Department of Social Welfare and Development

Integrity Management Committee

Template 1: Critical Operations for Assessment
Name of Office/Agency/Division/Unit:
Minimum Criteria
Operational Systems Highly Ranking
High Impact Pro-Poor Other Criteria
Developmental

Preparation of Proposals for Cash

Advances of Special Disbursing Officers

Definition:

Operations/ Systems - Pertains to operations based on the organizational structure.

High Impact - Refers to the operational system that has a significant effect or huge contribution in achieving the agency’s mandate
(Mandates, SGs).
High Developmental - Refers to the operational system that has significant effect or huge contribution in achieving economic growth.
Pro-poor - Refers to the operational system that has significant effect or huge contribution in reducing poverty.
Other Criteria - e.g. AAR Findings, budget requirement or human resource.
Ranking - 1 as the most critical and whatever is the last number as the least critical.
 Department of Social Welfare and Development
Integrity Management Committee
Template 2: Process Matrix
Name of Office/Agency/Division/Unit:
Inputs Needed Output Remarks
Step Description of the Steps Accountable Office/Staff (Incoming Duration
(Outgoing documents) (gaps, issues, etc.)
documents)
e.g. delays in the process, no existing policy, wide
discretion, no criteria, deviations from policy, lack of
monitoring, lack of accountability

Definition:
Step: Part of process under review (e.g. selection);
Description: Method, procedure, routine involve;
Accountable Office/Staff: Officer or staff responsible in the process;
Inputs Needed: Actions and items including the documents needed to carry out the given step;
Output: Actions and documents resulting from the step or process;
Duration: Ideal period of time needed to accomplish process/step (as prescribed by written guidelines); and
Remarks: Gaps, issues, or flaws observed in the step undertaken
Example: delays in the process, no existing policy, wide discretion, no criteria, deviations from policy, lack of monitoring, lack of accountability.
 Department of Social Welfare and Development
Integrity Management Committee
Template 3: Risk Register
Name of Office/Agency/Division/Unit:
Risk Identification Risk Analysis Risk Evaluation Risk Treatment
PROBABILITY IMPACT Risk Rating Current Residual Risk Risk Integrity
5-
5- Almost Certain Mitigating Controls Acceptance Measures
Severe/Catastrophic
4- Likely/Often 4- Major (P+I) Rev. P + Rev. I Output:
3-
Critical Process Risk Name Risk Description 3- Moderate 2 2 Unacceptable = 4-5 a)Policy
Possible/Sometimes
2- Tolerable = 3
2- Minor b)System
Unlikely/Occasionally Acceptable = 1-2
1- Very
1- Insignificant c)Program
Unexpected/Rare
Describe the scheme
From  T-2 Remarks from T2
of the risk
 Department of Social Welfare and Development
Integrity Management Committee
Template 3A: Formulation of Integrity Measures
Name of Office/Agency/Division/Unit:
Risk Name and Risk
Residual Risk Rating Values Principles Standards Measures Output
Description
Derived from the Risk Derived from risk
register form T-3 register from T-3
 Department of Social Welfare and Development
Integrity Management Committee
Template 5: Logical Framework
Name of Office/Agency/Division/Unit:
(a) (b) (c) (d)
Program Logic/ Narrative Indicators Means of Verification Assumptions/
Risks

 Increase Public Trust Rating

 COA Audit Opinion  SWS or other Survey Firms
 Decrease in the no. of IAS reports on  COA Audit Reports
Ensure Integrity Based Social  All reports or the Means of
ND  Internal Audit Reports
(e) Goal Welfare and Development Services Verifications needed can easily be
 Internal Stakeholders Integrity  Integrity Internal Perception Survey
for all Filipinos obtained
Perception Rating  Grievance Report
 Grievance Resolution Rate  Client Satisfaction Survey
 % Client Satisfaction

Mainstreamed Integrity  No. of IMP related activities as line  MC on the Institutionalization of  IMP institutionalization is approved
(f) Purpose
Management in the Department item in WFP IMP and supported by the management

(g) Outputs (Integrity Measures)

(h) Activities
DEFINITION OF TERMS

a. Program Logic - narrative of the direction of the

intervention in terms of goal, purpose, outputs, and
activities.

d) Assumptions/Risks - conditions that can either

prevent the department/agency from achieving its
goal or completing its outputs (risks) or conditions
that must exist for interventions to succeed but are
outside the direct control of management
(assumptions). Assumptions should be identified
from the bottom (inputs), to the top (goal) of the
Logical Framework and are worded as positive
conditions.

e) Goal - a long-term objective towards which the

interventions will contribute. In identifying a goal,
consider the results of the Integrity Assessment
(including critical problem areas) and area that would
most benefit the department’s/agency’s
constituents/stakeholders.
f) Purpose - describes the immediate intended effect
of the intervention/integrity measures once they are
completed.

g) Outputs: - Outputs are actual, tangible services or

products that will be accomplished within the initial
timeframe of the IMP (5 years). In IMP, these are the
Integrity Measures such as policies, systems,
standards and structures that would address the
department’s/agency’s integrity issues/ gaps and
corruption risks and are critical to achieving their
integrity objectives.
h) Activities - a set of actions needed to obtain
outputs. That is, they will deliver the intended
integrity measure. These activities will be subjected
to Implementation Planning.

When choosing activities, it is important to remember

that all essential activities necessary to produce the
anticipated outputs and only those activities to be
performed by the program/ project should be
included. In addition, activities should be stated in
terms of actions being undertaken rather than
completed outputs. Activities should tackle the root
cause of the problem. Also add activities that will
address
 Department of Social Welfare and Development
Integrity Management Committee
Template 6: Integrity Management Plan
Name of Office/Agency/Division/Unit:
Activities Budget/Resource Needs (PHP)
Integrity Measures (Sorted by Person/Unit Responsible Total
Y1 Y2 Y3 Y4 Y5
Initiatives)

Copy from T-3  Copy from T-5 copy from T-2 

Grand Total

Based on the completed Logical Framework, participants of the

workshop will then prepare the Implementation Plan (Template 5).
Implementation of the measures entails actual mobilization of
resources in the implementation of activities that will deliver the
Integrity Measure. The mobilization for activities will be detailed in the
Implementation Plan. The assumption is that if activities are properly
identified, planned and implemented in a suitable way, the integrity
objectives/goal will be achieved.
In the Implementation Plan, implementation details of the activities, the
inputs needed to conduct them, the period in which they will be
implemented, and the people responsible for delivering the activities,
should be identified.
Inputs are resources to be used in the project in terms of funds,
personnel, materials, services, etc. It should realistically reflect what is
necessary in order to produce the intended outputs. Similarly, the
timeframe for implementation should provide adequate/ realistic time
for the conduct of each activity.
 Department of Social Welfare and Development
Integrity Management Committee
Template 7: Monitoring and Evaluation Plan
Name of Office/Agency/Division/Unit:
Indicators
Program Logic/ Narrative Source of Person/Unit
 Copy from Baseline Targets Frequency of Data Collection
 Copy from T-5 Data Responsible
T-5
Goal
Purpose
Outputs (Integrity Measures)
A) Policy
B) System
C) Program
Activities
 Step 2. Prepare an M&E Plan
In preparing the M&E Plan, the first thing to do is to collect baseline
data in relation to the indicators. Progress towards desired
outcomes starts with the measurement of “initial” conditions. The
The M&E Plan Template helps assess the achievement of the IMP based on defined performance indicators in the IM Plan Logical baseline data is the first measurement of indicators before the
Framework, while the M&E Progress Report Template helps track the completion and timeliness of implementation based on the actual conduct of the program—it establishes the current
Implementation Plan. condition/situation. It is also used to set more realistic targets for
The following provides the steps for developing an Internal Agency Monitoring and Evaluation: monitoring and evaluation of results.
Step 1. Review the indicators in the IM Logical Framework
To properly monitor the achievement of the department/agency in meeting its anti-corruption agenda/integrity objectives Step 3. Establish performance targets
through the identified Integrity Measures (outputs), a Monitoring and Evaluation (M&E) Plan (Template 6) should be prepared. It After determining the baseline data, the next thing to do is to
should contain, aside from the Integrity Measures/Program Logic and the indicators, baseline data, targets, source of data, establish the targets based on the baseline data that was collected.
frequency of data collection, and person/unit responsible. In setting the targets, funding and personnel requirements, amount
of external resources expected to supplement internal resources,
Baseline: Determine the latest available data on the selected indicator. Facts and Figures that provides a basis for measuring relevant political concerns, organizational (especially managerial)
progress in achieving project objectives and outputs. Baseline could be: experience should be considered.
• In % form, whole number, even zero; and
• Must be the prevailing condition before the intervention/planned intervention.
Targets: Identify the desired result for each year of implementation.
Sources of Data: Identify publications, documents, organizations, where the data may be obtained.
Frequency of Data Collection: Define the regularity of the collection of data – monthly, quarterly, semi-annually, annually, or bi-
annually.
Person/ Unit Responsible: Determine the person and the unit who will take charge in collecting data and reporting/submitting it
to the IMC. The unit responsible is usually the custodian or author of the document where the data may be obtained.
 Department of Social Welfare and Development
Integrity Management Committee
Template 8: Monitoring and Evaluation Plan Progress Report
Name of Office/Agency/Division/Unit:
Integrity Measure Target Actual

Remarks
Activities End Accomplishments
(Output) Start Date End Date Start Date (deviations, etc.)
Date

Copy from  T - 3 Copy from T- 5  

Prepare Progress Report

The implementing units should then
prepare a quarterly progress report for the
IMC. In turn, the IMC drafts semi-annually
the M&E Progress Report (Template 7).
The report should contain the Integrity
Measures, the activities related to each
Integrity Measure, the start date, target
and actual completion dates,
accomplishments, and reasons for
deviations with target, if any. The report
should be signed by the Head of Agency
and submitted to the PMC.