Adishehu-Dela-Samre Design and Build Ethiopian Roads Authority

Road Project Monthly Progress Report No.07 / February 2020

Monthly Status Report No.09/ June 2020

Project: Adishehu-Dela- Samre Design and Build Road Project
Reporting Period: June, 2020
To:- Ethiopian Roads Authority, North Region Construction Projects Team

1.0 EXECUTIVE SUMMARY

1. BASIC CONTRACT DATA
A/ Works Contract
Construction Contract Data
Project Name Adishehu-Dela-Samre Design and Build Road Project
Location Tigray Regional State
Funding The Federal Democratic Republic of Ethiopia
Employer/Contracting Authority Ethiopian Roads Authority/ ERA
Contractor F.D.R.E Ministry of Defence, Defence Construction
Enterprise
Project Length (as per the 76.60
Concept Design)
Type of Contract Lump sum (Design and Build)
Construction Type Asphalt Concrete (AC)
Road Classification DC5

Dates
Notification of Award 12th October 2018
Letter of Acceptance Issued 5th December 2018
Contract Signing Date 13th December 2018
Commencement Date 9th May 2018
Contractor’s Mobilization Period 4 months
Original Contract Period 36 Months (1095 Cal Days including mobilization
period)
Maintenance Period 24 Months from the issue of the Taking Over
Certificate
Contract Completion Date 9th May 2022
Approved Extended Calendar None
Days
Time Elapsed to date 418 Cal. Days (38.17%)

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Adishehu-Dela-Samre Design and Build
Road Project
Financial Data
Currency
Contract Amount including VAT
Liquidated Damages
Limit of liquidated Damages
Advance Payments (20%)
Advance payment Issued So far
Start Repayment of Advance
Payment
Repayment of amortization
Minimum of Amount of Interim
Payment certificate
Percentage of Retention Money
Price Adjustment
Interest on Late Payments
Value of Variations Approved
Payments
Estimated Final Contract Amount
B/ Insurance and Guarantee Bond
Performance security bond amount (10%)
Expiry date of performance security
Guarantee
Advance payment Amount
Expiry date of Advance payment
guarantee
Insurance for Works (CAR), as per sub
CORE Consulting Engineers Plc
Ethiopian Roads Authority
Monthly Progress Report No.07 / February 2020
Local
2,114,048,067.84
0.1% of the Contract price per day (if no completed
section handed over to Employer)
0.1% of the value of the remaining works per day (if
there is completed section handed over to Employer)
10% of the Contract price or 10% of value of the
remaining works
Birr 422,809,613.57
Net payment
For supplier- Birr 45,555,599.12
Cash portion for Contractor- Birr 45,957,566.67
Total Issued - Birr 91,513,165.79
After Certification of 30% of the Contract price
including Price adjustment
40% of the amount of monthly Interim Payment
Certificate
Birr 3,000,000.00
5% of Interim payment certificate, up to a minimum of
5% of the Contract price
-
None
None
-
2,114,048,067.84
ETB 211,404,806.78
May 10, 2024
ETB 422,809,613.57 (including 15% VAT)
Until full recovery of the Advance payment
ETB 2, 114,048,067.84 (Final CAR policy not submitted)
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Adishehu-Dela-Samre Design and Build Ethiopian Roads Authority
Road Project Monthly Progress Report No.07 / February 2020

clause 18.2
Expiry date of CAR Insurance Bond Not submitted (Under comment)
Professional Indemnity Insurance, as per
Sub Clause 18.1 Not Submitted

Expiry date for PI insurance Not submitted

Insurance for Workmen and equipment Not submitted

c/ Supervision Service Contract

Supervision Contract Data

Funding The Federal Democratic Republic of
Ethiopia
Supervision Consultant CORE Consulting Engineers Plc

Dates (Supervision)
Notification of Award
Contract Signing Date 24th April 2019
Commencement Date 8th May 2019
Contract Period 36 months plus 24 months of DLP
Type of Contract Time base

Financial Data (Supervision) Foreign Currency Local Currency

Contract Amount (ETB) 26,691,025.62
Advance payments (10%) (ETB) 2,669,105.56
Price Adjustment to date NA
Interest on Late Payments -
Payments to date ( as of May 2020) 8,106,051,.34
including VAT
Guarantees (Supervision) -
Advance Guarantee -
Date Received -
Expiry Date -
Amount (Foreign Currency) NA
Amount (Local Currency) -

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Adishehu-Dela-Samre Design and Build Ethiopian Roads Authority
Road Project Monthly Progress Report No.07 / February 2020

1.2 PROGRESS STATUS BRIEFING

This Monthly progress Report No.09 for the month of June 2020 covers the work progress of the
Contractor and the tasks performed by the Employer’s Representative for the period from
June 01 to June 30, 2020.

 So far, 410 calendar days (i.e. 38.17% of the Contract period) has been elapsed and the
estimated to date accomplishment is 4.95% of the total work load. This is equivalent
to a weighted average of 3.71 km.

 During the reporting period, the month of June 2020, the Contractor’s actual
estimated accomplishment is 0.64% (or 0.48km) of the Contract amount; for the
quarter from April to June 2020, the Contractor’s accomplishment is 1.03% (or
0.77km) of the Contract amount and for the year from July to June 2020, the
Contractor’s annual accomplishment is 4.95% (or 3.71km) of the Contract amount

 According to the Agreed Action Plan for 2012 EFY, the Contractor has planned to
execute 2.40% for the month, 8.77% for the quarter and 30.47% of the work load for
the Year. The equivalent length of the plan is 1.8km for the month, 6.57km for the
quarter and 22.85km of the work load for the Year.

The following table shows the financial and physical progress of the works up to the
end of the reporting period:

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Adishehu-Dela-Samre Design and Build Ethiopian Roads Authority
Road Project Monthly Progress Report No.07 / February 2020

Table: 1.2:- Financial and Physical progress (for the month, this FYS and to date)

Physical Accomplishment (km)

This Month This Quarter
Previous Fiscal Year Up to Previous Month [ June 2020] [ April to June 2020] Cumulative To date
Description
%age Km %age Km %age Km %age Km %age Km
plan 0.00 0.00 28.06 21.05 2.40 1.80 8.77 6.57 30.47 22.82
Actual 0.00 0.00 4.31 3.23 0.64 0.48 1.03 0.77 4.95 3.71
Actual Vs plan 0.00% 15.36% 26.67% 11.75% 16.25%

Financial Accomplishment (000'000) before VAT

Previous Year Up to Previous Month This Month Cumulative for this Fy To date
Description ETB in ETB in ETB in ETB in
%age '000,000 %age '000,000 %age '000,000 %age ETB in '000,000 %age '000,000
plan 0.00 0.00 28.06 260.28 2.40 53.75 8.77 314.03 30.47 109.04

Actual 0.00 0.00 4.31 48.65 0.64 10.67 1.03 59.33 4.95 9.65
Actual Vs plan 0.00% 15.36% 26.67% 11.75% 16.25%
Note: -

1. The Current and To-date plan is taken from the Agreed Action Plan for 2012 EFY

2. Rating of the financial progress is based on the Lump sum amount of 1,838,302,667.69 (Excluding of 15% VAT) for the entire project
length (approx. 75.00km).

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 Adishehu-Dela-Samre Design and Build Ethiopian Roads Authority
Road Project Monthly Progress Report No.07
/February, 2020

To the end of this reporting period, the overall accomplishment of the project is 4.95%
(3.71km) while the to date planned work as per Agreed Action Plan for 2012 EFY is 30.47 %
(22.85km) and the time elapsed to date is 38.71 % (418 calendar days).

The actual to date accomplishment shows that the accomplishment is about 16.25% from the
Agreed Action Plan for 2012 EFY and it shows the accomplishment is much less with respect
to time elapsed; which is 30.47% of time elapsed to date and this shows that the
accomplishment is lagging from time.

This New fiscal year’s progress is also 4.95% (3.71 km) (from July 2019 up to end of this
reporting period), against the plan of 30.47 % (22.85 km).

In addition, the reporting period monthly progress is 0.64% (0.48km) against a plan of 2.40%
(1.80km) which is 26.67% of the monthly plan as well as 1.03% (0.77km) against a plan of 8.77%
(6.57km) which is 11.75% of the quarterly plan which is much behind the schedule.

1.3 PHYSICAL PROGRESS FOR MAIN ITEM OF WORKS

The cumulative physical status of each bill item is shown below with respect to the planned
length (km) or (percentage) and the actual accomplishment.

Table 1.4: Major Work Items (bill group) of the Works Contract accomplishment with respect to
the submitted Agreed Action Plan for 2012 EFY
Previous This Month This Quarter To date
Item
Description of Works unit accomplishments accomplishment accomplishment accomplishment
No.
P A P A P A P A
Surveying, Investigation 2.00 0.78 0.00 0.03 0.00 0.07 2.00 0.81
1 %
and Design
Project/Employer’s 3.92 0.76 0.02 0.05 0.07 0.22 3.94 0.81
2 %
Representative facilities
Detour and Traffic 0.27 0.22 0.03 0.00 0.09 0.00 0.30 0.22
3 %
Management
Site Clearance and 15.23 2.54 1.27 0.55 5.58 0.73 16.50 3.10
4 %
Earthwork
5 Sub base % 1.01 0.00 0.32 0.00 0.55 0.00 1.33 0.00
6 Road Base % 1.00 0.00 0.20 0.00 0.60 0.00 1.20 0.00
7 Bituminous Surface % 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Bridges, Culverts, 4.50 0.00 0.54 0.00 1.84 0.00 5.04 0.00
8 Drainages and %
Protection works
Road Furniture and 0.13 0.01 0.01 0.00 0.04 0.01 0.15 0.01
9 %
Environmental works
  Subtotal (%)  (%) 28.06 4.31 2.40 0.64 8.77 1.03 30.47 4.95
  Subtotal(km)  (km)  21.05 3.23 1.80 0.48 6.57 0.77 22.85 3.71

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Adishehu-Dela-Samre Design and Build Ethiopian Roads Authority
Road Project Monthly Progress Report No.07
/February, 2020

1.3.1 BILL NO. 1: SURVEY, INVESTIGATION AND DESIGN

The progress of works with respect to assessments and selection of routes, survey,
investigation and design works are presented below.
Survey, Investigation and Design works have 2% of weight from the total project values. Work
planned (according to contractor’s Agreed Action Plan for 2012 EFY) to end of this reporting month
is 2.00% (with respect to total project cost), however, contractor’s accomplishment to date is 0.81%.

Planned Actual
Description slippage
Accomplishment Accomplishment
% age from item of work 100.00% 40.32% 59.68%
%age from total project cost 2.00% 0.81% 1.04%

1.3.2 BILL NO. 2: EMPLOYER’S REPRESENTATIVE FACILITIES

Construction of Employer’s Representative Office, Laboratory and Residence houses are
being on progress. So far, masonry works for foundation of the facilities are completed and
reinforcement placing and form work construction for bottom beam is in progress.

The Employer’s Representative facilities have 4% weight from the total Project Values. Work
planned (according to Agreed Action Plan for 2012 EFY) was 3.94% (with respect to total project
cost), and contractor’s accomplishment to date is 0.81%.

Planned Actual
Description slippage
Accomplishment Accomplishment
% age from item of work
98.62% 20.28% 78.34%
%age from total project cost
3.94% 0.81% 3.13%

1.1.1 BILL NO. 3: DETOUR AND TRAFFIC MANAGEMENT

This work comprises preparation of traffic management plan, detour construction, detour
maintenance and implementation of traffic signs & flagman according to the traffic management
plan.
This item of works has 1% weight from the total project values. Work planned (according to
contractor’s Action plan, which was submitted on August 2019) 0.30 % (with respect to total
project cost), and, contractor’s accomplishment to date is 0.22%.
The cumulative progress of the item with respect to its bill amount and total project cost
presented here under.

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Adishehu-Dela-Samre Design and Build Ethiopian Roads Authority
Road Project Monthly Progress Report No.07
/February, 2020

Planned Actual
Description slippage
Accomplishment Accomplishment
% age from item of work
30.30% 21.98% 8.32%
%age from total project cost
0.30% 0.22% 0.08 %

1.1.2 BILL NO. 4: SITE CLEARANCE AND EARTHWORK

This work comprises clearing and grubbing, roadbed preparation and treatment of expansive &
collapsible soil cut & borrow to fill and cut to waste.
This item of work has 43% weight from the total project values. Work planned (according to
Agreed Action Plan for 2012 EFY) was 16.50% (with respect to total project cost), and
contractor’s accomplishment to date is 3.10%.

Planned Actual
Description slippage
Accomplishment Accomplishment
% age from item of work 38.37% 7.20% 31.17% 
%age from total project cost 16.50% 3.10% 13.40% 

1.1.3 BILL NO. 5: SUB BASE WORKS

This work comprises sub base production, hauling and placing of Sub base material.
This item of works has 5% weight from the total project values. Work planned (according to
Agreed Action Plan for 2012 EFY) was 1.33% (with respect to total project cost), and contractor’s
accomplishment to date was 0.00%.

Planned Actual
Description slippage
Accomplishment Accomplishment
% age from item of work
26.60% 0.00% 26.60%
%age from total project cost
1.33% 0.00% 1.33%

1.1.4 BILL NO. 6: ROAD BASE WORKS

This work comprises production of stone, crushing of aggregate and placing of same as per the
ERA 2013 technical specification. The accomplishment in this bill group is achieved in
production of the base material.
This item of works has 7% weight from the total project values. Work planned (according to contractor’s Agreed Action Plan, which was submitted August 2019) to end of this reporting month was 1.20% (with respect to total project cost), and contractor’s accomplishment to date was 0.00%.

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Adishehu-Dela-Samre Design and Build Ethiopian Roads Authority
Road Project Monthly Progress Report No.07
/February, 2020

Planned Actual
Description slippage
Accomplishment Accomplishment
% age from item of work
17.14% 0.00% 17.14%
%age from total project cost 1.20% 0.00% 1.20%

1.1.5 BILL NO. 7: BITUMINOUS SURFACING

This work comprises prime coat application for carriageway, Asphalt concrete and shoulder
construction
This item of works has 21% weight from the total project values. Work planned (according to contractor’s Agreed Action Plan, which was submitted August 2019) to end of this reporting month was 0.0% (with respect to total project cost), and contractor’s accomplishment to date was 0.00%.

Planned Actual
Description slippage
Accomplishment Accomplishment
% age from item of work 0.00%
0.0% 0.00%
%age from total project cost 0.00% 0.00% 0.00%

1.1.6 BILL NO. 8: BRIDGE, CULVERT, DRAINAGE AND PROTECTION WORKS

This work comprises Bridge construction, Slab/Box and slab culvert construction, Roadside
drainage and protection works.

This item of works has 8% weight from the total project values. Work planned (according to
contractor’s Action Plan, which was submitted August 2019) was 5.04% (with respect to total
project cost), and contractor’s accomplishment to date was 0.00%.
The cumulative progress of the item to date with respect to its bill amount and total project
cost presented hereunder
Planned Actual
Description slippage
Accomplishment Accomplishment
% age from item of work 33.62% 0.00% 33.62%
%age from total project cost 5.04% 0.00% 5.04%

1.1.7 BILL NO. 9: ROAD FURNITURE AND ENVIRONMENTAL PROTECTION WORKS

This work comprises mainly road furniture works and Environmental protection works as the
title indicated.
This item of works has 2% weight from the total project values. Work planned (according to
contractor’s Agreed Action Plan, which was submitted August 2019) was 0.15% (with respect
to total project cost), and contractor’s accomplishment to date was 0.01%.

Planned Actual
Description slippage
Accomplishment Accomplishment

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Adishehu-Dela-Samre Design and Build Ethiopian Roads Authority
Road Project Monthly Progress Report No.07
/February, 2020

% age from item of work 7.33% 0.64% 6.69%

% age from total project cost 0.15% 0.01% 0.13%

1.2 ENCOUNTERED PROBLEMS

.
 Delay in mobilization of the required Construction equipment’s (such as Grader,
Roller, Loader, Dump Truck and Water truck as per the work program
 Delay in commencement of Structural work as per the work program

 Embankment construction activity is almost nil due to persistent brake down of the
only available 1(one) grader and delay in mobilization of additional machineries.
 Delay in camp construction
 Delay in finalization of Design from km 35+000 up to 75+000(EOP)
 Delay in provision of Engineer’s facilities as per the contract
 Delay in provision of permanent Engineer’s vehicles (the provided rental temporary
vehicles were leaving the site due to delay in rental payment, only 6 temporary
vehicles are now available)
 HIV/AIDS alleviation campaign is not commenced yet as per the contract, and sub-
consultant is not assigned yet
 Traffic management Plan is not yet submitted
 Final Environmental Management Plan incorporating the Consultant’s comment not
submitted
 Project sign board is not installed yet
 Right of way marker post is not produced
 Relocation of Electric poles from the right of way limit shall be given attention by the
EELPA

1.3 ACTIONS TAKEN /PROPOSED SOLUTION

 Finalize the design from km 35+000 up to the end of the project

 Mobilize the required equipment for Embankment construction such as
Grader, Water truck, Rollers etc.
 Commence the structural work such commencement of pipe production
 Establish laboratory on site
 Submit deliverable documents and implement on site
 Finalize camp construction
 Provide Employer facilities in accordance with the contract
 Erect project sign board

1.4 PREPARATORY WORKS

No preparatory works has been carried out during this reporting month.

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 Adishehu-Dela-Samre Design and Build Ethiopian Roads Authority
Road Project Monthly Progress Report No.07
/February, 2020

1.5 AVAILABILITY OF KEY EQUIPMENT IN THE REPORTING MONTH

Availability of Key Equipment during the month is shown below.

Dozer Grader Excavator Roller Dump Loader Water Crusher

truck Truck

Total Avail. no
7 1 2 2 8 2 2 -

Working on avrg.
5 0.1 1.5 0.2 4 0.5 1 -

Note: At the end the reporting period the contractor has mobilized 2-Grade, 1-Roller and 1-Loader

1.6 STATUS OF INSURANCES AND BONDS

The current status of insurance and Bonds to end of this month is shown below :-

No. Description Source Amount Valid Expiry date Status

requirement
1 Guarantee
(May 10, 2024)
Sub-Clause 4.2 28 days from the
Performance
1.1 EIC ETB 214,404,806.78 date of issue of
Security bond taking over
certificate
Advance Until full recovery
1.2 Payment
EIC ETB 422,809,613.57 of same Under comment
Sub-Clause 13.2

1.3 Retention Sub-Clause 13.3 Not Submitted

2 Insurances      

Insurance for Design

2.1 (Professional ETB Sub-Clause 18.1 Not Submitted
Indemnity)

Insurance for
2.2 Works, equipment ETB Sub-Clause 18.2 Not submitted
and plant (CAR)
Third Party
2.3 Coverage, ETB 4,000,000.00 Sub-Clause 18.3 Under
sub clause 18.3 Comment

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 Adishehu-Dela-Samre Design and Build Ethiopian Roads Authority
Road Project Monthly Progress Report No.07
/February, 2020

No. Description Source Amount Valid Expiry date Status

requirement
Sub-Clause 18.4
Insurance for
2.4 Workmen, sub Varies per Person To be renewed
Not Submitted
clause 18.4 annually

1.7 STATUTS OF VARIATION ORDERS

There is no any approved variation to end of this reporting month.

1.8 CLAIMS STATUS

There is no claim submitted by the Contractor during this period and to-date.

1.9 EOT STATUS

No EOT claim has been reported.

1.10 Employment Opportunity for the month of June 2019

Please refer the attached table.

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 Adishehu-Dela-Samre Design and Build Ethiopian Roads Authority
Road Project Monthly Progress Report No.07
/February, 2020

Project Name: Adi Shehu-Dela-Samre Design and Build Road Project

Plan for 2012 EFY

Project Employments Opportunity Report For the Month of June2020 /Budget Year 2012 EFY

Contractor's Staff

Employment and Gender Based Youth & Above Gender Based Beneficiaris' Report
Grand Total
Lube Sum (Permanent + Contract)
Project Employement
Plan in Permanent Contract Age≤29 Age≥30
Name by Skill
Number
Tot
Female Male Total Female Male Total Female Male Total Female Male Female Male Total
al

Skilled 1 9 10 4 9 13 5 18 23 3 7 10 2 11 13
Adishahu-
Dela- Semi- Skilled   30 30 10 74 84 10 104 114  5 52 57 6 52 58
Samre
Unskilled       16 223 239 16 223 239 18 102 120 -2 121 119

1 39 40 30 200 336 31 345 376 26 161 187 6 184 190

  Total

Prepared Approved
By           Checked By         by  

Signature________________     Signature________________             Signature___

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 Adishehu-Dela-Samre Design and Build Ethiopian Roads Authority
Road Project Monthly Progress Report No.07
/February, 2020

Project Name: Adi Shehu-Dela-Samre Design and Build Road Project

Plan for 2012 EFY
Project Employments Opportunity Report For the Month of June2020 /Budget Year 2012 EFY
Employer's Representative

Employment and Gender Based Youth & Above Gender Based Beneficiaris' Report
Grand Total
Lube Sum (Permanent + Contract)
Project Employment
Plan in Permanent Contract Age≤29 Age≥30
Name by Skill
Number
Female Male Total Female Male Total Female Male Total Female Male Tot Female Male Total

Skilled - - - - - -
- - - - - - - - - -
Adishahu-
Dela- Semi- Skilled - - - - - -
- - - - - - - - - -
Samre
Unskilled - - -
- - 10 4 14 10 4 14 10 4 14 - -

- - -
  Total - - 10 4 14 10 4 14 10 4 14 - -

Prepar by           Cheked By           Aprov by  

Signature________________     Signature________________             Signature___

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