Professional Documents
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Wordshortcuts
Wordshortcuts
02/02/2011
General Shortcuts in Word 2003 (dependent on option settings — eg: Insert|Autotext|Autotext…, Tools|AutoCorrect Options…|AutoFormat):
Numbered List: Start paragraph with a number followed by a dot followed by white space.
Bulleted List: Start paragraph with “*” (asterisk) followed by white space.
Single Thin Border (margin to margin): Start a new line with at least three “-” (hyphens) followed by ENTER.
Double Thin Border (margin to margin): Start a new line with at least three “=” (equals) followed by ENTER.
Single Thick Border (margin to margin): Start a new line with at least three “_” (underscores) followed by ENTER.
Thick & Thin Border (margin to margin): Start a new line with at least three “#” (hashes) followed by ENTER.
Thick Dotted Border (margin to margin): Start a new line with at least three “*” (asterisks) followed by ENTER.
Thin Wavy Border (margin to margin): Start a new line with at least three “~” (tildes) followed by ENTER.
Word(s) in BOLD: Precede first word with “*” (asterisk) and end last word with “*”.
Word(s) UNDERLINED: Precede first word with “_” (underscore) and end last word with “_”. [this may cause italics rather than underlines ???]
Thin Arrows (or ): Type “<--” or “-->” Thick Arrows( or ): Type “<==” or “==>”
Generate “fox” Paragraphs: Start a new paragraph (not after a page-break or column-break) with “=rand(m,n)” followed by ENTER. (Option Tools|AutoCorrect Options…|AutoCorrect/Replace As
Type must be enabled.)
“m” represents the number of paragraphs to generate, "n" the number of "fox" sentences per paragraph (five if ",n" omitted). "=rand()" will generate three paragraphs of five "fox" sentences each.
Q157373.
Starting a TABLE: Start a new paragraph with “+” (plus) followed by a number of “-” (hyphens), “=” (equals) and/or “+”, and ending the line with “+” followed by ENTER.
Each “+” determines a column boundary, and the number of consecutive “-” and/or “=” determines the width of the column. Only one row is created initially.
(There may be other auto-styles to be discovered. Note that these do not always work as described — sometimes it is necessary to reselect the paragraph to invoke.)
1
Press Ctrl-C twice to display the Clipboard Pane (new with Word 2002).
Lyn Hancock -3-
Microsoft® Word for Windows 2003 Rev. 02/02/2011
MINUS Optional Hyphen Non-Breaking Hyphen - Collapse Text Under a Remove Command
Heading (Outline Mode) from Menu (Cursor
becomes thick minus-
sign — select menu
item to be removed
and left-click)
SPACE Restore Character Non-Breaking Space Show Program Icon
Format/Style Menu
GRAVE à aeiouAEIOU àèìòùÀÈÌÒÙ
APOST aeioudyAEIOUDY'" áéí
ó ú ð Á É Í Ó Ú Ð Ý’ ”
CARET aeiouAEIOU âêîôûÂÊÎÔÛ
TILDE anoANO`" ãñõÃÑÕ‘“
COLON aeiouyAEIOUY äëïöüÿÄËÏÖÜ
Ÿ
@ a A <spacebar> åÅ°
& aosAO æœßÆŒ
COMMA cC çÇ (See CTRL-<)
/ ocO ø¢
Ø
? ¿
! ¡
\ Move Between Master/Sub
Documents
NUM Plain (NumLock SHIFT (NumLock CTRL CTRL-SHIFT ALT ALT-SHIFT ALT-CTRL
PAD ON / OFF) OFF)
0 0 / Toggle Insert Same as Shift + Same as Shift + Same as Ctrl + Shift + Insert Start Insert Symbol
Insert Insert Code
(4 num)
1 1 / Same as End Same as Shift + End Same as Ctrl + Same as Ctrl + Shift + End
End
2 2 / Same as Down Same as Shift + Same as Ctrl + Same as Ctrl + Shift + Down
Arrow Down Down
3 3 / Same as Same as Shift + Same as Ctrl + Same as Ctrl + Shift +
PageDown PageDown PageDown PageDown
4 4 / Same as Left Same as Shift + Left Same as Ctrl + Same as Ctrl + Shift + Left
Arrow Left
5 5/ Select Whole Select Whole Document Select Table Select Table (NumLock
Document (NumLock ON) (NumLock OFF) ON)
(NumLock ON or Set Normal Style
OFF) (NumLock OFF)
6 6 / Same as Right Same as Shift + Same as Ctrl + Same as Ctrl + Shift + Right
Arrow Right Right
7 7 / Same as Home Same as Shift + Same as Ctrl + Same as Ctrl + Shift + Home
Home Home
8 8 / Same as Up Arrow Same as Shift + Up Same as Ctrl + Up Same as Ctrl + Shift + Up
9 9 / Same as PageUp Same as Shift + Same as Ctrl + Same as Ctrl + Shift +
PageUp PageUp PageUp
/ / /
Hide/Display
Character Formatting
(Outline Mode)
* aster. */* */*
Display all text
(Outline Mode)
- minus -/- -/- En Dash – Collapse Text Under a Em Dash —
Heading
+plus +/+ +/+ Expand Text Under a Check Action
Heading (Outline Mode) Assigned to
Shortcut Key
(follow with
shortcut key to
see current
assignment
and/or change)
.dot . / Delete Delete /
Left Select word Select whole table (in Select whole table (in
Dou (Triple Click = Select W2003 also does Online W2003 also does
ble sentence) Research of nearest Online Research of
Click word to cursor) nearest word to
cursor)
Left Select text Select text two- Copy a toolbar button
Drag dimensionally (ie, drag and drag it to a
diagonally). location on a toolbar.
Drag a graphic and
override snap.
Drag a tab stop without
“snap”.
Drag a table column
border with column
width displayed on ruler.
Drag a toolbar button to
a new location or drag it
off the toolbar.
Left Drag a table column
& border with column
Righ width displayed on ruler.
t
Drag
Shift Extend Selection to cursor
Left
Click
The following is someone else's work. I can't remember where I got it, so I cannot attribute it correctly. However it is similar to the top of page 1, but is better looking. Both
versions are intended to be cut out and laid on top of the keyboard's function keys.
_ _
Legend: n Plain Key n Use SHIFT Key n Use CTRL Key n Use CTRL + SHIFT Keys n Use ALT Key n Use ALT + SHIFT Keys
F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 F11 F12
Help Move AutoText Repeat Command Go To Next Pane Spelling Extend Selection Update Field Menu Bar Next Field Save As Key only
Context Help Copy Change Case Repeat Find/Go To Go Back Previous Pane Thesaurus Shrink Selection Toggle Field Code Shortcut Menu Previous Field Save SHIFT +
Print Preview Cut to Spike Close Document Restore Doc Win Previous Window Move Doc Window Size Doc Window Insert Field Max Doc Window Lock Field Open CTRL +
Insert Spike Edit Bookmark Update Source Select Column Unlink Field Unlock Field Print CTRL + SHIFT
Next Field Quit Word Restore App Win Next Window Next Misspelling Toggle All Fields Max App Window Go To Annotation ALT +
Previous Field Save Do Field Click ALT + SHIFT
_ _