KASHAGAN DEVELOPMENT EXPERIMENTAL PROGRAM

DOCUMENT NUMBERING

KE01-00-000-AK-A-PR-0001-000

ABSTRACT
This procedure provides rules and governance for the numbering of
documentation produced by, and on behalf of the Kashagan
Development Experimental Program. This procedure shall apply to all
technical and administrative documents produced by or on behalf of
the Project.

D01 10/12/2003 Approved for Implementation K. Halton M.Gillan P.Moir

P01 03/10/2003 Review Issue K. Halton M.Gillan
F01 21/05/2003 Approved for Implementation M.O’Neill G.Aisbett D.Faso
B01 21/01/2002 Approved for Conceptual Design M.O’Neill A.Carter R.Luetchford
(previously issued as
KE01.00.000.AK.A.PS.0001.000)
P00 30/10/2001 Issued for Review M.O’Neill M.O’Neill
REV. DATE REASON FOR ISSUE PREPARED CHECKED APPROVED

The copyright of this document is vested in Agip KCO NV, The Hague. All rights reserved. Neither the whole nor any part of this document may
be reproduced, stored in any retrieval system or transmitted in any form or by any means (electronic, mechanical, reprographic, recording or
otherwise) without the prior consent of the copyright owner,
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Document Verification

RACIE Record
EPMT IMIS Manager
R esponsible:

Signed:

Date:

A ccountable: KPD IMIS Manager

Signed:

Date:

C onsulted:

I nformed: See distribution list

EP Project Manager
E ndorsed EP Services Manager

Signed:

Date:

RACIE Terms
Responsible
R
The person who actually does the work and/or produces the document.
Accountable
A
The person who has to answer for success or failure of the work and/or the quality and timeliness of the document.
Consulted
C
Those who must be consulted during the work and/or before the document is published..
Informed
I
Those who must be informed in order to do the job and/or produce the document.
Endorsed
E
Those who must approve the work completion and/or document before publication.

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Revision Record

Rev Rev Date Reason for Issue

P00 30-Oct-01 Issued for Review. The document was numbered as Doc Type “PS” (procedural
standard)
B01 21-Jan-02 Approved for Conceptual Design.
• Document number modified (doc type changed from “PS” to “PR”)
• Sub Project codes modified & expanded (Annex D)
• Supplier document numbering modified (Annex A)
• Sheet numbering modified (Section 3.3)
• Method for cancellation/renumbering added (Section 3.9)
• Revisions/status codes for supplier documents modified(Annex B)
General minor revisions throughout
F01 21-May-03 Approved for Implementation
• Procedure references updated
• “Kashagan East Field Development Project” changed to Experimental
Programme Project throughout
Tables modified to reflect new/revised codes
P01 06-Oct-03 Issued for Review (revised for Detailed Design)
• Revisions to text throughout
• RACIE changed
• Supplier document number format changed to incorporate Purchase Order
number (Annex A)
• File naming convention added (Section 3.7)
• Revision series for status P to commence with P01
• New section added on Purchase Order numbering (Section 3.12)

Hold Record
Mark Page Number
<HOLD>

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TABLE OF CONTENTS
1. INTRODUCTION 5
1.1 PURPOSE 5
1.2 SCOPE 5
1.3 DISTRIBUTION, INTENDED USE AND REGULATORY CONSIDERATIONS 5
1.4 DEFINITIONS 5
1.4.1 GENERAL DEFINITIONS 5
1.4.2 SPECIFIC DEFINITIONS 6
1.5 ABBREVIATIONS 6
1.5 CROSS REFERENCES 7

2. ROLES AND RESPONSIBILITIES 7

3. REQUIREMENTS 7
3.1 GENERAL 7
3.2 DOCUMENT NUMBERING 7
3.2.1 PROJECT DOCUMENTS 7
3.2.2 PIPING ISOMETRIC DRAWINGS 7
3.2.3 SUPPLIER DOCUMENTS 7
3.3 SHEET NUMBERING WITHIN DOCUMENT 8
3.3.1 MULTI-SHEET TEXTUAL 8
3.3.2 SINGLE SHEET DRAWINGS 8
3.3.3 MULTI SHEET DRAWINGS 8
3.4 ANNEX NUMBERING 8
3.5 ATTACHMENT NUMBERING 8
3.6 FIGURES/TABLES NUMBERING 8
3.7 FILE NAME 8
3.8 REVISION NUMBERING 9
3.9 DOCUMENT REVISION IDENTIFIERS 9
3.10 CANCELLATION OF DOCUMENTS 9
3.11 RENUMBERING OF DOCUMENTS 9
3.12 PACKAGE AND PURCHASE ORDER NUMBERING 10
3.12.1 PROCUREMENT PACKAGE 10
3.12.2 PURCHASE ORDER NUMBERING 10

ANNEXES
ANNEX A : DOCUMENT NUMBERING STRUCTURES
ANNEX B : REVISON STATUS CODING
ANNEX C : ASSET CODING
ANNEX D : SUB-PROJECT CODING
ANNEX E: PACKAGE AND PO NUMBERING
ANNEX F : DISCIPLINE TYPE CODES
ANNEX G : DOCUMENT TYPE CODES
ANNEX H : DOCUMENT ORIGINATOR CODING

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1. INTRODUCTION

1.1 PURPOSE
The purpose of this procedure is to ensure:
• a formal and consistent document numbering system for technical documentation is
established and maintained both within Integrated EPMT and across all Execution
Contracts & their sub-contractors/suppliers;
• all data relating to documentation and files can be identified and is available to
satisfy the Project IMIS needs and the Project Quality requirements;
• all personnel involved are aware of both the Project Numbering System and the
method of implementation for project & supplier documentation;

1.2 SCOPE
This procedure provides rules and guidelines for the numbering of technical & administrative
documentation generated for the Kashagan Experimental Program Project (henceforth “the
Project”). It shall not apply to the numbering of Contracts or Project correspondence.

1.3 DISTRIBUTION, INTENDED USE AND REGULATORY CONSIDERATIONS

Unless otherwise authorised by Company, the distribution of this document is confined to
Company, and to Contractors nominated by them.
If national and/or local regulations exist in which some of the requirements may be more
stringent than in this document, the Contractor shall determine by careful scrutiny which of
the requirements are the more stringent and which combination of requirements will be
acceptable as regards safety, environmental, economic and legal aspects. In all cases the
Contractor shall inform the Project of any deviation from the requirements herein which is
considered to be necessary in order to comply with national and/or local regulations. The
Project may then negotiate with the Authorities concerned with the object of obtaining
agreement to follow requirements as closely as possible.

1.4 DEFINITIONS
1.4.1 GENERAL DEFINITIONS
For the purpose of this procedure the following definitions shall apply:
The Contractor is the party which carries out all or part of the design, engineering,
procurement, construction, commissioning or management of a project, or operation or
maintenance of a facility. The Company may undertake all or part of the duties of the
Contractor.
The Manufacturer/Supplier is the party which manufactures or supplies equipment and
services to perform the duties specified by the Contractor.
The Company is the party which initiates the project and ultimately pays for its design and
construction. The Company will generally specify the technical requirements. The Company
may also include an agent or consultant authorised to act for, and on behalf of, the
Company.
The Project is the Kashagan Development Experimental Project.
The word shall indicates a requirement.

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1.4.2 SPECIFIC DEFINITIONS

Annex Annex is a sheet or sheets of a document that shall be used for

material which, if included in the main text, would make the
document less easy to follow. This also applies to drawings and
to material (e.g. figures, tables, etc.) which are referred in
different parts of the main text.

Asset A facility designed to produce or support the production of

hydrocarbons. In the context of this procedure the Kashagan
Development Experimental Program (KE01). The facility
may be divided into areas (Sub Projects) which will in turn
comprise of Facility Functional Units.

Attachment Attachment is a document that shall be used for material which,

if included in the main text, would make the master document
less easy to follow.

Discipline Primary specialist engineering and/or functional group from

which the document originated.

Facility Functional A group of facility unit items, materials and services used to
Unit perform a specific useful function

Project Documents Technical & Administrative documents produced by the

Project, Contractor or their subcontractors for the overall
Project Management, Feasibility, Design, Procurement,
Construction, Installation, Commissioning, Operations and
Maintenance components of the facilities.

Sub–Project A sub division of an Asset. The Sub projects will usually

represent a geographical or functional division within an
Asset.

Supplier Documents Technical documents produced by Supplier or their sub-

suppliers for materials and equipment.

1.5 ABBREVIATIONS
Agip KCO Agip Kazakhstan North Caspian Operating Kashagan Project

IMIS Integrated Management Information System

EDMS Electronic Document Management System

EPMT Experimental Program Management Team

SDRS Supplier Data Requirements Schedule

PDC Project Document Controller

CDC Project Central Document Control

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1.6 CROSS REFERENCES

KE01-00-000-AK-A-PS-0668-000
KE01-00-000-AK-A-PS-0002-000
KE01-00-000-KD-Z-PR-0004-000
KE01-00-000-AK-A-PR-0660-000
KE01-00-000-AK-A-PR-0655-000
Project WBS & Code of Accounts
Facility Functional Unit Numbering
Supplier Documentation Instructions
Instructions to Contractors for Information Submission
Correspondence Coding & Electronic Filing

2. ROLES AND RESPONSIBILITIES

The EPMT shall have responsibility for the implementation of this procedure across the
Integrated Management Team and subsequent Execution Contracts associated with the
project.
Individual Project Engineer Team Leaders and Discipline Specialists shall be responsible for
ensuring that all applicable documents within their sphere of influence and authority are
numbered in accordance with the requirements of the procedure.
The Contractor’s PDC shall be responsible for allocating numbers and for maintaining a
register of all Project and Supplier documentation, Procurement Packages & Purchase
Orders. If a Contractor has his own numbering system this must be reconciled to comply
with the requirements of this procedure. The Project reserves the right to confirm
compliance with these requirements.
The Project CDC shall approve any requests for additional codes contained within this
procedure.

3. REQUIREMENTS

3.1 GENERAL
All documents produced by or on behalf of the Project shall comply with the requirements of
this procedure.
In addition, they shall contain master index sheets detailing the revision level of each sheet
within the document.

3.2 DOCUMENT NUMBERING

3.2.1 PROJECT DOCUMENTS
All relevant documents identified (but not limited to) in the Table G.1 shall be numbered in
accordance with the format indicated in Figure A.1.
This applies to all documents produced by or on behalf of the Project or for the Integrated
Project Management Team activities not directly linked with a specific operating project.
This applies from the Project Feasibility Study through Basic/Detail stage to Construction
and Hand Over to Operations and with any extensions to the facility operational activities.
3.2.2 PIPING ISOMETRIC DRAWINGS
Piping isometric drawings will be assigned a document number in accordance with the
format Figure A.1. The line number will be entered into the title in the Project Document
register. Refer KE01.00.000.AK.A.PS.0001.000 for details of line numbering conventions.
3.2.3 SUPPLIER DOCUMENTS
All relevant documents identified (but not limited to) in the Table G.2 shall be numbered in
accordance with the format indicated in Figure A.2.

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This applies from the Project Feasibility Study through Basic/Detail stage to Construction
and Hand Over to Operations and with any extensions to the facility operational activities.

3.3 SHEET NUMBERING WITHIN DOCUMENT

A multi-sheet Project or Supplier document shall be numbered using the three last
characters of the document numbering structure in accordance with the following
instructions.
3.3.1 MULTI-SHEET TEXTUAL
Multi-sheet documents (e.g. procedures, reports, specifications, studies, etc.) shall be
allocated one unique number per document with “000” as the “Document Sheet Sequential
Number”.
MULTI-SHEET SCHEDULES
Documents such as cable schedules, instrument schedules, pipe support schedules,
junction box schedules, etc., which are generally produced in A3/A4 format, shall also be
numbered as multi-sheet textual documents.
In addition, they shall contain master index sheets detailing the revision level of each sheet
within the document.
3.3.2 SINGLE SHEET DRAWINGS
Single sheet drawings shall be allocated a sheet number of 001.
3.3.3 MULTI SHEET DRAWINGS
All drawings shall be allocated one unique document number per sheet (e.g. “Document
Sheet Sequential Number” 001, 002, 003 etc. for sheet 1,2,3 etc )
All multi-sheet A3 and A4 size drawings, shall be numbered as (3.3.1) above.

3.4 ANNEX NUMBERING

Annexes shall appear in the order in which they are cited in the text. Each annex shall be
designated by a heading comprising of word Annex followed by a capital letter designating
its serial order, beginning with “A” (e.g. “Annex A”). Numbers given to the clauses, sub
clauses, figures, tables and mathematical formulae of an annex shall be preceded by the
letter designating that annex followed by a full-stop. The numbering shall start afresh with
each annex. A single annex shall be designated “Annex A”.

3.5 ATTACHMENT NUMBERING

Where Attachments (including forms) are identified in the text of a document, they shall
have a specific reference (e.g. “Attachment 1”) and shall be numbered using the three last
characters of the document numbering structure indicated in ANNEX A (e.g. A01, A02,
A03 etc.) . They shall be ‘listed’ in the ‘Table of Contents’ of the document.

3.6 FIGURES/TABLES NUMBERING

Figures/Tables shall be numeric, beginning with 1. This numbering shall be independent of
the numbering of the clauses & sub clauses. A single figure/table shall be designated
“Figure/Table 1” The numbering shall be continuous up to but excluding any annexes.
Numbers given to the figures/tables of an annex shall be preceded by the letter designating
that annex followed by a full-stop. The numbering shall start afresh with each annex.

3.7 FILE NAME

All files shall be uniquely identified by bearing the same naming convention as the
document number structure indicated in ANNEX A. This information shall be presented in
the following manner:
Each document number component part shall be separated by the “hyphen” character (- )
and include the revision indicator, followed by the format separated by “dot” (.), thus:

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Engineering Documents
XXXX-XX-XXX-XX-X-XX-XXXX-XXX-D01.dgn
Supplier Documents
XXXX-XX-XXXXXXX-XXX-XXXX-01.dgn

3.8 REVISION NUMBERING

The document issue/revision status numbering shall be applied following the revision codes
described in Annex B.

3.9 DOCUMENT REVISION IDENTIFIERS

Revisions shall be identified by means of a 'cloud' and/or 'revision triangle'. Contained within
the triangle must be the issue reference number corresponding to the revision status of the
document.

For textual documents, the revision indicator shall be a vertical line in the right hand margin
with the revision triangle adjacent to it. The vertical line will commence at the text line in
which the change starts, and extend past all lines affected by the change.

For drawings, the revision indicator shall be a 'cloud' closely surrounding the area of change
with the revision triangle within or immediately adjacent to the 'cloud'.

When previously revised documents are re-issued at a later status, all previous revision
clouds/triangles shall be removed.

Any 'holds' or restraints on the document shall be clearly indicated either by the use of 'hold
clouds' and notes on drawings or <hold> on text documents. Hold clouds shall remain on
documents until cleared by a subsequent revision issue.

For ‘Flow-Sheets’ in particular, a detailed change list shall be maintained stating all
modifications carried out at a particular revision status. Change lists for other key
documents shall be maintained as and when required.

If the change is due to a technical query, concession, design change note, etc. the relevant
document number shall be referenced in the revisions comments box.

3.10 CANCELLATION OF DOCUMENTS

Any document that has been formally issued to the Project, which is found to be redundant
or invalid, shall be formally issued “Cancelled”. This is to ensure that redundant / invalid
information is clearly identified. This is of particular importance when operating EDMS
systems. The document shall be issued formally at revision V01 (refer Table B.1). Where
the document to be cancelled is a multi-page textual document then it is acceptable to issue
the Front Sheet only.
Where appropriate, the reason for the cancellation shall be noted on the document in the
“Reason for Issue” column. For example where a document has been cancelled because it
has been superseded by another document, then this other document shall be referenced
(e.g. “Issued Cancelled – Superseded by document number KE01…”)

3.11 RENUMBERING OF DOCUMENTS

Where it is necessary to change the document number assigned to an existing valid
document (e.g. where the number was incorrectly assigned or where the numbering
procedure has changed) then the “old” document number shall be issued cancelled as per
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clause 3.10 above. In these instances the “new” document number shall be stated clearly on
the cancelled issue in the “Reason for Issue” column (e.g. “Issued Cancelled – renumbered
as KE01…”).
When the “new” document number is issued it shall clearly state in the “Reason for Issue”
column (and for documents, in the Revision Record) that it has been renumbered (e.g.
“Issued AFD - previously issued as KE01….”). Revisions for renumbered documents shall
progress from the history generated under the old number (e.g. where the previous issue
under it’s old number was Rev D02, then the new document number shall start at D03).

3.12 PACKAGE AND PURCHASE ORDER NUMBERING

The details associated with all commitments made by all Contractors will be stored in the
IMIS System and to this effect we require a commonality of structure and uniqueness that
identifies some key data. They shall be numbered in accordance with the format defined in
Annex E and further described below.

3.12.1 PROCUREMENT PACKAGE

Most Contractors use a concept whereby like packages of materials are assembled and
marshalled through the design and procurement process.
An example might be the main Electrical Switchboards. There may be an expectation at the
outset that this package of equipment should be designed and brought together on a single
Purchase Order (PO) on a single Supplier.
In most Contractors the Package Number is the root of the PO Number and this is required
for Kashagan. An example PO Number that follows this section, the root Procurement
Status Report (PSR) Package ID is KDE01.
The actual structure of the Package Number is:
• Two Character Organisation Code (Annex H)
• Single Character Discipline Code (Annex F)
• Two Digit Number commencing at 01 showing Unique Package Sequence Number.
Each Contractor is required to assign PSR Package Codes on this basis using the
Organisation and Discipline codes to create the appropriate scope of work list for each
Contractor involved in Package Numbering and/or PO Issue.

3.12.2 PURCHASE ORDER NUMBERING

The PO Number is critical as many related functions may include this number in their own
systems and numbering, such as Supplier Documents.
The purpose of the PO Number is:
• To identify a Commitment to an external Supplier, organisation etc
• To store and track all consequential Supplier Documents
• To roll up these PO costs to successively higher levels for comparison to Cost and
Budget Systems

The objectives of the number are:

• To identify the phase or contract of the project
• To identify the major package of work involved - this may appear to be related to an
individual Design Contractor or EP or EPC Contractor
• To identify the Main Contractor placing this PO
• To Identify the Engineering group responsible
• To provide a Unique Number
• To maintain a link back to an originating Procurement Package scope
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Here is an example:

KASH AA01 PKDE01A Change Order 00

KASH is the Kashagan IMIS System PROJECT Code – there is no higher level.
AA01 is a combination of codes that define the specific contract scope – it is composed of
two parts:

• A is the Project tranche (as defined in KE01-00-000-AK-A-PR-0668-000), in this

example tranche 1 & 2.
• A01 identifies the Contract (as defined in KE01-00-000-AK-A-PR-0668-000), in this
instance, the selected characters are an example of the Power Generation
package.
P is a code that identifies the TYPE of Award/PO – P equals a Purchase Order.
Other codes can be S(ubcontracts) & F(rame Agreements).

KD is the CONTRACTOR Code (as defined in Annex H), in this example the characters
denote, KDPC.
E is the DISCIPLINE (as defined in Annex F), in this example the character denotes the
Electrical Discipline.
01 is the sequential award number. This number will be unique to the discipline “type” and
cannot be duplicated. While other awards will replicate the Award and Contractor code (i.e.,
PKD…) the discipline character selection will always be unique, i.e. PKDM01. It would not
be expected that one Discipline would have more than 99 different PO’s but in the event that
this is necessary the datafield is Alpha/Numeric and the sequence can be extended with the
use of Alpha codes, i.e. AA, AB etc.
A is the SUFFIX. This is due to the provision that maybe our example Procurement
Package above (E01) had to split into two Purchase Orders due to price or delivery reasons
– hence one would be suffix A and the other would be Suffix B. Two distinct and separate
P.O.s on two or the same Supplier.

Change Order -. The original PO is CO #00. Subsequent Change Orders are numbered
01, 02 etc. The Change Order is not part of the overall PO Number – merely extended
other data that describes the number of revisions the PO has been formally assigned. It is
not a requirement, for example, to re-assign a Supplier Document number just because the
PO has undergone a Change Order as the base PO itself has not changed.

The combination of these components represents the unique Purchase Order reference
number. The underlined component PKDE01A is the PO Number structure that is used
within the Supplier document number.

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ANNEX A DOCUMENT NUMBERING STRUCTURES

A.1 APPLICATION
The instructions in this section shall apply to:
Project Document Numbering
Supplier Document Numbering

A.2 DEVIATION
Not permitted.

A.3 DOCUMENT NUMBERING FORMAT

The formats established in this procedure are indicated in the following:
• Figure A.1 - Project Document Numbering Format

• Figure A.2 - Supplier Document Numbering Format

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A
A A N N- A N- N N N- A A- A - A A- N N N N- / N N
N

(viii) Sheet Nr or Attachment Nr

(vii) Sequential Number
(vi) Document Type Code
(v) Discipline Code
(iv) Document Originator Code
(iii) Facility Functional Unit

(ii) Sub-Project Code

(i) Asset Code

e.g. KE01-A1-230-KD-R-HP-0001-001
Figure A.1 - Project Document Numbering Format

Table A.1 - Project Document Numbering Format Description

(i) Asset Four character alpha-numeric; identifies PROJECT work package.

Code Coding Instructions: Annex C

(ii) Sub-Project Two character alpha- numeric; identifies the specific sub-project to which the
Code document refers.
Coding Instructions: Annex D

(iii) Facility Three character numeric; identifies the specific Project functional unit to which the
Functional Unit document refers.

Reference: KE01-00-000-AK-A-PS-0002-000 Facility Functional Unit Numbering

(iv) Document Two character alphabetic to identify Contractor or external body originating the
Originator document.
Code Coding Instructions: Annex H

(v) Discipline Code Single character alphabetic; identifies the primary technical discipline or specialist
function.
Coding Instructions: Annex F

(vi) Document Two character alphabetic; identifies the specific document types normally
produced in the activities of the above disciplines.
Type
Coding Instructions: Annex G
Code
(vii) Sequential Four character numeric; assigned by the originator shall start afresh with
component (i), (ii), (iv), (v) & (vi).
Number

(viii) Sheet Numbers Three character numeric; sequential number applicable to the sheets numbering
as indicated in (3.3).
or or
One character alphabetic & Two character numeric; applicable, as per (3.5),
Attachment for the numbering of Attachments to multi-sheet textual documents mentioned in
Number (3.3.1)

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A
A A N N - A N - A A A A N N A - A N N - N N N N - / N N
N

(vi) Sheet Nr or Attachment Nr

(v) Sequential Number
(iv) Document Type (SDR) Code

(iii) Purchase Order Number

(ii) Sub-Project Code

(i) Asset Code

e.g. KE01-A1-PPAM01A-B02-0001-001
Figure A.2 - Supplier Document Numbering Format

Table A.2 - Supplier Document Numbering Format Description

(i) Asset Four character alpha-numeric; identifies the specific Project of the
Kashagan Project to which the document refers.
Code
Coding Instructions: Annex C

(ii) Sub-Project Two character alpha- numeric; identifies the specific sub-project to
Code which the document refers.
Coding Instructions: Annex D

(iii) Purchase Order Seven character alpha-numeric; identifies the specific project purchase
Number order package with which the document is associated
Coding Instructions: Annex E

(iv) Document Type Three character alpha-numeric; identifies the specific Supplier
(SDR) Code Document
Coding Instructions: Annex G

(v) Sequential Four character numeric; assigned by the SUPPLIER PDC shall start
afresh with component (i), (ii), (iii) and (iv).
Number

(vi) Sheet Numbers Three character numeric; sequential number applicable to the sheets
numbering as indicated in (3.3).
or or
One character alphabetic & Two character numeric; applicable, as
Attachment per (3.5), for the numbering of Attachments to multi-sheet textual
Number documents mentioned in (3.3.1)

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ANNEX B REVISION STATUS CODING

B.1 APPLICATION
The instructions in this section shall apply to:
Project Documents Numbering
Supplier Document Numbering

B.2 DEVIATION
Not permitted.

B.3 R E V I S I O N S T A T U S CODES
The method to define the Revision Status in the above applications is indicated in the
following:
Table B.1 - Project Document Revision Status Codes
Table B.2 - Supplier Document Revision Status Codes

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Table B.1 – Project Document Revision Status Codes

REVISION REASON FOR ISSUE DESCRIPTION AND USE

P01 The first issue of most documents.

PRELIMINARY ISSUE
May be used for internal review (e.g. IDC) or for
or Company/Project review
(PROGRESSING
REVIEW ISSUE Documents shall always progress from a “P” revision
P02, P03 ETC)
to an approved status.

A01
Applicable to documents not requiring a Project
(PROGRESSING Approved
status e.g. Procedures
A02, A03 ETC)

B01

APPROVED FOR CONCEPTUAL Documents approved fit for purpose during

(PROGRESSING DESIGN Conceptual Design phase
B02, B03 ETC)

F01

APPROVED for FEED

(PROGRESSING Documents approved as fit for purpose for FEED
F02, F03 ETC)

D01

APPROVED FOR DETAILED Documents approved fit for purpose during Detailed
(PROGRESSING DESIGN Design phase
D02, D03 ETC)

C01

APPROVED FOR
(PROGRESSING CONSTRUCTION
C02, C03 ETC) Documents approved for Construction (with or
without holds)

X01

To record the As Built details of the plant prior to

AS BUILT
handover to Operations Team
(PROGRESSING
X02, X03 ETC)

M01

For modifications to AFC or As Built drawings

OPERATIONS MODIFICATIONS
effected by the Operations Team.
(PROGRESSING
M02, M03 ETC)

E01
For Procurement activity documents e.g.
(PROGRESSING APPROVED FOR ENQUIRY / BID
Requisitions, Purchase Orders etc.
E02, E03 ETC)

T01 APPROVED FOR PURCHASE / For Procurement activity documents e.g.

CONTRACT Requisitions, Purchase Orders etc.

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Rev. D01- December
Page 17 of 29

(PROGRESSING
T02, T03 ETC)

All documents which have become redundant or

V01 ISSUED VOID / CANCELLED superseded shall be formally issued Void or
Cancelled.

Table B.2 - Supplier Document Revision Status Codes

REVISION STATUS REASON FOR ISSUE DESCRIPTION AND USE

INITIAL LATER

01 First Issue from Supplier Applies only to documents generated externally by

Suppliers.

02, 03 etc Consecutive issues as required Appropriate Status Codes shall be added on the
physical documents. See KE01-00-000-KD-Z-PR-
0004-000 Instructions to Supplier Document
Instructions.

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Rev. D01- December
Page 18 of 29

ANNEX C ASSET CODING

C.1 APPLICATION
The instructions in this section shall apply to:
Project Document Numbering
Supplier Document Numbering

C.2 DEVIATION
Not permitted.

C.3 ASSET CODES

The codes have been assigned by as indicated in the following Table C.1.
Any new code shall be formally requested from the AgipKCO Corporate CDC.
Table C.1 - Project Code List

Location Asset
Code
All Location GE00

Kashagan (includes EP KE01

& Early Works)
Kalamkas KA00
Aktote AK00
Kashagan Southwest KS00

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Rev. D01- December
Page 19 of 29

ANNEX D SUB-PROJECT NUMBER CODING

D.1 APPLICATION
The instructions in this section:
shall apply to
Project Document Numbering

D.2 DEVIATION
Not permitted.

D.3 SUB-PROJECT NUMBERS

The sub-project number shall be established/approved by the EPMT Document
Management and endorsed by AgipKCO Corporate CDC.
The codes that have been assigned are shown in Table D.1.
Table D.1 - Sub-Project Numbers
Sub Project Description
Code
00 General (not specific or solely applicable to Onshore, Offshore or Pipelines)

A0 Onshore Facilities general

A1 Onshore Plant 1st Phase

B0 Offshore - general
B1 Offshore Complex A
B2 Offshore Complex B
B3 Offshore Complex C
B4 Offshore Complex C

C0 Pipelines - general
C1 Flowlines
C2 Trunklines
C3 Export Pipelines

D0 Early Works - general

D1 Early Works - construction camp
D2 Early Works - sewage pipeline, lagoon and landfill
D3 Early Works - port
D4 Early Works - access roads
D5 Early Works - rail link and station
D6 Early Works - water supply
D7 Early Works - fuel gas supply
D8 Early Works - electrical power supply

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Rev. D01- December
Page 20 of 29

ANNEX D SUB-PROJECT NUMBER CODING (CONT’D)

Figure D.1 Sub Project Codes - Hierarchical layout

st
Note: Where a document relates to both A1 (Onshore Plant 1 Phase) and D0 (Early Works
general) then Sub Project Code A0 shall be used.

DOCUMENT NUMBERING
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Rev. D01- December
Page 21 of 29

ANNEX E: PACKAGE AND PURCHASE ORDER NUMBERING

E.1 APPLICATION
The instructions in this section:
shall apply to
Package Numbers
Purchase Order Numbers
The Purchase Order component of the Supplier Document Number

E.2 DEVIATION
Not permitted.

E.3 PACKAGE AND PURCHASE ORDER FORMAT

The Package & Purchase Order numbers shall be applied by the Contractor & are detailed
in Figure E.1 & Table E.1.

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Rev. D01- December
Page 22 of 29

A A N N A A A A N N A

(vi) Suffix
(v) Sequential Number

(v) Discipline
(iv) Originator
(iii) Type of Award
(ii) WBS Level 7 - Contract
(i) WBS Level 4 - Tranche

e.g. AA01 PKDE01A

Figure E.1 – Purchase Order Numbering Format

Table E.2 – Purchase Order Numbering Format Description

(i) WBS Level 4 - Single character alpha; identifies the specific tranche of the Kashagan
Tranche Project to which the purchase order relates.
Coding Instructions: KE01-00-000-AK-A-PR-0668-000

(ii) WBS Level 7 - Three character alpha- numeric; identifies the specific execution sub-
Contract project to which the document refers.
Coding Instructions: KE01-00-000-AK-A-PR-0668-000

(iii) Type of Award Single character alpha; identifies the Type of Award/PO

P= Purchase Order S= Subcontract F= Frame Agreement

(iv) Originator Two character alphabetic to identify the Contractor placing the
Purchase Order.
Coding Instructions: Annex H

(v) Discipline Single character alphabetic; identifies the primary technical discipline or
specialist function.
Coding Instructions: Annex F

(vi) Sequential Two character alpha-numeric; assigned by the Contractor; shall start
afresh with component (iii) and (iv) and (v).
Number
(vii) Suffix Single character alpha; defaults to A and is used where a single
procurement package is split into distinct & separate purchase orders.

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Rev. D01- December
Page 23 of 29

ANNEX F DISCIPLINE TYPE CODES

F.1 APPLICATION
The instructions in this section:
shall apply to Project Document Numbering & the Purchase Order number element
of the Supplier Document Number

F.2 DEVIATION
The discipline type shall be established/approved by the EPMT Document Management
and endorsed by AgipKCO Corporate CDC.

F.3 DISCIPLINE TYPE CODES

Table F.1 indicates the Disciplines codified by the Project CDC for the above application.

Table F.1 -- Discipline Type Codes List

CODE DISCIPLINE

A PROJECT MANAGEMENT (INCL. CONSTRUCTION & COMMISSIONING)

B PROCUREMENT & CONTRACT MANAGEMENT

C CIVIL, ARCHITECTURAL & STRUCTURAL (ONSHORE)

D DRILLING & WELL COMPLETION

E ELECTRICAL

F FINANCE

G GEOSCIENCE

H HEALTH, SAFETY, ENVIRONMENT & LOSS CONTROL

I INSTRUMENTATION & CONTROLS

J MATERIAL MANAGEMENT

K COMPANY MANAGEMENT & ORGANISATION

L PIPELINES

M MECHANICAL

N NAVAL OPERATIONS & TRANSPORT

O OPERATIONS

P PIPING

Q QUALITY ASSURANCE, QUALITY CONTROL & CERTIFICATION

R PROCESS

S OFFSHORE STRUCTURAL

T TELECOMMUNICATIONS

U SUBSEA TECHNOLOGY

V MATERIALS & CORROSION

W MAINTENANCE

X EXPLORATION

Y INFORMATION TECHNOLOGY

Z MISCELLANEOUS

DOCUMENT NUMBERING
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Rev. D01- December
Page 24 of 29

ANNEX G DOCUMENT TYPE CODING

G.1 APPLICATION
The instructions in this section:
shall apply to the Project Document Numbering, , referring to Table G. 1
shall apply to the Supplier Document Numbering, referring to Table G. 2

G.2 DEVIATION
Document type codes shall be established/approved by the EPMT Document Management
and endorsed by AgipKCO Corporate CDC.

G.3 DOCUMENTS CODE

The following T a b l e s G 1 & G 2 indicates the Documents codified by the Project
CDC for the above applications.

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Rev. D01- December
Page 25 of 29

Table G.1 –Project Document Type Codes

CODE DESCRIPTION CODE DESCRIPTION
APPLICATION FOR AUTHORITIES LV VALVE SCHEDULE
AA APPLICATION FOR AUTHORITIES MANUAL
CONTRACTS MA MANUAL
BA INSTRUCTION TO TENDER MI USER MANUAL
BC CONTRACT MM MAINTENANCE MANUAL
MO OPERATING MANUAL
BP BUSINESS CASE PROPOSAL MS STANDARD MANUAL
BR REQUISITION MY SAFETY CASE
BS SCOPE OF WORK NETWORK/BARCHART/ "S" CURVES
CALCULATION & ANALYSIS NE NETWORK BARCHART/”S” CURVES
CA CALCULATION & ANALYSIS DOSSIER
DRAWINGS OC CERTIFICATION DOSSIER
DA ARRANGEMENT OD DOSSIER
DD DETAIL OS SURVEY DOSSIER
DE ELEVATION OT DATA DOSSIER
DG DRAWING PROCEDURES
DI ISOMETRIC PN PROJECT INITIATION NOTE
DL LAYOUT PP PROJECT PROGRAM
DM MAP PR PROCEDURE
DP PLOT PLAN PS PROCEDURAL STANDARD
DR ROUTING PLAN
DS STANDARD DRAWING QC QUALITY PLAN
DT LOCATION QH HSE PLAN
DX CROSS SECTION QM QUALITY MANAGEMENT SYSTEM
EVALUATIONS QP PLAN (NON SPECIFIC)
EC COST ESTIMATE QT PROJECT EXECUTION PLAN
EE ECONOMIC EVALUATION REPORT
EG EVALUATION RB BASIC OF DESIGN
EL COMMERCIAL EVALUATION RC COST REPORT
ET TECHNICAL EVALUATION RE REPORT
EV EVALUATION (GENERAL) RF FINAL REPORT
FORM RM COMMISSIONING REPORT
FR FORM RN TECHNICAL NOTE
GENERAL RP PROGRESS REPORT
GL GUIDELINE RQ QUARTERLY REPORT
GS GLOSSARY RS SURVEY REPORT
GU GUIDANCE RT TECHNICAL REPORT
SCHEMATIC RW WEIGHT REPORT
HB BLOCK DIAGRAM SPECIFICATION
HC CAUSE EFFECT TABLE SF FUNCTIONAL SPECIFICATION
HE HEAT & MASS BALANCE CHARTS/DIAGS SP SPECIFICATION
HF FLOW DIAGRAM SD TECHNICAL STANDARD
HG LOGIC DIAGRAM ST TECHNICAL SPECIFICATION
HH SCHEMATIC DIAGRAM TD DATA SHEET
HI INTERCONNECTING DIAGRAM TQ TECHNICAL QUERIES
HL LOOP DIAGRAM TT METHOD STATEMENTS
HO ON LINE DIAGRAM CHANGE CONTROL
HP P&I DIAGRAM VS SITE QUERY
VC CONCESSION REQUEST
HT TERMINATION DIAGRAM VR CHANGE REQUEST
HW WIRING DIAGRAM VF TREND FORM
SKETCH WI WORK INSTRUCTION
KS SKETCH WP WORK PACK
STUDIES
LIST & SCHEDULE YA ASSESSMENT STUDY
LA ALARM TRIP SCHEDULES YC DISCUSSION PAPER
LC CABLES LIST YD DESIGN BRIEF
LD DOCUMENTS LIST/REGISTER YE ENVIRONMENTAL IMPACT ASSESSMENT
LE EQUIPMENT LIST YF FEASIBILITY STUDY
YG SCREENING STUDY
Ll INSTRUMENTS LIST YH HAZOP
LJ JUNCTION BOXES SCHEDULES YP PHILOSOPHY
LL LINES LIST YS STUDY
LM MATERIAL LIST YT STRATEGY
LN INTERCONNECTION LIST
LO LOAD LIST ZZ MISCELLANEOUS
LP SPARE PARTS LIST
LS LIST & SCHEDULE
LT MATERIAL TAKE OFF

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Table G.2 – Supplier Document Type Codes

CODE DESCRIPTION CODE DESCRIPTION
A CONTROL DOCUMENTS E16 Hazardous Area Equipment Schedule
A01 Supplier Document Index E17 Hazardous AeaArea Classification
A02 Fabrication/ Production Schedule E18 Input / Output List
Sub-Order Schedule, Sub-Order Copies Progress Report
A03 E19 Cable technical Data
(Fortnightly )
A04 Weekly Progress Report E20 Trace Heating Drawings/Isometrics
A05 Monthly Progress Report E21 Functional Design Specification
A06 Sub-Supplier List E22 Graphics
A99 Miscellaneous E99 Miscellaneous
B ARRANGEMENTS F DETAIL DRAWINGS
B01 General Arrangement Drawings F01 Detail Drawing
B02 Acceptance Nozzle Loads F02 Seal Details
B03 Interface and Connection Schedule F03 Insulation/Lining Details
B04 Foundation Loading Diagram and Support Details F04 Material Selection Table
B05 Lifting Beam/Frame/Sling Drawings F05 Cross Sectional Drawing
B06 Equipment Skid Piping F06 Nameplate Drawing
B07 Civil/Structural Arrangement Drawings F99 Miscellaneous
B99 Miscellaneous G CALCULATIONS
C SCHEMATICS G01 Mechanical Strength Calculation
C01 Instrument/Electrical Logic Diagram G02 Process/Utility Calculations
C02 PFD’s and Heat Mass Balance G03 Structural Steel Calculations
C03 Piping & Instrument Diagrams (P&ID) G04 Foundation Support Calculations
C04 Bill of Materials G05 System Head Loss Calculations
C05 Operating Philosophy G06 Lateral Critical Speed Calculations
C06 Cause & Effect Charts G07 Torsional Critical Speed Calculations
C07 Control Philosophy & Block Logic Diagram G08 Bearing life Calculations
C08 Oil System Operating Philosophy G09 Thrust Bearing Size
C09 Electric / Electronic / Pneumatic / Hydraulic Schematics G10 Heat Emission Calculations
C10 Specification for Lines G11 Reliability & Availability Data
C11 Electrical Equipment List G12 Hydraulic Calculations
C12 Piping Material Specification G13 Exchanger Thermal Rating Calculations
C99 Miscellaneous G14 Instrument Calculations
D DATA SHEETS G15 Acoustic Enclosure/Ventilation System Calculations
D01 Utility Schedule G16 Exhaust Duct Calculations
D02 Weight Data Sheet G17 Coupling Selection Calculations
D03 Equipment Data Sheets G18 Lube & Seal Oil System Sizing Calcs
D04 Noise Level Data Sheets G19 Anti-Surge Valve Sizing Calcs
D05 Technical Specification G20 Pulsation Studies
D06 Instrument Data Sheet G21 Rotor/Shaft System Imbalance Response Analysis
D07 Motor Data Sheet G22 Piping Stress Analysis
D08 Safety Data Sheets (COSHH) G23 Crane Failure Mode Analysis
D99 Miscellaneous G24 ESD Valve
E INSTRUMENT / ELECTRICAL DRAWINGS G25 Relief Valve & Burst Disc Calculation
E01 Interconnection Diagram G26 Radio Link Calculations
E02 Instrument Termination & Hook-up Details G27 Satellite Link Calculations
E03 Panel Cabinet Layout G28 Radio Coverage Study
E04 Terminal Block Diagram G29 PA/GA Coverage Study
E05 Distribution Board Schedule G99 Miscellaneous
E06 Computer System Documentation H PERFORMANCE DATA
E07 Electrical Single Line Diagram H01 Electrical Protection Curves
E08 Electrical Termination & Hook-up Details H02 Current, Potential and Power transformer Curves
E09 Loop Diagrams H03 Motor Performance Curves
E10 Instrument Layout Drawings H04 Combustion Gas Turbine Performance Curves
E11 Instrument Outline Drawing H05 Centrifugal Pump Performance Curves
E12 Instrument Index H06 Rotary Pump Curves
E13 Cable Schedule H07 Centrifugal Compressor Performance Curves
E14 Load / Motor List H08 Fan Performance Curves
E15 Bit Map/Serial Link PotocolProtocol H09 Engine Performance Curves

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Table G.2 – Supplier Document Type Codes (cont’d)

CODE DESCRIPTION CODE DESCRIPTION
H10 General Performance Data L11 Nameplate Rubbing
H11 Speed/Torque Starting Curves L12 Calibration Certificate
H12 Reciprocating Pump Performance Curves L13 Pressure Test Certificate
H13 Lighting Performance Data L14 Dimensional Reports
H14 Battery Charge/Discharge Curves L15 Electrical Machinery Type Tests
H15 Power System Analysis Data L16 Routine Test certificate Electrical Machinery
H16 Reciprocating Compressor Calculations/Curves L17 High Voltage Impulse Test
H99 Miscellaneous L18 Insulation Resistance Check
MATERIAL ENGINEERING DATA/MANUFACTURING &
J L19 Measurement of Resistance
TEST PROCEDURES
J01 Weld Location Plan L20 Proof Load Certificates
Weld Procedure Specification (WPS) and Qualification
J02 L21 Supplier’s Certificate of Compliance
Record
J03 Non Destructive Examination Procedure (NDE) L22 Purchaser’s Release Note
J04 Surface Preparation & Painting Specification L23 Certifying Authority Release Note
J05 Forming & Heat Treatment Procedure L24 Painting/Insulating Compliance Certificate
J06 Hydrostatic/Pneumatic Test Procedure L25 Approved Concession Requests
J07 Corrosion Testing Procedure L26 Kazakh Certificate of Conformity
J08 Functional & Performance Test Procedure L99 Miscellaneous
J09 Weight Control/Weighing Procedure M CERTIFICATION MANUALS
J10 Flushing Procedure M01 Equipment Passport
J11 Factory Acceptance Test Procedure M02 Index for Equipment Passport
OPERATING INSTRUCTIONS, SPARES &
J12 PMI Test Procedure N
MAINTENANCE DATA
J99 Miscellaneous N01 Technical Operating & Maintenance Manual
K CERTIFICATION DATA (Office Review) N02 Index to Operating & Maintenance Manual
K01 Code/Standard Compliance Certificate N03 Schedule of Manufacturer’s Commissioning Spares
Schedule of Manufacturer’s Spare Parts for 2 Year’s
K02 Equipment Hazardous Area Certificate N04
Operation
Schedule of Manufacturer’s Recommended Insurance
K03 Performance Test Results N05
Spares
K04 Factory Acceptance Test Report (FAT) N06 Special Tools List
K05 Vibration Report N07 Lube Oil & Operating Fluids Schedule
K06 Noise Report N08 Computer Training Tools

K07 Measurement of Transient & Sub-Transient Reactance N09 Catalogue Data

K08 Motor Abbreviated Test Certificates N99 Miscellaneous

K09 Concession Requests P HANDLING, SHIPPING & SITE INSTALLATION
K99 Miscellaneous P01 Shipping, Handling & Storage Procedure
L CERTIFICATION DATA (Works Review) P02 Packing & Shipping Schedule
L01 Material Test Certificate (Type 3.1.c) P03 Hazardous Material Shipping Certificate
L02 Material Test Certificate (Type 3.1.b) P04 Erection Fastener Schedule
L03 Material Certificate (Other) P05 Erection and Installation Procedure
L04 NACE Requirements P06 Pre-Commissioning/Commissioning Procedure
L05 Welder Performance Qualification Certificates P99 Miscellaneous
L06 NDE Operator Qualifications Q QA / QC DOCUMENTATION
L07 Production Test Results Q01 ISO 9000 Certificate
L08 Heat Treatment Records Q02 Quality Plan
L09 NDE Records Q03 Inspection & Test Plan/Quality Control Plan
L10 Material Traceability Records Q99 Miscellaneous

DOCUMENT NUMBERING
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Rev. D01- December
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ANNEX H DOCUMENT ORIGINATOR CODING

H.1 APPLICATION
The instructions in this section:
shall apply to Project Document Numbering, referring to Table H. 1
shall apply to Supplier Document Numbering, referring to Table H. 2

H.2 DEVIATION
Originator codes shall be established/approved by the EPMT Document Management and
endorsed by AgipKCO Corporate CDC.

H.3 DOCUMENT ORIGINATORS CODES

The following Tables H.1 & H.2 show the template to register respectively the Project
Document Originator (Kashagan Project/Contractor) and Supplier Codes.
Any new codes shall be formally agreed with the Project CDC.

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Rev. D01- December
Page 29 of 29

Table H.1 - Project Document Originator Codes

CODE DESCRIPTION CODE DESCRIPTION

A 0
AB ABB
AC ACS
AD Adani
AE Aktau Energo Stroy
AH Atyrau Heat & Power Supply
AK Agip KCO P
AL Almatykurylys PA Parsons
AM AKMO-88 PH Physe Limited
AO Atyrauozenport OJSC PM Prommontazh KH Atyrau
AP Andrew Palmer PN Penspen Andrew Palmer
AQ Aquater
AT Atyrau Heat & Power
B
BE Bechtel
BJ Bauta JSC R
BP British Petroleum RD RDS
BR Kellogg Brown & Root
BS Bonatti Sicim
BV Vegyepszer
CE Caspy Engineering
CH Chimzashit LLP

EN ENI
EP KASHAGAN PROJECT EPMT

FC Fugro Caspian B.V.

FI FIAL LLP
FL Fluor Daniel
FU Fugro Geos

GE Genesis
GM Global Maritime
GO GEOKEN LLP S
SG Shell Global Solutions
SP Snamprogetti Italy
H SU Snamprogetti UK
HO Hydromash-Orion

I
IM Imstalcon
IN Intereng
IS ISM LLP T
TE Tecnomare
TC Technip
J TH Thales
TK TKA
K
KA Kazakh Agency of Applied Ecology U
KD KDPC UV UralVod Project
KH KazHimMontazh Holding
KM Caspimunaigaz
KN Kaznipienergoprom V
KR Kazakhstan Railway Company
KV Kazaviamet
KZ Kazkhimontazh W

L
M X

N Y
NF NipiNeftiGas
NP Nuovo Pignone
NW NWKC ZD Zheldorstroy

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