Training On The General Instructions: Consolidation, Canvass, and Transmission of Votes

Training on the
General Instructions
on the
CONSOLIDATION, CANVASS,
AND TRANSMISSION OF
VOTES
May 10, 2010 National and Local Elections
www.Personnel Department.com
INTRODUCTION AND BRIEF REVIEW
CONSOLIDATION, CANVASS AND TRANSMISSION

OF VOTES
MODULE ONE - PRELIMINARIES

MODULE TWO – CANVASSING (Initialization and
Monitoring)
MODULE THREE – GENERATION AND PRINTING
OF REPORTS
MODULE FOUR – SUBMISSION OF ELECTION
DOCUMENTS.
MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

“The automation law is more than just
an automation law. It is a commitment
to respecting the right of our people to
choose those who will lead them. It is
the launching pad for a renewed sense
of unity among our countrymen
through the assurance that the process
through which they choose their
leaders is clean, free and credible.”
(Editorial)

4
2010 Presidential Elections
PHILIPPINE ELECTIONS: A CONTINUING CHALLENGE Personnel Department
MAY 2007
SUN MON TUE MAY
WED THU 2004FRI SAT
SUN MON TUE MAYTHU
WED 2002 FRI
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SAT
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WED 7 1998
THU 8 FRI SAT
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9
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WED THU 8 FRI SAT
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7 1988
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WED 29
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THU FRI SAT
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SUN 4 19 TUE5 20 6WED 7THU22 8FRI 1 SAT
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5
30 31
From writing…. To shading…..
6
From manual.…. To automated counting…..
7
From physical transporting of results….
8
Server for Dominant Comelec Central
Majority/ Minority Server
Parties, Citizens Arm,
KBP Advance Results/
Advance Results Monitoring

Secured
Public
Website
Boards of
Canvassers(MBOC/
CBOC/PBOC/NBOC)
76, 340 Clustered Precincts
To Electronic transmission
9
Elective positions
1 - President
1 - Vice-president
12 - Senators
57 - Party-List Representatives
229 - Member, House of Representatives
80 - Governors
80 - Vice-Governors
766 - Member, Sangguniang Panlalawigan
137 - City Mayors
137 - City Vice-Mayors
1,524 - Member, Sangguniang Panglungsod
1,497 - Municipal Mayors
1,497 - Municipal Vice-Mayors
11,980 – Sangguniang Bayan Members
10
Pre-printed names of
candidates
official ballots
600 candidates can
be accommodated
 300 names per
side of ballot
 50 characters per
candidate including
name, nickname
and party affiliation
Precinct-specific
 Ensure rejection of
previously scanned
ballot
11
Front (National) Back (Local)
12
Shade oval before name(s) of chosen
candidate(s)
Official Ballots
13
One unit per clustered precinct
pcos (precinct count optical
Voter personally feeds ballot into
machine
Ballot can be fed in any orientation
scan)
Both sides of ballot scanned

simultaneously
Digital ballot image captured
14
pcos (precinct count optical … valid ballots automatically drop
into the ballot box …
… digital photograph of ballots

taken …
scan)
Feed ballots here …
15
pcos (precinct count
optical scan)
… and there they are. :)
16
Congress COMELEC
National
Board of
Physically
Canvassers transported
Prov. COC
Provincial SOVM/C
Board of
Canvassers Physically
transported
Mun./City COC
Municipal/City SOVP
Board of
Canvassers
Physically
transported
Election Returns
17
Congress COMELEC
National
Board of
Physically
Canvassers transported
Comelec Central
Prov. COC
Server
Provincial SOVM/C Advance Results/
Board of Monitoring
Canvassers Physically
Secured
Public
transported Website
Mun./City COC
Municipal/City SOVP
Board of
Canvassers Server for
Physically
transported Dominant
Majority/ Minority
Parties, Citizens
Election Returns Arm, KBP
Precinct Advance Results
18
Training on the
General Instructions
on the
CONSOLIDATION, CANVASS,
AND TRANSMISSION OF
VOTES
May 10, 2010 National and Local Elections
www.Personnel Department.com
In each
Municipality
City
Province
Legislative District comprising two (2)
municipalities/cities
ART. I, SEC. 1

COMELEC
Provincial Board City Board of District Board of Municipal Board

of Canvassers Canvassers Canvassers of Canvassers
(PBOC) (CBOC) (DBOC) (MBOC)
The Comelec has the power to relieve, for a cause, at any

time any member of the BOC and designate the substitute.
ART. I, SECS.
ART. I, SEC. 2
3, 4 & 5

PBOC CBOC MBOC
1. Provincial Election 1. City Election Officer 1. Election Officer or
Supervisor or or a lawyer of the a representative of
representative of the Commission as the Commission as
Commission as Chairman; Chairman;
Chairman;
2. City Prosecutor as 2. Municipal
2. Provincial Vice-Chairman; and Treasurer as Vice-
Prosecutor as Vice- Chairman; and
Chairman; and 3. Division
Superintendent of 3. District School
3. District School Schools as Member. Supervisor or in his
Superintendent as absence, the most
Member. senior Principal of
the school district
as Member.
ART. I, SECS.
3, 4 & 5

1.City Election Officer or a lawyer
of the Commission as Chairman;
2.City Prosecutor as Vice-

Chairman; and
3.City Superintendent of Schools as

Member.
In cities with MORE THAN ONE ELECTION OFFICER, the

Comelec shall DESIGNATE the election officer who shall act as
the Chairman.
ART. I, SEC. 6

PBOC
CBOC
1 CCS Operator
DBOC
MBOC
QUALIFICATIONS:
1. INFORMATION TECHNOLOGY-CAPABLE person.
2. DEPUTIZED by the Comelec and a GOVERNMENT

EMPLOYEE.
3. AUTHORIZED to operate the CCS machine.

4. NOT RELATED within the fourth civil degree of
consanguinity or affinity with the board or any candidate.
ART. I, SEC. 7
5. PER DIEM is the same as that of the BOC.

SORRY, I CANNOT
GROUNDS FOR SUBSTITUTION:
SERVE !!!
1. NON-AVAILABILITY
2. ABSENCE
3. DISQUALIFICATION DUE
TO RELATIONSHIP
4. INCAPACITY FOR ANY
CAUSE
ART. I, SEC. 8

Relationship within the 4th civil
degree of consanguinity or
affinity:
to ANY MEMBER of the
same board; or
to ANY OF THE
CANDIDATES whose votes
will be canvassed by the board.
ART. I, SEC. 8

2nd Degree
Grand Parent(s)
3rd Degree
1st Degree
Parent(s)
Uncle(s)
Aunt(s)
1st Degree
1st Degree 2nd Degree
Brother/Sister
4th Degree First Cousin
2nd Degree
PBOC/CBOC/NBOC member ART. I, SEC. 8

The Chairman is
required to be a MEMBER
OF THE BAR.
A RANKING LAWYER
of the COMELEC shall be
appointed as SUBSTITUTE.
ART. I, SEC. 8

PBOC CBOC MBOC
1. Provincial Auditor 1. City Auditor 1. Municipal Administrator

2. Register of 2. City Register of 2. Municipal Assessor
Deeds Deeds 3. Clerk of Court of MTC
3. Clerk of Court of 3. Clerk of Court of nominated by
RTC nominated MCTC nominated Executive Judge
by Executive by Executive 4. Other Appointive
Judge Judge Municipal official
4. Other Appointive 4. Other Appointive
Provincial official City official
DBOC As substitute to 2 members, Comelec shall appoint the NEXT
RANKING prosecutor or district supervisor.
ART. I, SEC. 8

Regional Election Regional Election Provincial Election
Director Director for NCR Supervisor
P P P
O O O
W W W
E E E
R R R
PBOC DBOC CBOC

CBOC MBOC
ART. I, SEC. 8
MBOC
The Regional Election Director or the
Provincial Election Supervisor, as the
case may be, shall:
1. ISSUE the appointment of a

substitute; and
2. INFORM IN WRITING the Office of

the Executive Director of the COMELEC of
such appointment and the reason for such
substitution, WITHIN TWENTY-FOUR (24)
HOURS from the issuance of appointment.
ART. I, SEC. 8

Schools Division District School
Superintendent Supervisor or
Ranking Principal
of the District
1. Prepares MINUTES of the

BOC.
2. RECORDS the proceedings.
Representative
3. Performs OTHER matters
of DepEd.
relevant to canvassing .
ART. I, SEC. 9

MUST BE SENT
NOT LATER THAN
D
MAY 05, 2010 THE BOAR
M BERS OF
ME
EACH CANDIDATE
POLITIC
AL PAR
TIES
PART
Y-LIS
TS
Failure to give notice of the date,

time and place of the meeting of the
Board is an ELECTION OFFENSE
under Sec. 261 (aa) (1) of the
Omnibus Election Code. ART. II, SEC. 10

OFFICE OF THE
SHALL BE POSTED AT: ELECTION OFFICER
NOTICE OFFICE OF THE

PROVINCIAL ELECTION
SUPERVISOR
1. NOTICE for SUBSEQUENT 3 CONSPICUOUS

MEETINGS must be given. PLACES IN THE
2. PROOF OF NOTICE must be CANVASSING BUILDING
attached and form part of the records.
3. Notice given in OPEN SESSION
must be recorded in the Minutes.
ART. II, SEC. 10

MUST CONVENE
AT 12:00 noon
on MAY 10,
2010
1. INITIALIZE the Consolidated Canvassing System (CCS)

Machine.
2. RECEIVE and CANVASS electronically-transmitted Election

Returns (ERs) or Certificate of Canvass (COCs).
3. MEET CONTINUOUSLY until canvass is completed.

4. ADJOURN ONLY for the purpose of awaiting the other ART. II, SEC.
ERs/COCs. 11

1. The member(s) present must
VERIFY if NOTICE HAS BEEN
SERVED on the absent member.
2. IF NOT, a notice shall be served on

him.
3. If he cannot be LOCATED OR HIS

WHEREABOUTS UNKNOWN, he
shall be SUBSTITUTED.
4. Fact of absence and substitution
must be RECORDED in the Minutes.
5. In case of REAPPERANCE, the
substitute member shall ART. II, SEC. 12
RELINQUISH HIS SEAT.
ART. II, SEC. 14

COMELEC
Regional Election Regional Election Provincial Election

Director Director for NCR Supervisor
PBOC DBOC CBOC

ART. II, SEC. 14
CBOC MBOC
I’M NOT
FEELING
WELL! I WAS CAUGHT
IN THE ACT!!! NO
A member FEIGNING
ILLNESS in order to be
substituted on election day
until proclamation shall be
guilty of an ELECTION
OFFENSE. ART. II, SEC. 15

1. A MEDICAL CERTIFICATE
shall be required attesting to
the incapacity of the member.
2. Upon submission, a
SUBSTITUTE SHALL BE
APPOINTED.
3. The medical certificate shall

be RECORDED and FORM
PART of the minutes.
ART. II, SEC. 16

CHAIRMAN VICE-CHAIRMAN THIRD-MEMBER
A MAJORITY of the members of the Board shall

constitute a quorum and a MAJORITY VOTE of all members
shall be necessary to render a decision. ART. II, SEC. 17

1. AUTHORITY TO KEEP ORDER within
the canvassing room and its premises
2. ENFORCE OBEDIENCE to its lawful

orders.
3. Order in writing a peace officer/soldier

TO TAKE INTO CUSTODY a person
who disobey an order or disrupt its
proceedings.
4. Deputize a COMPETENT AND ABLE

PERSON to make the arrest.
ART. II, SEC. 18

1. CANVASS / CONSOLIDATE the
electronically-transmitted results;
2. GENERATE and PRINT the
Certificate of Canvass, Certificate of
Canvass and Proclamation and
Statement of Votes;
3. ELECTRONICALLY TRANSMIT the
result;
4. PROCLAIM the winning candidates;
and
5. PERFORM such other functions as
ART. II, SEC. 18 may be directed by the Commission.

PARTIES RIGHTS
1. Right to BE PRESENT.
Registered
Political Party 2. Right to COUNSEL.
Coalition of  Only ONE (1) COUNSEL

may argue for each party or
Political Parties
candidate.
Fielding
Candidates
3. Right to observe the
TRANSMISSION,
Accredited CONSOLIDATION AND
Political Parties CANVASS of ERs or COCs
without touching the CCS.
Sectoral Party/
4. Make OBSERVATIONS.
Organization
ART. II, SEC. 19
5. File their CHALLENGES in
accordance with the rules.
PARTIES
Registered
Political Party
Coalition of
Political Parties
Fielding
Candidates
Accredited
Political Parties
Sectoral
Entitled to ONE (1) WATCHER
Party/Organization
ART. II, SEC. 20

CANDIDATES FOR
LOCAL POSITIONS
WITHIN THE SAME Collectively Entitled To:
TICKET ONE (1) WATCHER
SANGGUNIANG
BAYAN
SANGGUNIANG
PANLUNGSOD
SANGGUNIANG
PANLALAWIGAN DO NOT CHEAT!!!
ART. II, SEC. 20

DOMINANT MAJORITY
PARTY Entitled to ONE (1) WATCHER
DOMINANT MINORITY PARTY
6 ACCREDITED MAJOR
POLITICAL PARTIES Represented by:
SIX (6) PRINCIPAL WATCHERS.
No. 1 POLITICAL PARTY

ORGANIZATIONS
Collectively Entitled To:
CITIZEN’S ARM TWO (2) WATCHERS
CIVIC
RELIGIOUS
PROFESSIONAL
It’s your turn
BUSINESS to watch the
canvassing!
YOUTH
TO SERVE
OTHERS ALTERNATELY
ART. II, SEC. 20

1. Convicted by FINAL
JUDGMENT of an election
offense.
2. Convicted by FINAL
JUDGMENT of a crime.
3. Related within THE 4TH

CIVIL DEGREE of
consanguinity or affinity to
any member of the board.
ART. II, SEC. 20

QUALIFICATIONS:
KNOW HOW
TO READ
AND…..
WRITE IN
FILIPINO,
ENGLISH
OR ANY
LOCAL
DIALECT. ART. II, SEC. 20

BARANGAY OFFICIALS
including BARANGAY
TANODS are not allowed
to be appointed as
watchers.
ART. II, SEC. 20

1. BE PRESENT and TAKE NOTE of
the proceedings of the Board.
2. STAY BEHIND the Chairman near

enough to observe the consolidation/
canvass of ERs/COCs without
touching the CCS.
3. FILE PROTEST against any

irregularity noted in consolidation/
canvass of the ERs/COCs and obtain
from the Board A RESOLUTION IN
WRITING.
ART. II, SEC. 20
Watchers cannot participate in board
deliberation
ART. II, SEC. 21
1. Officer or Member of the AFP.

2. Officer or Member of the PNP.
3. PEACE OFFICER or ARMED or UNARMED
PERSONS belonging to an extra-legal police
agency, special forces, strike forces, or civilian
armed forces geographical units.
4. BARANGAY TANOD or member of barangay
self-defense units.
5. Member of the security or police organizations
of government agencies, bureaus, offices or
government-owned or controlled corporations.
6. Member of privately owned SECURITY
AGENCY.
The Board, BY MAJORITY VOTE, has the
authority to ask for the detail of policemen or
peace officers for:
1.PROTECTION of the BOC and the CCS

Machine.
2.PROTECTION of election documents

and paraphernalia.
3.Maintenance of PEACE AND ORDER.
Note: They must be in proper uniform and

shall stay outside near enough to be easily ART. II, SEC. 21
called by the board.
The BOC may create a RECEPTION AND
CUSTODY GROUP (RCG) for the safekeeping of
main memory card and of the hardcopies of
ERs/COCs/SOVs.
For EVERY FIVE HUNDRED (500)

CLUSTERED PRECINCTS for
city/municipality/district or ONE (1) for each
province.
Composed of TWO (2) MEMBERS.
No employees of the local government

units are allowed to serve as members of the
RCG.
The EO or PES shall provide RCG a

PROJECT OF PRECINCTS. ART. II, SEC. 22
A. RECEIVE from
1.) BEI the following:
the envelopes containing the MEMORY CARD of
PCOS labeled “TRANSMITTED” or “NOT
TRANSMITTED; and
envelopes containing the ERs/COCs intended
for the C/MBOCs.
2.) CBOC/MBOC the following:
envelopes containing the CD of the CCS labeled
“TRANSMITTED” or “NOT TRANSMITTED;
envelopes for the COC intended for the PBOC. ART. II, SEC. 23

B. LOG
Date and time of receipt of each envelope;

Condition and serial number of each envelope and its
corresponding paper seal;
Precinct number; and
City/ municipality/district of the ERs/COCs recieved.
C. MARK the following:
1.) In the POP the corresponding precincts which

envelope containing the main memory card labelled
“NOT TRANSMITTED”;
ART. II, SEC. 23 2.) In the list of cities/municipalities the

corresponding city/municipality which envelope
containing the CD of the CCS labelled “NOT
TRANSMITTED”
D. LOG the following:
1.) DATE and TIME of receipt of each envelope.
2.) CONDITION and the SERIAL NUMBER of

corresponding paper seal of the envelope.
3.) PRECINCT NUMBER of the envelope containing

the memory card.
4.) The CITY/MUNICIPALITY of the envelope

containing the CD.
E. Immediately SUBMIT to the Board after recording the

necessary data the envelope containing the main
ART. II, SEC. 23
memory card/CD labelled “NOT TRANSMITTED”;

F. Log the DATE and TIME OF RECEIPT, the CONDITION
and SERIAL NUMBERS of each envelope and its
corresponding PAPER SEAL, the PRECINCT NUMBER,
and the CITY/MUNICIPALITY/DISTRICT of the ERs/COCs;
G. PLACE the envelopes containing the ERs/COCs inside the

ballot box, CLOSE and LOCK the same with padlocks; and
H. FORWARD to the Board, the ballot boxes containing the

ERs/COCs and one copy of the list of precincts/ list of cities/
municipalities/ districts as marked.
I. FOLLOW STEPS B TO D of this section for the envelopes

containing memory card/CD labelled “TRANSMITTED” and
SUBMIT to the Board.
ART. II, SEC. 23

COMPOSITION OR PROCEEDINGS OF
THE BOARDS may be initiated by filing a
verified petition before the:
 BOARD. Its decision may be APPEALED

to the Commission w/in THREE (3) DAYS
from issuance thereof.
 COMELEC. The verified petition shall be

filed immediately when the board BEGINS TO
ACT ILLEGALLY or at the time of the
appointment of the member of the board
WHOSE CAPACITY TO SIT AS SUCH IS
OBJECTED TO.
ART. II, SEC. 24

There shall be NO PRE-
PROCLAMATION cases on the
following:
1. GENERATION/PRINTING of ERs
or COCs.
2. TRANSMISSION of ERs or COCs.
3. RECEIPT and CUSTODY of ERs
or COCs.
5. APPRECIATION of ERs or COCs.
ART. II, SEC. 24

Within FIVE (5) DAYS from termination
of the Canvass, the MEMBER-
SECRETARY of the BOC shall perform
the following:
1. SUBMIT TO LAW DEPARTMENT

BY REGISTERED MAIL a certified copy
of the Minutes of Canvass.
2. NOTIFY BY TELEGRAM THE LAW

DEPARTMENT the date and manner of
transmittal of the Minutes of Canvass.
ART. II, SEC. 25

Training On The General Instructions: Consolidation, Canvass, and Transmission of Votes

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Training on the

May 10, 2010 National and Local Elections

CONSOLIDATION, CANVASS AND TRANSMISSION

MODULE ONE - PRELIMINARIES

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

16 17 2 18 3 SUN 19 4 MON20 5 TUE21 6MAY22 7 1992

Advance Results Monitoring

76, 340 Clustered Precincts

Both sides of ballot scanned

… digital photograph of ballots

Feed ballots here …

… and there they are. :)

May 10, 2010 National and Local Elections

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

Provincial Board City Board of District Board of Municipal Board

The Comelec has the power to relieve, for a cause, at any

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

2.City Prosecutor as Vice-

3.City Superintendent of Schools as

In cities with MORE THAN ONE ELECTION OFFICER, the

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

2. DEPUTIZED by the Comelec and a GOVERNMENT

3. AUTHORIZED to operate the CCS machine.

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

1. Provincial Auditor 1. City Auditor 1. Municipal Administrator

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

PBOC DBOC CBOC

1. ISSUE the appointment of a

2. INFORM IN WRITING the Office of

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

1. Prepares MINUTES of the

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

Failure to give notice of the date,

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

NOTICE OFFICE OF THE

1. NOTICE for SUBSEQUENT 3 CONSPICUOUS

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

1. INITIALIZE the Consolidated Canvassing System (CCS)

2. RECEIVE and CANVASS electronically-transmitted Election

3. MEET CONTINUOUSLY until canvass is completed.

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

2. IF NOT, a notice shall be served on

3. If he cannot be LOCATED OR HIS

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

Regional Election Regional Election Provincial Election

PBOC DBOC CBOC

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

3. The medical certificate shall

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

A MAJORITY of the members of the Board shall

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

2. ENFORCE OBEDIENCE to its lawful

3. Order in writing a peace officer/soldier

4. Deputize a COMPETENT AND ABLE

ART. II, SEC. 18

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS