AZ ABS 00 BG01 004016 - Rev01

Document Number
MATERIAL CONTROL PROCEDURE AZ-ABS-00-BG01-004016

Revision: 01 Status: AFC
Document Type: PRC System: NN Family Equip.: NA Discipline: QUA Class: 1 Date: 09-Nov-2019
ORIGINATOR Reference: NA Page 2 of 25
RESPONSE SHEET / Answer to COMPANY Comments
COMPANY Comments By ABASALIYEV Nizami CONTRACTOR Response By S. BALA

COMPANY Comments Date 31-May-2019 CONTRACTOR Response Date 09-Nov-2019

No
Section Page COMPANY Comment CONTRACTOR Reply Status
1 1 6 Please indicate project boundaries Section was updated
2 5.6.2 14 Mentioned DER is not responded yet by Section was updated.
the Company. Please refer to respective Added reference to CTR letter ABS-
Company specifications J1860-BG01-JO01-LET-000051 and
CPY letter ABS-J1860-JO01-BG01-LET-
000060 approving waiver for die
stamping for materials traceability.
This document is the property of JOCAP. It must not be stored, reproduced or disclosed to others without written authorisation from the Company.
Document Number
TABLE OF REVISIONS
Revision Modification
00 First issue
Issued with status AFC.

01
Included CPY comments.
Document Number
TABLE OF CONTENT
1 PURPOSE AND SCOPE .......................................................................................................................... 6

2 REFERENCE DOCUMENTS .................................................................................................................... 6
2.1 COMPANY PROJECT Documents ........................................................................................................ 6
2.2 CONTRACTOR Documents................................................................................................................... 6
2.3 International Codes and Standards ........................................................................................................ 7
3 DEFINITIONS AND ABBREVIATIONS .................................................................................................... 7
3.1 Definitions .............................................................................................................................................. 7
3.2 Abbreviations ......................................................................................................................................... 8
4 RESPONSIBILITIES................................................................................................................................. 8
4.1 Site Material Controller........................................................................................................................... 8
4.2 Material QC Inspector ............................................................................................................................ 9
4.3 Material Preservation Engineer .............................................................................................................. 9
5 PROCEDURE ......................................................................................................................................... 10
5.1 Applicability .......................................................................................................................................... 10
5.2 Receipt................................................................................................................................................. 10
5.2.1 Marking / AS400 ............................................................................................................................... 10
5.2.2 Documents Required with Delivery ................................................................................................... 10
5.3 Inspection ............................................................................................................................................ 10
5.3.1 Procured materials ............................................................................................................................ 10
5.3.2 Over, Short or Damaged materials .................................................................................................... 11
5.3.3 Material stock records ....................................................................................................................... 11
5.3.4 Material certificates ........................................................................................................................... 11
5.3.5 Purchase orders ................................................................................................................................ 11
5.4 Storage and Precautions...................................................................................................................... 11
5.4.1 Stores ............................................................................................................................................... 11
5.4.2 Storage and Handling of Flat Plates, Pre-formed Plates and Beams ................................................ 11
5.4.3 Storing and Handling of Shapes and Tubulars .................................................................................. 12
5.4.4 Electrical and Instrument equipment ................................................................................................. 12
5.4.5 Mechanical ........................................................................................................................................ 12
5.4.6 Ancillary Equipment .......................................................................................................................... 12
5.4.7 Paint and other Toxic Material........................................................................................................... 12
5.4.8 Preservation ...................................................................................................................................... 12
5.4.9 Spare parts and Special tools ........................................................................................................... 13
5.4.10 Storage and Handling of Austenitic and Inconel materials .............................................................. 13
5.5 Material Request and Issue ................................................................................................................. 13
5.5.1 Material Request ............................................................................................................................... 13
5.5.2 Material Issue.................................................................................................................................... 13
5.5.3 Stock Control Records ...................................................................................................................... 14
5.5.4 Control of Material at SUBCONTRACTORS ..................................................................................... 14
5.6 Control of Material during Fabrication .................................................................................................. 14
5.6.1 Issue of Material to Fabrication ......................................................................................................... 14
5.6.2 Traceability ....................................................................................................................................... 14
5.6.3 Identification ...................................................................................................................................... 15
5.6.4 Material Return ................................................................................................................................. 15
5.6.5 Material Substitution ......................................................................................................................... 15
5.6.6 Material Lost / Damaged on Site ....................................................................................................... 15
5.7 Close out and Reconciliation ................................................................................................................ 15
5.8 Surplus Material ................................................................................................................................... 16
5.9 Security ................................................................................................................................................ 16
5.10 Safety in the Event of Seismic Activity ............................................................................................... 16
6 FLOW CHARTS ..................................................................................................................................... 16
Document Number
7 ATTACHMENTS..................................................................................................................................... 16
7.1 Attachment 1 – MRR (Material Receipt Report) ................................................................................... 17
7.2 Attachment 2 – Material Request / Issue Voucher ............................................................................... 18
7.3 Attachment 3 – OSDR (Over/Short/Damage Report) ........................................................................... 19
7.4 Attachment 4 – Material Return ........................................................................................................... 20
7.5 Attachment 5 – Vehicle Pass for Cargo Transportation ........................................................................ 21
7.6 Attachment 6 – Spare Parts Register ................................................................................................... 22
7.7 Attachment 7 – Special Tools Register ................................................................................................ 23
7.8 Attachment 8 – Stock Verification Report ............................................................................................. 24
7.9 Attachment 9 – Field Damage / Loss Report ........................................................................................ 25
Document Number
1 PURPOSE AND SCOPE

The present procedure defines responsibilities, documentation and reporting requirements for receipt, custody
transfer, storage, withdrawal, tracking and preservation of project materials. It represents the minimum
requirements for the protection of equipment and material during fabrication / construction, transportation and
installation phases.
This document is applicable to all CONTRACTOR’s scope of work for the ABSHERON EPS project: onshore
in Baku Deepwater Jackets Factory and offshore during installation and Hook-up phases of work.
2 REFERENCE DOCUMENTS
2.1 COMPANY PROJECT Documents
Reference Title
JOCAP 18-60-00 Contract Agreement
Exhibit A Scope of Work
Exhibit G Co-Ordination Procedure
Exhibit H Quality Assurance and Quality Control
Exhibit I COMPANY ITEMS
AZ-ABS-00-0100-010032 Instruction for Transfer of COMPANY Items and CONTRACTORS Items
ABS-J1860-JO01-BG01-
Die Stamping
LET-000060
2.2 CONTRACTOR Documents
Reference Title
GP-BOSS-HSE-101-E Control of substances hazardous to health
GP-BOSS-QUAL-304 Warehouse procedure
AZ-ABS-00-BG01-001002 Project Execution Plan
AZ-ABS-00-BG01-004001 Project Quality Plan
AZ-ABS-00-BG01-004003 Supplier Quality Requirements
AZ-ABS-00-BG01-004012 Non Conformance Control Procedure
AZ-ABS-00-BG01-004022 Process Control
AZ-ABS-00-BG01-004034 Material management of COMPANY ITEMS and CONTRACTOR ITEMS
Document Number
Reference Title
AZ-ABS-00-BG01-004017 Storage and Preservation Procedure
ABS-J1860-BG01-JO01-
HARD STAMPING
LET-000051
2.3 International Codes and Standards
Reference Title
ISO 9000:2015 Quality management systems – Fundamentals and vocabulary
ISO 9001:2015 Quality management systems – Requirements

Petroleum, petrochemical and natural gas industries -- Sector-specific
ISO / TS 29001:2010 quality management systems -- Requirements for product and service
supply organizations
3 DEFINITIONS AND ABBREVIATIONS

3.1 Definitions
The following definitions, terminology and abbreviations are applicable for the Project and used throughout
this document:
JOINT OPERATING COMPANY OF ABSHERON PETROLEUM B.V.
COMPANY
(JOCAP)
CONTRACTOR BOS SHELF LLC / STAR GULF FZCO
All itemized or not itemized equipment or materials to be incorporated into the
COMPANY ITEMS
PLANT by CONTRACTOR and expressly specified as being supplied by
COMPANY as listed and defined in the EXHIBIT I of the Contract.
CPI COMPANY Provided Item(s) used as abbreviation for COMPANY ITEMS.
Means Exhibits A through L together with the documents attached and referred
EXHIBITS
to therein, all as attached to the CONTRACT.
Non-compliance with specified requirements, deficiency or defect in
Non-Conformance (NC)
characteristics of an item, document or activity which departs form the
specified requirements. Non-Compliance with COMPANY specified
requirements and detected by COMPANY representatives shall be subject to
NC treatment.
Project ABSHERON EARLY PRODUCTION SCHEME PROJECT
The person responsible for all activities related to materials from receipt at
Site Material Controller
site to final acceptance of the works.
Material Receiving Report Document giving details of materials received at the construction site.
Over Short & Damage Document giving details of overages, shortages & damages to materials
Report received at site.
Material Request Form Document giving details of materials requested for a work.
Document Number
Material Issue Voucher Document giving details of materials issued for a work.
Field Damage/Loss Document giving details of materials damaged or lost during

Report fabrication/installation.
For the other definitions related to quality refer to ISO 9000:2015 “Quality management systems -
Fundamentals and vocabulary”.
3.2 Abbreviations
COM Commissioning Manager
BOSS BOS Shelf
FEM Field Engineering Manager
FSE Field Specialist Engineer
HSES Health, Safety, Environment and Security
MC Senior Material Controller
MRR Material Receipt Report
MIR Material Inspection Report
MMT Material Movement Ticket
MSDS Material Safety Data Sheet
NCR Non-Conformance Report
NPS Nominal Pipe Size
OSDR Over-Shortage Damaged Report
PQL Project Quality Lead
PSL Project Specialist Leader
QNA Quantity Not Accounted For

Total Quantity Received
QR
Total Quantity Surplus
QS
QU Total Quantity Used
WS Warehouse Superintendent
4 RESPONSIBILITIES
4.1 Site Material Controller
The Site Material Controller shall be responsible for the following:
a) Ensure that marking required for traceability order exists when materials are received on site and also
before returning any surplus to stock.
Document Number
b) Ensure that materials are properly segregated (correctly identified and not mixed up with other projects
materials).
c) Advises the applicable Discipline Managers that the materials have arrived on site and ascertains that
he has carried out quantitative and qualitative inspection before proceeding with storage of the
material.
d) Carry out a quantitative and qualitative reception inspection of materials arriving on the site.
e) Store materials under appropriate conditions in a suitable environment.
f) Prepare and keep up to date a journal of the material stocks on the material file of the AS400 database.
g) Put aside those materials which are non-conforming or in quarantine.
h) Document and tracking of receiving deficiencies.
i) Issue materials only upon presentation of a Material Request Form and a Material Release Note and
prepare the Materials Issue Voucher.
j) Manage the surplus and waste of materials and ensure the follow-up of quantities and continuity of
identification.
k) Set aside materials damaged on arrival on the site and raise an OSDR and copy to the procurement
department logistics officer who takes up the issue with the carrier.
l) Implement all measures necessary to ensure health of personnel and safety and protection of the
environment.
m) Prepare and maintain an inventory and the reconciliation of materials received on site.
n) When material arrives begin material preservation activities that will include documentation.
o) Raise OSD report for any non-complying items.
It is the responsibility of the Site Material Controller to ensure that this procedure is read and understood and
to keep the procedure current by issuing new or revised parts.
The Site Material Controller reports to the Project Quality Lead.
4.2 Material QC Inspector

The Material QC Inspector has the responsibility to carry out the qualitative check.
This check comprises:
• An inspection of the conformity of the identification markings of material against the material
certificates and the PO.
• A visual inspection to check the absence of damage which could have happened after inspection
release at the mill or while on transit to construction site.
The Material QC Inspector reports to the Site Material Controller.
4.3 Material Preservation Engineer

The Material Preservation Engineer has the responsibility for project preservation planning, coordination,
implementation, monitoring and status reporting.
The Material Preservation Engineer reports to the Project Quality Lead.
Document Number
5 PROCEDURE
5.1 Applicability
This procedure applies to all personnel involved in site material receipt and control activities, including
SUBCONTRACTORS. The procedure covers all material receipt and control activities from arrival of materials
at site until material reconciliation.
5.2 Receipt
All items will be checked against the Bill of Loading on receipt at work lay down area, but in cases like
containers and items inside wooden boxes, inspection will be done as soon as items arrive at the storage site.
All VENDOR certification shall be received on site as per Purchase Order. Material Controller will ensure that
the documents are available on site where required.
For receiving of COMPANY ITEMS refer to document AZ-ABS-00-BG01-004034.
5.2.1 Marking / AS400

For all materials a catalogue reference will be allocated against each item. Typically the reference will be a
series of letters and numbers that identify the item size, orientation, schedule, classification and type. This
reference will be followed by a sequential number which will identify the items to a heat/cast number for
traceability purposes. (eg. Plate, type 1 (450 EMZ), 20 mm thk marked as P01-020-xxx; Plate type 3 (355
EMZ), 20mm marked as P03-020-xxx; Pipe, dia 406, 15mm WT marked as SP406x15/xxx ).
After receipt and marking activities are complete, items will be registered on the Material Inventory Log
database (AS400).
5.2.2 Documents Required with Delivery

a) Copy of Purchase Order and Packing Lists for CONTRACTOR supplied items/MMT & Dispatch
Dossier for CPI.
b) Pro forma Invoice/Delivery Note.
c) Inspection release notes/reports of material checked and released at the supplier’s premises and any
relevant NCR’s.
d) Material certificates (including mechanical, chemical tests, NDE reports etc., as applicable) and
technical passports if applicable.
5.3 Inspection
5.3.1 Procured materials
All materials procured to be used by BOS Shelf are subjected to the following checks and reports. This does
not apply to materials directly procured by SUBCONTRACTORS as part of their sub-contracts – those activities
are detailed in SUBCONTRACTORS material control procedures as part of their process controls. Preserved
materials shall in no case be de-preserved for receiving inspection purpose.
Quantitative check (Material Controller): To check on arrival at the storage area the quantities received against
quantities shown on the packing list and ascertain delivery status of the Purchase Order in the presence of
Company Representative.
Quality check (Material QC Inspector): This check comprises of a visual inspection for damage. An inspection
of the conformity of the identification marking and verification /confirmation with the material mill certificates
and the purchase order. Verification of material mill certificates and conformity check with the applicable project
specifications. For Welding Consumables the check will be performed by Welding Engineer while for
painting/coating consumables by the Coating Engineer.
Document Number
Delivery note: After checking the quantities, the delivery note should be signed by an authorized person as per
the warehouse procedure ref. GP-BOSS-QUAL-304.
Material Receipt Report: On completion of inspection this report will be prepared immediately by feeding the
received item data into a database. All MRR output from the database will be in a sequential order and will be
duly signed at goods receipt inspection by the Material Controller and Material QC Inspector, refer to
Attachment 1.
All signed originals of MRR will be retained and sequentially filed by the Material Controller or delegate at site.
Any material / equipment not clearing inspection will be held in a quarantined area under the responsibility of
the Site Material Controller and returned to the VENDOR after detailed investigation and findings if required.
5.3.2 Over, Short or Damaged materials

Any deficiency identified during receipt or inspection will be indicated on an Over, Short and Damage Report
(Attachment 3). All O, S & D generated for COMPANY Free Issue materials and Contractor provided materials
will be in a sequential order and will be duly signed by Site Material Controller. Signed copies of free issue
materials O, S & D’s will be forwarded to Engineering, Quality Control and the COMPANY. Signed copies of
Contractor provided materials O, S & D’s will be forwarded to Engineering, Procurement, Quality Control and
the COMPANY where applicable.
5.3.3 Material stock records

On acceptance of material for works, the Materials Receiving Personnel will include the relevant amount of
material delivered thereby keeping a constant log of material in-house by means of a material inventory Log
(AS400 database). This record shall reflect quantities received, stocked and disbursed and shall ensure that
all materials can be readily located at all times.
5.3.4 Material certificates

All copies of material and test certificates will be suitably identified with the respective purchase order number
and shall be retained by the Site Material Controller.
At the project completion phase the material test certificates will be filed in the FINAL DOCUMENTATION as
part of VENDOR Manufacturing Record Book.
5.3.5 Purchase orders

All copies of delivery notes will be suitably identified with the respective purchase order number and shall be
retained by the Material Controller. Originals shall be kept by account department.
5.4 Storage and Precautions

5.4.1 Stores
All project allocated material will be stored in appropriate designated areas and identified. Materials will be
stored such that different types and grades are segregated, readily identifiable and retrievable.
Site Material Controller shall ensure that materials and/or equipment received shall be protected from theft,
damage or adverse climatic conditions when placed in storage.
5.4.2 Storage and Handling of Flat Plates, Pre-formed Plates and Beams
All plates will be stored in a horizontal position, on firm ground and kept above any standing water. Supports
will be provided to minimize distortion or water accumulation.
Document Number
They will be stored away from areas where they are not liable to contamination from grease, oil, paint or other
harmful substances. Measures will be put in place to prevent damage when handling plates that have been
primed or galvanized.
Precautions shall be enforced to minimize distortion during handling. Off cuts will be marked for traceability
with relevant Heat/Cast numbers and stored adjacent to new stocks.
5.4.3 Storing and Handling of Shapes and Tubulars

Raw steel materials such as shapes and tubulars will be handled and stored with precautions similar to that
enforced on plate material.
Pipe will be segregated and stored such that different sizes, types, grades etc, (e.g. carbon steel and stainless
steel pipes will be stored in different locations) are readily identifiable and retrievable.
Pipe shall be adequately protected and timber bearers shall be provided both in transportation and during
storage.
Pipe fittings 6” diameter and below shall be stored in containers or under cover. Pipe fittings 8” diameter and
above shall be stored outside on pallets or timbers, with flange faces protected with water repellent. Non
ferrous metals will be stored separately from ferrous metals.
5.4.4 Electrical and Instrument equipment

Electrical and Instrument equipment will be stored in specific areas in accordance with manufacturer’s
instructions and approved preservation procedures.
Electrical and Instrument cables will be stored in a High Security area. Issue of cables will be on as needed
basis in accordance with the cable drum schedule issued by Engineering. When a length of cable is cut off a
reel the cable end will be kept dry and resealed as soon as possible and the remaining quantity recorded on
the database.
5.4.5 Mechanical
In general, major mechanical equipment will be stored in secure areas and in accordance with manufacturer’s
instructions and approved maintenance and preservation procedures. Vessels etc. will be stored in designated
outdoor areas.
5.4.6 Ancillary Equipment

All ancillary equipment, accessories and shipped loose materials will be stored separately from the main item
and will be marked with a brief description, tag number and purchase order number and item number.
5.4.7 Paint and other Toxic Material

Hazardous items are stored separate from all other materials. Safety activities will be in accordance with HSE
safety plan along with the requirements stated in CONTRACTOR document “GP-BOSS-HSE-101-E, Control
of substances hazardous to health” and MSDS.
5.4.8 Preservation
To be performed in accordance with each manufacturer requirements and according to CONTRACTOR’s
document: AZ-ABS-00-BG01-004017, Storage and Preservation Procedure.
Document Number
5.4.9 Spare parts and Special tools

Spare parts will be segregated into lots relevant to the equipment and systems to which they belong and stored
in secured areas. A spare parts register for pre-commissioning and for all equipment will be kept and will be
updated on a monthly basis. A sample of the Spare Parts Register is shown in Attachment 6.
All spare parts will be suitably identified with the corresponding equipment and will be labelled with order and
item number respectively. Spare parts will be stored separately for easy identification and preservation if any
will be done as per manufacturer’s recommendation.
Each spare part shall be labelled (using plastic or metal labels) with:
Description
Order No.
Item no.
Equip /Tag no.
All special tools in use for the project will be assigned movable number and controlled by means of a Special
Tools Register (Attachment 7) indicating the position of the tool at any time.
5.4.10 Storage and Handling of Austenitic and Inconel materials
All Austenitic stainless steel and Inconel materials will be segregated and stored away from carbon steel or
any other materials that could potentially contaminate them.
Segregation and storage of materials will be coordinated by Site Material Controller.
5.5 Material Request and Issue

5.5.1 Material Request
Request for materials will be sent to the Material Controller in the appropriate Materials Request Form
(Attachment 2) by the user in order to obtain (all or part) of the items required for works and shall contain the
required minimum information such as:
 The construction drawing(s).

 The item(s) in the drawing(s) / unique number.
 The type of materials and the necessary quantities.
 The grade of material as detailed on the drawing.
 The line (or area) concerned.
All SUBCONTRACTOR material requests shall be of sequential numbering and signed and stamped by the
SUBCONTRACTOR site leader and duly approved by Contractor Discipline Superintendent/Coordinator, a
letter of attorney and a copy of the passport shall be attached. The “user” maintains a copy of this form in his
file.
For issue of steel plate, tubular or sections, the material identification will be requested as per the applicable
nesting drawing.
5.5.2 Material Issue

Stores personnel will check that material requests bear the necessary information required and the authorized
signatures. Materials will be issued to site against the Material Request / Issue Voucher, which will be
generated from the database and will contain the following details:
 The construction drawing number

 The item(s) issued in the drawing.
 Description of item(s) and quantities issued.
 On issue of items the stock card assigned against each item will be updated and entered.
Document Number
Where material is to be taken off site after collection, the SUBCONTRACTOR shall ensure the required “Pass”
for cargo transportation (Attachment 5) is obtained from Material Controller/HSES. HSES shall ensure that the
relevant Material Issued is detailed on the Pass.
5.5.3 Stock Control Records

This record is computerized and shall continuously be updated on database by the Material control personnel
as a record of reference.
Site Material Controller will make periodic stock-checks of selected materials for reconciliation purposes of any
remaining unused stocks.
BOSS Material Controller with the assistance of store personnel will carry out regular stock checks. Material
Controller shall take all necessary measures to ensure that records are updated.
Where any discrepancies are found the following actions shall be taken:
 Re-check physical stock.

 Re-check all recorded transactions.
 Enter discrepancy as surplus or deficiency and reason.
 Advise Project Procurement Manager of discrepancy and where required COMPANY representative.
 Advise HSES of shortages and to carry out investigation.
 Enter relevant remarks on Stock Verification Report (Attachment 8).
 Adjust stock control records.
Checked stock control records shall be entered with stock check details and countersigned by Site Material
Controller.
5.5.4 Control of Material at SUBCONTRACTORS

The SUBCONTRACTORS material control personnel report hierarchically to the sub-contractors Site Manager
and functionally to the BOSS Material Controller. They shall use and comply with this Material Control
Procedure issued by the CONTRACTOR and they shall in no case use their own procedures.
5.6 Control of Material during Fabrication

5.6.1 Issue of Material to Fabrication
The nominated receiving personnel will sign for any material issued to fabrication from the
stockyard/warehouse facilities.
5.6.2 Traceability
Where required full traceability will be maintained throughout the life of the material. The Site Material
Controller / QC Inspector will be responsible to ensure that traceability marking is properly carried out (see
5.2.1). Superintendents are responsible for the material identification and transfer subsequent to construction
and during fabrication / erection activities in accordance with procedure AZ-ABS-00-BG01-004022, Process
Control.
CONTRACTOR shall not use die stamping for material traceability marking. This was agreed with COMPANY
and recorded in CONTRACTOR Letter ABS-J1860-BG01-JO01-LET-000051 and answered in COMPANY
letter ABS-J1860-JO01-BG01-LET-000060.
It is a function of Project Quality Control Department to ensure traceability markings and proper identification
marks are carried out. The Quality Control Inspector shall ensure that all sections cut from a piece are marked
in a manner that assures permanent cross-reference with the source identification.
Fabrication superintendents are also responsible to ensure that all off-cuts deemed to be returned back to
stock for future use will be duly marked with traceability marking of the parent item (see 5.2.1 ) by paint marker
and returned to stock yard as per section 5.6.4.
Document Number
Site Materials controller is responsible to ensure that all off-cuts carry the traceability marking when items are
returned back to stock from fabrication yard.
5.6.3 Identification
Identification and recording of cut structural steel (plates, shapes, tubulars and pipes) shall be carried out so
that any particular item of steel can be identifiable by reference to drawings and material records.
5.6.4 Material Return

Any surplus material shall be returned to the stockyard/warehouse with the Material Return Form (Attachment
4) duly signed by the Discipline Superintendent or his delegate via the Site Materials Controller. The Material
Return Form shall contain the following details:
 The construction drawing number(s).

 The item(s) in the drawing(s).
 Description of item.
 Quantity received, Quantity used and Quantity returned.
 Reason for return if any.
Upon return of any surplus material, the stock-card for the item will be updated immediately and the current
stock level entered into the materials database.
5.6.5 Material Substitution

No material will be substituted or modified without prior written approval from BOS Shelf Engineering Manager
or where applicable the COMPANY.
5.6.6 Material Lost / Damaged on Site

Precautions shall be enforced to minimize any loss or damage to material during handling, erection and
subsequent construction works after material is in site. Any material subsequently lost or damaged on site
shall be fully investigated and reported as per Nonconformance Control Procedure AZ-ABS-00-BG01-004012.
When lost/damaged material has to be replaced it shall be indicated on Field Damage/Loss Report
(Attachment 9) and copied to the HSES Manager for investigation as applicable.
All damaged/lost reports shall be recorded in a sequential order and signed by the Material Controller, BOSS
QA or QC Engineer. Signed copies of the report shall be sent to the Operation Manager, Construction
Manager. The Material Controller will retain all signed originals at site.
5.7 Close out and Reconciliation

Upon completion of the WORK, and based on the Material Status Database / Company Items Register, the
Warehouse Management shall provide a complete reconciliation of all COMPANY ITEMS and provide
COMPANY with a full list of all surplus COMPANY ITEMS. COMPANY shall then inform CONTRACTOR of
any COMPANY ITEMS which COMPANY wishes to retain.
A separate reconciliation shall be prepared for each Purchase / Delivery Order item. Identical materials from
more than one Purchase / Delivery order item shall be consolidated on one reconciliation, which shall show:
 Purchase / Delivery Order and item no.

 Total Quantity received (QR).
 Quantity used per location (to be supported by drawings, isometrics, etc.).
 Total Quantity used (QU).
 Total Quantity surplus (QS).
Document Number
 Quantity not accounted for (QA) using formula: QA = QR - (QU+QS+Scrap).
Allowance will be granted for materials at levels to be mutually agreed during the course of the WORK between
the CONTRACTOR and the COMPANY.
A separate reconciliation may be carried out for each Purchase Order item purchased by BOS Shelf. The
format will be the same as that noted above.
5.8 Surplus Material

Within six (6) months of Construction completion the Contractor where applicable shall offer for sale to Client
all surplus materials purchased by Contractor for the WORKS. The Client shall not be under any obligation to
purchase such materials. For all surplus materials, certificates and other documents shall be made available.
Contractor will be responsible of the removal from site and final disposal of all surplus materials, equipment
and scrap.
Surplus materials deemed to be scrap will be stored separately from New Stock. Ferrous materials will be
segregated from non-ferrous materials as required.
During construction activities scrap materials are put into blue skips for further recycling. Scrap / off-cuts of up
to 1 m² may be used for supports/minor fabrications.
5.9 Security
Yard security personnel are responsible for control of entry/exit of materials from yard and security of materials
shall be in line with the project security plan as per HSES manual and procedures.
5.10 Safety in the Event of Seismic Activity

The storage racking in the main warehouse is not deigned to withstand seismic activity therefore the maximum
number of personnel working within the racking area at any one time shall be limited to 10 people. The racking
area shall be evacuated at the first signs of seismic activity with personnel moving to a designated safe area.
Warehouse personnel shall be informed of these requirements at toolbox talks and signs displayed to warn
visiting personnel.
6 FLOW CHARTS
N/A
7 ATTACHMENTS
Attachment # Form number Form title

Attachment 1 FORM-BOSS-QUAL-301-01 Material Receipt Report
Attachment 2 FORM-BOSS-QUAL-301-02 Material Request / Issue Voucher
Attachment 3 FORM-BOSS-QUAL-301-04 Overage Shortage & Damaged Report
Attachment 4 FORM-BOSS-QUAL-301-05 Material Return
Attachment 5 FORM-BOSS-QUAL-301-06 Vehicle Pass for Cargo Transportation
Attachment 6 FORM-BOSS-QUAL-301-07 Spare Parts Register
Attachment 7 FORM-BOSS-QUAL-301-08 Special Tools Register
Attachment 8 FORM-BOSS-QUAL-301-09 Stock Verification Report
Attachment 9 FORM-BOSS-QUAL-301-10 Field Damage / Loss Report
Document Number
7.1 Attachment 1 – MRR (Material Receipt Report)
Document Number
7.2 Attachment 2 – Material Request / Issue Voucher
Document Number
7.3 Attachment 3 – OSDR (Over/Short/Damage Report)
Document Number
7.4 Attachment 4 – Material Return
Document Number
7.5 Attachment 5 – Vehicle Pass for Cargo Transportation
Document Number
7.6 Attachment 6 – Spare Parts Register
Document Number
7.7 Attachment 7 – Special Tools Register
Document Number
7.8 Attachment 8 – Stock Verification Report
Document Number
7.9 Attachment 9 – Field Damage / Loss Report

AZ ABS 00 BG01 004016 - Rev01

Uploaded by

Copyright:

Available Formats

You might also like

AZ ABS 00 BG01 004016 - Rev01

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

AZ ABS 00 BG01 004016 - Rev01

Uploaded by

Copyright:

Available Formats

Document Number

MATERIAL CONTROL PROCEDURE AZ-ABS-00-BG01-004016

RESPONSE SHEET / Answer to COMPANY Comments

COMPANY Comments By ABASALIYEV Nizami CONTRACTOR Response By S. BALA

Issued with status AFC.

1 PURPOSE AND SCOPE .......................................................................................................................... 6

1 PURPOSE AND SCOPE

JOCAP 18-60-00 Contract Agreement

Exhibit A Scope of Work

Exhibit G Co-Ordination Procedure

Exhibit H Quality Assurance and Quality Control

Exhibit I COMPANY ITEMS

AZ-ABS-00-0100-010032 Instruction for Transfer of COMPANY Items and CONTRACTORS Items

2.2 CONTRACTOR Documents

GP-BOSS-HSE-101-E Control of substances hazardous to health

GP-BOSS-QUAL-304 Warehouse procedure

AZ-ABS-00-BG01-001002 Project Execution Plan

AZ-ABS-00-BG01-004001 Project Quality Plan

AZ-ABS-00-BG01-004003 Supplier Quality Requirements

AZ-ABS-00-BG01-004012 Non Conformance Control Procedure

AZ-ABS-00-BG01-004022 Process Control

AZ-ABS-00-BG01-004034 Material management of COMPANY ITEMS and CONTRACTOR ITEMS

AZ-ABS-00-BG01-004017 Storage and Preservation Procedure

2.3 International Codes and Standards

ISO 9000:2015 Quality management systems – Fundamentals and vocabulary

ISO 9001:2015 Quality management systems – Requirements

3 DEFINITIONS AND ABBREVIATIONS

Field Damage/Loss Document giving details of materials damaged or lost during

FEM Field Engineering Manager

FSE Field Specialist Engineer

HSES Health, Safety, Environment and Security

MC Senior Material Controller

MRR Material Receipt Report

MIR Material Inspection Report

MMT Material Movement Ticket

MSDS Material Safety Data Sheet

NCR Non-Conformance Report

NPS Nominal Pipe Size

OSDR Over-Shortage Damaged Report

PQL Project Quality Lead

PSL Project Specialist Leader

QNA Quantity Not Accounted For

QU Total Quantity Used

The Site Material Controller reports to the Project Quality Lead.

4.2 Material QC Inspector

4.3 Material Preservation Engineer

5.2.1 Marking / AS400

5.2.2 Documents Required with Delivery

5.3.2 Over, Short or Damaged materials

5.3.3 Material stock records

5.3.4 Material certificates

5.3.5 Purchase orders

5.4 Storage and Precautions

5.4.3 Storing and Handling of Shapes and Tubulars

5.4.4 Electrical and Instrument equipment

5.4.6 Ancillary Equipment

5.4.7 Paint and other Toxic Material