Deep Creek Planning Package (Leader Pack)

Table of Contents
Deep Creek Planning Package (Leader Pack) ............................................................................................................................ 1
Participant Information ....................................................................................................................................................... 2
Overview (coordinator to oversee) .................................................................................................................................. 2
Participant Role (coordinator to oversee)......................................................................................................................... 2
Leader / Supervisor’s Role (coordinator to oversee) ......................................................................................................... 2
Emergency Contact (emergency procedures to check) ..................................................................................................... 2
Staff (emergency procedures to check) ............................................................................................................................ 3
Camp Logistics Outline (trip intentions to check) .............................................................................................................. 3
Expedition Day 1 .............................................................................................................................................................. 3
Expedition Day 2 .............................................................................................................................................................. 3
Expedition Day 3 .............................................................................................................................................................. 3
Vehicles (transport, route plan and trip intentions to check) ............................................................................................ 4
Camp Sites (trip intentions and route plan to check) ........................................................................................................ 4
Communication ............................................................................................................................................................... 5
Expedition Organisational Roles (coordinator to oversee) .................................................................................................... 6
Route Planning Sheet (Route Card): (route plan to complete and trip intentions to check)................................................... 7
Menu Plan (medicals and menus to check) ........................................................................................................................ 10
Equipment List for 3 Day Expedition (equipment to check) ................................................................................................ 11
Risk Assessment (ALL to check) .......................................................................................................................................... 12
Context Establishment ................................................................................................................................................... 12
Risk Identification .......................................................................................................................................................... 13
Risk Analysis and Management Strategy ........................................................................................................................ 14
Dynamic Risk Assessment Framework ............................................................................................................................ 34
Emergency Management Planning Details ..................................................................................................................... 35
Incident and Emergency Response Plans ........................................................................................................................ 36
Incident Form (medicals and emergency procedures to check) .......................................................................................... 37
Accident Report Form (medicals and emergency procedures to check) .............................................................................. 39
Maps (ALL to check) ........................................................................................................................................................... 40
Medical Summary (medicals and menus to check) ............................................................................................................. 43

Page 1 of 43
Participant Information
Overview (coordinator to oversee)
The Bushwalk at Deep Creek C.P. is designed as an introduction to expeditions in an outdoor education context. During this
time you will be carrying your own food, water, cooking equipment, tent, medication, group equipment, personal toiletries
and sleeping equipment for 2 nights and 3 days. You will receive further instruction in navigation, camp-craft, group
management, emergency response and environmental education methodology.
You will be given an opportunity to lead in pairs under staff supervision for sections of the walk, allowing you to
practice group management strategies with your peers in preparation for group leadership roles with dependants on Quest.
To promote greater learning about the natural environment you will be required to present a ‘micro-tutorial’ as part of the
assessment for the topic, whereby each student researches an allocated aspect of the natural environment and throughout
the walk attempts to engage the rest of the group in learning about this topic. Each night there will be a debrief about what
was learned about bushwalking, leadership, camp skills and the environment. The experience is intended to prepare you for
your mentor role with the 14-day quest experience.
The following is a summarised guide to expedition timing, but there may be individual differences for each trip. The
actual expeditions are for three days and two nights. Arrangements for collection of expedition equipment will be finalized
prior to the date of the camp. On the day of departure, we meet at Flinders University, outside G building in car park 13.

Participant Role (coordinator to oversee)

Whilst on the expedition, you will be camping in tents, and moving campsites each night. You will take it in turns leading the
group under supervision of the field supervisor who will intervene as required to maximise student learning and to ensure
safety of the group. You will provide and cook your own meals. The group will always travel only as fast as the slowest
member and routes will be changed to accommodate individual group members should this be required. You must
contribute appropriately to the group, it’s functioning and achievement of common goals. You will also be required to adhere
to quality camping and leave no trace principles.

Leader / Supervisor’s Role (coordinator to oversee)

All Field Trip Supervisors have completed either a certificate IV or Bachelor degree (most with education degrees), have a
minimum of Bushwalking Leadership Certificate (or equivalent) and will carry a mobile phone and group first aid kit. Where
possible they will meet with your group prior to expedition. At 8.30 am on day of departure leaders will meet their groups,
check plans and that all safety equipment is taken by students. The field trip supervisor will outline expectations and clarify
any organisational tasks that need to be done, including leadership roles. The field trip supervisor will give feedback at the
end of each day in a debriefing session to leaders and group members and will provide marks for group members at the end
of the expedition.

Emergency Contact (emergency procedures to check)

During the expedition, students are asked not to turn on their mobile phones. Should there be an emergency, all details and
emergency contact information will be recorded in the Field Trip Pro-forma that will be registered on FlinSafe and left with a
nominated contact person (Stan Flavel).

Page 2 of 43
Staff (emergency procedures to check)
Sep 23-25 Walter Olenich Group 1 0417 808 169

Sep 23-25 Dave Rawson Group 2 0412 158 302

Camp Logistics Outline (trip intentions to check)

Expedition Day 1
8.00 am: Staff arrive to collect vehicles from car park 9 (maintenance building) and transport to G Building.
8.30 am. Students arrive. Loading gear, checking group, meeting leaders, clarify responsibilities.
Check leader packs completed by students
Check of equipment, food, water, clothing, first aid, etc…
9.00 am: Checking and briefing by leaders.
9.00-9.30: Departure to Yankalilla Bakery.
10.15: Brief stop at Yankalilla Bakery for toilet and food.
11.00: Latest time to begin walk

Expedition Day 2
Walking through Deep Creek C.P. See group specific walk plans.
Group 1 walking Aaron Creek to HQ
Group 2 walking HQ to Aaron Creek

Expedition Day 3
Approx 11.30 am: Finish walking route and organise vehicle shuffle as below. Bakery if time permits
Approx 12.30 am: Bakery Lunch
Approx 2.30 pm: Return to Flinders University. Return and clean equipment and vehicles.
Approx 3.30 pm: Final debrief with leaders
Approx 4.00 pm: Dismissal
Please note that this timetable is not guaranteed. A range of factors may impact on these times (group overdue, vehicle
breakdown, traffic, wet equipment, etc.) Please do not make plans that rely on these return times.

Page 3 of 43
Vehicles (transport, route plan and trip intentions to check)
3 vehicles have been booked this year:
Day 1
Vehicle 1: Alex to drive vehicle 1 (12 seater) full of group 1 members to Aaron Creek start point (park vehicle and
organise key drop) and then wait for Wally
Vehicle 2: Wally to drive vehicle 2 (12 seater with trailer) with group 1 and 2 members to HQ start point, drop off group
2 members and their equipment. Travel to Aaron Creek start point with remaining group 1 members and
group 1 equipment (park vehicle and organise key drop).
Vehicle 3: Dave to drive vehicle 3 (12 seater) to HQ start point full of group 2 members (park vehicle and organise key
drop)

At the end of the walk – vehicle shuffle before departure

Vehicle 2: Dave to drive vehicle 2 (12 seater with trailer) without participants to HQ by 11.00am to pick up Wally and
extra group 1 members and equipment to return to Aaron Creek so that Wally can drive vehicle 1.
Vehicle 1: Wally to be picked up by Dave at HQ at 11.00am, return to Aaron Creek with excess group 1 members. Wally
in Vehicle 1 and Dave in vehicle 2 will travel to Yankalilla Bakery for lunch.
Group 3: Alex (with group 1 members) to follow Dave to Aaron Creek, ensure all groups are ready to leave and the
depart for Yankalilla Bakery.
All groups to meet at Yankalilla bakery and then back at uni by no later than 2.30.

Camp Sites (trip intentions and route plan to check)

Wednesday Night

Group 1 Eagle Water Hole

Group 2 Tapanappa sites 4 and 10

Thursday Night

Group 1 Tapanappa sites 4 and 10

Group 2 Eagle Water Hole

Page 4 of 43
Communication
Phone Procedures (non emergency) (emergency procedures to check)
1. Camp leaders to turn phone on from 7pm-8pm whilst on camp to check reception.
2. Camp leaders to turn phone on from arrival at bus on the last day.
3. No news is good news, no contact needed unless incident or emergency has occurred (follow emergency response
procedures below).
4. In an emergency and unable to get phone reception rescue-me or equivalent are provided.
5. Other (student) phones not to be used unless emergency
6. Check in with Stan Flavel upon return 0407 600 358

Phone Procedures (emergency) (emergency procedures to check)

See below in Risk Management section for incident and emergency response plans

• Phone coverage can be accessed up high (on hills)

• Generally this is at Cobbler Hill, Cobbler camp ground, Trig, Tapanapa, Aaron Creek, Headquarters and with Telstra
there is the potential to get coverage at Deep Creek Cove via Kangaroo Island towers
• Rescue me PLB usage information on the device. Need to check batteries and activation information

Emergency Response Contacts (emergency procedures to check)

Phone Coverage - Telstra – only on high grounds
Hospital Victor Harbor 8552 0500
Flinders Medical 8204 5511
Royal Adelaide 7074 0000

Emergency Services Emergency 112

SA Police Assistance 131 444
Victor Harbor Police 8558 2014

National Parks Ranger (24hrs) 8598 0263

University Contact Stan Flavel 0407 600 358

Page 5 of 43
Expedition Organisational Roles (coordinator to oversee)
The expeditions are planned by your group with advice and support from staff.
Organisational Role Details
1. Co-ordinators Ensure all other roles are completed.
Ensure Expedition pro-forma is filled out and returned to course coordinator
Introduce supervisor and group if needed
Ensure Fieldwork & Safety Checklist is complete
Ensure all clean up tasks are completed
2. Transport Prior to departure:
(Assist drivers with Check oil, coolant, tyres, trailer lights & connections
Navigation etc) Ensure each vehicle has vehicle first aid kit and tool kit.
Ensure all equipment is loaded and secured.
Fill vehicle at fuel stops and wash windscreen as needed.
Ensure head count correct at each stop.
Obtain travel map for the route taken and distribute to rest of group
Supervise vehicle cleaning at end of trip
Create signs for vehicles
3. Medicals and Download medical form and distribute copies to all group members
Menus Collect medicals and collate information on field trip pro-forma
Attach completed medical sheets to field trip pro-forma
Check any payments required and ensure receipt number and date paid are recorded in field trip pro-forma
Ensure menu plans are completed and an example included
4. Route Plan Establish route for expedition.
Establish emergency exits for area.
Complete route card in field trip pro-forma
Inform group of plans
5. Emergency Establish potential emergency exits in conjunction with route planners and emergency services contacts
procedures Group emergency equipment (eg phone)
Establish emergency plan(s) for the areas
Establish & check phone numbers and location of local emergency services
Collate information in field trip proforma
6. Trip Intentions Complete National Parks trip intentions form and attach to field trip proforma
Check camp sites bookings and cross check with rout plans
Check appropriate bookings have been made
7. Equipment Cross check with emergency group to ensure group equipment collected and issued, including trowel, maps,
compasses, tool kit, shelters, spots, walkie talkies and first aid kits.
Coordinate borrowing, drying and returning of equipment
Assist with distribution and return of equipment as required
8. Ecological Assist with reducing ecological footprint by encouraging minimal packaging, facilitating recycling, and
footprint collecting any recyclables upon return to Flinders University
ALL Monitor during the camp experience

Organisational Role Micro Tutorial Group 1 Group 2

Coordinator 1 Choice Lisa Jesse
Coordinator 2 Choice Aidene Bria
Transport 1 Invasive Species Zoe Jayden
Transport 2 Invasive Species Sarah David
Medicals and Menus 1 Aboriginal culture Sam Mikayla
Medicals and Menus 1 Aboriginal culture Jordan Velvet
Route Plan 1 Sustainable practices/Strategies Mark Ashlee
Route Plan 2 Sustainable practices/Strategies John Jess
Emergency Procedures 1 Flora and Fauna Codi Daniel
Emergency Procedures 2 Flora and Fauna Matthew Tom
Trip Intentions 1 Astronomy Brayden Taylor
Trip Intentions 2 Astronomy Jackson Cooper
Equipment 1 Camp fire games Tara Harrison
Equipment 2 Camp fire games Amelia Jake
Page 6 of 43
Route Planning Sheet (Route Card): (route plan to complete and trip intentions to check)
1 sheet for each day
Student Groups are responsible for their own route plans. Below is the planning card to complete and provide on the
day of the walk. Please see attached maps and camp outline for the general planned routes.
Group: ________ Area: ______
Dates: ________ Day: ___Activity___ _____________
Field trip supervisor: ______________________________Student coordinator:____________________________
Prepared by:__________________________________________________________________________________
Map [s]: ________________________________________________________
Stage Objective Bearing km height time for E. T. A Terrain/Remarks/Evac
(describe and grid ref) (grid ref) (initial) + or - stage Route for Stage
Start

+
totals -
Evacuation and phone range routes:
1. 2. 3.

Time Calculations (Naismith’s Rule): For novices: 3-4km/hr for easy terrain; 2-3 km/hr for light scrub; 1-2 km/hr for heavy scrub,
scrambling. Add 1 hour for every + 500m, add 1 hour for every - 1000m.

Page 7 of 43
Group: ________ Area: ______
Dates: ________ Day: ___Activity___ _____________
Field trip supervisor: ______________________________Student coordinator:____________________________
Prepared by:__________________________________________________________________________________
Map [s]: ________________________________________________________
Stage Objective Bearing km height time for E. T. A Terrain/Remarks/Evac
(describe and grid ref) (grid ref) (initial) + or - stage Route for Stage
Start

+
totals -
Evacuation and phone range routes:
1. 2. 3.

Time Calculations (Naismith’s Rule): For novices: 3-4km/hr for easy terrain; 2-3 km/hr for light scrub; 1-2 km/hr for heavy scrub,
scrambling. Add 1 hour for every + 500m, add 1 hour for every - 1000m.

Page 8 of 43
Group: ________ Area: ______
Dates: ________ Day: ___Activity___ _____________
Field trip supervisor: ______________________________Student coordinator:____________________________
Prepared by:__________________________________________________________________________________
Map [s]: ________________________________________________________
Stage Objective Bearing km height time for E. T. A Terrain/Remarks/Evac
(describe and grid ref) (grid ref) (initial) + or - stage Route for Stage
Start

+
totals -
Evacuation and phone range routes:
1. 2. 3.

Time Calculations (Naismith’s Rule): For novices: 3-4km/hr for easy terrain; 2-3 km/hr for light scrub; 1-2 km/hr for heavy scrub,
scrambling. Add 1 hour for every + 500m, add 1 hour for every - 1000m.

Page 9 of 43
Menu Plan (medicals and menus to check)
Day One Day Two Day Three
Breakfast At Home

Lunch

Dinner At Home

Snacks

Drinks

Suggestions:
Breakfasts: Cereals, muesli with powdered milk, porridge, muffins with spreads such as jam, peanut butter, fresh
fruit.

Lunch: Pitta bread, crackers, rice slices topped with cream cheese, cheese, metwurst, tuna, tomato, lettuce, alfalfa,
capsicum, spreads, and fresh fruit

Dinners: Pasta, rice or noodle dishes enhanced with dehydrated vegetables and fresh vegetables, spices, tuna,
sauces. Deserts of cheesecake, jelly, rice pudding, chocolate mousse, cookies, hot chocolate. Can be supplemented
with cup a soups or two minute noodles.

Snacks: Dried fruit, fruit cake, scroggin- a mixture of dried fruit, nuts, seeds, lollies, chocolate (be aware of allergies)

Drinks: Water, Milo, drinking chocolate, tea, coffee, cup a soup.

Page 10 of 43
Equipment List for 3 Day Expedition (equipment to check)
(this is a general list – please consider weather forecast)

Personal Clothing Food and Water

2 shirts with collars and sleeves Water (6L minimum) no fill ups
1 pair of shorts Food planned with partner (lightweight)
1 pair of pants Items suitable per pair
1-2 wool or fleece jumpers Tent/fly sheet can be borrowed
Thermals (top and bottom) Ground sheet can be borrowed
2 -3 Underwear and socks Trangia (no other stoves) can be borrowed
Legionnaires or brimmed hat Fuel bottle can be borrowed
Beanie Methylated spirits
Walking shoes Matches / lighter
Rainjacket can be borrowed Tea towel
Sunglasses Small detergent and scourer
Personal Toiletries 10m chord
Suncream and lip balm Repair tape
Personal first aid kit Map and compass can be borrowed
Personal Medication Optional Items
Toiletries (toothbrush, paste, sanitizer, etc) Spare pair of track shoes or sandals
Baby wipes (no showers) Woollen or fleece gloves
Portable toiletries (trowel/paper/sanitizer) Waterproof pants
Personal Equipment Camera
Headtorch and spare batteries Cards
Pencil and Notebook Book to read
Pocket knife Small sewing kit
Bowl and cup PLB
Utensils (spoon and fork) Leg gaiters
Personal repair kit Leave Behind
Money for bakery, etc… Cigarettes
Sleeping bag with hood (atleast 0 deg comfort rating) can be Non-prescription drugs
borrowed but must provide liner sheet
Sleeping mat can be borrowed Alcohol
Whistle Electronic devices other than communication
Rucksack can be borrowed Inflated egos
Mobile phone Music devices
Micro tutorial info and copy for leader Judgement
Worries

Group Equipment

• Trowel and toilet paper

• Emergency shelter
• PLB and GPS
• First aid kit and medical information
• Hand sanitiser

Equipment supervisor must include a table of borrowed equipment including name, item and item number and
check equipment back in.

Page 11 of 43
Risk Assessment (ALL to check)
Context Establishment
Activity
Type 3 day / 2 night bushwalk
Purpose of activity To extend students campcraft, navigation and leadership components in an
expedition setting
Date and time Wednesday 23rd Sep 8am – Friday 25th Sep 5pm, 2020
Participant
Participants (number and group) 28 students plus 2 student assistant and 2 staff leaders (into 2 walk groups).
Adults as a university group
Mixed gender
Experience Mixed experience – all have completed a day walk, some novice in camping
Sport and PE students so generally quite fit
Restrictions See medical details
Some weight carrying restrictions (aim for 25% body weight packing)
Health and wellbeing Generally healthy – sport and PE degree students
Gender considerations None known – all above age of 18
Cultural considerations None known
Environment
Location Deep Creek conservation park
Tracked walking (class 4)
Between Aaron Creek (to the west) and park HQ (to the east)
Climate and weather Generally windy
Generally dry this time of year with some rain
Mild temps ranging from 0 degrees at night into the mid 20s during the day
Sustainability Apply leave no trace principles
Nation parks guidelines for conservation parks
In prep for quest avoid throw away plastics
Land owner / manager requirements Nation parks guidelines for conservation parks
Leadership BLSA level 2 or equivalent experience as per AAAS guidelines
Roles and responsibilities Leaders of each group to enact duty of care and align with roles outlined in leader
prep package. Capabilities of level 2 leader expected regarding management
techniques, trangia practices, tenting practices, etc…
Students and Leaders to complete FlinSafe agreement and abide by this.
Competencies required Demonstrate bushwalking skills in a controlled environment
Demonstrate navigation skills in a controlled environment
Guide bushwalks in a controlled environment
Overnight competencies of BLSA level 2
Supervision 1 leader to max 15 participants or 1 leader and assistant to 20 (AAAS)
Logistics and equipment
Equipment Outlined in leaders pack
• Equipment list provided
• Group equipment recorded
• Loan equipment recorded

Logistics Outlined in leaders pack

Communications Outlined in leaders pack

• Phones (leaders) – coverage is in and out – good on high ground
• PLB carried

Has anything been identified from a previous relevant experience?

no
What action has been taken?

Page 12 of 43
Updates of 2019 documentation to align more closely with recommendations of AAAS.

Risk Identification
Risks (list of possible events where an accident, injury or loss could occur)
1. Motor vehicle accident 2. Exposure to elements 3. Heat stress / dehydration
including development of
hypothermia or hyperthermia
4. Inadequate nutrition or 5. infection, gastro, etc… 6. Medical emergency
hydration
7. Scratches, bumps, grazes 8. Sprains and strains 9. Breaks, dislocations
10. Manual handling 11. Bites and stings 12. Burns
13. Electric Shock 14. Drowning 15. Natural disaster
16. Split group 17. Lost participant 18. Falling off a cliff
19. Anxiety 20. Alcohol or recreational drug 21.
use

Now transfer to below and identify for each risk, the risk factors under categories of:

• (P) People (leaders and participants)

• (En) Environment
• (EL) Equipment and Logistics

Then complete, aligned with each relevant risk factor.

• Assessment of risk
• Identification of management strategies
• Implementation of risk management

Page 13 of 43
Risk Analysis and Management Strategy
Risk Calculation Matrix
Consequence
Insignificant (I) Minor (mi) Moderate (Mo) Major (MA) Catastrophic (C)
Almost Certain (A) High (H) High (H) Extreme (E) Extreme (E) Extreme (E)
Probability Likely (L) Medium (M) High (H) High (H) Extreme (E) Extreme (E)
Possible (P) Low (L) Medium (M) High (H) High (H) Extreme (E)
Unlikely (U) Low (L) Low (L) Medium (M) High (H) High (H)
Rare (R) Low (L) Low (L) Medium (M) Medium (M) High (H)

Risk Calculation Matrix Descriptors

Probability of Risk Factors (P) Consequence of Risk Factors (C)
Almost Certain (A) Expected to occur in most circumstances; and/or high level of Insignificant (I) no injury or fatality; first aid not required
recorded instances
Likely (L) Will probably occur in most circumstances; and/or regular recorded Minor (mi) injury requiring first aid and able to continue
instances
Possible (P) might occur at some time; and/or few, infrequent, random recorded Moderate (Mo) injury requiring medical treatment, possibly some hospitalisation and/or
incidents unable to continue
Unlikely (U) not expected to occur; and/or no recorded incidents Major (MA) extensive injuries requiring significant hospitalisation
Rare (R) may only occur in exceptional circumstances Catastrophic (C) fatality, possible threat to life or severe injuries causing permanent
disablement

*NOTE: specific location information to be highlighted

Page 14 of 43
Obtain From Risk Factor Risk Analysis Risk Management
Identification
Risk RF P C Risk Comments on Risk Management Strategy Resources Required Residual Risk Communication
Lev Required
el
1 - Motor fatigue U C H Road laws apply, • Appropriate licences • Drivers to R MA Leaders to
vehicle consider MR and HR • University vehicle quiz complete M discuss vehicle
accident (P) requirements, carry log • 2 hourly rest breaks university logistics prior to
unable to U C H if further than 100km • Seat belts worn university driver R MA departure
manage vehicle from base • Know max capacities of vehicles and quiz to become M
or load license restrictions registered driver
1 - Motor hazards on the U MA H • Experience with trailers • Deep Creek R MA
vehicle road • Clarify routes between leaders before information M
accident (En) departure package
1 - Motor unclear route R I L RI
vehicle L
accident (EL)
vehicles R Mo M R Mo
overloaded M
incorrectly U MA H R MA
attached trailer M
2 - Exposure to incorrect U Mo M Students undertake • Participant handbooks • First aid kits R Mi
elements information to preparation workshops • Weather tutorial including L
including participants and are required to • Inform of weather access in prep days emergency
development including access weather prior to walk blankets
of hypothermia weather details information • Equipment checked prior to departure • Equipment lists to
or themselves. A packing • Maintain ratios leaders and
hyperthermia list will assist with • Constant supervision of group participants
(P) preparation – leaders • Appropriate management strategies
inappropriate U Mo M should check that such as markers R Mo
supervision appropriate equipment • Historical weather trends in deep creek M
2 - Exposure to weather P Mo H has been packed prior suggest that equipment list will be R Mo
elements conditions and to departure sufficient to manage M
including changing • Thermal blanket in first aid kit
development weather • Students to bring repair kit
of hypothermia • Appropriate tents and emergency
or shelters packed
hyperthermia
(En)

Page 15 of 43
2 - Exposure to broken, missing P Mo H R Mo
elements or inappropriate M
including equipment or
development clothing
of hypothermia
or
hyperthermia
(EL)
3 - Heat stress / incorrect U Mo M Equipment list • Info packs to students advising 2L of • Equipment list in R Mo
dehydration (P) information identifies water water / day minimum information M Phone call to
from leader amounts – check with • Check water prior to departure package with ranger regarding
ranger regarding water Fill up available at uni advice on water tanks
insufficient U Mo M tank supplies prior to • Info packs to students advising 2L of • Pak taps available R Mo
water or departure water / day minimum at uni if students M Discuss tank
equipment • do not pack water situation with
packed leaders prior to
3 - Heat stress / high P Mo H • Check weather prior to departure R Mo departure
dehydration temperature • Route can be adjusted and spare water M
(En) on bus if necessary Identify water
• Appropriate clothing situation with
lack of shade P Mo H • Info packs to students advising 2L of R Mo students
water / day minimum M
• Monitor drinking
• Appropriate clothing to be packed
3 - Heat stress / insufficient rest P Mo H • Route cards to allow for appropriate R Mo
dehydration rest M
(EL) • Monitor the group for fatiguing
insufficient U Mo M • Info packs to students advising 2L of R Mo
access to water water / day minimum M
• Check supply in tanks with ranger
route plan R Mo M • Stay with designated camp sites R Mo
inappropriate • Remain in designated areas M
4 - Inadequate incorrect R Mo M Prior tutorials and • Group packs provided to students • Menu plans and R Mi Discuss with
nutrition or information group menu planning • Group planning equipment lists in L students in pre
hydration (P) from leader prior to trip • Pre departure suggestions information departure ws
• Group cooking package
• Info packs to students advising 2L of
water / day minimum
• Check supply in tanks with ranger

Page 16 of 43
 illness U Mo M • Hydralite in first aid kit R Mi
• Alternative for students who are unwell L
• Exit strategies on route planning cards
lack of R Mo M • Cooking and eating as a group to make R Mi
observation monitoring easier for leader L
from leader • Pairs to cook at dinner
not bringing U Mo M • Pre departure checks R Mi
enough food or • Check supply in tanks with ranger L
water • Group packs provided to students
• Group planning
4 - Inadequate temperature R Mo M • Check weather prior to departure – R Mi
nutrition or requiring adjusted schedule above 30 degree L
hydration (En) increased intake celcius
• Info packs to students advising 2L of
water / day minimum
• Check supply in tanks with ranger
4 - Inadequate insufficient R Mo M • Info packs to students advising 2L of R Mi
nutrition or access to water water / day minimum L
hydration (EL) • Check supply in tanks with ranger
5 - infection, poor hygiene P Mo H Hygiene strategies • Sanitiser on equipment list • First aid kit to R Mi Discuss with
gastro, etc… (P) practices have been discussed • Sanitiser in first aid kit include electrolyte L students in pre
during preparation • Info provided on toileting tablets and departure ws
workshops. Hand • Hand washing or sanitising prior to sanitiser
sanitiser is to be taken cooking and eating
lack of cooking U Mo M on the trip • Prior departure workshop R Mi
instruction or • Cooking in trangia circles L
experience
exposed sores U Mi L • Bandages, disinfectant and tape in first R Mi
aid kit L
• Personal first aid kits to be carried
5 - infection, no washing P Mo H • Sanitiser on equipment list R Mi
gastro, etc… stations or soap • Sanitiser in first aid kit L
(En) / sanitiser
contact with P Mo H • Sanitiser on equipment list R Mi
dirty surfaces, • Sanitiser in first aid kit L
etc… • Hand washing or sanitising prior to
cooking and eating

Page 17 of 43
5 - infection, sharing of P Mo H • Cutlery and bowls on packing list R Mi
gastro, etc… equipment for • Trangia bowls provide extra option L
(EL) eating
sharing of P Mo H • If students are infectious with illness R Mi
equipment for and cannot be removed then they may L
sleeping be placed in a tent individually with
another tent to share as a three or
emergency shelter utilised
dirty water U Mo M • Info packs to students advising 2L of R Mi
water / day minimum L
• Check supply in tanks with ranger
• Boiling water if collected from natural
sources
off food or U Mo M • Prior departure information to indicate R Mi
uncooked meats safe practices with meat. L
• Meets needing refrigeration not to be
brought
6 - Medical specific medical P MA H Medical information • Medical summaries to leader • First aid kit R MA Discuss with
emergency (P) conditions collected prior, • Check specific or unknown details with complying with M students in pre
personal medication to participants AAAS guidelines departure ws
be checked and • Personal medication to be carried • Epipen,
discussed with leader • 1st aid kits to follow AAAS standards antihistamines Communication
prior to departure. • Access points on route plan and puffer to be of flinsafe
food packed that P MA H • Medical summaries to leader carried R MA
could initiate • Check specific or unknown details with • Personal first aid M
allergic reaction participants and medication
• Personal medication to be carried • Medical forms
• 1st aid kits to follow AAAS standards
• Access points on route plan
• Allergy information shared with group
low level of P MA H • Group to check route plan R Mi
fitness • Injuries to be cleared with medical L
practitioner prior to departure
• Group to move as fast as slowest
participant
6 - Medical allergens P MA H • Medical summaries to leader R MA
emergency (En) present • Check specific or unknown details with M
participants
• Personal medication to be carried

Page 18 of 43
 • 1st aid kits to follow AAAS standards
• Access points on route plan
• Allergy information shared with group
6 - Medical route not U Mo M • Group to plan route R Mi
emergency (EL) appropriate for • Follow naismiths rule to advise L
fitness level
incorrect or U C H • Medication checked pre departure R MA
missing • Medical summaries to leader M
medication or • Check specific or unknown details with
preventative participants
strategies • Personal medication to be carried
• 1st aid kits to follow AAAS standards
• Access points on route plan
• Allergy information shared with group
7 - Scratches, lack of leaders U Mi L First aid kit to follow • Follow tracks where available • First aid kit U Mi
bumps, grazes instruction AAAS suggestions and • Clear leader instruction regarding complying with L
(P) be checked prior to management techniques AAAS guidelines
departure • Designated camp grounds • Medical forms
• First aid kit to follow AAAS suggestions
and be checked prior to departure
lack of leader U Mi L • Stay in ratios of 1:12 (AAAS 1:15 with U Mi
observation adults) L
• Clear leader instruction regarding
management techniques
participant U Mi L • Stay in ratios of 1:12 (AAAS 1:15 with U Mi
misbehaviour adults) L
including not • Clear leader instruction regarding
listening management techniques
• Clarify crux points with students
• Ask for clarification and understanding
participants P Mi M • Manage rest breaks U Mi
fatiguing • Follow naismiths rule L
• Travel as fast as slowest participant
7 - Scratches, slippery surfaces L Mi M • Check footing on loose surface U Mi
bumps, grazes on tracks particularly up and down from beaches L
(En) • Warn of slippery surfaces
uneven walking L Mi M • Follow tracks where available U Mi
surfaces • Appropriate footwear L
• First aid kit to have strapping available

Page 19 of 43
 steep sections L Mi M • Check footing on loose surface U Mi
down to ocean particularly up and down from beaches L
and back up • Group to slow through these areas
single file L Mi M • Leave space between walkers so you U Mi
walking tracks can see what you are about to step on L
low visibility at L Mi M • Identify toileting areas before nightfall U Mi
night • Head torches to be carries L
• Identify guidelines before night fall
7 - Scratches, incorrect U Mi L • Information pre departure on footwear U Mi
bumps, grazes footwear • Check footwear pre departure L
(EL)
knives when P Mi M • Cooking circle to monitor practices U Mi
preparing food • First aid kit to follow AAAS L
broken U Mi M • Equipment check pre departure on all U Mi
equipment loan equipment L
• Personal tents and cookers checked pre
departure
• Pole sleeves and tape carried for tents
8 - Sprains and lack of leaders U Mo M First aid kit to follow • Follow tracks where available • First aid kit U Mo
strains (P) instruction AAAS suggestions and • Clear leader instruction regarding complying with M
be checked prior to management techniques AAAS guidelines
departure • Designated camp grounds • Medical forms
• First aid kit to follow AAAS suggestions
and be checked prior to departure
lack of leader U Mo M • Stay in ratios of 1:12 (AAAS 1:15 with U Mo
observation adults) M
• Clear leader instruction regarding
management techniques
participant U Mo M • Stay in ratios of 1:12 (AAAS 1:15 with U Mo
misbehaviour adults) M
including not • Clear leader instruction regarding
listening management techniques
• Clarify crux points with students
• Ask for clarification and understanding
participants P Mo H • Manage rest breaks U Mi
fatiguing • Follow naismiths rule L
• Travel as fast as slowest participant
over exertion U Mo M • Follow naismiths rule U Mi
L

Page 20 of 43
 • Correct pack lifting techniques in
predarture workshops and monitored
on camp
• Packs to be 25% of body weight or less
over packing P Mo H • Packs to be 25% of body weight or less U Mi
• Packing list provided L
incorrect pack P Mo H • Correct pack lifting techniques in U Mi
lifting technique predarture workshops and monitored L
on camp
• Packs to be 25% of body weight or less
8 - Sprains and slippery surfaces P Mo H • Check footing on loose surface U Mo
strains (En) on tracks particularly up and down from beaches M
• Warn of slippery surfaces
uneven walking P Mo H • Follow tracks where available U Mo
surfaces • Appropriate footwear M
• First aid kit to have strapping available
steep sections P Mo H • Check footing on loose surface U Mo
down to ocean particularly up and down from beaches M
and back up • Group to slow through these areas
single file P Mo H • Leave space between walkers so you U Mo
walking tracks can see what you are about to step on M
low visibility at P Mo H • Identify toileting areas before nightfall U Mo
night • Head torches to be carries M
• Identify guidelines before night fall
8 - Sprains and incorrect P Mo H • Information pre departure on footwear U Mo
strains (EL) footwear • Check footwear pre departure M
broken P Mo H • Equipment check pre departure on all U Mo
equipment loan equipment M
• Personal tents and cookers checked pre
departure
• Pole sleeves and tape carried for tents
9 - Breaks, lack of leaders U MA H First aid kit to follow • Follow tracks where available • First aid kit R Mo
dislocations (P) instruction AAAS suggestions and • Clear leader instruction regarding complying with M
be checked prior to management techniques AAAS guidelines
departure • Designated camp grounds • Medical forms
• First aid kit to follow AAAS suggestions • Route cards
and be checked prior to departure carried with exit
lack of leader U MA H • Stay in ratios of 1:12 (AAAS 1:15 with points identified R Mo
observation adults) M

Page 21 of 43
 • Clear leader instruction regarding • Leader phone and
management techniques PLB
participant U MA H • Stay in ratios of 1:12 (AAAS 1:15 with R Mo
misbehaviour adults) M
including not • Clear leader instruction regarding
listening management techniques
• Clarify crux points with students
• Ask for clarification and understanding
participants U MA H • Manage rest breaks R Mo
fatiguing • Follow naismiths rule M
• Travel as fast as slowest participant
over exertion U MA H • Follow naismiths rule R Mo
• Correct pack lifting techniques in M
predarture workshops and monitored
on camp
• Packs to be 25% of body weight or less
over packing U MA H • Packs to be 25% of body weight or less R Mo
• Packing list provided M
incorrect pack U MA H • Correct pack lifting techniques in R Mo
lifting technique predarture workshops and monitored M
on camp
• Packs to be 25% of body weight or less
slippery surfaces U MA H • Check footing on loose surface R Mo
on tracks particularly up and down from beaches M
• Warn of slippery surfaces
uneven walking U MA H • Follow tracks where available R Mo
surfaces • Appropriate footwear M
• First aid kit to have strapping available
9 - Breaks, steep sections U MA H • Check footing on loose surface R Mo
dislocations down to ocean particularly up and down from beaches M
(En) and back up • Group to slow through these areas
single file U MA H • Leave space between walkers so you R Mo
walking tracks can see what you are about to step on M
low visibility at U MA H • Identify toileting areas before nightfall R Mo
night • Head torches to be carries M
• Identify guidelines before night fall
9 - Breaks, incorrect U MA H • Information pre departure on footwear R Mo
dislocations footwear • Check footwear pre departure M
(EL)

Page 22 of 43
10. Manual lack of leaders U Mi L Equipment list to be • Pre departure info regarding lifting • First aid kit R Mi Discuss with
handling (P) instruction provided to students techniques complying with L students in pre
and working on 25% of • Correct pack lifting techniques AAAS guidelines departure ws
lack of leader U Mo M total body weight in • Packs on and off as a group • Medical forms R Mi
observation carry weight • Management techniques used to keep L
group together
participant P Mi M Pack lifting and fitting • Check for understanding R Mi
misbehaviour are critical L
including not
listening
participants U Mi L • Maintain correct lifting techniques R Mi
fatiguing • Follow naismiths rule L
• Apply regular rests
over packing P Mi M • Equipment list provided pre departure R Mi
• Packs not to exceed 25% body weight L
incorrect pack P Mo H • Correct technique shown pre departure R Mi
lifting technique • Correct technique monitored L
throughout
10. Manual •
handling (En)
10. Manual too much P Mi M • Equipment list provided pre departure R Mi
handling (EL) equipment • Packs not to exceed 25% body weight L
incorrectly P Mi M • Pack fitting shown pre departure R Mi
fitting pack • Leader to checking fittings throughout L
trip
11 - Bites and participants not U Mo M First aid kit to follow • Stay in ratios of 1:12 (AAAS 1:15 with • First aid kit R Mo
stings (P) following leaders AAAS suggestions and adults) complying with M
instructions be checked prior to • Clear leader instruction regarding AAAS guidelines
departure management techniques • Medical forms
• Stay on tracks where possible • Route cards
• Ask for clarification and understanding carried with exit
leaving clothing P Mo H • Leader to monitor cleanliness of points identified R Mo
or equipment campsite M
lying around • Tents are personal spaces
• Tidy shared spaces
not closing tents P Mo H • Leader to monitor R Mo
• Instruction on tent procedure in pre M
departure workshops
• 2 in a tent to check

Page 23 of 43
11 - Bites and insect bites and P Mi M • Instruction on how to monitor spiders U Mi
stings (En) strings • Follow bites and stings procedures L
above
spider bites P Mo H • Follow bites and stings procedures U Mo
above M
• Instruction on how to monitor spiders
scorpion stings P Mi M • Follow bites and stings procedures U Mo
above M
• Leave rocks on the ground
• Check before moving itms from ground
• Use designated camp sites
snake bites U Mo M • Do not approach R Mo
• Stay still if sited M
• Remain on paths when available
• Use designated camp sites
• Stay as a group
shark attack R C H • Do not enter water above knee height R MA
as this is a walking trip M
jellyfish or R Mo M • Do not enter water above knee height R Mo
stingray stings as this is a walking trip M
• Water to be checked by leader prior to
entering
11 - Bites and broken zippers U Mo M • Equipment check pre departure R Mo
stings (EL) on tents • Spares and repairs to be carried M
missing U Mo M • Equipment check pre departure R Mo
equipment • Spares and repairs to be carried M
mainly for tents
12 – Burns (P) participants not U MA H First aid kit to follow • Cooking circle • First aid kit R Mo
following AAAS suggestions and • Fuel dump atleast 5m from cooking complying with M
instructions be checked prior to circle AAAS guidelines
departure. • Predeparture cooking workshop • Medical forms
• Leader to monitor • Route cards
incorrect use of U MA H Weather information • Cooking circle carried with exit R Mo
trangias to be obtained prior • Fuel dump atleast 5m from cooking points identified M
circle
• Predeparture cooking workshop
• Leader to monitor

Page 24 of 43
 lack of leader U MA H • Cooking circle R Mo
observation • Fuel dump atleast 5m from cooking M
while cooking circle
• Predeparture cooking workshop
• Leader to monitor
irresponsible use U MA H • Cooking circle R Mo
of trangias • Fuel dump atleast 5m from cooking M
circle
• Predeparture cooking workshop
• Leader to monitor
knocking over U MA H • Cooking circle R Mo
trangias • Fuel dump atleast 5m from cooking M
circle
• Predeparture cooking workshop
• Leader to monitor
12 – Burns (En) over exposure to U Mi L • Slip, slop, slap, seek, slide considered in R Mi
the sun equipment list and monitored on camp L
• Seek shade for rests where possible
bushfire R C H • Check weather information pre R MA
departure M
• Exit park on closure days
• Exit on route card
• Consider wind direction – either exit or
access ocean where possible
12 – Burns (EL) incorrect U Mi L • Clothing information provided pre R Mi
clothing camp L
• Follow slip, slop, slap, seek, slide
principles
• Trangia circles used and monitored by
leader
• Tie back loose clothing while cooking
no sunscreen P Mi M • Sunscreen on equipment list provided U Mi
in pre camp workshop and booklet L
• Follow slip, slop, slap, seek, slide
principles
fuel catching U MA H • Trangia circles used and monitored by R MA
alight leader M
• Fuel dumps 5m from cooking circle

Page 25 of 43
 • No blowing out fuel – burn out or cap
only
clothing catching U MA H • Clothing information provided pre R MA
alight camp M
• Tie back loose clothing while cooking
equipment U MA H • Trangia circles used and monitored by R MA
catching alight leader M
• Fuel dumps 5m from cooking circle
• Cooking away from tents and other
equipment
13 - Electric First aid kit to follow • • First aid kit
Shock (P) AAAS suggestions and complying with
13 - Electric thunderstorm R C H be checked prior to • Weather information to be checked pre AAAS guidelines RC
Shock (En) departure. departure • Medical forms H
Weather information • Adjustments made if thunderstorms • Route cards
to be obtained prior forecast carried with exit
• In open areas disperse group and points identified
remove conductors
• Use shelter where possible
• Exit strategies in route card
13 - Electric route through R C H • Weather information to be checked pre RC
Shock (EL) open landscape departure H
• Adjustments made if thunderstorms
forecast
• In open areas disperse group and
remove conductors
• Exit strategies in route card
incorrect U C H • Weather information to be checked pre RC
weather departure H
information • Adjustments made if thunderstorms
forecast
• In open areas disperse group and
remove conductors
• Exit strategies in route card
14 – Drowning Swimming U C H This is not a swimming • Do not enter water beyond knee depth • First aid kit R Mo Leaders and
(P) whilst at the trip, however the walk • Must have at least 1 observer on shore complying with M students must be
beach or water does pass by beaches. at all times AAAS guidelines aware of this
fall Students are not to

Page 26 of 43
14 – Drowning rips and U C H enter water beyond • Do not enter water beyond knee depth • Medical forms R Mo rule around
(En) unknown water knee height • Must have at least 1 observer on shore • Route cards M entering water
conditions at all times carried with exit
14 – Drowning route by the U C H • Do not enter water beyond knee depth points identified R Mo
(EL) beach and water • Must have at least 1 observer on shore M
fall at all times
15 - Natural Students not R MA M Rules and expectations • Pre departure information regarding • First aid kit R MA Weather updates
disaster (P) following leader are set in pre expectations and consequences complying with M discussed on day
instruction departure workshops. • Check tent positioning AAAS guidelines of departure
Students encouraged • Utilise tracks and designated camp sites • Medical forms
Lack of R MA M to ask clarifying • Pre departure info regarding storms, • Route cards R MA
information questions bushfire and tent positioning carried with exit M
from leader points identified
incorrect tent R C H • Tents placed in designated camping R MA
positioning areas M
• Do not place under tree limbs
• Do not place tent in waterways or on
beach
• Leader to monitor
15 - Natural Bushfire R C H • Check weather information pre R MA
disaster (En) departure M
• Exit park on closure days
• Exit on route card
• Consider wind direction – either exit or
access ocean where possible
Thunderstorm R C H • Weather information to be checked pre RC
departure H
• Adjustments made if thunderstorms
forecast
• In open areas disperse group and
remove conductors
• Exit strategies in route card
Gale force winds R C H • Protection can be gained in designated R MA
camp areas. Options further inland are M
indicated on map
Falling trees or R C H • Tents placed in designated camping R MA
branches areas M
• Do not place under tree limbs

Page 27 of 43
15 - Natural incorrect or R MA M • Weather information to be checked pre R MA
disaster (EL) absent weather departure M
information
inappropriate R MA M • Tents placed in designated camping R MA
tent sites on areas M
route plan
16 - Split group lack of U Mo M Maintain ratios 1:12 • Maintain ratios 1:12 (AAAS guide 1:15 • Information R Mi
(P) appropriate (AAAS guide 1:15 with with adults). packages and L
supervision adults). Common • Common leadership techniques to be route cards
leadership techniques applied. • Maps and
to be applied. • Group briefed to remain where you are compasses
if lost
• Never venture alone
• Regroup at track junctions
participant U Mo M • Rules and expectations set and agreed R Mi
misbehaviour on pre departure L
inadequate U Mo M • Maintain ratios 1:12 (AAAS guide 1:15 R Mi
leadership with adults). L
techniques • Common leadership techniques to be
applied.
• Regroup at track junctions
wandering at U Mo M • Orientate group to campground on R Mi
night arrival L
• Head torches to be used at night
• Tents have reflective strips / guide
ropes
unclear toileting U Mo M • Group to stop if anyone going to the R Mi
procedures toilet L
during day
difficulty finding U Mo M • Orientate group to campground on R Mi
toilet arrival L
• Head torches to be used at night
group U Mo M • Trip geared towards development of R Mi
disagreement group dynamics and leadership L
techniques
• Able to monitor and adjust dynamics
within the group
• Address in debriefs
poor visibility U Mo M • Use handrails available R Mi
L
Page 28 of 43
 • Apply common leadership techniques
to keep group together
16 - Split group unclear trail U Mo M • Maps and compasses carried R Mi
(En) • Handrails and catching features L
available
16 - Split group unclear route U Mo M • Checked pre departure and completed R Mi
(EL) card in pre departure workshops under L
guidance
incorrect R Mo M • Maintain ratios 1:12 (AAAS guide 1:15 R Mi
participant ratios with adults). L
non designated U Mo M • Orientate group to campground on R Mi
areas for arrival L
camping/ • Use designated and booked camp
toileting etc… grounds
unclear check in U Mo M • Outlined in handbook R Mi
procedures L
no P Mo H • Phones and PLBs to be carried R Mi
communication L
17 - Lost lack of U Mo M Maintain ratios 1:12 • Maintain ratios 1:12 (AAAS guide 1:15 • Information R Mi
participant (P) appropriate (AAAS guide 1:15 with with adults). packages and L
supervision adults). Common • Common leadership techniques to be route cards
leadership techniques applied. • Maps and
to be applied. • Group briefed to remain where you are compasses
if lost
• Never venture alone
• Regroup at track junctions
participant U Mo M • Rules and expectations set and agreed R Mi
misbehaviour on pre departure L
inadequate U Mo M • Maintain ratios 1:12 (AAAS guide 1:15 R Mi
leadership with adults). L
techniques • Common leadership techniques to be
applied.
• Regroup at track junctions
wandering at U Mo M • Orientate group to campground on R Mi
night arrival L
• Head torches to be used at night
• Tents have reflective strips / guide
ropes

Page 29 of 43
 unclear toileting U Mo M • Group to stop if anyone going to the R Mi
procedures toilet L
during day
difficulty finding U Mo M • Orientate group to campground on R Mi
toilet arrival L
• Head torches to be used at night
group U Mo M • Trip geared towards development of R Mi
disagreement group dynamics and leadership L
techniques
• Able to monitor and adjust dynamics
within the group
• Address in debriefs
poor visibility U Mo M • Use handrails available R Mi
• Apply common leadership techniques L
to keep group together
17 - Lost unclear trail U Mo M • Maps and compasses carried R Mi
participant (En) • Handrails and catching features L
available
17 - Lost unclear route U Mo M • Checked pre departure and completed R Mi
participant (EL) card in pre departure workshops under L
guidance
incorrect R Mo M • Maintain ratios 1:12 (AAAS guide 1:15 R Mi
participant ratios with adults). L
non designated U Mo M • Orientate group to campground on R Mi
areas for arrival L
camping/ • Use designated and booked camp
toileting etc… grounds
unclear check in U Mo M • Outlined in handbook R Mi
procedures L
no P Mo H • Phones and PLBs to be carried R Mi
communication L
18 – Falling off participants not P MA H Maintain ratios 1:12 • Remain on tracks where available • First aid kit R MA
a cliff (P) paying attention (AAAS guide 1:15 with • Apply common management complying with M
adults). Common techniques AAAS guidelines
leadership techniques • Remain 3m from the edge of a cliff • Medical forms
leaving U MA H to be applied. • Remain on tracks where available • Route cards R MA
designated • Apply common management carried with exit M
tracks and areas techniques points identified
• Remain 3m from the edge of a cliff

Page 30 of 43
18 – Falling off slippery and P MA H • Remain on tracks where available R Mo
a cliff (En) unstable • Apply common management M
surfaces techniques
• Remain 3m from the edge of a cliff
• Advise where surface is unstable
• Appropriate footwear to be worn and
discussed pre departure
tracks close to P MA H • Remain on tracks where available R MA
cliff edge • Apply common management M
techniques
• Remain 3m from the edge of a cliff
• Advise where surface is unstable
18 – Falling off unclear route U MA H • Planned in pre departure workshop R MA
a cliff (EL) card • Check by leaders pre departure M
off-track walking U MA H • Planned in pre departure workshop R MA
on route • Check by leaders pre departure M
• Maintain common leadership and
management techniques
19 – Anxiety (P) inexperience P Mi M Monitor for signs and • Lead up day conducted • Medical forms U Mi
prepare students for • Pre departure workshops informing • Route cards L
expectations in pre students carried with exit
departure workshops. • Information package supplied points identified
• Monitor for debrief
never been P Mi M • Lead up day conducted U Mi
away from • Pre departure workshops informing L
family students
• Information package supplied
• Monitor for debrief
uncomfortable P Mi M • Lead up day conducted U Mi
toileting or • Pre departure workshops informing L
hygiene students
practices • Information package supplied
• Monitor for debrief
• Trowel, paper and sanitiser carried
period P Mi M • Lead up day conducted U Mi
• Pre departure workshops informing L
students
• Information package supplied
• Monitor for debrief

Page 31 of 43
 history P Mi M • Lead up day conducted U Mi
• Pre departure workshops informing L
students
• Information package supplied
• Monitor for debrief
• Can be declared in medical information
unknown P Mi M • Lead up day conducted U Mi
• Pre departure workshops informing L
students
• Information package supplied
• Monitor for debrief
afraid of the P Mi M • Pre departure workshops informing U Mi
dark students L
• Information package supplied
• Monitor for debrief
• Torches included in packing list
• Tent and cooking partners
uncomfortable P Mi M • Lead up day conducted U Mi
or unfamiliar • Intensive group work prior to camp L
with group experience
• Pre departure workshops informing
students
• Information package supplied
• Monitor for debrief
physical exertion P Mi M • Lead up day conducted U Mi
• Pre departure workshops informing L
students
• Monitor for debrief
• Appropriate rests
• Route plan checked pre departure
19 – Anxiety extreme P Mi M • Weather information to group pre U Mi
(En) weather departure L
• Stay as a group
• Monitor in debriefs
• Group aware of exit strategies or plans
dark at night P Mi M • Orientate group to campground on U Mi
arrival L
• Head torches to be used at night

Page 32 of 43
 • Tents have reflective strips / guide
ropes
1height of cliffs P Mi M • Remain on tracks U Mi
• Follow procedures for bumps and L
bruises section when descending to
beach
relative isolation P Mi M • Group to work together to maintain U Mi
connection L
• Cooking and tent partners
• Monitor in debriefs
disconnection P Mi M • Group to work together to maintain U Mi
through no connection L
reception • Cooking and tent partners
• Monitor in debriefs
19 – Anxiety size of tents P Mi M • Students view tents pre departure U Mi
(EL) • Emergency shelter is available to use L
weight of P Mi M • Packing not to exceed 25% body weight U Mi
equipment • Apply appropriate rests to reduce L
physical stress where necessary
20 – alcohol or packing alcohol U Mo M Students and staff • Identify no tolerance policy R Mi To participants
recreational or recreational must sign an • Student sent home if in possession L and leaders
drug use (P) drugs agreement in flinsafe • A part of flinsafe agreement regarding
20 – alcohol or prior to attending • expectations
recreational
drug use (En)
20 – alcohol or •
recreational
drug use (EL)

Date Reviewed: 21/8/20 Reviewed By: Joss

Next Review Due: 27/08/2021

Page 33 of 43
Dynamic Risk Assessment Framework

(Australian Adventure Activity Standards 2019)

Was dynamic risk assessment conducted during the last time this activity was conducted?

Yes – monitored a snake on the track

Detail people involved, situation, action and communication

Joss’ group – stand still, slowly retreat, allow snake to re enter hole, continue with caution, evaluate situation with
group and identify emergency response if required

What needs to result in the next similar instance?

No change

Page 34 of 43
Emergency Management Planning Details

Planning
• emergency response actions, allocated roles and responsibilities
o outlined below in incident and emergency response plans
• closest available professional medical care (e.g. hospital, clinic, doctor)
o outlined in leaders information pack
• contingency plans for foreseeable emergencies (e.g. injuries, fire, flood)
o escape routes outlined in route plan
o dealing with injuries outlined below in incident and emergency response plans
• strategies relevant to the features of the area being visited
o outlined in risk identification
o will need to be aware of loose surfaces when descending to the beaches
o do not enter water beyond knee height
o only camp in designated areas

Preparation
• emergency access and escape routes (where possible)
o escape routes outlined in leaders information pack - route plan
• assembly points where appropriate
o escape routes outlined in leaders information pack - route plan
• details of key organisations (e.g. ambulance, land manager, local police) and how to best contact them in
an emergency
o outlined in leaders information pack – emergency response contacts
• communication equipment that will be used, including coverage notes and/or limitations (e.g. mobile
phone, satellite phone, radio)
o outlined in leaders information pack in phone procedures and location access and exit
• relevant aspects of the land manager’s emergency strategy (e.g. gaining assess past locked gates)
o any access required must be requested through national parks SA

Response
• the process or procedures for responding to an emergency
o outlined below in incident and emergency response plans
• the process or procedures to confirm or ensure the safety of a group that fails to return or check-in as
planned
o outlined in flinsafe approvals
• the emergency trigger for a non-participating contact, to commence the planned process or procedures to
confirm the safety of the group and/or inform emergency services if the group fails to return or check-in
o outlined in flinsafe approvals
• a strategy for maintaining appropriate participant supervision if the planned activity changes (e.g. an
injured leader is evacuated or escorting participants who are withdrawing from the activity)
o consult route plan and exit strategies
o follow check in procedures
o phone procedures outlines emergency response in phone procedures and location access and exit
• access to personal contact and medical information
o to be carried in hard copy by leaders
o stored in flinsafe

Recovery
• reporting requirements for fatalities, serious injuries or illness and dangerous incidents
o outlined below in incident and emergency response plans

Page 35 of 43
Incident and Emergency Response Plans
Incident
❑ Apply first aid if necessary and manage the group
❑ Keep record via incident report form included in leader pack and monitor
❑ Contact university contact as soon as practical
❑ If exit is needed then exit according to route plan strategy for location and contact student emergency contact to
collect
❑ If no exit is needed reassess and continue if able to do so with group
❑ If collected reassess and continue if able to do so with remaining group
❑ If no option for collection, alter trip to exit to nearest vehicle
❑ Once practical incident report must be entered to Flinsafe and national UPLOADS project

Emergency
❑ Have students call emergency response from mobile 000 or 112 (follow incident report form included)
❑ Manage group (via direct location instruction or assistant leader)
❑ apply first aid (leader in charge to administer or delegate to willing trained first aider)
❑ Debrief group to what is happening. Group members positioned to help identify casualty site for emergency
services.
❑ Prepare group and victim for evacuation via route plan strategy or information from emergency services
❑ Preserve site if major emergency or fatality where practical
❑ Once evacuated group must be debriefed and leader to assess as to whether trip can continue as is, with
alterations or remaining group should be evacuated via vehicles.
❑ Contact university contact and emergency contact as soon as practical
❑ Contact or leave message with other group leaders
❑ Once practical incident report must be entered to Flinsafe and national UPLOADS project

❑ The effective management of any incident in the field will, for the most part rely on sound judgement and
decision making from the group leaders on the scene.
❑ University to be consulted regarding student and staff support and counselling that is available.

Page 36 of 43
Incident Form (medicals and emergency procedures to check)
(YOU MUST FILL IN THIS FORM FOR AN ACCIDENT THAT HAS CAUSED INJURY OR WHERE CONDITIONS REQUIRE
MEDICATION OR ONGOING TREATMENT)

Name (patient)……………………………………………………………..…………… Date………………………………

Summary - Emergency Services Contact Information

We require an ambulance. My name is………………………………… We are a University group. Our location

is…................................................................................................................................. (grid reference and description)
We have a casualty who is a ……………………..year old male/female whose Chief Compliant is:
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………......(symptom)
The patient states/witnesses state: (Mechanism of injury/History of present illness)
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
Observations patient found (describe position). Patient exam reveals (observation / injury). Vital Signs at (time).
Patient Exam
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
Vital Signs
NORMAL 1 2 3 4 5 6
TIME
General
details

HR 50-100bpm

RR 12-20
(breaths/min)

SCTM PINK/WARM/DRY

TEMP 37 deg

Page 37 of 43
HISTORY
Symptoms…………………………………………………………………………………………………………………………………………………………………….
Allergies……………………………………………………………………………………………………………………………………………………………………….
Medications………………………………………………………………………………………………………..……………………………………………………….
Pertinent medical history…………………………………………………………………………………………………………………………………………….
Last intake/output………………………………………………………………………………………………………………………………………………………
Events…………………………………………………………………………………………………………………………………………………………………………

ASSESSMENT (Problem list)………………………………………………………………………………………………………………………………………….

……………………………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………………………………
………………..…………………………………………………………………………………………………………………………………………………..

PLAN (Plan for each problem on assessment sheet)……………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………………………………..

ANTICIPATED PROBLEMS…………………………………………………………………………………………………………………………………………….
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..

Page 38 of 43
Accident Report Form (medicals and emergency procedures to check)

Date of Accident_____________ Time of Accident ________________

Student Involved ____________________________

Location of Accident ___________________________________

Nature of Injury

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_____________ ____________________________________________________________

Description of Accident

________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

Action taken by staff member

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

Name of witness or others present

_________________________________________________________________________

_________________________________________________________________________

Medical Referral ____________________________________________________________

Signature ________________________ Date _________________

Leader in Charge signature ________________

Page 39 of 43
Maps (ALL to check)

Page 40 of 43
Page 41 of 43
Page 42 of 43
Medical Summary (medicals and menus to check)
(to be attached)

Please list all participants including staff and volunteers

Group Number:

Name Phone Number *Relevant medical information including allergies Medications Emergency contact Emergency contact
person/next of kin phone number

Page 43 of 43