Item Template

In I01 organization there are two types of items

1. Expense items : Assign 'I01@Purchase Item' template and main category can be anything other
than 70, 71,72,73,74 and 75. In this case , we need to setup Category wise account
2. Asset Items : Assign 'I01@Asset item' template and assign any one of the main category  70,
71,72,73,74 and 75

in P01 Organization there are one type of items 

1. Inventory Items : Assign 'P01@Purchased item' template (whatever the category)

Correct PO Shipment Organization

Purchase Requisitions

1.      DFF is saved with correct values

2.      Destination Organization is 

 for internal requisitions- I01 

 for Projects requisitions- P01

3.      Destination type 

 for internal – Expense

 for Projects - Inventory

4.      In the shipments --> Charge account is created 

1. For internal - Asset type of items 15000.00025.0101123.0000.141995.0000000.00000

 For Internal - Expense type of items, project code and cost center code will come from
‘Requester’ and Account will come from Item Category.
 For Projects – 15000.00000.0101123.0000.114001.0000000.000

Purchase Orders

5.      DFF is auto populated and saved with correct values. Ensure additional DFF values are entered
correctly
6.      In Shipments  Destination Organization is 

 for internal requisitions- I01 

 for Projects requisitions- P01

7.      In Shipments -> Destination type 

  for internal – Expense
 for Projects - Inventory

8.      In Shipments --> Charge account

 For internal – same account from PR line

 For Projects – Same Account from PR Line

9.      In Distributions -> Accrued Accounts Payable

 For internal – 15000.00100.0101123.0000.214518.0000000.000

 For Projects – 15000.00000.0101123.0000.214517.0000000.000

Purchase Receipts

10.  Ensure the header DFF is auto populated with all values
11.  Ship to location will default from PO
12.  Line level Locator is selected correctly as mentioned in PO

Charge Account

Internal (from requestor) Project

Expense 15000-ProjectCode-0101123-CostCenter- -
ItemCategory
Inventor - 15000.00000.0101123.0000.114001.0000000.0000
0
y (pick from subinventory)
Asset 15000.00025.0101123.0000.141995.00000.000 -
0
(pick from Template-Expense Account)

A/P Accrual Account

Internal Project
Expense 15000.00100.0101123.0000.214518.00000.0000 -
(pick from Purchasing options)
Inventor - 15000.00100.0101123.0000.214517.00000.0000
y (pick from organization)
Asset 15000.00100.0101123.0000.214518.00000.0000 -

Receiving Inspection Account (pick from receiving options)

Internal Project
Expense 15000.00100.0101123.0000.114001.00000.0000 -
Inventory - 15000.00000.0101123.0000.114001.00000.0000
Asset 15000.00100.0101123.0000.114001.00000.0000 -
 Inventory Account (pick from Sub Inventory)
Internal Project
Expense 15000.00100.0101123.0000.114001.00000.0000 -
Inventory - 15000.00000.0101123.0000.114001.00000.0000
Asset 15000.00100.0101123.0000.114001.00000.0000 -

Cost of Goods Sold Account (pick from stock locator)

Internal Project
Expense - -
Inventory - 15000.ProjectCode.0101123.0000.511001.00000.0000
(pick from stock locator)
Asset - -

Liability Account (pick from supplier/supplier site)

Internal Project
Expense Vendor site
Inventory Vendor site
Asset Vendor site

Project
P01 Receiving      
15000.00000.0101123.0000.114001.0000000.00
    Debit 0 INV

15000.00000.0101123.0000.214517.0000000.00
    Credit 0 AAP
  Invoice      

15000.00000.0101123.0000.214517.0000000.00
    Debit 0 AAP
    Credit Liability account LIB

  Move Order      
15000.00000.0101123.0000.511001.0000000.00
    Debit 0 COGS

    Credit 15000.00000.0101123.0000.114001.0000000.00 INV

 0

         
         

         
Internal
I01 receiving Debit Charge Account INV

15000.00100.0101123.0000.214518.0000000.00
    Credit 0 AAP
  Invoice      

15000.00100.0101123.0000.214518.0000000.00
    Debit 0 AAP
    Credit Liability account LIB

Internal MSR Charge Account:

15000.00100.0101123.0205.214519.0000000.00000

PO Charge Account:

15000.00100.0101123.0205.214519.0000000.00000

PO Accrual Account:

15000.00100.0101123.0000.214518.0000000.00000

Receiving Account (Transaction Type: Receive, Destination Type=Receiving):

15000.00100.0101123.0000.114001.0000000.00000(DR)

15000.00100.0101123.0000.214518.0000000.00000(CR)

Receiving Account (Transaction Type: Deliver, Destination Type=Expense):

15000.00100.0101123.0205.214519.0000000.00000(DR)
15000.00100.0101123.0000.114001.0000000.00000(CR)

Invoice:

15000.00100.0101123.0000.214518.0000000.00000

Payables accounting entries:

Debit Credit
Invoice Accrual Account (Tax) Yes
Supplier Liability Account Yes
Payment Supplier Liability Account Yes
Bank/Cash Clearing Yes

Receivables Customer Receivable Account Yes

Revenue (Tax, Freight) Yes
Receipts Cash A/C Yes
Customer Receivable Account Yes