Professional Documents
Culture Documents
Project Procurement Management
Project Procurement Management
Project Procurement Management
Project Documents
Milestone List
Project Team Assignments
Requirements Documentation
Requirement Traceability Matrix
Resource Requirements
Risk Register
Stakeholder Register
Enterprise Environmental Factors
Organizational Process Assets
Contract types
Plan Procurement Management - Tools
Expert Judgement
Data Gathering
Market Research
Data Analysis
Make-or-buy analysis
Source Selection Analysis
Understanding of work
Risk
Cost
Past Performance
References
Production ability
Warranty
Meetings
Plan Procurement Management - Output
Procurement Management Plan
Outlines the activities to be undertaken during the procurement processes
Make contain a prequalified sellers list
Procurement Strategy
Determine how to deliver the deliverables, types of contracts to use, what
phases will be used to complete procurements
Bid Documents
Used to Solicit Proposals from potential sellers
RFI, Request for information
IFB, Invitation for bid
RFP, Request for proposal
RFQ, Request for quote
Procurement Statement of Work
Developed from the Scope Baseline, Lists the needs of the buyer
Allows prospective sellers to determine of they can meet the requirements set
forth by the Buyer
Plan Procurement Management - Output
Source Selection Criteria
Cost, location, license, certification, reference, warranty, or experience. This
needs to be determined before seller is selected.
Make or buy Decisions
What will the project make or buy
Independent Cost Estimates
Cost estimate done by an outside professional
Change Requests
Project Documents Updates
Lessons Learned Register
Milestone List
Requirements Documentation
Requirement Traceability Matrix
Risk Register
Stakeholder Register
Organizational Process Assets Updates
Conduct Procurements
The process of obtaining a seller response, selecting a seller, and
awarding a contract.
It selects a qualified seller and implements the legal agreement for
delivery.
Conduct Procurements - ITTO
INPUTS
1.Project Management Plan OUTPUTS
a.Scope Management Plan 1.Selected Sellers
b.Requirements Management Plan Agreements
c.Communications Management Plan Change Requests
d.Risk Management Plan Project Management Plan Updates
e.Procurement Management Plan a.Requirements Management Plan
f.Configuration Management Plan TOOLS & TECHNIQUES b.Quality Management Plan
g.Cost Baseline 1.Expert Judgment c.Communications Management Plan
Project Documents
2.Advertising d.Risk Management Plan
a.Lessons Learned Register e.Procurement Management Plan
3.Bidder Conferences
b.Project Schedule f.Scope Baseline
4.Data Analysis
c.Requirements Documentation g.Schedule Baseline
d.Risk Register a.Proposal Evaluation
h.Cost Baseline
e.Stakeholder Register Interpersonal and Team Skills
Project Documents Updates
Procurement Documentation a.Negotiation
a.Lessons Learned Register
Bid Documents b.Requirements Documentation
Procurement Statement of Work c.Requirements Traceability Matrix
Independent Cost Estimates d.Resource Calendars
Source Selection Criteria e.Risk Register
4.Seller Proposals f.Stakeholder Register
Enterprise Environmental Factors Organizational Process Assets Updates
Organizational Process Assets
Conduct Procurements - Inputs
Project Management Plan
Scope Management Plan
Requirements Management Plan
Communications Management Plan
Risk Management Plan
Procurement Management Plan
Configuration Management Plan
Cost Baseline
Project Documents
Lessons Learned Register
Project Schedule
Requirements Documentation
Risk Register
Stakeholder Register
Procurement Documentation
Bid Documents
Procurement Statement of Work
Independent Cost Estimates
Source Selection Criteria
Seller Proposals
Enterprise Environmental Factors
Organizational Process Assets
Conduct Procurements - Tools
Expert Judgement
Advertising
Some contracts may be required to be advertised, i.e.
Government
Bidder Conference (Contractor, Vendor, or Pre-bid
conferences)
Meeting between buyer and sellers
Data Analysis
Proposal evaluation
Interpersonal and Team Skills
Negotiations
Conduct Procurements - Outputs
Selected Sellers
Agreements
Change Requests
Project Management Plan Updates
Requirements Management Plan
Quality Management Plan
Communications Management Plan
Risk Management Plan
Procurement Management Plan
Scope Baseline
Schedule Baseline
Cost Baseline
Project Documents Updates
Lessons Learned Register
Requirements Documentation
Requirements Traceability Matrix
Resource Calendars
Risk Register
Stakeholder Register
Organizational Process Assets Updates
Control Procurements
PMBOK - The process of managing procurement relationships; monitoring
contract performance, and making changes and corrections as appropriate;
and closing out contracts.
Key benefit - It ensures that both the seller’s and buyer’s performance meet
the project’s requirements according to the terms of the legal agreement.
Buyer and Seller is required to ensure that both parties meet their contractual obligations
and that their own legal rights are protected.
Inputs (8)
Project Management Plan
Requirements Management Plan
Risk Management Plan
Procurement Management Plan
Change Management plan
Schedule Baseline
INPUTS
1.Project Management Plan OUTPUT
a.Requirements Management Plan
b.Risk Management Plan
1.Closed Procurements
c.Procurement Management Plan Work Performance Information
d.Change Management Plan Procurement Documentation Updates
e.Schedule Baseline TOOLS & TECHNIQUES Change Requests
Project Documents 1.Expert Judgment Project Management Plan Updates
a.Assumption Log
2.Claims Administration Risk Management Plan
b.Lessons Learned Register Procurement Management Plan
3.Data Analysis
c.Milestone List Schedule Baseline
Performance Reviews
d.Quality Reports Cost Baseline
e.Requirements Documentation
Earned Value Analysis
Trend Analysis Project Documents Updates
f.Requirements Traceability Matrix
Inspection Lessons Learned Register
g.Risk Register
h.Stakeholder Register Audits Resource Requirements
Agreements Requirement Traceability Matrix
Procurement Documentation Risk Register
Approved Change Requests Stakeholder Register
Work Performance Data Organizational Process Assets Updates
Enterprise Environmental Factors
Organizational Process Assets
Control Procurements - Inputs
PMBOK - The process of managing procurement relationships; monitoring
contract performance, and making changes and corrections as appropriate;
and closing out contracts.
Key benefit - It ensures that both the seller’s and buyer’s performance meet
the project’s requirements according to the terms of the legal agreement.
Buyer and Seller is required to ensure that both parties meet their contractual obligations
and that their own legal rights are protected.
Inputs (8)
Project Management Plan
Requirements Management Plan
Risk Management Plan
Procurement Management Plan
Change Management plan
Schedule Baseline
Control Procurements
Inputs Cont’d
Project Documents
Assumption Log
Lessons Learned Register
Milestone List
Quality Reports
Agreements
Procurement Documentation
Approved Change Requests
Work Performance Data
Enterprise Environmental
Organizational Process Assets
Control Procurements –Tools
Expert Judgement
Inspections
Audits
Data Analysis
Performance Reviews
Earned Value Analysis
Trend Analysis
Claims Administration
How disputed changes can be settled when the buyer and the seller can
not reach and understanding
Negotiation is the preferred method
Control Procurements - Outputs
Closed Procurements
The buyer, usually through its authorized procurement administrator,
provides the seller with formal written notice that the contract has been
completed.
Work Performance Information
Procurement Documentation
Change Requests
Project Management Plan updates
Project Documents updates
Organizational Process Assets Updates