Maintaining

Training
Facilities
 OPERATIONAL PROCEDURE
Equipment Type Desktop Computer
Equipment Code Computer 1
Location Practical Work Area/Computer Laboratory
Operation Procedure:

1. Inspect the set-up of the computer. Be sure that the area is dry and no spilt liquid
nearby.
2. Check the stability of the computer and keyboard.
3. Check power cords and cables. Check connections.
4. Wipe dust and remove unnecessary objects that will obstruct the use of the computer.
5. Turn on AVR/UPS and then turn on the computer.
6. Check if Photoshop CS6 software is installed in the computer.
7. Use the computer properly. Avoid downloading from unrecognized/unsafe sites.
8. Before using external hard or flash discs, scan and clean. After using, be sure to
close the document/program and eject it.
9. Properly shut down the computer when not in use.
10. Turn off the AVR/UPS after shutting down the computer.
11. Return the mouse and keyboard to their proper place after use.
12. To protect the desktop computer, cover it (if available).
 HOUSEKEEPING SCHEDULE

Qualification VISUAL GRAPHICS DESIGN NC III Station/Bldg. Computer Laboratory

Area/Section Practical Work Area

In-Charge

Schedule for the 2nd Semester, 2020

Responsible
ACTIVITIES Daily Ever Weekly Ever Month Remarks
Person
y y ly
other 15th
Day Day
1. Turn off the computer
and AVR/UPS. X

2. Clean and check Trainees/

computer set -monitor, Janitors (in X
CPU, keyboards, mouse – the absence
free, unnecessary markings, of trainees)
dust; cables and plugs are
in order; well-arranged; all
functional

Trainees/
3. Clean computer tables and Janitors (in X
chairs
the absence
of trainees)
4. Arrange table and chairs Trainees/
Janitors (in X
the absence
of trainees)
5. Wipe and clean Trainees/
whiteboards Janitors (in X
the absence
of trainees)
6. Clean and check walls, Trainees/
windows and ceilings. Janitors (in X
the absence
• Dust and unnecessary of trainees)
objects.

7. Clean, inspect air Trainees/

conditioning Janitors (in
equipment the absence
• keep screen and of trainees) X
filter free from
dust/rust
• Check selector
knobs if in normal
positions and are
functional

8. Disposal of waste Trainees/ X

materials Janitors (in
(Follow waste the absence
segregation system) of trainees)
 VISUAL GRAPHICS DESIGN WORKSHOP HOUSEKEEPING
SCHEDULE
DAILY TASK YES NO
Turn off the computer and AVR/UPS.
Clean and check computer set -monitor, CPU, keyboards, mouse – free,
unnecessary markings, dust; cables and plugs are in order; well-arranged; all
functional

Clean computer tables and chairs

Arrange table and chairs
Wipe and clean whiteboards
WEEKLY TASK YES NO
Clean and check walls, windows and ceilings.
Dust and unnecessary objects.
Disposal of waste materials
(Follow waste segregation system)
MONTHLY TASK YES NO
Clean, inspect air conditioning equipment

Keep screen and filter free from dust/rust

Check selector knobs if in normal positions and are functional

 COMPUTER LABORATORY EQUIPMENT MAINTENANCE
SCHEDULE*
8 HOURS 50 Hours 100 HOURS
• Back up data.  Clean your LCD,  Blow out or vacuum the
• Scan for mouse, accumulated dust in and
Virus/Adware/Spyware keyboard and around your computer. The
other parts with motherboard of your PC and
• Check software updates alcohol-free the sides of the expansion
• Check computer cleaners or cards attract dust and debris,
ventilation to ensure that wipes blow out the dust from that
it is clear. Remove any specifically for area too (might want to take it
paper, books, or boxes this purpose. outside first, depending on how
that might impede the  Check the old it is!)
flow of air into or out of physical  Check that the cooling fan (for
the computer. connections CPU’s) is working properly,
between all keep it free of dust and
devices, see that cobwebs. Accumulated dust
clear airflow is may obstruct the working of the
maintained and cooling fan.
check that no
wires are
obstructed
anywhere.
 Dust the
computer
unit
 Clean
Keyboard

EQUIPMENT MAINTENANCE SCHEDULE

EQUIPMENT TYPE DESKTOP COMPUTER
EQUIPMENT CODE COMPUTER 1
LOCATION PRACTICAL WORK AREA/COMPUTER LABORATORY
Schedule for the Month of March
ACTIVITIES MANPOWER Daily Every Weekly Every Monthly Remarks
Other 15th
Day Day
1. Scan for Trainees
Virus/Adware/Spyw Trainer X
are

2. Check software Trainer

updates
X

3. Backup Data Trainees Activity is done

Trainer X before turning off the
equipment
4. Empty the Recycle Bin Trainees
Trainer X

5. Run Disk Cleanup Trainer

X
 6. Run Disk Defragmenter Trainer

7. Check computer ventilation Trainees Activity is done after

to ensure that it is clear. Trainer using the equipment
Remove any paper, books, or
boxes that might impede the X
flow of air into or out of the
computer.
8. Inspect all peripheral Trainees Activity is done
devices. Trainer before and after
using the equipment
X

9. Deep-clean the mouse Trainees Activity is done after

and keyboard Trainer using the equipment
X

10. Dust the computer Trainees

monitor Trainer
X

11. Dust inside the Trainer

computer

WORKSHOP INSPECTION CHECKLIST

Qualification Visual Graphics Design NC III

Area/Section Practical Work Area In-Charge

YES NO INSPECTION ITEMS

1. Is the computer and AVR/UPS turned off?

2. Are the computer set -monitor, CPU, keyboards, and mouse clean and well-
arranged?

3. Are the computer tables and chairs clean?

4. Are the tables and chairs well arranged?

5. Are the whiteboards cleaned?

6. Are the walls, windows and ceilings checked and cleaned from dust and
unnecessary objects?

7. Is the air conditioning equipment clean and functional?

8. Is the screen and filter free from dust/rust?

9. Are the selector knobs checked if they are in normal positions and are
functional?
 10. Are there available receptacles for waste? Are the waste materials properly
segregated and disposed?

Remarks:

Inspected by: Date:

EQUIPMENT MAINTENANCE INSPECTION CHECKLIST

Equipment Type : Desktop Computer
Property Code/Number : Computer 1
Location : PRACTICAL WORK AREA/COMPUTER LABORY
YES NO INSPECTION ITEMS
1. Is the computer being scanned and free from Virus/ Adware/ Spyware?

2. Is the computer software updated?

3. Are the files saved on the computer from session activities have been backed up?
4. Is the recycle been empty?

5. Is the computer disk cleaned?

6. Is the disk been defragmented?

7. Are all peripheral devices inspected and checked if they are working properly?
8. Is the equipment in A1 condition?? If not, was a report prepared and submitted
to authorized personnel?
9. Are the mouse and keyboard deep-cleaned?

10. Is the computer free from dust?

11. Is the inside of the computer cleaned?

Remarks:

Inspected by: Date:

INSPECTION REPORT

FACILITY TYPE INCIDENT ACTION TAKEN PROGRAMS/ REMARKS

Monitor of PC No. 1 Smoking Sent to computer Cannot be repaired;

technician replace monitor
Monitor of PC No. 2 Static screen Sent to computer Cannot be repaired;
technician replace monitor
 WORK REQUEST

Unit Description: DESKTOP COMPUTER

No.MM-01

Observation/s: Defective Desktop Monitor Date Reported: Jan. 20, 2020

Reported by: Janice N. Tutor

Activity: Date completed:

Replacement of Desktop Monitor February 8, 2020

Signature:

Spare parts used: New desktop monitor

 TAG-OUT BILL
Template # 9

DANGER/CAUTION TAG-OUT INDEX AND RECORD AUDITS

LOG SERIAL DATE TYPE DESCRIPTION DATE

ISSUED (DANGER/CAUTION) (System COMPLETED

Components, Test
reference,
etc.)

Danger Desktop Monitor was

smoking

Caution May cause

electrocution
Prepared by: Approved by:

Trainer Supervisor
 WASTE SEGREGATION LIST

Section/Area PRACTICAL WORK AREA/ Computer Laboratory

Generated/Accumulated WASTE SEGREGATION METHOD

Waste
Recycle Compost Dispose

Plastic water bottles X

Used papers X

Empty markers X

Empty air freshener container X

Empty tissue boxes X

Used wires/cables X

Used bulbs X

Used rags/cleaning materials X X

Area/Section : Practical Work Area /Computer Laboratory

In-Charge : Janice N. Tutor

FACILITY TYPE PART ID RECOMMENDATION

Floor Model – High Speed Ink Cartridge Store as back-up cartridge for
Color Printer another floor model printer

Desktop Computer Desktop Monitor

Forward to CES/CHS Workshops
as Instructional Material

Reported by: Date:

Signature over Printed Name

 BREAKDOWN/REPAIR REPORT

Property ID Number Computer 1

Property Name Desktop Monitor

Location Computer Laboratory

Findings Recommendations

The desktop monitor overheated. Replacement of desktop monitor

Inspected by: Janice N. Tutor Reported to:

Date: Jan. 20, 2020 Date: Jan. 20, 2020

Assigned to: Received Assignment:

Date: Date:

Subsequent Action Taken: Inspection of the Recommendation: Replacement of desktop monitor

equipment
By Technician: Reported to:

Date: Jan. 25, 2020 Date: Jan. 25, 2020