Louis hellewell

Using and communicating technical information

Using and communicating technical

information
Knowledge learning outcomes – the learner will…
Know how to use and communicate technical information
Assessment criteria - the learner can…
(Knowledge to be assessed and evidenced)
1. Describe the information sources used for the data and documentation that they use in
their work activities (such as verbal, written, electronic)

During my work period there is all different types of communications such as; verbal-this is
important because you need to talk to each other to see if there is anything dangerous or anything
like that. Also, it is the best way to transfer information. Body language- this is important because
when in the workshop you can read off of someone’s body language whether they are in pain or
struggling with something then you might be able to help. E-mail- this is useful for passing
information because if you are not able to speak to them face to face then you can just email them
the information you are trying to get across. Drawings- these are used to show someone how to do a
piece of work and help give you information.

2. Explain why technical information is presented in different forms (such as drawings, data
sheets, and national and international standards)

Gathered information can be used in many different ways to make the project in the workshop
easier. Pictures can usually be the most efficient way to gather information. If you make the
information into tables or lists this make the information more interesting for the engineer.
Everyone works to the international standards in engineering which makes all the symbols are the
same and we all work to the same metric system. Helps avoid misinterpretation and mistakes when
reading the diagrams.

3. Explain how and where to obtain the various documents that they will be using (such as
safety handouts, drawings, planning documentation, work instructions, maintenance
records, technical manuals and reference tables/charts), and how to check that they are
current and valid

There is many of places where you can obtain documents like in the workshop you get drawings and
safety hand-outs from your supervisor which will help you with your work with in the workshop.
Also, you can get your drawings from the drawing rack or the computer. You can get planning
documentation off of the internet or from your supervisor. The work instructions would be given to
you in every lesson so you know what to do. This is given to you by the supervisor. If you want the
maintenance records then the person that you will need to see is the technician because he has all
the maintenance records.

4. Describe the types of engineering drawings used, and how they interrelate (such as
isometric and orthographic drawings; assembly, sub-assembly and general arrangement
drawings; circuit and wiring diagrams, block and schematic diagrams; fluid power and
instrumentation and control diagram)

Louis hellewell Date:17/9/15

Assessors Signature Date
 Louis hellewell
Using and communicating technical information

There are many different types of drawings used in engineering. Isometric and orthographic
drawings both give a third dimensional view but isometric gives you a 3d view in 2 dimensional
space. However, orthographic shows three views on a separate plain. Assembly drawings are
drawings that are exploded out and show you how to make it. Sub-assembly is when you take a big
project and split the drawings up into little sections so that the work is easier. General arrangement
drawings present the overall composition of an object. Depending on the difficulty of the structure
of the building this is likely to require a number of different plans, sections and elevations, and may
be spread across several different drawings. Circuit and wiring diagrams use schematic to see all the
different parts that they need with in the circuit.

5. Describe the meaning of the different symbols and abbreviations found on the documents
that they use (such as surface finish to be achieved, linear and geometric tolerances,
electronic components, weld symbols and profiles, pressure and flow characteristics, torque
values, imperial and metric systems of measurement, tolerancing and fixed reference points)

The different symbols are good in a drawing because it separates all the different parts and helps
you know what part is which. There are all types of symbols to show you whether or not to work on
that specific part and also there are ones for the roughness of the surface. Symbols and abbreviation
save a lot of space on the drawing.

6. Explain how to use other sources of information to support the data (such as electronic
component pin configuration specifications, standard reference charts for limits and fits,
tapping drill reference charts, bend allowances required for material thickness, electrical
conditions required for specific welding electrodes, mixing ratios for bonding and finishing
materials, metal finishing specifications and inspection requirements)

For different sources of information I could use the reference charts on the workshop wall to
correspond to my work and compare, but I could also use work colleagues or work
supervisors to help me as they may have more knowledge. I may also go on the internet or
to the library to find other sources of information.

7. Describe the procedures for reporting discrepancies in the data or documents, and for
reporting lost or damaged drawings and documents

If a drawing or piece of work has been lost or damaged, or I have found some blank spots or
discrepancies, I would report it to my tutor, supervisor, manager or foreman. The data or
files would then be checked and amended as appropriate. If I was not sure about what to do,
I would ask my tutor, supervisor or someone in authority. If I had lost or damaged my
drawing at college I would be able to print a new one off from the Moodle site.

8. Describe the care and control procedures for the documents, how damage or graffiti on
drawings can lead to scrapped work and the importance of returning them to the
designated location on completion of the work activities

Drawing and other documents should be stored in a safe place and care should be taken
when using them so they don’t become damaged or defaced. If a document does become
defaced, damaged or has graffiti drawn on it then you may be able to read the data correctly
and mistakes can be made which may result in the finished job being scrapped.

Louis hellewell Date:17/9/15

Assessors Signature Date
Louis hellewell
Using and communicating technical information

All my NVQ work and unit assessment task evidence is kept in a folder at college for
assessment. All my practical paper work is kept safe in the workshop classrooms in blue
folders in labelled crates. These are kept in a locked classroom

9. Describe the typical ways of communicating technical information (such as sketches, test
and inspection reports, work planning documents), and the amount of detail that should be
included

Detailed information, such as sketches, test and inspection reports. Work planning
documents can be communicated in a variety of ways these may include email, fax, text
photocopying and manual distribution.

The amount of detail that should be included should be appropriate to manufacture the part
fully but not so much that the drawing becomes messy and difficult to understand and read.
Different parts of the product require different amounts of detail. For example if a part
needs to be casted all the dimensions should be on the drawing for the casting, but the
details like surface and finishing off shouldn’t be on the drawing to lower the chance of
misreading. These details are only needed on drawing produced for the machining of the
part.

10. Describe the need to ensure that sketches are of a suitable size, use appropriate drawing
conventions, are in proportion and are legible to others

A drawing needs to be easy to understand in order to accurately re produce the part it is

describing. Sketches are sometimes used to details parts of the overall design. Both the
sketches and drawings need to be of a suitable size so they can easily be compared to my
work piece which will help when looking for dimensions. They must be drawn in such a way
that the persons using them can fully understand what is required or what needs to be
change.

11. Explain why it is important to use a fixed common reference point for dimensioning of
drawings and sketches.

A fixed common reference point is known as a datum. Sometimes the datum is made up of
two adjacent faces at right angles to each other which allows measurements to be made in
two dimensions. It is sometimes that the datum can be a single point, line, or surface from
which all measurements or dimensions are taken for a particular job, for example a hole
centre may be used as a datum point.

A datum is used to reduce errors when marking out, and measuring by reducing the
accumulation of errors.

12. Explain when to act on their own initiative to find, clarify and evaluate information, and
when to seek help and advice from others

Louis hellewell Date:17/9/15

Assessors Signature Date
Louis hellewell
Using and communicating technical information

You should act on your own initiative only if you are trained and competent in the work
being done, or to find, clarify and evaluate information when you are unsure for example
you may use your own initiative to find the tap drill size for a particular thread by using
charts or reference books. If you can’t do a task or are unsure on how to proceed you should
ask for help and advice from your tutor or supervisor. You should never attempt to do
something for which you have not been trained and that you are uncomfortable in doing,
this could result in a serious accident or even death.

13. Explain why they should always seek clarification if they are in any doubt as to the validity
or suitability of the information they have gathered

If you are in any doubt regarding the validity or suitability to the information you have
gathered, you should always seek clarification from your tutor or supervisor. If it turns out
that the information you have is wrong it may result in your job being scraped which means
it will have to be made again and is costly for your company.

14. Explain to whom they should report in the event of problems that they cannot resolve

You should report any problems, issues or complications you are unable to resolve to
someone who may be able to assist you for example your tutor, technician or supervisor.
If you do not report problems they something could go wrong, this may cause harm to
yourself or others.

Louis hellewell Date:17/9/15

Assessors Signature Date