Woliso TVET College

Training, Teaching and Learning Materials Development

yes

WOLISO TVET COLLEGE

under

Ethiopian TVET-System

INFORMATION TECHNOLOGY
SUPPORT SERVICE
Level I

LEARNING GUIDE # 3
Unit of Competence: Operate Database Application
Module Title : Operating Database Application
LG Code : ICT ITS2 M01 L03 03
TTLM Code : ICT ITS2 TTLM01 0511

LO 3: Create Reports

Learning Guide Date: 05-2011 Page 1 of 6

1st Revision Author: Mark Panganiban, IT – Woliso TVET College
Woliso TVET College
Training, Teaching and Learning Materials Development

INTRODUCTION Learning Guide # 3

This learning guide is developed to provide you the necessary information regarding the following content
coverage and topics –

 Creating a Report

This guide will also assist you to attain the learning outcome stated in the cover page.
Specifically, upon completion of this Learning Guide, you will be able to –

 Reports are designed to present data in a logical sequence or manner

 Reports are modified to include/exclude additional requirements
 Reports are distributed to appropriate person in a approved format

Learning Activities
1. Read the specific objectives of this Learning Guide.
2. Read the information written in the “Information Sheets 1” on page 3.
3. Accomplish the “Self-check” in pages 4.
4. If you earned a satisfactory evaluation proceed to “Operation Sheet” on page 5. However, if your
rating is unsatisfactory, see your teacher for further instructions or go back to Learning Activity #1 .
5. Read the “Operation Sheet” and try to understand the procedures discussed.
6. Do the “LAP test” on page 6 (if you are ready) and show your output to your teacher. Your teacher
will evaluate your output either satisfactory or unsatisfactory. If unsatisfactory, your teacher shall
advice you on additional work. But if satisfactory you can proceed to Learning Guide 4.

 Your teacher will evaluate your output either satisfactory or unsatisfactory. If unsatisfactory, your
teacher shall advice you on additional work. But if satisfactory you can proceed to the next topic.

Learning Guide Date: 05-2011 Page 2 of 6

1st Revision Author: Mark Panganiban, IT – Woliso TVET College
Woliso TVET College
Training, Teaching and Learning Materials Development

Information Sheet 1 Creating a report

Creating Reports

Reports provide a means of organizing and summarizing data. Reports are often used to
present an overview highlighting main points and trends. A report can be a simple list, a status
report or a monthly production report. With reports, one can prepare:

 Mailing labels for various producers

 Produce a directory
 Prepare invoices
 Present data summaries.

A report is made from the data available. There are several ways of preparing a report:

• AutoReport: the quickest way to create a report, but gives least control over the
report's
structure and appearance. This automatically contains all the fields in its data source, whether
table or query.

• Report Wizard: asks you questions and creates a report based on your answers. The
Report Wizard asks which tables or queries the report will be based on, and which fields to use
from those data sources. It also asks whether the data is to be grouped, and how it should be
sorted and summarized.

• Creating a Report in Design view: Gives one control, right from the start. Design
view provides you with a toolbox from which you drag selected controls and arrange them on a
grid. To see the report as it will appear when printed, it should be viewed in Print Preview.
Different properties may be set for a report, to change how it is viewed or printed.

For example, a report's Page Header property determines whether the page header is
printed on the page that begins with the Report Header.

To view or change a report's properties, just double-click the report selector where the
rulers meet.

To see more details about a property, click that property and then press F1.

To view a control's properties, double-click the control.

Learning Guide Date: 05-2011 Page 3 of 6

1st Revision Author: Mark Panganiban, IT – Woliso TVET College
Woliso TVET College
Training, Teaching and Learning Materials Development
 

Self-Check 1 Written Test

Name:____________________ Date:_________________
Instruction: Answer all the questions listed below, if you have some clarifications- feel free to ask your teacher.

Please ask your trainer for the questionnaire for this Self-Check.

Learning Guide Date: 05-2011 Page 4 of 6

1st Revision Author: Mark Panganiban, IT – Woliso TVET College
Woliso TVET College
Training, Teaching and Learning Materials Development

Operation Sheet 1 Creating a report

Creating a Report

You have already created a report. What you will do now is to customize your report.

Let’s modify it a bit. Let’s change the title with List of IT Students. To do that, double-
click on the title R_ITStudentsList. You can now highlight it so you can overwrite it or you can
delete the title and replace it with List of IT Students.
To center it, click on any part of the report then click back to the title. Drag it to the
center part of the report.
You can also change the font size, the color and other format of any of the fields by
clicking on it then choose the appropriate format that you wish on the Formatting toolbar above.
So you have now created your first report.

Formatting toolbar

To change the form properties, just double-click on the leftmost corner of the form so the
form property will show up. Try altering every property and see what happens.

Save it then close it. To preview your report, double click on the report file
R_ITStudentsList.

Learning Guide Date: 05-2011 Page 5 of 6

1st Revision Author: Mark Panganiban, IT – Woliso TVET College
Woliso TVET College
Training, Teaching and Learning Materials Development

Lap Test Practical Demonstration

Name: _____________________________ Date: ________________

Time started: ________________________ Time finished: ________________

Instructions: You are required to perform the following individually with the presence of your
teacher.

 Please ask your trainer for the instructions for this lap test.

 Your teacher will evaluate your output either satisfactory or unsatisfactory. If

unsatisfactory, your trainer shall advice you on additional work. But if satisfactory, you
can proceed to the next topic.

Learning Guide Date: 05-2011 Page 6 of 6

1st Revision Author: Mark Panganiban, IT – Woliso TVET College