Professional Documents
Culture Documents
Service Contract Notice
Service Contract Notice
Please note that the awarding of the contract is subject to the condition of:
[the prior adoption of a financing decision and the prior conclusion of a financing agreement]
which does not modify the elements of the procurement procedure (this will be the case, for
instance, if the budget initially foreseen is different or if the timeframe, the nature or the condition
of the implementation are altered). If the precedent condition is not met, the contracting authority
will either abandon the procurement or cancel the award procedure without the candidates or
tenderers being entitled to claim any compensation.]
1. Publication reference
2. Procedure
Restricted
3. Programme title
< Please specify the programme title mentioned in the applicable financing agreement/
financing decision>
4. Financing
5. Contracting Authority
CONTRACT SPECIFICATION
6. Nature of contract
[If more than one lot: (min =2 max=20) < number> lots
Lots Titles:
01 <title>
02 <title>
9. Maximum budget
The Contracting Authority may, at its own discretion, extend the project in duration and/or
scope subject to the availability of funding up to the estimated amount of approximately Deleted: a maximum
<amount>. Any extension of the contract would be subject to satisfactory performance by the Deleted: not exceeding
Contractor. ] Deleted: the length and value of the
initial contract
CONDITIONS OF PARTICIPATION
11. Eligibility
[BUDGET for calls where the CIR applies: Participation is open to all natural persons who are
nationals of and legal persons (participating either individually or in a grouping – consortium -
of tenderers) which are effectively established in a Member State of the European Union or in a
eligible country or territory as defined under the Regulation (EU) N°236/2014 establishing
common rules and procedures for the implementation of the Union's instruments for external
action (CIR) for the applicable Instrument under which the contract is financed (see also heading
29 below) . Participation is also open to international organisations.]
[BUDGET for calls where the CIR does not apply (e.g. for IPA I): Participation is open to all
legal persons (participating either individually or in a grouping - consortium - of tenderers) which
are established in a Member State of the European Union or in a country or territory of the
regions covered and/or authorised by the specific instruments applicable to the programme under
which the contract is financed (see item 29 below). Participation is also open to international
organisations. Participation of natural persons is directly governed by the specific instruments
applicable to the programme under which the contract is financed].
Participation in tendering is open on equal terms to natural and legal persons (participating
either individually or in a grouping – consortium - of tenderers) which are established in a
Member State of the European Union, ACP States or in a country or territory authorised by the
ACP-EC Partnership Agreement under which the contract is financed (see also item 29
below). Participation is also open to international organisations.]
[Other (including 9th EDF, which may apply different eligibility rules) :
<…………………>]
12. Candidature
All eligible natural and legal persons (as per item 11 above) or groupings of such persons
(consortia) may apply.
The participation of an ineligible natural or legal person (as per item 11) will result in the
automatic exclusion of that person. In particular, if that ineligible person belongs to a
consortium, the whole consortium will be excluded.
No more than one application can be submitted by a natural or legal person whatever the form
of participation (as an individual legal entity or as leader or member of a consortium
submitting an application). In the event that a natural or legal person submits more than one
application, all applications in which that person has participated will be excluded.
[if the number of lot is more than one lot, no restrictions may be made in the number of lots a
tenderer can be awarded.
The candidates may submit an application for one lot only, several lots or all of the lots, but
only one application per lot. Contracts will be awarded lot by lot and each lot will form a
separate contract.]
Any tenders received from tenderers comprising firms other than those mentioned in the
short-listed application forms will be excluded from this restricted tender procedure unless
prior approval from the Contracting Authority has been obtained (see Practical Guide –
PRAG - 2.4.3.). Short-listed candidates may not form alliances or subcontract to each other
for the contract in question.
As part of the application form, candidates must submit a signed declaration, included in the
standard application form, to the effect that they are not in any of the exclusion situations
listed in Section 2.3.3 of the PRAG. Deleted: 2
16. Sub-contracting
Subcontracting is allowed.
17. Number of candidates to be short-listed
PROVISIONAL TIMETABLE
18. Provisional date of invitation to tender
The selection criteria should be clear and non-discriminatory and may not go beyond the
scope of the contract. The reference period for financial capacity may not go beyond the last 3
years for which accounts have been closed. The reference period for professional and
technical capacities may not go beyond the past 5 years from the submission deadline (3 years Deleted: 3
for economic sectors subject to rapid evolution). Consideration has to be made that the criteria
chosen below correspond to data requested from the candidate in the application form.
Furthermore, please verify that the candidate can submit documentary evidence to prove the
relevant selection criteria. Please remember that the selection criteria are applied to the
entity/entities signing the contract and cannot be applied to the experts whose CVs are
evaluated in the technical evaluation. Therefore particular attention should be paid when
setting specific selection criteria for assessing the technical and professional capacity of
natural persons. As a general rule, selection criteria cannot be re-used as award criteria. See
section 2.4.11 of the Practical Guide.
If appropriate for the project and subject to the principle of equal treatment separate criteria
for natural persons may be requested.
The following selection criteria will be applied to candidates. In the case of applications
submitted by a consortium, these selection criteria will be applied to the consortium as a
whole unless specified otherwise. The selection criteria will not be applied to natural persons Deleted: if not
and single-member companies when they are sub-contractors. Deleted: :
The objective of this criterion is to examine whether or not the candidate (i.e., the
consortium as a whole, in the case of an application from a consortium):
will not be economically dependent on the Contracting Authority in the event that
the average annual turnover of the candidate must exceed the annualised
maximum budget of the contract i.e., the maximum budget stated in the contract Deleted: (
notice divided by the initial contract duration in years, where this exceeds 1 year Deleted: )
(minimum annual turnover requested may not exceed 2 times the estimated annual
contract value, except in duly justified cases motivated in the tender dossier); and
Deleted:
[Current ratio (current assets/current liabilities) in the last year for which accounts
have been closed must be at least 1. In case of a consortium this criterion must be
fulfilled by each member.]
Examples of financial reference criteria for legal persons: see examples of financial
criteria for legal and natural persons above
Deleted: <#>the average annual turnover
Criteria for legal persons: of the candidate must exceed the
annualised maximum budget of the contract
1-< reference criterion> (ie, the maximum budget stated in the
2-< reference criterion> procurement notice divided by the initial
contract duration in years, where this
< etc> exceeds 1 year); and ¶
<#>Current ratio (current assets/current
liabilities) in the last year for which
accounts have been closed must be at least
Examples of financial criteria for natural persons: 1. In case of a consortium this criterion
must be fulfilled by each member. ¶
the available financial resources of the candidate must exceed the annualised
maximum budget of the contract i.e., the maximum budget stated in the Deleted: (
procurement notice divided by the initial contract duration in years, where this
exceeds 1 year (minimum annual turnover requested may not exceed 2 times the Deleted: )
estimated annual contract value, except in duly justified cases motivated in the
tender dossier); and
the financial situation of the candidate should not be in deficit, taken into account
debts, at the beginning and end of year.
has sufficient ongoing staff resources and expertise to be able to handle the
proposed contract
Deleted: ,
is not a so-called 'body shop', i.e. a candidate with no real expertise in fields
related to the contract but which simply identifies and proposes experts to fit the
project description
at least <number related to the quantity of expertise required for this contract>
staff currently work for the candidate in fields related to this contract Deleted: ; and
is currently working/has worked during the past 5/3 years < as manager/team-
leader etc. > with <number related to the quantity of expertise required for this
contract> collaborators in fields related to this contract.]
The objective of this criterion is to examine whether or not the candidate (ie, the
consortium as a whole, in the case of an application from a consortium) has sufficient
expertise and experience to be able to handle the proposed contract.
The candidate has worked successfully on at least < insert number > project[s] with a
budget of at least that of this contract in fields related to this contract in the past
five/three years.
Deleted: insert the following:¶
Criteria for legal persons:
1-<reference criterion>
2-<reference criterion>
<etc>
An economic operator may, where appropriate and for a particular contract, rely on the
capacities of other entities, regardless of the legal nature of the links which it has with
them. It must in that case prove to the Contracting Authority that it will have at its
disposal the resources necessary for performance of the contract, for example by
producing a commitment on the part of those entities to place those resources at its Deleted: n
disposal. Such entities, for instance the parent company of the economic operator, must Deleted: undertaking
respect the same rules of eligibility - notably that of nationality – and must fulfil the Deleted: and
same relevant selection criteria as the economic operator. With regard to technical and
Deleted: ,
professional criteria, an economic operator may only rely on the capacities of other
entities where the latter will perform the works or services for which these capacities are
required. With regard to economic and financial criteria, the entities upon whose capacity
the tenderer relies, become jointly and severally liable for the performance of the
contract.
If more than 8 eligible candidates meet the above selection criteria, the relative strengths
and weaknesses of the applications of these candidates must be reexamined to identify
the eight best candidates. The only factors which will be taken into consideration during
this re-examination are:
Examples:
<Etc.>
APPLICATION
23. Deadline for receipt of applications
< Time and date to be specified - must be at the close of business of a working day at least 30
calendar days after the date of publication of this procurement notice: e.g., <time hh:mm>
Central European Time or local time on <date dd/mm/yyyy> >
Any application received by the Contracting Authority after this deadline will not be
considered.
Applications must be submitted using the standard application form, the format and
instructions of which must be strictly observed. The application form is available from the
following Internet address:
http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A
Any additional documentation (brochure, letter, etc) sent with an application will not be taken
into consideration.
In this case, the delivery record makes proof of compliance with the time-limit for
receipt.
Deleted: ¶
OR hand delivered (including courier services) directly to the Contracting Authority in return
for a signed and dated receipt to:
In this case, the acknowledgment of receipt makes proof of compliance with the time-
limit for receipt.
The Contract title and the Publication reference (see item 1 above) must be clearly marked on
the envelope containing the application and must always be mentioned in all subsequent
correspondence with the Contracting Authority.
Candidates may alter or withdraw their applications by written notification prior to the
deadline for submission of applications. No application may be altered after this deadline.
<Date - must have been at least 30 calendar days before the publication of this contract
notice>
The notice number in OJ S may be found under the title of the project in the published notice
on the EuropeAid webpage.
[BUDGET: for calls where the CIR applies: Regulation (EU) N°236/2014 of the European
Parliament and of the Council of 11 March 2014 laying down common rules and procedures
for the implementation of the Union's instruments for financing external action and <please
introduce here the reference of the Regulation or other instrument under which this contract is
to be financed (e.g. DCI, ENPI, ENI, Ifs)> - See Annex A2 of the Practical Guide.]
[BUDGET: for calls where the CIR does not apply (e.g. for IPA I): <Regulation or other
instrument under which this contract is to be financed> - See Annex A2 of the Practical
Guide.]
[EDF: Annex IV to the Partnership Agreement between the members of the African,
Caribbean and Pacific Group of States of the one part, and the European Community and its
Member States, of the other part, signed in Cotonou on 23 June 2000 as amended in
Luxembourg on 25 June 2005 and in Ouagadougou on 22 June 2010. Reference is made to
Annex IV as revised by Decision 1/2014 of the ACP-EU Council of Ministers of 20 June
2014.]
1
Please state any specificity that might have an impact on rules on participation (such as geographic or thematic or
long/short term).