Permit To Work (PTW) Process Flow Chart

IMPORTANT NOTE:
ISSUING AUTHORITY

• Permit Officer will prepare the Permit, allot the unified

code and register the Permit. 1. Cold Work Permit such as,
• Permit Officer will issue the PTW for 6 Working Days valid Excavation, pipe work, installation,
• Information related to activity/work will be collected by
from Saturday – Thursday.
Competent Engineer/ Supervisor. inspection work; permit validity
• PERMIT OFFICER • Competent Engineer/Supervisor shall visit Permit Officer
• Without valid information & document Permit will NOT be period is 6 days with continuous
on Thursday to get the NEW PERMIT, RENEWED PERMIT
• (PROJECT HSE OFFICE) OR CANCEL PERMIT.
issued. validation by Verifying Authority.
• Permit will be issue 1 Day before in case of Non-Routine
or Hot Work Permit.
2. Hot Work Permit such as, grinding,
welding, fabrication etc; permit
validity period specific duration
ONLY e.g. 2 hrs or 3 hrs.

• Competent Engineer / Supervisor must bring relevant document to obtain the PTW from Permitting Office as below: 3. Confined Space Permit & Lifting
✓ Approved Method Statement & Risk Assessment Permit will be divided on Routine
PERFORMING
AUTHORITY

✓ Plans such as Lifting Plan, Confined Space plan, scaffolding plan. and Non Routine e.g. Routine with
• COMPETENT ✓ Drawings, shop drawing, drawing showing the location. Combined exiting utility drawing with proposed network. Clash analysis similar work & load procedure,
ENGINEER & drawing with level information. permit will be valid for 6 working
✓ Relevant Certificates such as, Equipment & Machinery certificate Operator certificate & license, confined space entrant & supervisor,
SUPERVISOR Lifting Supervisor, Crane operator, rigger & signaler, banksman & flagman, etc.
days and Non-Routine will be specific
✓ List of Person & worker involve in the activity with their relevant competency certificate. duration ONLY e.g. 2 hrs or 3 hrs.
✓ List of Tool, Equipment and Machinery with their relevant 3rd party certificate.
• Competent Engineer / Supervisor must bring PTW on 6th Day i.e. Thursday for Renewing, Cancellation or New Permit at Permit Office. 4. Permit Officer will issue the PTW for
6 Working Days valid from Saturday
– Thursday.
• COMPETENT • Competent Engineer / Supervisor ensure that, 5. Competent Engineer/Supervisor shall
MONITORING

ENGINEER & ✓ the work is carried out as per PTW and approved Method Statement/Risk Assessment (MSRA)
AUTHORITY

visit Permit Officer on Thursday to

✓ shall NOT LEAVE THE SITE, he must be full time on project and work location.
SUPERVISOR ✓ Where Gas Monitoring is required, every frequent for eg. Every 30min, gas reading shall be recorded and enter in the log/permit get the NEW PERMIT, RENEWED
• SURVEYOR ✓ Where Environment Monitoring for eg. Noise, Air, Land spillage, etc, every frequent for eg. Every 30min, reading shall be recorded and PERMIT OR CANCEL PERMIT.
enter in the log/permit.
• GAS MONITOR ✓ If the work is NOT SAFE must hold the work until the work area is cleared. 6. For Hot Work Permit, Competent
• ENVIRONMENT ✓ Surveyor need to sign at the Monitoring section on daily to validate the permit. Engineer/Supervisor shall visit on
✓ Is HELD ACCOUNTABLE in case the work is exposed to High Risk and No supervision is on site.
MONITOR Daily Basis to Permit Officer on to get
the NEW PERMIT OR CANCEL
PERMIT.
VERIFYING AUTHORITY

• HSE TEAM • HSE Team Leader/Engineer/ Advisor/Officer must visit the work location as per PTW on DAILY basis, verify and validate the permit.
7. For Lifting Non-Routine work,
Competent Engineer/Supervisor shall
LEADER/ENGINEER • If the HSE Team Leader/Engineer/ Advisor/Officer found that the work is NOT CARRIED OUT as per PTW, he have AUTHORITY to cancel the visit on Daily Basis to Permit Officer
• HSE ADVISER/ •
permit and issue VIOLATION to Competent Engineer / Supervisor as per Employee Violation Policy.
HSE Team Leader/Engineer/ Advisor/Officer must ensure that:
on to get the NEW PERMIT OR
OFFICER ✓ The PTW is followed, activity is comply with Risk Assessment, Control Measure on site. CANCEL PERMIT.
• CLIENT / CONSULTANT ✓ Tools/equipment are 3rd party certified and valid during operation.
✓ Check the gas, atmosphere, environment, welfare arrangement, etc. in which workers engage are working and validate as per PTW. 8. COMPETENT ENGINEER /
REPRESENTATIVE ✓ Report to Project Manager for any NEGLEGENCE of NON-ADHERANCE of PTW. SUPERVISOR MUST HANDOVER THE
OLD PERMIT AND GET NEW PERMIT.