(For PS Deficiency/TLB/Monetization of Leave
Credits)
A. Personnel Services Deficiency (MPBF)
A.1 (NEWLY-HIRED/NEWLY-FILLED)
 Agency Request
 Indorsement/s
 Computation of Estimated PS Deficiency
 Certified True Copy of Appointment Paper/s
 Certification of First Day of Service
 Budget & Financial Accountability Reports (BFARS)
 Report on Appropriation Obligation & Disbursements
(RAOD)
IF NCA IS REQUESTED:
 Monthly Disbursement Program
 Est. Monthly Cash Requirements (per quarter)
 Schedule of NCA Received and Disbursed
 Please indicate the NOSCA Nos. of the requested
position at the bottom portion of the
computation worksheet
IF TEACHER IS TRANSFERRED:
 Certification that previous item of teacher is filled
with the name of new incumbent/Appointment
paper of the new incumbent
 Kindly arrange the appointment papers & first day
of service according to your list in the Computation
Worksheet
 Computation for promoted personnel/teacher is only
differential unless previous item has already
new incumbent
A.2 RATA
 Agency Request
 Indorsement/s
 Computation of Estimated PS Deficiency
 Memo letter from DepEd Sec/Usec
 BFARS
 RAOD
(IF NCA IS REQUESTED)
 Monthly Disbursement Program
 Est. monthly cash requirements (per quarter)
B. Terminal Leave Benefits (PGF)
 Agency Request
 Indorsement/s
 Certification of Non-availability of Savings
 List of Actual Retirees to be Paid (LARP)
 Advice / Authority to Debit Account (ADA)
 Statement of Leave Credits earned certified by the Human
Resource Management Officer (HRMO)/Distribution of
Commutation of VL/SL Credits
 Evaluation Worksheet on Accumulated Leave Credits
Earned
 Latest Notice of Salary Adjustment
 Approved Application for Leave
 Certified True Copy of Updated Service Record
 Office Clearance
 Letter of Intent to Retire
Additional requirements of designated as TIC,
ALS, Mobile Teacher/Coordinator
 Certified true copies of designation order of teachers
designated as Teacher-in-Charge/Officer-in-Charge/Mobile
Teacher/ALS Coordinator
(IN ADDITION IF DECEASED)
 Copy of deceased retiree's death certificate
 Marriage Contract
 Judicial or Extra Judicial Settlement of Estate
(duly notarized)
(IN ADDITION IF UNDER RATPLAN)
 Copy of the approved RATPLAN
 List of affected personnel and corresponding
amount required for TLB and Incentive
C. Monetization of Leave Credits of DepEd (PGF)
 Agency Request
 Indorsement/s
 Certification of Non-availability of Savings
 Computation Worksheet / List of Personnel who
applied for Monetization of Leave Credits
 Summary List of Balance of Leave Credits of Personnel
certified by the HRMO
 Approved Application for Leave
 Certified True Copy of Updated Service
Record and NOSI/NOSA
 Justification Letter/s for more than 30 days
or 50% or more of the total leave credits
 Certification of teachers being designated
as Teacher-in-charge or Officer-in-charge
IF NCA IS REQUESTED
 Monthly Disbursement Program
 Est. monthly cash requirements (per
quarter)
 Kindly arrange the Application for Leave
and Service Record and/or NOSA/NOSI
and Justification Letter/s according to your
list in the Computation Worksheet
(For Regular Operating Requirements)
A. Comprehensive NCA Release for Regular
Operating Requirements
 Accomplished and signed Monthly
Disbursement Program
 Latest BFARS
B. NCA Release for Centrally-Managed
Projects
 Agency Request
 Indorsement/s
 Monthly Disbursement Program
 Certified True Copy of Sub-Allotment
Release Order (SUB-ARO) and Letter of
Obligational Authority (LOA)
 BFARS
 RAOD
 Estimated Monthly Cash Requirements
 Status of NCA Received and Disbursed
C. NCA release for Accounts Payable
 Agency Request
 Indorsement/s
 Monthly Disbursement Program
 Certified True Copy of Sub-Allotment
Release Order (SUB-ARO) and Letter of
Obligational Authority (LOA)
 Detailed Worksheet on the Payment of
Accounts Payable – CO
 BFARS
 (Staffing Modification)
A. Reclassification/Conversion of Positions
 Agency Request
 Indorsement/s
 Plantilla Allocation List (PAL)
 Equivalents Records Forms (ERF)
(ADD’L REQUIREMENTS FOR MASTER TEACHER)
 Organizational Chart
 Computation Worksheet of the allowable
number of Master Teacher/s (MT) , if
conversion to MT is requested
B. Creation/Transfer/Abolition of Positions due to
RatPlan
 Agency Request
 Indorsement/s
 Approved Indicative Staffing Pattern
 GMIS P/A/P Attribution
 Comparative Matrix of the Existing/DBM-Approved
Staffing Pattern under EO 366
C. Transfer of Plantilla Items
 Agency Request
 Indorsement/s
 Certificate of No Objection from the Originating School
 Certificate of Acceptance from the Recipient School
 School Based Report on Teachers, Enrollment and
Facilities
 Letter intent from teacher/s to transfer (DepEd
THE DBM QUALITY POLICY STATEMENT
We, at the Department of Budget and Management
commit to lead in the effective, efficient and
responsible allocation and use of government
resources to improve the quality of life of Filipinos.
We endeavor to support the achievement of
national development goals through transparent, DEPARTMENT OF BUDGET AND
accountable, and participatory governance, in MANAGEMENT
accordance with pertinent laws, rules and
regulations.
We adhere to the continual improvement of our DOCUMENTARY
Quality Management System by maintaining highly
REQUIREMENTS
competent and committed public servants, ensuring
that adequate resources are provided to support
the conduct of the budget and management
process, establishing and monitoring quality
objectives, and reviewing the quality policy, as
needed.
FOR

BUDGETARY &
Order 22, s. 2013)
D. Conversion of Items in SHS
 Agency Request
 Indorsement/s STAFFING
 Data and Justification
 Certification that the conversion does not exceed
the allocated budget (e.g conversion of MT1 to TCH3)
MODIFICATION
 Deployment Report, if available
REQUESTS
(For Trust Receipts)
 Agency Request (indicate for what purpose)
 Indorsement/s
 Summary of Deposits Department of Budget and Management
 Certified True Copy Deposit Slips in favor of the Region VII
Bureau of the Treasury (BTr) Sudlon, Lahug, Cebu City DepEd
 Certification that the amount was Telephone No : (032) 505-7633
deposited to the Bureau of the Treasury (BTr) E-mail Address : dbm_ro7@dbm.gov.ph
DBM-ROVII-BUDGET REQUEST-02 Rev. 1.0 (7/27/2017)