Check List For Night Auditor

Sr. Area to be Checked Remark

1 Read logbook noted down by Income Auditor and check with Night Manager for
special feedbacks to Night Auditor.

2 Check Opera System and find out whether there are any expected arrival /departure
rooms or not.

If there are any expected arrival in system, check with Night Manager for last hour/
maximum time waiting for that reservation before night audit run. Make sure that the
3 reservation be canceled before night audit run, run as No Show or roll the reservation
over next day arrival as HNC room. Check with Night Manager or Front Desk for the
situation/ state.

4 If there’s any meals invoice for TA or Company, transfer charges as city ledger
account to concerned TA or Company A/R by IFC PM.

5 Check any due out in system (including rooms & PMs).

6 Postpone checkout date for other outstanding PM to next day after checking or reading
the trace of those PM.

7 Print rate discrepancy report, room discrepancy report.

Verify room rate, rate code, room type, source code, market code, package, comments,
8 routing instruction, billing instruction and profiles accord to physical documentations
from guest files.

9 Check package charges (such as BF) and other complimentary services (such as
welcome drinks, fruits, etc….,) whether correctly key-in in room or not.

Monitor and check that there’re any Upgraded room/ Comp room/ HU room in system.
10 If there’s, ask Front Desk for COMP room/ HU room’s approved form. Collect them
and check if it is completed or not. Send them to Income auditor.

11 Check all PM (for any remained outstanding balance or interface lost posting) and if
it’s zero balanced, check out before night out run.
12 Check all cashier closers with back up documentations in which attached with
(supporting bills, miscellaneous vouchers, Reg Cards, RSVN documents.) Sorted out
those documentation by cashier closer and per shift. (For Income Auditor)

Make sure that all city ledgers are done with the supporting documents, RSVN letters,
13 confirmation letters, Reg Cards with guest’s signature, hotel voucher, Service voucher,
Guaranteed letter, supporting bills from F&B. (Need to be properly attached with city
ledger folio)

14 Collect the copy of deposit invoice/ slip from Front desk and record & file them for
deposit ledger.

Check all transactions posted by Front Desk, BC and F&B outlets in guest account.
15 Make sure for posting every transaction to correct guest account comply with guest
signature & room number. (To make sure that there’s no omissions and posting in
wrong guest account.)

Monitor & check for E/C (Error correction/ Deleted transaction/

16 Adjustments/transferred transaction made by the staff during the day in System. Take
note down the reasons and record or write down in night audit report.

Check & monitor Cashier Audit, Guest Ledger, Cash Payment, Credit Payment and
17 City Ledger of the Business day and do reconcile report for Income Auditor.

Check Paid- Out & Rebate sequences in day and if there are any paid Out/ Rebate,
18 scrutinize its approved form/ document which need to meet the requirements of
Finance/ Management’s Policy & Procedures.

Check & audit the charges of F&B departmental & outlets’ sales. Print F&B daily
19 report from Micros and verify the F&B’s sales by cash, credit to the rooms/PM, Officer
check, Entertainment, Breakfast Revenue & Tip.

Check void bills from F&B sales report. If void activities are found out, scrutinize that
20 any approval or acknowledgement is attached with supporting bills. Report to Income
auditor about Void transaction.

Check & audit entertainment, officer check of F&B. To make sure those allowances
21 are properly approved & acknowledge by Management. Check the supporting bill with
the name, signature, designation/position of approved/ acknowledged person.
 Make sure that Entertainment, Officer Check, Total Tip Amount of F&B, Void Bills
22 and sorted out into night audit report manually and report to Income Auditor by daily
basis.

23 Check with F&B outlets before doing end of the day on POS. Then run end of the day
on POS.

24 Run Night Audit.

25 Print necessary reports such as Manager Flash, Tri Balance, Journal by Dept;Codes,
Room Type Statistic Report, Deposit Ledger Report for Income Auditor.

26 Print Meal Plan Report from System for ADD Restaurant. Prepare & make excel
Breakfast List and contribute them to F&B.

27 Summarize Room Reconciliating report with COMP/HU approval Form and send to
Income Auditor.

28 Track & summarize focus/ spot check of Credit/ debit outstanding of guest/ PM/PF and
notify them to Income Auditor.

29 Write a manually report on logbook to Income Auditor.

Prepared by

Night Auditor