Follow-up & Make Document of Security Section:-

1. C-TPAT Policy & Procedures.

2. Visitor Log.
3. Visitor Card Inventory Log.
4. Key inventory.
5. Shipment / Export Log.
6. 7-point Inspection Record.
7. Patrol Duty Register.
8. Building Check Record.
9. Perimeter Check Record.
10. Incident Log.
11. Attendance Record for Security guard.
12. Duty Roster for Security Guard.
13. Tally/Counting for shipment.

Follow-up & Make Document of Finishing Section:-

1. Pre-final/final inspection record of packing section.

Follow-up & Make Document of Store Section:-

1. ISO/Pas 17712 High Security Seal Purchase Order Copy & Certificate.
2. ISO/Pas 17712 High Security Seal Inventory Log.
3. ISO/Pas 17712 High Security Seal Issue Record.
4. Sub-contractor List ( Washing, Printing, Embroidery)

Follow-up & Make Document of HR & Compliance Section:-

1. Shipment Incident Reporting Policy to Internal authority and External Authority:

 Factory representative
 Law enforcement Agency
2. Air Shipment policy (if applicable).
3. Export/Shipment Vehicle Movement Tracking Record/System (GPS).
4. ID card issue/reissue Register.
5. Termination Checklist for Resign Employees.
6. IT Policy.
7. It Training.
8. Job related and Threat Awareness Tainting for security guards.
9. Job related and Threat Awareness Tainting for packer.
10. Job related and Threat Awareness Tainting for loader.
11. Threat Awareness Training for new employees as induction/ orientation.
12. Threat Awareness Training for all regular employees (Annual).
13. Training on fraudulent document detection (If applicable).
 14. Training for security guard, packer, loader etc. on (If applicable)
 Threat Awareness.
 Contraband.
 Human Smuggling / Trafficking.
 Terrorism.
15. Contract / Agreement with business partners (i.e. transport service provider, C&F agent,
security guards, loader, Driver).
16. Contract / Agreement with sub-contractors (i.e. washing, printing, embroidery).
17. Security Assessment/Internal Audit/security control system of service provider.
18. Risk Assessment (CTPAT) of service providers.
19. Personal Files:
 Security Guard (self and/or contractual).
 Packer.
 Loader (self and/or contractual).
 Driver with driving License (self and/or hired who engage the shipment.) if applicable.
 new – employee.

Follow-up & Make Document of Commercial Section:-

1. Commercial Document.
 Recent: 1 Set (Export).
 Recent 1 Set (Import) Set (If Applicable).
 One Year back: 1 Export Set (if Applicable).
 Bill of lading & Shipping Advice: 5 Set (if Applicable).
2. Service provider list (transport, C&F agent, Security guard. Loader, food supplier).
3. Bank Solvency Certificate (financial stability status) of business partners.
 Transport service provider.
 C&F agent.
 Security guards service provider.
 Loader service provider.
 Others (if applicable).

Follow-up & Make Document of IT Section:-

1. CCTVs List & record.

2. IT User List.
3. Password Change system & record.
4. IT back – up system.
5. IT Incident log.
6. IT Disciplinary log.