CONTRACTORFOCAL MODULE v2.1 PDF

ONSHORE/OFFSHORE SAFETY INTEGRATED
SYSTEM (OSIS)
User Manual – CONTRACTOR FOCAL/LEAD
17.05.2020
Version 2.0
© 2019 Petroliam Nasional Berhad (PETRONAS)

All rights reserved. No part of this document may be reproduced in any form possible, stored in a retrieval system, transmitted and/or disseminated
in any form or by any means (digital, mechanical, hard copy, recording or otherwise) without the permission of the copyright owner.
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Version Date Author Comments
1.0 28 Oct 2019 MFA • Initiation
1.1 8 Apr 2020 MFA • Section 2.1 : Azure

Registration steps
• Section 6.1 :CCC Exemption
application
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Content
OSIS Introduction 04
What is OSIS?
OSIS Key Highlights 05
What’s in it for me?
Process & Module Flow
Let’s get started!
Section 1 : OSIS Process Workflow 06
Section 2 : Registration 12
Section 2.1 : AZURE B2B Registration 17
Section 3 : Login & Company Profile Updates 19
Section 3.1 : Focal, Contract Award & Sub-Contractor Management 25
Section 4 : Contractor Employee Profile 35
Section 5 : Offshore Safety Passport Application 40
Section 5.1 : AD-HOC Offshore Safety Passport Application
Section 7 : Contractor Competency Card Application 48
Section 7.1 : Contractor Competency Card Exemption Application 53
© 2019 Petroliam Nasional Berhad (PETRONAS) | 3
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OSIS Introduction
A digital platform for Offshore Safety Passport (OSP) and Contractor Competency
Card (CCC) application
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OSIS Key Highlights
Automation Short Processing Time Embarkation Process

Automated verification Card-less and short Embarkation process
of BOSIET and Medical processing time using Malaysian Identity
Certificates Card (IC) or Passport as
personal identification
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Section 1
Contractor Company Registration

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Process Flow Contractor Enrollment
End
© 2019 Petroliam Nasional Berhad (PETRONAS) |
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1 Browse to
https://osis.petronas.com/
login
2 Click on “Contractor
Company Registration”
About Us
To know more about OSIS, you can click here.
Support
To contact support team, you can click here.
Contact Us
To search on focal to contact, you can click here.
FAQ
To read more on the Frequently Ask Question, you
can click here.
.
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1 Fill in all mandatory (*) field.
2 Once completed. Click on “Contract Award Information”.
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1 Fill in all mandatory (*) field and attach the valid contract documents in
Supporting Documents section by dragging and dropping the document, or you
can browse it in your File Explorer. The attachment status will show as Pending
and it will be uploaded once the form is submitted.
2 Once completed. Click on “Contractor Focal Lead Information”.
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1 Fill in all mandatory (*) field. Please enter the email address registered in
AZURE.
2 Once completed. Click on “Submit”.
3 Once your application approved. OSIS will notify you via your
registered focal lead email.
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Section 1.1 : Azure B2B Registration

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1 You will receive an invite from Microsoft through your email. Click on the “Get
Started” button for registration
2 Fill in the password of your email address. Next, click on the Accept
button. Login to OSIS
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Section 2
How to Login into OSIS

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1 Browse to
https://osis.petronas.com/
login
2 Click on “Login” button
About Us
To know more about OSIS, you can click here.
Support
To contact support team, you can click here.
Contact Us
To search on focal to contact, you can click here.
FAQ
To read more on the Frequently Ask Question, you
can click here.
.
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1 Select “AZURE AD B2B (EXTERNAL USERS)”
2 Key in your AZURE ID and Password

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Section 3
Company Profile

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Section 1 : OSIS PROCESS WORKFLOW
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Process Flow Contract Award
End
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Process Flow Contractor OSP
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Process Flow Contractor Competency Card Application
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Process Flow Contractor Competency Card Exemption
Application
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Section 3 : Login & Company profile updates
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Contractor Dashboard
Snapshot Instruction
1 1. Dashboard page will display all

related information for the
Contractor’s Company
2 1. Click on “My Task” icon to view

any pending task.
Note: Pending task for Contractor

Focal/Lead is the application that was
saved as draft.
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Company Profile
1 1. Click on the “Contractor Company”

button on the left side menu.
2. Select “Company Profile” from the
sub menu.
2
1. To view the contractor company
details, click on “View” button
under Action column.
2. To edit the contractor company
details, click on “Edit” button
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Edit Company Profile
3
1. All fields in Company Profile
page can be edited except for
Company “Reference No/ROC”
and “Company Name” fields.
2. Click on “Save” button to save all
the changes.
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Section 3.1 : Focal, Contract Award & Sub-
Contractor Management
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Focal Management
1
1. Click on the “Contractor Company”
2. Select “Focal Management” from
the sub menu.
2 1. Fill in the search criteria fields

2. Click on the “Search” button to search
the Contractor Focal.
3. The Contractor Focal List table will
display all the Contractor Focal details
4. Click on the “Add Focal” button to
register new Contractor Focal
5. Click on the “Reset” button to reset the
search criteria box
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Add Focal
3
1. Fill in all the mandatory (*) fields.
2. Tick on the “I agree” checkbox to
proceed with the enrolment.
3. Click on “Submit” button to submit the
enrolment request.
4. Click “Reset” button to remove all the
values entered in the fields.
5. Click on “Back” button to go back to
OSIS Login Page.
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Contract Award
1
2. Select “Contract Award” from the sub
menu

the Contract Award.
3. The Additional Contract List table
will display all the Contract Award
details
4. Click on the “Add Additional
Contract” button to add new Contract
award.
search criteria box Nasional Berhad (PETRONAS) |
© 2019 Petroliam
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Add Additional Contract Award
3 1. Fill in all the mandatory (*) fields

in the form.
2. Attach the valid documentations
in Supporting Documents
section by dragging and dropping
the document, or you can browse
it in your File Explorer.
3. You may delete the document
attached by clicking the button
4. The attachment status will show
as Pending and it will be
uploaded once the form is
submitted.
5. Click on “Agree & Submit” to
submit this request for Secondary
Contract Owner’s endorsement.
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Contract Award Workflow Tracking
4 1. Click on “View” button under

“Action” column.
Note:
• The Status will change to “Pending
Endorsement” once the additional
Contract Award submitted.
• The Status will change to “Pending
Approval” after Secondary Contract
Owner has endorsed the Contract.
• The Status will change to
“Approved” after Primary Contract
Owner has approved the Contract.
• The Status will change to “Rejected”
if either one of the Secondary or
Primary Contract Owner rejected the
Contract.
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Contract Award Workflow Tracking
5
1. Click on “Workflow Tracking”
tab.
2. The Workflow Listing will list all
the detail history for the Contract
Award request.
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Subcontractor Management
1
2. Select “Subcontractor
Management” from the sub menu

for the Subcontractor.
3. The Subcontractor List table will
display all the Subcontractor details.
4. Click on the “Add New
Subcontractor” button to add new
Subcontractor.
search criteria box.
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Subcontractor Profile
3
2. Click on “Save” button to save
this section as draft.
3. Click on “Submit” button to
proceed with registering the
Subcontractor.
4. Click on “Add Contract/Work
Order” button to tag the contract
to the Subcontractor
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Add Contract/Work Order to Subcontractor
4
2. Click on “Submit” button to add
the Contract/Work Order for the
Subcontractor.
3. Click on the “Reset” button to
reset all the values.
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Section 4 : Contractor Employee Profile
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Contractor Employee Profile
1
1. Click on the “Contractor Employee
Profile” button on the left side menu.

the Contractor Employee
3. The Contractor Employee List table
will display all the Contractor
Employee details
4. Click on the “Add New Profile” button
to add new Contractor Employee.
search criteria box
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3
Contractor Employee Information
1. This section will be displaying the
Contractor Employee information,
once the employee is registered and
cannot be edited.

2. Attach the Contractor Employee
photo in the photo section.
Note: The Employee photo must be a

standard passport photo. Selfie/
inappropriate photo is strictly prohibited.
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4 Busines Information
1. Choose the option for the
contractor employee to be in
“Main Contractor Company” or
“Subcontractor Company”.
2. Fill in all the mandatory (*) fields
5 Medical
1. Medical data for the contractor
employee will be auto populated from
MySDS.
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5 Mandatory Training
2. Attach the valid training
certificate/document in Supporting
Documents section by dragging and
dropping the document, or you can
browse it in your File Explorer.
3. You may delete the document
attached by clicking the button
4. The attachment status will show as
Pending and it will be uploaded once
the form is submitted.
5. Tick on the “I agree” checkbox to
proceed with the enrolment.
6. Click on “Submit” button to proceed
with contractor employee registration.
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Section 5 : Offshore Safety Passport Application
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Contractor Employee OSP
1
1. Click on the “Contractor
Employee Offshore Safety
Passport” button on the left side
menu.

the Contractor Employee OSP
3. The Contractor Employee OSP List
table will display all the Contractor
Employee OSP details
search criteria box
5. Click on “+” button to create new OSP
for the contractor employee
6. Click on “ View Card” button to
view the approved
© 2019 Petroliam OSP card.
Nasional Berhad (PETRONAS) |
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Contractor Employee OSP
1 Section 1 – Type of Application

Note: Section 2 - Personal Information

Verification will be auto populated from
Contractor Employee Profile.
Disclaimer
1. Tick on the “I agree” checkbox.
2. Click on “Apply” button to proceed
with the OSP application.
3. Click “Discard” button to discard the
application.
4. Click on “Back” button to go back to
Contractor Employee OSP page.
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Contractor Employee OSP Workflow Tracking

Note:
• The Application Status will change
to “Pending Endorsement” after
OSP application submitted.
to “Pending Approval” after
Secondary Contract Owner has
endorsed the OSP application.
to “Approved” after Primary Contract
Owner has approved the OSP
application.
to “Rejected” if either one of the
Secondary or Primary Contract Owner
rejected the OSP application.
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Contractor Employee OSP Workflow Tracking
3 1. Click on “Workflow Tracking” tab.

2. The Workflow Listing will list all the
detail history for the Contractor
Employee OSP request.
3. All the attachments can be
downloaded by clicking on the
download button under “Action”
column.
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Discard Contractor Employee OSP Application
4 1. Click on “ Edit” button under

“Action” column
2. Click on “Discard” button to cancel
the OSP card application.
Note:
• The OSP card application can be
discarded at anytime by the
Contractor Focal/Lead before
endorsement/approval.
to “Cancelled” once the OSP
application is discarded.
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View Contractor Employee OSP Card
5 1. Click on “ View Card” button to

view the approved OSP card.
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Print/Download Contractor Employee OSP Card
6 1. Click on “ View” button under

“Action” column
2. Click on “Offshore Safety Passport
Card” tab under Section 2 –
Personal Information Verification.
3. Click on “Print Card” button to send
the OSP card to printer
4. Click on “Download” button to
download and save the card.
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Section 6 : Contractor Competency Card
Application
Open
Contractor Competency Card Application
1 1. Click on the “Contractor
Competency Card ” button
on the left side menu.
2. Fill in the search criteria fields
3. Click on the “Search” button to
search the Contractor
Competency Card.
4. The Contractor Competency
Card List table will display all the
Contractor Competency Card
details
reset the search criteria box
6. Click on “+” button to create new
CCC for the contractor employee
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2 1. Fill in all the mandatory (*) fields.
2. Please select “NO” at the Applying
for CCC Exemption? button.

Contractor Employee Profile except for
Competency Certificates section.
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3 Add New Certification
1. To add new certifications, click on
“Save” button.
2. Once save is successful, the
“Add New Certification” button
will be enabled.
3. Click on “Add New Certification”
button to proceed with adding the
training information
Certificate
2. Attach the valid training
certificate/document in Supporting
Documents section by dragging and
dropping the document, or you can
browse it in your File Explorer.
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4 Disclaimer
2. Click on “Apply” button to
proceed with the CCC
application.
the application as draft.
4. Click “Discard” button to discard
the application.
5. Click on “Back” button to go back
to Contractor Competency Card
page
Note: If there is no competency
training added, the CCC validity
will be defaulted to two years.
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Section 6.1 : Contractor Competency Card
Exemption Application
Open
Contractor Competency Card Exemption Application
1 1. Click on the “Contractor
Competency Card ” button
on the left side menu.
2. Fill in the search criteria fields
3. Click on the “Search” button to
search the Contractor
Competency Card.
4. The Contractor Competency
Card List table will display all the
Contractor Competency Card
details
reset the search criteria box
6. Click on “+” button to create new
CCC for the contractor employee
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2 1. Fill in all the mandatory (*) fields.
2. Please select “YES” at the Applying
for CCC Exemption? button.

Contractor Employee Profile except for
Competency Certificates section.
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3 1. Please select contract award and
upload any related documents.
2. Please select “YES” if the employee is
working under PTW System.
3. Please upload the PTW related
document.
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4 1. Please upload employee CV if
needed.
2. Please fill in the start date and
purpose if visit.
3. Please upload the CCC exemption
related document.
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4 Disclaimer
2. Click on “Apply” button to
proceed with the CCC
application.
the application as draft.
4. Click “Discard” button to discard
the application.
5. Click on “Back” button to go back
to Contractor Competency Card
page
Note: If there is no competency
training added, the CCC validity
will be defaulted to two years.
Open
Contractor Competency Card Workflow Tracking

Note:
to “Pending Endorsement” after
CCC application submitted.
to “Pending Approval” after
Secondary Contract Owner has
endorsed the CCC application.
to “Approved” after Primary Contract
Owner has approved the CCC
application.
to “Rejected” if either one of the
Secondary or Primary Contract
Owner rejected the CCC application.
Open
Contractor Competency Card Workflow Tracking
6 1. Click on “Workflow Tracking” tab.

2. The Workflow Listing will list all the
detail history for the Contractor
Employee CCC request.
Open
Discard Contractor Competency Card
7 1. Click on “ Edit” button under

“Action” column
2. Click on “Discard” button to cancel
the CCC application.
Note:
• The CCC application can be
discarded at anytime by the
Contractor Focal/Lead before
endorsement/approval.
to “Cancelled” once the CCC
application is discarded.
Open
View Contractor Competency Card
8 1. Click on “ View Card” button to

view the approved CCC.
Open
Print/Download Contractor Competency Card
1. Click on “ View” button under
“Action” column
2. Click on “Contractor Competency
Card” tab under Section 2 –
Personal Information Verification.
3. Click on “Print Card” button to send
the CCC to printer
4. Click on “Download” button to
download and save the card.
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Thank you for your passion!
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ONSHORE/OFFSHORE SAFETY INTEGRATED

© 2019 Petroliam Nasional Berhad (PETRONAS)

1.0 28 Oct 2019 MFA • Initiation

1.1 8 Apr 2020 MFA • Section 2.1 : Azure

© 2019 Petroliam Nasional Berhad (PETRONAS) | 3

© 2019 Petroliam Nasional Berhad (PETRONAS) | 4

Automation Short Processing Time Embarkation Process

© 2019 Petroliam Nasional Berhad (PETRONAS) | 5

© 2019 Petroliam Nasional Berhad (PETRONAS)

© 2019 Petroliam Nasional Berhad (PETRONAS) |

2 Once completed. Click on “Contract Award Information”.

© 2019 Petroliam Nasional Berhad (PETRONAS) | 9

© 2019 Petroliam Nasional Berhad (PETRONAS)

© 2019 Petroliam Nasional Berhad (PETRONAS) | 13

© 2019 Petroliam Nasional Berhad (PETRONAS)

2 Click on “Login” button

2 Key in your AZURE ID and Password

© 2019 Petroliam Nasional Berhad (PETRONAS)

© 2019 Petroliam Nasional Berhad (PETRONAS) |

© 2019 Petroliam Nasional Berhad (PETRONAS) |

© 2019 Petroliam Nasional Berhad (PETRONAS) |

© 2019 Petroliam Nasional Berhad (PETRONAS) |

1 1. Dashboard page will display all

2 1. Click on “My Task” icon to view

Note: Pending task for Contractor

© 2019 Petroliam Nasional Berhad (PETRONAS) |

1 1. Click on the “Contractor Company”

© 2019 Petroliam Nasional Berhad (PETRONAS) |

© 2019 Petroliam Nasional Berhad (PETRONAS) |

2 1. Fill in the search criteria fields

© 2019 Petroliam Nasional Berhad (PETRONAS) |

© 2019 Petroliam Nasional Berhad (PETRONAS) |

2 1. Fill in the search criteria fields

3 1. Fill in all the mandatory (*) fields

© 2019 Petroliam Nasional Berhad (PETRONAS) |

4 1. Click on “View” button under

© 2019 Petroliam Nasional Berhad (PETRONAS) |

© 2019 Petroliam Nasional Berhad (PETRONAS) |

2 1. Fill in the search criteria fields

© 2019 Petroliam Nasional Berhad (PETRONAS) |

© 2019 Petroliam Nasional Berhad (PETRONAS) |

© 2019 Petroliam Nasional Berhad (PETRONAS) |

2 1. Fill in the search criteria fields

Contractor Employee Profile

Note: The Employee photo must be a

© 2019 Petroliam Nasional Berhad (PETRONAS) |

© 2019 Petroliam Nasional Berhad (PETRONAS) |

© 2019 Petroliam Nasional Berhad (PETRONAS) |

2 1. Fill in the search criteria fields

1 Section 1 – Type of Application

Note: Section 2 - Personal Information

© 2019 Petroliam Nasional Berhad (PETRONAS) |

2 1. Click on “View” button under

3 1. Click on “Workflow Tracking” tab.

© 2019 Petroliam Nasional Berhad (PETRONAS) |

4 1. Click on “ Edit” button under

© 2019 Petroliam Nasional Berhad (PETRONAS) |

5 1. Click on “ View Card” button to

© 2019 Petroliam Nasional Berhad (PETRONAS) |

6 1. Click on “ View” button under

© 2019 Petroliam Nasional Berhad (PETRONAS) |

© 2019 Petroliam Nasional Berhad (PETRONAS) |

Note: Section 2 - Personal Information