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MID TERM EXAM
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PROJECT MANAGEMENT

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MUNEEB ALI
MBPE-S19-001

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MUNEEB ALI MBA-4 MBOE-S19-001

QNO:1 What is the most desired expertise that is needed to become a successful project
manager supervisor, as per your experience/readings/knowledge? Give any example
regarding your past projects based on your experience/readings/knowledge?
successful project manager supervisor, as per your experience/readings/knowledge? Give any
example regarding your past projects based on your experience/readings/knowledge.
ANS:
Introduction:
Project Manager is the post which required not a single skill to be successful. To be successful
Project Manager you should have multiple skillset. Single skill se t is not enough to become a
successful project manager. Project Manager has to start a project with a pace to end the project
within the given timeline. Below mention some of the skills that project manager must possess.

 Leadership
 Communication
 Multitask
 Negotiation
 Time Management
 Problem Solver
 Organized
 Motivation

Example:
In AGHA KAHN HOSPITAL we worked to get AGHA KHAN HOSPITAL telemedicine
online. This project was implemented by me under the supervision of my HOD. Time line for this
project in within 3 weeks. Project includes below mention hurdles.
 Telemedicine software
 Calculate data from CMC Managers to upload in software
 Training of the staff to use telemedicine software
 To bring all Doctor on one page.
 Training of Doctors to use this software
 Payment Method

We do these all task within 2 weeks. But we face very difficulty to streamline payment method it
took 5 days to resolve. Some how we were manage to lunch telemedicine one day before the
given timeline.
QNO:2 Suppose the project has gone off the rails. What steps would you take to get it back
on track?

Its often happens that projects goes off trails that’s when project manager skills and
qualities matters how project manager manage things accordingly. Once good project
manager realize that project not going as per planned time, budget or scope, the next top
priority is to get it back on the track. It needs self-motivation and putting a extra effort.
Below are the some points which need to identify first.
 Determine why your project goes off track
 Revisit the Original Plan
 Acknowledge the things are not going so well
 Draw up the schedule
 Avoid playing a blame game
MUNEEB ALI MBA-4 MBOE-S19-001

 Schedule one on one meeting with team members

 Audit your team communication channels if needed.
 Putting extra effort
 Learn From it

Project Manager should go with above mention process to get pack project on track. It is
obvious once things not goes as planned it would take a extra effort on it.

QNO:3 How do you know which stakeholder needs more attention? Also define Project
Life Cycle?

By the help of stakeholder register we can identify that which stakeholder needs our more
attention. In stake holder register we have the updated information regarding assessment,
classification and identification of stakeholders. We also have the meeting session with
our prime stakeholders to know about that which thing is important to them.
There are four stages of product life cycle.
• Initiate
• Plan
• Execute
• Close
Initiate:
At this initial stage we create the organization and then make the projects chartered and
defined for further processing.
Plan:
All the planning stage we recognize the tasks and scopes of projects. We also illuminate
the trade off and decision making processes. Risk management plan also created in that
stage.
Execute:
At this stage project is going for its execution. we command and monitor the project in
terms of correctness and also control all over the project. We extend our Communication
and make reports for getting the project successful.
Close:
This is the closing phase where we handed over all deliverables. Project is going to wind
and project sign off the document and finish project.

QNO:4 Explain the common planning mistake and how we can mitigate it using Plan
Checklist?

Explain the common planning mistake and how we can mitigate it using Plan Checklist.
common planning mistake are mention below.
• NO Work breakdown structure
• Task Duration Specified in Terms of Work
• No Network Diagram
• Tasks without predecessors or successors
• Fixed start dates to mimic dependencies
• No dependency defined between activates in the correct sequence
• Dependencies between summary task
MUNEEB ALI MBA-4 MBOE-S19-001

Plan Check list

we can mitigate the common planning mistake using Plan Checklist.
Work breakdown structure
 Available
 Complete
 Communicated
 Agreed
Network Diagram
 One start and one finish
 All activities with predecessors or successors
Milestones
 One start milestone and one project completion milestone
 Intermediate milestones. Each one has a critical path
Gantt Chart
 No missing dependencies between activities in correct sequence
 No Tasks with excessive durations

QNO:5
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QNO:6
MUNEEB ALI MBA-4 MBOE-S19-001

QNO:7

(1)

What are the Advantages of Using Project Management? Also write down the definition of
What is Project Management?
Project management: is the application of knowledge, skills, tools, and techniques to
project activities in order to meet project requirements
The advantages of using project management are the followings:
 Better control of financial, physical, and human resources
 Improved customer relations
 Shorter development times
 Lower costs
 Higher quality and increased reliability
 Higher profit margins
 Improved productivity
 Better internal coordination
 Higher worker morale
(2)
Write down the Effective Project Manager Skills. Also, what are the main qualities required
for a successful project manager?
The effective project manager skills are the followings:
 Leadership
 Communication
 Multitask
 Negotiation
 Time Management
 Problem Solver
 Organized
 Motivation
 Risk management
 Technical writing
 Project manager
The qualities required for the successful project manager are following:

• Vision
• Integrity
• Communication
MUNEEB ALI MBA-4 MBOE-S19-001

(3)

Explain the differences between risk and issues? Also, name a few types of risks you may
encounter in a project?
Risk: risk is the potential issue which may or may not impact on the project negatively or
positively
Issues: is the problem which is already occurred in a product that can effect the performance of
the project positively or negatively.
Example : budget reduction , loss of key vendor, delay of project are the few examples of the
risks which the firms may encounter in a project

(4)
What are the fundamental qualities required for a successful project manager? Also, how
do you define an ideal project?
Ideal project: an opportunity to manage project that excite you and those in which you can excel
is called ideal project
The fundamental qualities required for a successful project manager are the following:
• Vision
• Integrity
• Communication
• Compassion/Empathy
• Delegation
• Competency
• Enthusiasm/Passion
• Team Building
• Composure
• Problem Solving
(5)
Define the need and importance of WBC (Work Break Down Structure) & Risk Register?
Work break down structure(WBS): work break down structure that divide your project into the
smaller parts and visually break down the project scope into the:
1. Sub project
2. Work packages
3. Activities/ task
Importance:
 Makes the tasks more precise and concrete
 Helpful for estimating cost
 Helpful for analyzing risk
 Helpful for the estimating time and duration
Risk register: is the document which is used as risk management tool In which the project
manager list down the all project risks from their brain storming and past experience and also
enlist the response upon the risk if occurred .
Importance:
 Make the brief description of risk
 Also identify the response upon risk
 Also categorized the risk
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