SAMAR STATE UNIVERSITY

Arteche Blvd., Catbalogan City, Philippines 6700

Office of the Vice President | Administration & Finance

POLICY GUIDELINES FOR POST ECQ ACTIVITIES

OF ADMINISTRATION & FINANCE SERVICES

Pursuant to Proclamation No. 929 (Declaring a State of Calamity throughout the Philippines
due to Corona Virus Disease 2019) issued by the President of the Republic of the Philippines,
President Rodrigo Roa Duterte, complemented by Executive Order No. 22, s. 2020 issued
by the Governor of the Province of Samar, Hon. Michael T. Tan, Executive Order No. 04-004,
s. 2020 issued by Hon. Dexter M. Uy, Mayor, Catbalogan City, CHED COVID Advisory No. 6
dated April 13, 2020 issued by the CHED Chairperson Dr. J. Prospero E. De Vera III and in
addition to Office Memorandum Nos. 033, 036, 037 and 038, s. 2020 issued by the Office of
University President, Dr. Marilyn D. Cardoso, the following are the policy guidelines for post
COVID-19 activities implemented under Administration and Finance Services of the University;

General Guidelines:

1. The Physical and Social distancing must be observed and implemented at all times in
offices, lobby, and all common areas within the university.

2. All employees are required to wear facial mask especially during transaction with clients.

3. University employees and outsiders are required to wash their hands on designated hand
washing area before entering the campus.

4. Outsiders will not be permitted inside the campus without protective mask.

5. Outsiders with appointments shall secure gate/visitor’s pass issued in the guard house.

6. All offices must secure sanitation kits prominently placed such as, tissue, alcohol and/or
sanitizer.

7. Employees should maintain the spread of the virus by providing a separate foot wear that
will only be used inside the office.

8. The University discourages interoffice conversations that include negative comments about
colleagues that blame them for the spreading of contagion, assume someone has COVID-
19, and mock those who have COVID-19 and/or disclose the personal health status and
medical conditions of others.

9. If an employee is feeling sick or has a sick family member in their home, he/she is advised
to stay home and use his/her sick leave credits.

10. Large scale gatherings (e.g. forums, seminars, trainings) are still suspended until further
advised.

11. The University is restricting all nonessential domestic and international university travel until
further notice. Essential travel is defined as travel absolutely necessary to fulfill your core or
primary job function and/or provides crucial support the University.

Telephone No. +6355 251 2139 | Fax: +6355 543 8394 | Website: www.ssu.edu.ph | Contact us: info@ssu.edu.ph | Follow us on @ssucatbalogan | Page 1 of 2
 SAMAR STATE UNIVERSITY
Arteche Blvd., Catbalogan City, Philippines 6700
Office of the Vice President | Administration & Finance

12. Sanitation and regular disinfection of the University shall be outmost prioritized.

Guidelines on Monitoring Attendance

The University will no longer use Biometrics as mode of attendance monitoring due to risk of
spreading the virus. In line to this, the University will be implementing the following;

1. The implementation of automated ID monitoring system. A machine that can be used to

swipe using their employee ID and log in into the system which will record the time in and
time out details.

2. While the automated ID monitoring system is not yet operational, separate log book per
office will be utilized.

Schedule of Sanitation and Disinfection

The University through the General Services shall be responsible in the sanitation and regular
disinfection of the entire campus executing the following schedule;

Day Designated Area

College of Education
College of Graduate Study
Monday & Wednesday
Convention Center
Guest House, Guard House

College of Arts and Sciences

College of Nursing and Health Science
Tuesday & Thursday Research, Innovation and Technology Building
TVEP Building
SSU Gymnasium

College of Engineering
College of Industrial Technology
Wednesday & Friday New CIT Building Supply Office
Administration Building
Admin. Grounds and other nearby areas

Telephone No. +6355 251 2139 | Fax: +6355 543 8394 | Website: www.ssu.edu.ph | Contact us: info@ssu.edu.ph | Follow us on @ssucatbalogan | Page 2 of 2