Vanguard Interiors (KL) Sdn Bhd Vanguard Interiors (KL) Sdn Bhd

D1-G/M Jalan Selaman 1 No. 10, Jalan Perusahaan Jelutong 2

Dataran Palma Fortune Park
68000 Ampang, Selangor 11600 Penang
Tel : 03 – 4270 3933 Tel : 04 283 6088
Fax : 03 – 4270 3932 Fax : 04 283 6089
Submission form for Contractor Work Statement

1. To be completed by the Contractor

Job Category : Electrical Chemical Civil/Mech Services

Equipment & Auto Utilities

Company Name : ________________________________________

Submitted by : ________________________________________ Date : _____________

(Name & Signature of Contractor Rep)

Remarks : _________________________________________________________________

2. To be completed by Agilent Technologies personnel’s or designated personnel

Reviewed by : ___________________________________________________ Date : _____________

(Name & Signature of Agilent Project Owner/Coordinator or designated personnel)

Reviewed by : ___________________________________________________ Date : _____________

(Name & Signature of EHS Personnel)

Remarks : ____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________
 VANGUARD INTERIOS (KL) SDN BHD
OCCUPATIONAL SAFETY & HEALTH POLICY

Vanguard Interiors (KL) Sdn Bhd are committed to ensure a safe and healthy working
environment to all employees and others involved in or affected by its operations taking into
account statutory requirements and relevant national and international standards and
codes of practices

Implementation and effectiveness of this policy is a line management responsibility together

with the participation and involvement of all employees and Vanguard Interiors (KL) Sdn
Bhd will ensure that adequate resources, training are made available

Safety and health procedures and requirements will be regularly monitored to ensure
continuous improvement and to avoid any inconveniences to any other parties.

This policy will be monitored to ensure achievement of our objectives.

Signed by Signed by Signed by

…………….. ……………… …..………….

Vanguard Interiors EHS Dept Facility Dept
(KL) Sdn Bhd Agilent Technologies Agilent Technologies
(M) Sdn Bhd (M) Sdn Bhd
 Agilent Technologies (M) Sdn Bhd
Bayan Lepas Free Industrial Zone
11900 Penang

Attn : Ms Yeoh Li Li

SUBMISSION OF
WMS / EHS POLICY WORK METHOD
STATEMENT
REVISION : 2
 Work Method Statement Revision

Work Method Statement Rev:1

1. Basic detail in WMS Rev:1

2. Equipment used in Agilent
3. Standard Operating Procedures
4. Safety Procedures during work

Work Method Statement Rev:2

1. Thorough detailed information

2. Complete company profile
3. Complete job scope
4. Daily checklists activities at site which to be check by Company Safety Supervisor/
Officer.
5. Samples or barricade and warning signs that are used at the sites.
6. Personal Protective Equipment.
7. Flowcharts for Operating Specific Jobs.
8. Briefing checklist that’s is given by Company Supervisor/ Officer to workers on the
do’s and don’ts in Agilent and Emergency Preparedness and response
9. All workers must adhered and comply to Agilent Occupational Health and Safety
Policy and also Contractor EHS Management Policy. Complete Safety Procedures.
10. Copies of employees Lists and Licences
11. Copies of Employees / Workers Medical Reports
1) Company Profile and Job Scope

Vanguard Interiors (KL) Sdn Bhd was incorporated to provide innovative and
technologically advanced commercial interior products to established and growing
companies in Malaysia. Our main objective is to meet the need of business that expects
the highest quality and standard in office interior requirements.

Job Scope

a) To check job site and do floor marking to ensure area involved is correct as per
EHS approved plan.
b) To install workstation (as per WMS/EHS approved plan)
c) To relay out of cubicle, panel partition etc. as per requestor requirement and as
according to EHS approved plan.

2) Equipment, materials, chemicals, hand tools used for

work/projects are as follows :-

a) Battery operated power drill (for securing worksurfaces)

b) Hand held screw drivers (for panels installation)
c) Hand held crow bar (for panels adjustments)
d) Rubber head hammer (for panels accessories installation)
e) Pliers (for panels accessories installation)
f) Wooden trolleys (for panels / accessories shifting and etc.)
 All our tools are checked daily. Any defective tools will be replaced immediately.
 We do not use any chemicals in our job scope
 Materials uses are metal panel frames with fabric elements and wood base work
surfaces for the formation of workstation.
3) Work Method, Standard Operating Procedures, Operational
Control

3.1 Labeling and Material Data Sheet

Material Data Sheet Date :

1) Location / Job site : ………………………………………………………

2) Total Nos Workstation : ………………………………………………………

3) Panels : ………………………………………………………

4) Worksurfaces : ………………………………………………………

5) Accessories : ………………………………………………………

6) Others : ………………………………………………………

7) Remarks : ………………………………………………………

………………………………………………………

………………………………………………………

………………………………………………………

3.2 Chemical Storage and Compatibility (including gas)

The above is not in our line of work
3.3 Noise and Dust Pollution
We will ensure that minimum noise and dust pollution control is practice
throughout our work.

3.4 Barricade and Physical Barrier

We barricade our workspace areas as well as spaces that we put the panels,
accessories and trolleys.
 3.5 Job Site Notice
Job Site Notice will be displayed at all times while work is in progress

NOTICE OF WORK
WORK IS IN
PROGRESS

WORK START DATE : _______________________________

WORK COMPLETION DATE : _______________________________

Persons in Charge of Work / Project :

Name : ____________________________________ H/P : __________________________

Name : ____________________________________ H/P : __________________________

Name : ____________________________________ H/P : __________________________

Name : ____________________________________ H/P : __________________________

VANGUARD INTERIORS (KL) SDN BHD

3.6 Warning Signs

Warning, safety and security signs, notice and barriers are posted where
appropriate. They must be observed and followed. When performing works
that exposed to hazards, warning signs, barriers or barricades are to be
displayed. Where sign and barricades do not provide adequate protection,
particularly along a roadway or sidewalk, flagmen or other additional
protection must be used.
3.7 Personal Protective Equipment

All workers are required to wear safety shoes when performing any works in
Agilent. Safety Helmets are compulsory for any work or services performed
for building operation and works of Engineering construction. Safety
Helmets are also to be used in areas where ceiling work is in progress.
The type of PPE required will be determined by our Safety officer (based on
the degree of exposure to the potential hazard) and Agilent safety
requirements.
All workers are provided with required PPE, they are trained to use and care.
They are not allowed to use any Agilent safety equipment unless a critical
need exists and the use must be approved by Agilent Safety Representative.
All posted requirement of PPE for use are to be followed while on Agilent
premises.
3.8 Confined Spaces

A confined space permit is required before job commencement

Confined spaces include storage tanks, bins, sewers, in-ground vaults,
tunnels, manholes, pits and other locations where ventilation is inadequate
and hazardous gases, vapors or particulates are present.
Must not put any materials at confined spaces. Breathing apparatus must be
provided if clean air is insufficient in the space.

3.9 Vehicle Safety (Industrial Truck, Crane)

Contractors are allowed to park their vehicles in authorized areas only.

Parking in reserved area, sidewalks, roadways & red curb zones is
prohibited. Improperly parked vehicles will be cited and fined. Loading
docks are to be used for loading and unloading only.
Maximum speed limit allowed in Agilent parking lots and roadways is
15km/hour.

3.10 Housekeeping

Work area must be kept neat and orderly at all times.

Aisles and other working surfaces must be kept free of equipments, tools,
materials and debris. Must not allow tools, equipment and materials to
impact areas occupied by Agilent employees.
To make sure all extension cords and hoses are arrange properly so no one
trip over.
 To clean up all liquid and spills immediately.
Must not store tools or materials on top of suspended ceiling panels.
Debris and scrap materials from the job must be cleaned up on a regular
basis.

3.11 Standard Operating for Specific Jobs/Projects

Flowchart of working procedure in Agilent

Received approved Apply permit from Start work upon

plan to relayout office EHS approval from EHS
area from JCI/EHS (if necessary)

Inform JCI/EHS upon House keeping Work completed

completion
 VANGUARD INTERIORS (KL) SDN BHD
Safety Checklist

i. Work order no :

ii. Location of work - Building

iii. Description of work :

iv. Area : Prod : Office :

v. Start date :

vi. Completion date :

vii. Check box for safety apparel :-

Safety shoes Cone Others

Work in Progress Signage Safety Helmet

Check by :

Date :

* To be filled up by Safety Supervisor / Officer of Vanguard Interiors (KL) Sdn Bhd

No Description Before During After Remarks
work Work Work
1 Equipment - All equipment must be in
good condition
2 Permits – Approval from EHS on plan
display at workplace
3 PPE – Personal protective equipment
must be wore at all time
4 Emergency exit – Must not block the
exit with materials, tools or equipment
5 Working surfaces – clear tripping
hazard, non slip surface and open floor
must be barricade
6 Barricade work area
7 Signage – To setup signage in
barricaded area (work in progress,
caution, etc)
8 House keeping – All debris and tools
to be cleaned at the end of each
workday
9 Work completion – Supervisor must
inspect work area before handover
10 Notice of work must be displayed

Check by :

Date :
* To be filled up by Safety Supervisor / Officer of Vanguard Interiors (KL) Sdn Bhd

Standard work operating procedure

a. Project coordinator/supervisor to contact job requestor / user upon request to

identify scope of work

b. Supervisor to perform the procedure stipulated in the Contractor Safety Program

and Employee Requirements.

c. To ensure all Vanguard Interiors (KL) Sdn Bhd employee comply with minimum
age required in Health and Safety Laws and Regulations and also must be
medically fit for work

d. Our safety officer will ensure that all necessary information, instructions, approval
from respective personnel in charge is gathered before any project/job starts or being
carried out. Safety officer will then give a full briefing on job specification to the
subordinates / employees. Safety Officer will also have to get clearance from job
requestor (e.g. Managers, Engineers or JCI representative) on whether or not the job site
is ready to work on. All work is not to be carried out without proper approval/consent
from Agilent project coordinator (WPS/EHS Dept)

Schedule of work are as follows :-

a) Check job site with JCI personnel
b) Do necessary floor marking (positioning of workstation)
c) Install workstation / panel partition (as per WPS/EHS approved plan)
d) Relay out of workstation/cubicle etc
e) To inform / check job site with JCI personnel upon completion of work.
All workers must adhered and comply to Agilent Technologies Environmental Policy

Please refer attached list for references

All workers must adhered and comply to Agilent Technologies Occupational Health
and Safety Policy

Agilent will create the health and safety practices and work environments that
enable our people to work free from injury and illness. To achieve this result,
we will :

 Assure managers and employees are trained and accountable for

preventing work-related injuries and illness.

 Ensure Agilent Technologies operations comply with applicable

occupational health and safety regulations.

 Operate an occupational health and safety management system that

includes providing accurate information about health and safety
aspects of our operations and maintain the practice of continual
improvement

 Promote wellness programs that contribute to the productivity, health

and well-being of employee.

 Inform suppliers including contractors of our occupational health and

safety expectations and require them to adopt sound occupational
health and safety management practices.
3.12 Safety Procedures
All workers are trained in the safety and health aspects of their job and have
attended the Agilent Contractor Safety training and are informed of the
nature and hazards of the materials which they are working with. To ensure
safety procedures are applied at all time. Unsafe act will not be tolerated.
General practices at worksite :-

a) To conduct safety inspections and ensure all safety procedures are

adhered at worksite;

b) To ensure that safety violations are not violated;

c) To ensure work activities engaged do not adversely impact the quality

of indoor air;

d) To ensure all warning, safety and security signs are displayed at all
times at job site;

e) To barricade the worksite using demarcation tapes during ongoing

work progress and to keep unauthorized people out;

f) Extra safety measures must be taken when shifting materials

especially along the corridors/passage. To take additional precautions
to protect people from tripping should the need to used extension
cords across and aisle arises and approval from Project/Facilities
Coordinator and EHS must be obtain in prior.

g) Daily house keeping to be carried out on all work areas e.g.

 i. Aisle and other working surfaces must be kept free of equipment,
tools, materials and debris.
ii. Tools, equipment, materials are not allowed to impact areas
occupied by Agilent employees.
iii. Debris and scrap materials from the job site must be cleaned up on
regular basis.

iv. To take additional precautions to protect people from tripping

should the need to used extension cords across and aisle arises and
approval from Project/Facilities Coordinator and EHS must be
obtain in prior.
v. To ensure job site are clean at all times

h) To ensure all the daily balance materials (e.g. panels, accessories) are
properly stored to comply with building and fire codes, and to avoid a
hazard to Agilent employees and others.

i) All employees must be equipped with necessary Personal Protective

Equipment (PPE) while working.

j) All employees are required to wear identification badges and

company attire.

k) All employees must adhere to Agilent Disciplinary Rules &

Regulation. Failing to comply will face immediate
suspension/termination :-

i) Alcoholic beverages or illegal drugs are strictly prohibited

ii) Smoking is not allowed in Agilent buildings except at designated
smoking area
iii) Sleeping and gambling are not allowed
iv) No unruly behavior will be tolerated
4) Waste Management

4.1 Proper Handling and Disposal of Waste

Non applicable

4.2 Waste Container Labeling

Non applicable

5) Emergency Preparedness and Response

EMERGENCY PREPAREDNESS RESPONSE COMM

When you are at Agilent Technologies premises :-

Always tag along with your escort / host

Check with your escort / host / supervisor for the nearest emergency exit
Identify your location & nearest emergency exit referring to site map along
Observing the evacuation path indicated by the green evacuation signboard

When you hear emergency evacuation alarm :-

Stay calm
Stop ongoing activities / work
Follow your escort / host evacuate from the building via nearest emergency exit
Assemble at the nearest assembly area & stay away from road
Report to assembly area coordinator (with vest) if you are injured
EMERGENCY
Follow instruction provided PREPAREDNESS
by the assembly RESPONSE COMM
area coordinator
Do not return to building without clearance from assembly area coordinator
During
Stop emergency
your situation
vehicles by : if you are driving / riding
roadside
Stay away (30 ft proximity) from evacuated building
 DOSAFETY
YOUR NOT panic
is your OWN responsibilities
 Ensure your own safety first
 Get help
 Trigger emergency situations (break glass / call # 5050)
 Inform Project Owner / Coordinator of the incident
Do not hang up until you are cleared that the receiver is acknowledged of your urgent
Need to end the call. Information needed are :-
i. Your full name & company
ii. Where is the emergency?
iii. What type of emergency?
iv. Any injured person?
IMPORTANT

DO NOT attempt to attend / response to the emergency unless you are

*sure you will not endanger yourself or become trapped
*not alone; there should be at least 2 persons
*trained & know how to respond with appropriate tools & PPE;
*aware of the hazards & safe procedure to respond
5.1 Exit Doors and Assembly Areas
To identify the evacuation path, emergency exits & assembly area before
start work at designated location.

5.2 Evacuation Procedure

To stop work immediately upon hearing emergency bell rings and evacuate
through emergency exit and assemble at the nearest assemble area

5.3 Emergency Shutdown of Machinery or Vehicle

Non applicable

5.4 Reporting of Emergency Incident

Safety Officers must report any near misses, incident or accident related to
contractor activities to Agilent Project Owner/Coordinator & EHS
Safety Officers must investigate all accidents to determine the cause(s) and
develop a plan to prevent a recurrence. All serious or potentially serious
accidents on Agilent will be investigated jointly with Agilent Project
Owner/Coordinator & EHS

5.5 Emergency Response Equipment

For minor injuries like accidental small cuts we have a First Aid Kit on
standby.
6) Training, Competency, License, Permit
6.1 Regulatory Permit or Licenses
All employees has undergo Agilent Internal Contractor Safety Training and
possessed Agilent Internal Contractor Safety badges

6.2 Competency Certificates

Registered with CIDB and they have also attended Induksi Keselamatan dan
kesihatan Untuk Pekerja Binaan Course organized by NIOSH.

6.3 Training (Agilent’s ISO 14001 Communication Package to Contractors,

Agilent’s Contractor Safety Training)
Agilent’s Contractor Safety Training

7) Safety Officer
7.1 Agilent’s Contractor Safety Officer Training
N0385 - Tommy Ooi Teong Hum – H/P No : 012 499 8900
N1531 - Phuah Eu Lai – H/p No : 012 488 2900

7.2 Contact number, Email and Fax number

Vanguard Interiors (KL) Sdn Bhd
Tel : 6 04 229 8718 / 9718
 Fax : 6 04 229 6718
Email : vipenang@streamyx.com

7.3 Duties (site supervision, permit application, compliance with WMS,

implement control measures)
Preliminaries :-
 Received plan from Project Coordinator / Manager – Agilent / JCI
 Do a site visit with coordinator / Manager / JCI personnel & prepare
the following application for necessary permit upon site survey
 Identified pre-work worksite
 Identify all hazards utilities nearby the pre work and work area
 To inform JCI personnel upon work completion

8) Maintenance on WMS (Latest Updates)

8.1 Documentation is legible, dated (with dates of revision) and readily

Identifiable

Yes
 - Refer attached list –

VANGUARD INTERIORS (KL) SDN BHD

~ Employees / Workers list and licenses ~
VANGUARD INTERIORS (KL) SDN BHD
~ Employees / Workers Medical Reports ~