the
right to require applicants to submit translations completed by a certified translator
accredited by ATIO if the notarized translation is deemed insufficient by officers
assessing the application.

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You are responsible for all translation and notarization costs.

Applications with translations that are not complete, certified or notarized will be
considered incomplete. Your application will not be processed and your payment will
be refunded.

Translations that are completed by the applicant, the applicant’s representative, or

other individuals with personal ties to the applicant are not acceptable even if these
individuals are certified translators.

4.0 APPOINTING AN AUTHORIZED

REPRESENTATIVE

4.1 Who is an Authorized Representative?

An authorized representative is an individual who represents, assists, or advises

you in connection with your application, and who receives any type of
compensation for doing so.

To act as a representative, an individual must have the authority to do so under

section 14 of the Ontario Immigration Act, 2015. This means that the individual
must belong to one of the following categories:

• a person who is authorized under the Law Society Act to do so;

• a member in good standing of the Immigration Consultants of Canada
Regulatory Council; or
• any other individual prescribed by the Minister (none at present).

Persons authorized under the Law Society Act include the following:

• a lawyer who is a member in good standing of the Law Society of Ontario;

• a lawyer who is a member in good standing of another Canadian provincial or
territorial law society and who is practicing law in Ontario in accordance with
the requirements of Part VII of By-law 4 made under the Law Society Act.

By-Law 4 provides for the “occasional practice of law” in Ontario. This by-law sets
out the provisions for temporary mobility with or without a permit pursuant to
which members of other Canadian provincial or territorial law societies may carry
on the occasional practice of law in Ontario.

Note: Quebec and territorial lawyers currently require prior permission from the
Law Society of Ontario before engaging in the occasional practice of law. This
includes acting as a representative under the Act.

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For more information regarding mobility and inter-jurisdictional practice, please
visit the Law Society of Ontario’s website. Should you have further questions about
whether a lawyer of another Canadian provincial or territorial law society is
authorized to practice law in Ontario, please contact the Law Society of Ontario.

The OINP will only conduct business with authorized representatives. If you appoint
a representative who is not recognized by the program as an authorized
representative, you will be contacted by the OINP and advised that the individual
must be cancelled as your representative.

Once you appoint an authorized representative to act on your behalf during the
OINP application process, all OINP communications will be directed to your
representative. You will be copied on all correspondence to your authorized
representative.

For information on how to choose an authorized representative and for tips about
how to protect yourself from fraud, please visit IRCC’s website.

4.2 Disclosing Your Use of an Authorized Representative

You must disclose the use of an authorized representative to the OINP.

If you receive assistance from an authorized representative but choose not to

appoint this individual as your representative to conduct business on your behalf
with the OINP, you must still disclose this to the OINP.

IMPORTANT: If you have not disclosed that you have appointed, or received
assistance from, an authorized representative, the program may return your
application as incomplete.

4.3 Receiving and Disclosing Assistance from Other

Individuals

If you receive advice or assistance with your application from an individual who is
not an authorized representative, you must disclose this information in your online
application.

You cannot appoint an unauthorized representative to conduct business on your

behalf with the OINP.

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4.4 How to Appoint an Authorized Representative Online

Only authorized representatives can be appointed to represent you and conduct

business on your behalf with the OINP. You may only have one active authorized
representative at a time.

4.4.1 If you are NOT registered in the OINP e-Filing Portal

If you have not registered a profile in the OINP e-Filing Portal, your representative
is required to follow the process below:

1. Your authorized representative accesses the OINP e-Filing Portal directly

from the OINP website. Here, the representative will find further instructions
on how to register as a representative and submit an application to the
Foreign Worker Stream on your behalf.
2. Your representative follows the instructions provided to register as an
authorized representative and to register a profile for you as the applicant.
3. After your authorized representative has registered a profile for you, you will
receive two emails from the OINP. The first email will include your enrollment
number and the second will include your PIN number.
4. You may then sign up for a ONe-key account using these two numbers.
5. Once logged into the OINP e-Filing Portal, you can appoint your authorized
representative.
6. Once appointed, your authorized representative may then proceed to
complete your online application.

IMPORTANT: Representatives are prohibited from using an email address

belonging to, or created by themselves, for the purpose of self-appointing. You
must complete the appointment process through your own ONe-key account. That
is, the account associated with your personal email account.

4.4.2 If you are already registered in the OINP e-Filing Portal

If you choose to appoint an authorized representative AFTER you have registered a

profile in the OINP e-Filing Portal, please follow the process below:
1. Provide your authorized representative with the application number found
under “File Number” on the main page of your OINP e-Filing Portal.
2. Your representative must then log in to their ONe-key account and select
“Add an Existing Application” on their main page.
3. Your representative will need to enter your “File Number” and your email
address in the boxes provided.
4. Once your file number appears, your representative can click on “Add this
Application”.
5. Once your representative successfully adds your application, you will receive
an email notification from the OINP asking you to log in to your ONe-key

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 account to appoint this representative. You can do so by clicking on “Appoint”
found on the section entitled “My Representative”.
6. Once appointed, your representative will be able to log in to their ONe-key
account and view and/or continue your application. Note: any fields that you
have already filled out in your application will appear as read-only for your
representative.

Remember:
• An authorized representative must use their representative account to submit
an application on your behalf. Authorized representatives are prohibited from
submitting an application through your ONe-key account.

4.5 Cancelling an Authorized Representative

You may cancel your authorized representative at any time. To do so, log in to your
OINP e-Filing account via ONe-key and select “Cancel” under the “My
Representative” section.

Once you have cancelled your authorized representative, that representative will
not be able to access information about your application and they will not be
authorized to conduct any business with the OINP on your behalf. You will become
the primary contact for the OINP.

4.6 Your Responsibilities when Appointing an Authorized

Representative

If you choose to appoint an authorized representative, you are responsible for

ensuring that the information provided to the OINP is accurate, complete and not
misleading.

You must provide your personal email address in the application. You cannot use
the representative’s email address, or an email account created by the
representative, as your personal contact information in your application.

If you do not provide an email address that belongs to you, your

application will be returned as incomplete and your processing fee will be
refunded.

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5.0 AFTER YOU APPLY
5.1 Incomplete Applications

Your application will not be deemed complete until it is reviewed for completeness
by the OINP. If your application is found to be incomplete, it will not be processed
and your application fee will be refunded.

An application may be deemed incomplete if:

• Incorrect supporting documents are provided; or

• Documents requiring translation are not certified or notarized.

Note: Your application fees will be refunded if your application is deemed

incomplete.

5.2 Changes in Personal Information

You must notify the OINP of any changes to the information provided in your
application. Changes could include, but are not limited to:

• Change in contact information

• Change in immigration status (expiration or change in temporary work
permit)
• Change in family composition due to:
• Marriage or common-law relationship
• Birth of a child
• Change of custody of a child
• Divorce/separation
• Death

You may notify the OINP of any changes by submitting a Change of Personal
Information form by email to ontarionominee@ontario.ca. Please indicate
“Application Change Notice – [File number]” in the subject line.

You can also use the Change of Personal Information form to correct a data entry
error (i.e. spelling mistake) when completing your application.

Note: If you are requesting a correction to the spelling of your name or your date
of birth, please include the personal details page of your passport to validate your
request. The program will not accept requests for a complete change to your full
name or date of birth.

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Changes to your primary telephone number, email address and country of
residence can be made online by logging into the OINP e-Filing Portal and clicking
on “My Profile” on your main page. After the change has been made, click “Save”.

For all other changes, you must complete the Change of Personal Information form.

5.3 Restoration of Status in Canada

If you lose legal status in Canada after you have applied to the OINP (i.e. your
status document expired and you did not apply to extend your status before it
expired), you must apply to IRCC to restore your status within 90 days of having
lost your status. You must notify the OINP of your loss of status in Canada and
provide proof that you applied to IRCC within the 90 day deadline to restore your
status.

Please note that you are permitted to remain in Canada while your restoration
application is being processed, however, you are prohibited from working or
studying during this time.

5.4 Withdrawing your Application

If you wish to withdraw your application:

• Click on the “Withdraw” button next to your application on your main page of
the OINP e-Filing Portal.

Note: Your processing fee will not be refunded if the OINP has already started
processing your application.

5.5 Internal Review

You may seek an internal review of the decision on your application should you
believe an error was made by the program in making its decision.

You must send a written request for internal review by email to internalreview-
revisioninterne@ontario.ca as follows: within 30 calendar days after receiving notice
of the original decision if you are a resident in Canada, or within 60 calendar days
after receiving notice of the original decision if you are not a resident in Canada.

In your request for internal review, you must clearly identify the error(s) in the
program’s decision that, if not made, would have resulted in a different decision.
Your request must not include any documentation or information that was not
submitted to the program before the decision was made, unless the documentation
or information was not reasonably available at that time.

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Internal review requests are reviewed by an individual who was not involved in the
original decision and who is independent of the original decision-maker. The
internal review decision is final.

Note: Written requests for internal review are not accepted by mail, fax, or in
person. All requests for internal review must be sent by email.

6.0 AFTER NOMINATION

If your application is successful, you will receive a Nomination Approval Letter and
a work permit support letter, along with the OINP Confirmation of Nomination
document by email.

Successful nominees must submit an application for permanent residence to IRCC

within six (6) months of being nominated by the OINP. You must include a copy of
your Nomination Approval Letter and a copy of the OINP Confirmation of
Nomination document.

Note: Nomination by OINP does not guarantee the approval of your application for
permanent residence by IRCC.

6.1 Work Permit Support Letter

You may use your work permit support letter from the OINP to apply for a work
permit from IRCC while your application for permanent residence is being
processed.

Your work permit support letter document is valid for six (6) months. If you require
an extension to your work permit and your work permit is due to expire within
three (3) months, then you may submit a request for a work permit support letter
extension.

To request an extension, please email the OINP at ontarionominee@ontario.ca and

provide the following information:

1. Copies of your two (2) most recent pay slips.

2. Scanned copy of your work permit.

The OINP will review your request and determine whether you continue to meet the
conditions of your nomination.

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6.2 Conditions of Nomination

Your nomination is subject to the following conditions until you receive permanent
resident status:

1. You must continue to demonstrate on a reasonable basis an intention to

reside in Ontario; and
2. You must be employed in the approved employment position as of the date
of nomination if you are already working for your employer in the approved
employment position, or if you are not, on the date that you obtain a work
permit and begin working for your employer in the approved employment
position.
• The conditions of your employment must remain consistent with those
set out in the approved employment position, which include, but are
not limited to the approved wage, the duties of the position, the hours
of work, and any other terms of employment set out in the job offer
letter.
• Section 6.2.1 below outlines your obligations if there are changes to
the conditions of your job offer, or your employer offers you a
promotion, or you are terminated.

6.2.1 Changes to the Conditions of Your Job Offer

You must notify the OINP immediately if there are changes to the conditions of your
job offer, for example, the position title, duties, employment location, wages,
and/or hours of work.

You will also need to notify the OINP if your employer offers you a promotion. You
will need to submit a revised job offer signed by you and your employer, your
current work permit and your two most recent pay slips. If necessary, the OINP will
issue you an updated work permit support letter indicating the new position.

You must notify the OINP if your job offer or employment is terminated by yourself
or your employer. Please note that your nomination will be cancelled if you are no
longer working for the employer that supported your application.

6.3 Extension of Nomination Certificate

Your Confirmation of Nomination document (i.e. Nomination Certificate) is valid for

six (6) months.

You may submit a request for an extension of your Nomination Certificate if it is no

longer valid and:

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 • IRCC returns your permanent residence application due to incompleteness,
requiring the submission of a new application, or
• you are experiencing delays in securing supporting documents for your
permanent residence application (i.e. a police criminal record check) and you
have not yet applied to IRCC.

Note: Only requests that comply with the above requirements will be granted.

To request an extension, please email the OINP at ontarionominee@ontario.ca and

provide the following information:

1. A letter of explanation describing the reason to extend your Nomination

Certificate; and
2. A copy of the incompleteness letter from IRCC (if applicable).

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APPENDIX 1: FINDING YOUR NOC CODE
To find the NOC code for your past work experience or for a position offered to you,
visit the website of the National Occupational Classification (NOC) 2016, the
authoritative resource on occupational information in Canada.

For example, if you worked as a dietician abroad and/or have been offered a
position as a dietician in the Toronto Region, you would, follow the steps below to
find the NOC code:

Step 1: Visit the NOC website and click on 2016 version.

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Step 2: Enter the title of your position in the Quick Search field. Select the most
relevant result.

Step 3: Review the lead statements, main duties, and employment requirements of
the position to ensure that they match the duties and qualifications for the position
offered to you, not just the title of the position. Choose the NOC code that most
accurately reflects your position.

• Example: Selected: Corporate sales managers – NOC Code 0601

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