Construction and Quality Assurance

CONSTRUCTION TOOLS AND TEMPLATES

 Tool/Template General Description/Purpose Prepared by Reviewed by Approved by Availability

Project Development Stage

Written narrative result of technical
investigation on the proposed land for
development. Through ocular site visit,
identify any site development works that
might be required for the land which include
need for retaining walls, road networks,
drainages among others. The document also
outlines the risk of the site for hydro-
meteorological, geological and man-made
hazards using various source of secondary
Technical Due Design and Technical
information including DOST hazard hunter Site Engineer
Diligence Innovation Core Team Yes
(https://hazardhunter.georisk.gov.ph), LGU (Hubs)
Report Unit (Review)
hazard maps, and other local sources.

Identify the need for further engineering

study like geotechnical study to validate the
feasibility of the site for development.

Also contain important information about the

site like geographical coordinates, terrain,
vegetation and trees present, soil condition
and other relevant information
Initial architectural floor plans and
perspective of the housing design and site
development plan which contain the
following information:
Housing and
a. Initial subdivision lay-out
Human
b. No. of lots generated Design and
Conceptual Technical Settlement
c. Lot allocation plan (area for housing, open Innovation Yes
Design Core Team Head/
space, road networks, etc) Unit
d. Initial floor plans-from the Participatory
COO
design conducted
e. Building perspective
f. Initial site development requirements
(drainage, wastewater treatment facility, soil
protection structures, etc.)
Initial cost estimation of the prospective site
Housing and
development works and housing designs,
Human
including all related costs like general Design and Construction
Bill of Quantities Settlement
requirements, implementing partners' profit, Innovation and Quality Yes
(Proposal) Head/
taxes and others. With detail calculations of Unit Assurance
the engineers' assumptions for the
COO
calculations

Last revision: 26 March 2020

Prepared by: kdevera
 Construction and Quality Assurance

Initial estimate of construction duration,

including pre-construction, construction and Housing and
Design and Construction
Construction post-construction activities. Provides time Human
Innovation and Quality Yes
Timeline related information for the calculation of the Settlement
Unit Assurance
HFHP level of effort and other administrative Head/COO
costs

Procurement

Complete set of plan approved for bidding:

a. Architectural plans-signed and sealed by a

licensed architect
b. Structural plans- signed and sealed by a
licensed civil/structural engineer
Yes;
c. Plumbing plans-signed and sealed by a
licensed master plumber/ sanitary engineer
Need to
Bidding/ d. Electrical plans- signed and sealed by a Design and
compile final
Construction licensed electrical engineer Innovation COO
plans for
Plans e. Community Development Plan- signed Unit
identified
and sealed by a licensed geodetic engineer
four(4) housing
type
Sign and sealed by licensed professionals
for permitting purposes

Structural analysis and calculation may also

be require depending on the LGU Building
office policy  
Accreditation
Bill of quantity template provided to Construction
, Bids and
Blank BOQ prospective Implementing partners to and Quality COO Yes
Awards
expedite comparative analysis of bids. Assurance
Committee
Bid Document Document detailing the important Construction Accreditation COO Preamble
procurement guidelines of HFHP. Provides and Quality , Bids and containing
detailed instruction on how prospective Assurance Awards quick
bidders should accomplish their bids. Committee guidelines on
the
a. Deadline of submission of bids accomplishmen
b. Required submittals: S-curve, construction t of bids only
schedule, manpower and equipment
schedule
c. Guidelines on the preparation and
submission of bids
d. Allowed and required general
requirements
e. Required bonds
f. Disqualification clauses
g. General requirements guidelines for items
like bonds, permitting, quality assurance and
control, and others
g. Others

Together with the blank BOQ and the bidding

plans, constitutes the complete set of bidding

Last revision: 26 March 2020

Prepared by: kdevera
 Construction and Quality Assurance

document of HFHP
Construction
Tabulated bids from all bidders tallying bid and Quality
price of each bidder per material and other Assurance
Canvass Tally relevant information of the bidder like on- Procurement
COO/SMT Yes
Sheet going projects with HFHP, other ongoing and Unit Accreditation
past projects, construction duration and list , Bids and
of submittals provided by the bidder. Awards
Committee

Detailed report and recommendation on the

Accreditation
Bid Analysis most responsive bidder. Also identifies items Construction
, Bids and
and Evaluation for possible discount and/or unit rates that and Quality COO/SMT Yes
Awards
Report needs further clarification for the most Assurance
Committee
responsive bidder

Pre-construction

Consolidated deck presentation before the

start of on-site construction to provide
information and review winning IP on the
following:

a. Introduction of Habitat for Humanity Accreditation

Pre-construction
Philippines Construction , Bids and Outline
deck COO/SMT
b. Trial Build process and guidelines and Quality Awards available
presentation
c. Review of Construction Agreement Assurance Committee
d. Construction Sites Policies
e. Schedule of Quality Assurance and
Control Activities and tools/templates
f. Progress Billing Policies and Guidelines
g. Technical Specifications

Construction: Trial Build

Detailed proposed changes/adjustment to Construction Design and

Design
the current design after the conduct of the and Quality Innovation COO/SMT No
Recommendation
trial build Assurance Unit

Updated bill of quantities including

Construction Design and
acceptable level of manpower requirements Yes
Updated BOQ and Quality Innovation COO/SMT
from the controlled construction of trial house Same as BOQ
Assurance Unit
unit.

Last revision: 26 March 2020

Prepared by: kdevera
 Construction and Quality Assurance

Construction: Monitoring, Inspection and Progress Billing

Accomplished quality assurance checklist

required from IP before proceeding with
identified critical works, which require
approval from the HFHP Site Engineer
Construction
Hold point a. Lay-out Site Engineer Project
and Quality Yes
checklist (QA) b. Concreting and Rebar Works: Foundation (Hubs) Manager
Assurance
c. Concreting and Rebar Works: Beams
d. Concreting and Rebar Works: Columns
e. Concreting and Rebar Works: Slab
f. Masonry Works
g. Roof framing works

Regular quality check after construction

milestone, identifying works requiring
corrective measures/ non-conformance.
Construction
Quality Control Outlines items that needs to be rectified by Site Engineer Project
and Quality No
Checklist (QC) the Implementing Partner while the (Hubs) Manager
Assurance
construction works are still on-going. Detail
the required timeline and sanctions, if
applicable to the IP

Consolidated
Construction
Progress Summary of progress/ accomplishment rates Operations
and Quality COO  No
Monitoring of all HFHP projects updated weekly Manager
Assurance
Report
Project
Manager
Operation
Request for payment for approved Site
Progress Billing Manager
percentage of work completed by the IP Engineer Yes
Request
Implementing Partner with attached photos
COO
Construction
and Quality
Assurance

Construction: Variation Order

Construction
Request document for substitution of IP and Quality
Request for
materials with required specification, Project Assurance
Approval/ Yes
including but not limited to color, brand, Site Engineer Manager
Substitution
make, etc. (Hubs) Design and
Innovation
Construction
and Quality
Request document for further information or
Request for Site Engineer Project Assurance
provision of shop drawings to clarify Yes
Information (Hubs) Manager
particular details in the plans
Design and
Innovation

Last revision: 26 March 2020

Prepared by: kdevera
 Construction and Quality Assurance

Request Document for item of works not Project

Change Order identified during the bidding/procurement Manager
Site Engineer Operation
Request-No stage but is critical to the completion of the No
(Hubs) Manager
cost implication project but do not have any budgetary Project
implication Manager

Project
Request Document for item of works not Operation
Change Order Manager
identified during the bidding/procurement Site Engineer Manager
Request-with No
stage but is critical to the completion of the (Hubs)
cost implication Project
project and has budgetary implication COO
Manager

Document that contains specific instruction

for the IP to comply immediately as results of
regular construction monitoring and
inspection of HFHP Engineer

Possible cases:
Construction
Site Engineer Project
Site Instruction and Quality No
1. Improper or non-use of Personal (Hubs) Manager
Assurance
Protective Equipment(PPE)
2. Cleanliness of construction site
3. Non-compliance to the construction site
policies
4. Other construction work specific
instruction

Repository document of all work variation Construction

Change Order
orders and summary of actions and Quality   COO No
Database
taken(approved, declined, etc.) Assurance
Construction: Close-out and Punchlisting

Certification of required construction tests, if

applicable:

a. Flood test
b. Pressure Test Construction
Certificate of Project
c. Megger and other electrical test IP and Quality Yes
Tests completed Manager
d. Gas line test Assurance
e. Plumbing test for toilet fixture

Other item may be required depending on

the identified works for a project

Construction
and Quality
Certificate of Certification of completion of 100% of Site Engineer Project Assurance
Yes
Completion required work (Hubs) Manager
Operation
Manager

Construction
Document detailing items needing Operations
Punchlist Report and Quality COO Yes
rectification/repair Manager
Assurance

Last revision: 26 March 2020

Prepared by: kdevera
 Construction and Quality Assurance

Report detailing actions conducted to

Punchlist address the punch list identified with Construction
Site
Accomplishment accompanying before and after photos and IP and Quality Yes
Engineer
Report the requirement for release of the Retention Assurance
payment for the IP
Site
Engineer Operations
Certification of completion of all required
Certificate of Manager
corrective works and requirement for the IP Yes
Acceptance Construction
release of the retention payment for the IP
and Quality COO
Assurance

Detailed report on the performance of the

Implementing partner considering various
Construction
IP Performance parameters like timeliness, construction
and Quality Operations ABAC No
Report workmanship, after sales, presence of
Assurance
technical personnel on the construction site,
ability to respond to HFHP instructions, etc.

Last revision: 26 March 2020

Prepared by: kdevera
 Construction and Quality Assurance

PROCESS FLOW DIAGRAM

Pr ogram Developmen t

Social Due
Diligence
Operations

Passed Technical and

Identify site for F
Start Technical Due social due diligence?
development
Diligence

Technical Due
E Diligence Report

For land with

complicated
terrain and/or
issues
Legal due Passed legal
diligence due diligence?
Legal

Prepare BOQ and Plan Draft Project

Conduct Yes
Initiate project Conceptual plans OK? proposal
Participatory
development and Cost
Project Designing
Estimates
Human Settlement and Housing

Conceptual
Conduct technical Review and Design and BOQ
E
due diligence
Finalize
Proposal

Engineering
study needed?

Request for
engineering F
study
Quality Assurance
Construction and

Review
Conceptual Plan
and BOQ
Technical Core Team

No Submit to RD for
Review Project Proposal
Yes Resource
SMT/ BOT

Proposal aaproved?
Mobilization

Last revision: 26 March 2020

Prepared by: kdevera
 Construction and Quality Assurance

PROCESS FLOW DIAGRAM

Procurement
Project
approved for
Human Settlement and Housing

funding

Prepare Permit Update BOQ

Start
Plans for bidding

Bidding Pans Updated BOQ

Quality Assurance

Finalize BOQ
and prepare Bid Analysis Report
bidding
document
Finance
Construction and

Bid Document Bid Analysis Recommen

and Evaluation d bidder

Prepare
Operations

Conduct Pre-
Purchase
bidding
Requisition
activity
Form

Project
SMT/ BOT

approved for Approved

bidding winning bidder

Send Invitation
Send Notice of
to accredited Receive Bids Tabulate Bids
Award
Finance

bidders

Canvass Tally
Sheet
Accreditation, Bids and Awards
Committee

Opening of Failure of Select winning

bids bids? bidder

Last revision: 26 March 2020

Prepared by: kdevera
 Construction and Quality Assurance

PROCESS FLOW DIAGRAM

Pre-construction

Project awarded
to Implementing
Partner Pre-construction
deck
Operations

Conduct of Pre
Issuance of Notice Request release of
Start Construction
to Proceed downpayment
Meeting
Design and Innovations

Sign and seal

construction plans

QA/QC Tools
Prepare Quality
Assurance
Quality Assurance

Quality assurance and Schedule and

control schedule and guidelines
guidelines

Progress Billing
guidelines and Progress billing Process
templates orientation Downpayment
Finance

Prepare
Legal

Construction
Agreement
Implementing Partner

Attend pre-
construction
meeting and Mobilization
Process Surety
Bond

Last revision: 26 March 2020

Prepared by: kdevera
 Construction and Quality Assurance

PROCESS FLOW DIAGRAM

Construction: Trial Build*

Operations

Ensure signing of
Lead trial build
Request updating construction
with Provide IP with
Start of Construction agreement
Implementing updated plans
agreement addendum/
partner
revisions
Construction and Quality Assurance

Recommend
Validation and
possible
Finalization of
adjustment to the
BOQ
design

Design
Finalized BOQ
Recommendation
Design and Innovation

Adjust and revise

construction plans
Legal

Update
construction
agreement
Implementing Partner

Proceed with full-

blown
construction

 Require trial build for every housing project? Or

require for a minimum of 30 houses? 50 houses?
 May cause delay because first few weeks of
construction will be allotted to build only the trial
house—should be incorporated in the timeline
 Should be included in the construction agreement
 Will there be adjustment of the contract price after
the validation of the quantities after the trial build?

Last revision: 26 March 2020

Prepared by: kdevera
 Construction and Quality Assurance

PROCESS FLOW DIAGRAM

Construction: Monitoring, Inspection and Progress Billing

Prepare
Proceed with Prepare and
Implementing Partner

No Report for billing? Yes (Revise) billing

construction Reports
request
Work identified Daily Report +
Start Yes Logbook Latest
as holdpoints?
Accomplishment
Report
Ensure holdpoints Weekly
requirements are Accomplishment No
Report
met

Yes

No
Holdpoint Checklist Validate report

B With issues?
Operations

Holdpoints
Sign hold point
requirements Yes
met?
checklist
No

Approve IP report

A Prepare MRF

As part of
sweat equity?
HOA Member

Co-sign hold point

checklist
Construction and Quality Assurance

Update
 Frequency of Progress Billing check Consolidated Site Validation of
via Site Validation?
Project Progress Billing Report accura te?
 60% and 100% billing c/o
Construction QA? Monitoring Report
 30% and 90% c/o Operations(Site Template
Engineer)
Consolidated Progress
Monitoring Report

Yes
Office of the COO/ Program Support Officer

No

Ensure
completeness of Endorse for
Report accurate? Yes
documents and payment
accuracy of figures
Finance

Process IP billing Release payment

Last revision: 26 March 2020

Prepared by: kdevera
 Construction and Quality Assurance

PROCESS FLOW DIAGRAM

Construction: Variation Order

Request for Approval

Request for
Implementing Partner

Information

Prepare RFI/RFS/ Request for

Start Substitution
RFA

Change Order Request

No

C
Site Engineer / Project Manager

Submit RFI/RFA/
Request/s valid? Yes
RFS Inform IP

No

No
Construction and Quality Assurance

Validate RFA/RFS/ Approve Yes

With structural No
With cost
RFA request? implication? implication?

RFA/RFS/EFI and SI
Database
Design and Innovations Unit

Yes

Validate and
approve/
C
disapprove
request

Yes
Operations Manager

Validate and
approve/ Approve
Yes/No C
disapprove request?
request

 Level of approval depending on the DOA Validate and

SMT/COO

approve/ Approve Yes/No C

disapprove request?
request

Yes

Prepare contract
Legal

Yes
addendum

Last revision: 26 March 2020

Prepared by: kdevera
 Construction and Quality Assurance

PROCESS FLOW DIAGRAM

Construction: Closing out and Punch-lis ting

Certificate of
Completed Tests
Punch list
Flood Test for Drains/Floor
Accomplishment
Report
Implementing Partner

Slope

Approved 100%
Pressure Test for Water line
Start Accomplishment Rectify/Correct Process Warranty
Report punch list Bond
Waterproofing Tests

No
Other applicable Tests
D

Certificate of No Certificate of
Punchlist Report
Completion Acceptance
Operations

Validates and
Issue Certificate of Provide IP with Punch list Sign Certificate of
approve punch list Yes
Completion Punchlist Report approve? Acceptance
Report

Request Release
of retention

Conduct Punch
listing activity
Prepare Punchlist
Construction and Quality Assurance

Report

Prepare IP Sign Certificate of

Performance Acceptance and Yes Issues corrected?
Report approve request

IP Performance Report No

D
Office of the COO

Approve request
Finance

Process and
Release Payment
Accreditation and Bids and
Awards Committee

Validates Report Store in database

IP Database

Last revision: 26 March 2020

Prepared by: kdevera