DEPARTMENT OF ENERGY

BIDS AND AWARDS COMMITTEE

Resolution No. ______, s. 2020

A RESOLUTION RECOMMENDING THE AWARD OF CONTRACT THRU

PUBLIC BIDDING FOR THE PROCUREMENT OF DOE CY2020 MANAGED
PRINTING SERVICES

WHEREAS, the Bids and Awards Committee (BAC) conducted a Competitive

Bidding, particularly Public Bidding for the Procurement of DOE’s CY2020 Managed
Printing Services on 03 March 2020 with an approved budget for the contract (ABC)
in the amount of Php3,500,000.00;

WHEREAS, this procurement was included in the Department’s CY 2020 Annual

Procurement Plan duly approved by Secretary Alfonso G. Cusi;

WHEREAS, the Invitation to Bid was posted continuously in the websites of DOE
and PhilGEPS and in DOE Bulletin boards from 01 February – 03 March 2020, as
required under Section 21, Rule VII of the 2016 Revised Implementing Rules and
Regulations (IRR) of Republic Act (R.A) 9184;

WHEREAS, the opening of the Technical Proposals including the Eligibility

Requirements and Financial Proposals was held on 03 March 2020;

WHEREAS, one (1) bidder submitted Technical Proposals including the Eligibility
Requirements and Financial Proposals, wherein Optimal Systems Distributions, Inc.
submitted a bid of Php3,438,000.00;

PARTICULARS ABC(PhP) SUPPLIERS

Procurement of DOE’s CY2020 OPTIMAL SYSTEMS DISTRIBUTIONS, INC.
Managed Printing Services 3,500,000.00
Php3,438,000.00

WHEREAS, the post-qualification evaluation was conducted by the BAC-TWG on 11

March 2020;

WHEREAS, based on the result of the post-qualification submitted by the BAC-TWG

as indicated in the attached summary and adopted by the BAC in its Regular BAC
Meeting No. 21 on 21 July 2020, the award of contract to Optimal Systems
Distributions, Inc. for being the Single Calculated Responsive Bidder is hereby
recommended;

Page 1 of 2 BAC Reso No. ________, s. 2020

NOW, THEREFORE, in view of the foregoing, and upon motion duly made by
_____________________, the proponent of the activity, the BAC has resolved, as
hereby it is, RESOLVED to:

1. APPROVE the BAC-TWG findings and recommendation for the award of

contract for the Procurement of DOE CY2020 Managed Printing Services, to
Optimal Systems Distributions, Inc. in the amount of Php3,438,000.00;

2. RECOMMEND to the Secretary, the approval of the award of the above-

mentioned contract; and,

3. FURNISH the Commission on Audit, for its information and reference, a copy
of this Resolution immediately after its approval by the Secretary;

RESOLVED AND ADOPTED by the DOE Bids and Awards Committee this 21 July
2020 at the Energy Center, Rizal Drive, Bonifacio Global City, Taguig City, Metro
Manila.

Usec. R. B. AGUILOS, CESO I

BAC Chairman

ASec. R.B. UY
Vice Chairman

Dir. A. T. TENAZAS Dir. A. A. S. SOLUTA Dir. A. V. MANGA, CESO IV

Member Member Member

Asst. Dir. R. I. ROMERO Engr. R.S. AÑANO

Alternate Member End-user

APPROVED BY:

ALFONSO G. CUSI
Secretary

FGD/jjad

Page 2 of 2 BAC Reso No. ________, s. 2020