Format of a Formal Letter

Sender’s name
and address

Receiver’s name
designation and address Date

The Salutation
Purpose of the formal letter

Body of Letter:
- paragraph 1- Purpose of the letter
- Number of paragraph that follow
- Contents- the necessary details or
information.

Your faithfully,
………………….
( SENDER’S NAME IN CAPITAL LETTER)

You are a member of the Arts Club in your school.

Your club has decided to carry out a project to
clean the school compound. Write a letter to the
authorities to get assistance for the project.
 Written by the secretary
 Write to District Officer
 State the purpose of letter
 Details of project
 Request for assistance for disposal of garbage
 Thank recipient and express hope for a
favourable reply.
 Sign off with a formal “ Your faithfully”
 Signature and full name.

Body of the letter:

Para 1- Introduction and purpose ( include
date of the project)
Para 2-Issues ( what are the problem in the
school).
Para 3- The activities that will be held
Para 4- The participant and location
Para 5- Thank recipient

My part:

Answer:

Siti Soleha bt Misman

SMK Sultan Ismail.
Jalan Abdul Samad
80100 JohorBahru

Tn. Rosle bin Azmi

Director of MBJB
Jalan Segget,
81000 Johor Bahru 18th August 2019

Dear Sir,
 Permission to get assistance from MBJB for
Arts Club’s Project

I am the secretary of Arts Club SMK Sultan

Ismail. For your information, our club will
conduct a project to………………. . Therefore,we
need ………………………….

2. We are having the project

because………….
3. The activities that will be carry on
during the project are………………….

4 This project will involve…………

5. I hope that………………………….

Your faithfully,

…………
( FULL NAME)
Secretary,
Arts Club of SMK Sultan Ismail