International Office - Visa Processing Unit (VPU)

Student Visa Renewal Application (EMGS)

Important Information
 Documents MUST submitted to the Faculty/Centre/Institute latest by 3 months before the expiration date of the Student Pass.
• Any late submission will lead to the imposition of a RM30 penalty per day (If Student Pass has less than 3 months validity).
 However, if it comes for Coop it CAN submitted to the Faculty/Centre/Institute earlier than 3 months before the expiration date of the
Student Pass with Coop Letter.
 Minimum requirement for Student Pass renewal are; CGPA 2.00 & above, attendance 80% & above and fulfilled English requirement.
 The immigration department has the right to issue a FINAL student pass (no more extension) if exceeded studies duration.

Steps For Students For Office

1  Get clearance at Finance Office  No outstanding fees
 Other issue is subject to
interpretation by RO
2  Complete the details below:  Eligible for Renewal
 Passport Expiry Date: (at least 18 months of validity from  CGPA
current visa expiry date)  Attendance %
 Number of empty passport page available: ____ (at least 10 empty pages)  Information filled correctly
 Exceeded programme duration;
 Place of Birth (country): (Page no.: )
 Require Supporting Letter
 Passport issued (country): (Page no.: )
 Date of entering Malaysia (most recent): _ _ (Page no.: )
 First visa (of the latest VAL) expiry date: (Page no.: )
 Copy of passport (all pages, latest copy)  Hardcopy, as original passport
 Hardcopy (photocopy 2 passport page onto one side of A4 paper), and  Softcopy, as original passport,
 Softcopy (scan 2 passport page onto one page, PDF format in one document, colour, faculty staff upload in IIS–
saved in pendrive /CD) Diary
 New passport-sized photograph (cannot use old photo)  Faculty staff upload photograph in IIS–
 Original softcopy (blue/white background, neutral expression, no glasses or Diary
hair across the eyes, no open shoulder clothes, JPG format, saved in pendrive /  Meet the photo requirements
CD) from EMGS
 Renewal application fee – RM (refer to the back of the checklist)  Correct Payment details:
 GIRO/MEPS at MALAYAN BANKING BERHAD (MAYBANK)  Amount
 Payable to: EMGS Escrow Account 1;  Account name
 Account no.: 514057662341; Swift Code: MBBEMYKLXXX;  Account number
3  Submit the following documents to the Faculty: • Document submission:
 Photocopy of passport  On time
 Softcopy of passport and photo  Late Submission (Student Pass
 Bank Slip (Payment) for renewal application has less than 3 months validity)
 Additional document, if any day(s) x RM30 =RM
 Refer to VPU counter for Special
Pass application (if visa validity
less than 2 weeks)
 Advice the student to submit the original passport to the VPU counter on the
• Submission of passport:
written date.
(1 to 3
months before the expiration date
of the Student Pass), to be filled up
by the faculty staff
• Follow up on passport collection on:

Handled by:
Staff ID.:
Date:
*Check renewal application at “Track Application Status" in http://www.educationmalaysia.gov.my/
**Check VPU Clinic date with the faculty or at VPU counter
*** For further enquiry, please drop us an email at vpu@ucsiuniversity.edu.my by using student email (100XXXXXXX@ucsiuniversity.edu.my) ONLY

Last Updated: 17 Feb 2020; Rev 08 FORM IO-VPU-03-01

 Visa Renewal Application Fee

Country Visa Renewal Application Fee (RM)

Argentina 818.55
Bolivia 809.40
Brazil 815.40
Brunei 818.40
Bulgaria 820.30
Chile 822.90
China 828.40
Costa Rica 807.40
Czech Republic 817.70
Slovakia 817.70
Denmark 804.40
Dominican Republic 811.30
Ecuador 805.40
Finland 805.40
France 811.30
Haiti 814.40
Hungary 819.85
India 848.40
Indonesia 813.40
Israel 808.10
Italy 807.90
Japan 798.40
Liberia 811.40
Mexico 815.90
Myanmar(Burma) 817.90
Panama 812.90
Philippines 834.40
Poland 824.60
Portugal 804.90
Saudi Arabia 815.60
Singapore 798.40
Slovakia 817.70
South Korea 828.40
Sri Lanka 813.40
Sudan 811.30
Thailand 818.40
Uruguay 811.90
USA 804.40
Venezuela 816.40
Vietnam 811.40
All other countries not listed above 818.40

Last Updated: 17 Feb 2020; Rev 08 FORM IO-VPU-03-01