ST.
PAUL HOSPITAL TUGUIEGARAO
Date: March 25, 2019
Attendance:
Sr. Rowena Rodil, SPC
Sr. Gertrude Kuebler, SPC
Tristan Joy Pablo
Leonora Marie Cuarteros
Robiely James Masirag
Joana Bianca Lacambra
Jalvin Maramag
Prayer: Gospel Reading and Prayer led by Mr. Jalvin Maramag
Subject:
1.) Review and correction of the previous
minutes of the meeting
2.) Business Arising Matters
Remaining Vacation Leave from last year
Personnel Handbook
Tuguegarao City
Nursing Service Management
Minutes of the Meeting
Time: 9:00 AM Venue: Nursing Service Office
Rocky Lugo
Maria Angelica Javier
Jerome Vergara
Jakkar Battung
Jhuneth Agcaoili
Joany Salayo
Neneth Ubarre
Discussion:
 Corrections were made with the previous
Nursing Management Meeting dated
February.
 Ms. Tristan Joy Pablo moved for approval
and seconded by the group
 Sr. Rowena Rodil, SPC asked Ms. Leonora
Marie Cuarteros if she had already
finalized the schedule of staff who were
not able to avail their due Vacation Leave
last year. Ms. Leonora Cuarteros said that
she already coordinated this with the
Human Resource Officer.
 Sr. Rowena Rodil, SPC emphasized that
the handbook is still incomplete and not
yet final with regards to other policies
mandated by the Department of Labor
and Employment and Department of
Health. Sr. Rowena Rodil, SPC also
mentioned that the handbook is still
being subjected for corrections before
discussing it to other personnel.
ISO Concerns  Sr. Rowena Rodil, SPC had suggested that
ISO Concerns will be discussed during the
Nursing Service Departmental Meeting.

Updates on Staff Development  Mr. Jalvin Maramag informed the group

about the new 11 nurses and their area
of deployment. He asked the different
middle managers to still guide the new
nurses since they will be going to assume
full responsibility of being a staff nurse.
He also mentioned that there’s another 4
new nurses already having their training.

Staff Grooming  Ms. Leonora Marie Cuarteros mentioned

that there’s a large improvement on how
the Nursing Service staffs carry proper
decorum at work. She mentioned ways
on how to call the attention of staffs
being delinquent with regards to
grooming.

Recommendation for New Operating Room  Mr. Jalvin Maramag had mentioned that
Nurses there are staffs who want to intent as
Operating Room nurses from the new 11
nurses.

Requisition of Minor Set  Sr. Gertrude Kuebler, SPC mentioned that

the Minor Set are already regularly
returned after being procured.

Dialysis Nurse On-Call  All dialysis nurses who will have their on-
call duties will be fetched by the hospital
ambulance driver.

Infusion Pump Calibration  Mr. Joany Salayo had already submitted

the complete inventory of infusion pump
to Ms. Joy. Sr. Rowena Rodil, SPC
informed the group that Terumo
Company will be arriving for signing of
new Memorandum of Agreement and
discussion of concerns with the present
infusion pumps. She also asked Sr.
Gertrude Kuebler, SPC to update her
about the negotiations between the
institution and the Terumo Company.
New Ventilators
3.Discussion of Main Agenda
Personnel Handbook
 Pre-employment Requirement:
Vaccination
 Student Affiliates and Foreign Students
 Private Duty Nursing
 Mr. Joany Salayo had acknowledge the
four new ventilators to be working well,
however the price charging is not yet
final. Sr. Rowena Rodil, SPC suggested to
coordinate the pricing with Sr. Jonalou
Muyco, SPC before transferring the
responsibilities to Respiratory Care Unit.
She emphasized to prioritize the usage of
hospital-owned ventilators.
 Sr. Rowena Rodil, SPC asked the group
about the comments and reactions of
staffs regarding the new Personnel
Handbook.
 Ms. Tristan Joy Pablo mentioned that an
applicant must submit a certification of
Hepa-B vaccination. However, Mr. Jalvin
Maramag emphasized that HbSag
screening is also a must because it’s a
part of the standard recruitment process.
 Sr. Rowena Rodil, SPC had said that there
should be an identification of affiliates
whether the later are undergraduates,
foreign students, master or doctoral. She
also said that there must be a minimum
standard to be stated in the policy for
each affiliating body. She also asked the
group to make suggestions if the policy
will be subjected for revision.
 Sr. Rowena Rodil, SPC asked the group to
organize an private duty nurses and
create policy since a lot of patients are
requesting for PDNs.
She stated that training must be
implemented for PDNs to avoid legal
liabilities.
 Conditions of Working Hours
 Tardiness and Absences
 Performance Appraisal
 Job Description
 Studies
 Termination of Employment
 Sr. Rowena Rodil, SPC mentioned that
the Department of Labor and
Employment is questioning the 12-hour
shift for nurses, she said that according to
DOLE. This must be communicated to
Department of Health we have to
communicate this with the Department
of Health to avoid legal matters. She also
emphasized that the institution doesn’t
declare a 12-Hour shift because the 4-
Hour excess is considered paid overtime.
 Sr. Rowena Rodil, SPC told the group that
staffs who got absent shall pass a letter
of explanation before resuming for work.
The Head Nurses shall be responsible in
following up the letter of explanation
before resuming to work.
 Head Nurses should submit performance
appraisal on the 4th month of
probationary period.
 Mr. Jalvin Maramag was asked to finalize
the job description of the Nursing
Assistants and to create job description
for the Nursing Service Office Secretaries.
 Sr. Rowena Rodil, SPC encouraged the
group to pursue Post-Graduate studies.
 Issuance of Certification of Employment
and Recommendation Letter depends on
the ground of termination. Sr. Rowena
Rodil, SPC discussed to the group about
the employees who are due for
resignation and want to extend the
service, a letter of extension shall be
submitted stating the last day of duty,
otherwise, the 30-day notice will not be
honored. For staff who keeps on
extending resignation, advise the staff to
retract resignation letter to avail benefits.
  Staff Grooming  Sr. Rowena Rodil, SPC emphasized the
grooming of the Nursing auxiliaries. She
also asked the Head Nurses to randomly
check on their staff’s grooming.

 Data Privacy  The Head Nurses were reminded to

always ensure privacy of the patients.

 Tips  The group were reminded to avoid

accepting money as a sign of gratitude
from their patients.

 Harassment and Abuse  Sr. Rowena Rodil, SPC reminded the

group to call for security if situation that
involves harassment and abuse will arise.

ISO Concerns  Mr Jalvin Maramag told the group to

ensure proper documentation of
patients’ chart since it’s the most
tangible evident against the department.
He also mentioned to always observe 7s
practice in the area. For the medicine/
supplies of the patients, he had said that
all excess medications will be removed
from patients’ medicine cubicle. He also
reminded the group about the proper
storage of opened multi-dose medicines.
Mr. Jalvin Maramag also asked the Head
Nurses to remind the staffs about the
vision-mission, and quality policy of the
hospital. Other concerns will be discussed
during the Nursing Departmental
Meeting.

Staffing Updates  Sr. Rowena Rodil, SPC informed the

group that she won’t still be able to
provide Nursing Assistant at the
Emergency Room because the scenarios
in the ER are uncontrollable most of the
time. For Intensive Care Unit,
deployment of Nursing Assistant is still
subject for review. Also, other specialized
areas are still needing of staff nurses.
Ms. Leonora Cuarteros asked the Head
Nurses to also reach out for the new
nurses, to let them voice out their
 concerns if there are any. Sr. Rowena
Rodil, SPC also encouraged the group to
recruit more nurses.

Other matters

BEC Group  Sr. Gertrude Kuebler, SPC reminded the

group about the duty and responsibilities
for scheduled masses. She told the group
to always check scheduled sponsorship, if
the group cannot accommodate,
coordinate ahead of time.

Endorsement of Responsibilities  Sr. Rowena Rodil, SPC informed the

group that she will be leaving for a
month. She asked Ms. Tristan Joy Pablo
to always attend the morning
endorsement, and also Sr. Gertrude
Kuebler, SPC to attend once in a while.
For Nursing Service concern, she told that
she can still be contacted thru phone
calls during break time however, for
other emergency concerns, it can be
addressed directly to Sr. Adelina
Javellana, SPC. She also delegated to Staff
Development, Nursing Supervisors and,
Assistant Nursing Service Director the
employment process for Nursing Service
applicants. The dialogue of staffs will be
done once Sr. Rowena Rodil, SPC will
resume for work.

Exposure of new staff nurses under training  Sr. Rowena Rodil, SPC asked Mr. Jalvin
Maramag to include the OR-DR Complex
in the exposure of the new staff nurses.

Uniforms  Sr. Rowena Rodil, SPC asked the group to

ensure if the sets of uniform are already
complete for the Nursing Service. She
mentioned that the institution already
hired a sewer.
Philhealth CF3 and CF4
Closing prayer led by Ms. Jakkar Battung, RN
Meeting adjourned at 12:00PM
 The Human Resource Department invited
a Philhealth Officer to discuss the CF3
and CF4 with the institution personnel.
Sr. Rowena Rodil, SPC mentioned that, if
allowed by doctors, the nurses and
nursing assistant may also write in the
said form.

Prepared by:

Joany, Salayo, RN
Head Nurse

Maria Angelica, RN
Head Nurse

Noted By:

Sr. Rowena Rodil, SPC

Nursing Service Director