Formal Letter

Layout:
 Write your full postal address followed by date in the top right side of the
letter.
 The address of the person you are sending it to be next, on the left-hand
side.
 The greeting is normally ‘Dear sir’ or ‘Dear Madam’. But if you are supposed
to have met the person or spoken on the phone, or written before, use Mr.
/ .MS followed by the last name only.
 Next comes the main bit of the letter.
 Ending is always ‘yours faithfully’ if you have opened with ‘Sir’ or ‘Madam’
or ‘yours sincerely’ if you have used a name.
 Use your full name at the end of the letter.

Content:
Formal letters must be organized in a proper way to make communication
easier.
 The letter should begin with an introductory paragraph explaining the
general topic of the letter.
 The main body of the letter needs to be in a logical sequence and give
enough detail to make the reader ‘get the message’.
 The last paragraph should be a conclusion summarizing the main purpose
of the letter in such a way to get the reaction you want, to get something
done.