Construction Workflows

Date 16/09/2020

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Contents
Introduction ........................................................................................................................................................... 3
➢ PM Approval
Set 01...................................................................................................................................................................... 3
Set 02...................................................................................................................................................................... 4
Set 03...................................................................................................................................................................... 6
Set 04...................................................................................................................................................................... 8
Set 05.................................................................................................................................................................... 10
Set 06.................................................................................................................................................................... 11
Set 06A ................................................................................................................................................................. 13
Set 07.................................................................................................................................................................... 14
Set 08.................................................................................................................................................................... 15
Set 09.................................................................................................................................................................... 16
Set 10.................................................................................................................................................................... 17
➢ Consultant Approval
Set 01.................................................................................................................................................................... 18
Set 02.................................................................................................................................................................... 19
Set 04.................................................................................................................................................................... 21
Set 05.................................................................................................................................................................... 22
Set 06.................................................................................................................................................................... 23
Set 07................................................................................................................................................................... .25

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Introduction
PMS has updated the Workflows for Construction Business Processes as per Musanada Procedures.
This document will explain each (set) process Workflow for construction documents.
These workflows are grouped by different sets, Processes follows the similar Workflow are kept in the same set.
All the documents are divided into two main types

• PM Approval
• Consultant Approval

PM Approval Type
Set 01

Set 1 – includes the following Construction Types

Deployment Schedule
Mobilization Deliverable Status
Material Submittal Form
Sub-contractor Prequalification submittal
HSE Weekly Inspection Report
Structural inspection work (note -MOU)

Workflow:
• Contractor --> Consultant --> Musanada PM.

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Definition:

Contractors DC, is responsible to initiate these document types and sent it for the Contractor PM. Contractor
PM can send the document for the internal review once the internal review is completed the document will
be then sent to Consultant RE who can sent this for the Consultant Internal Review, after getting the internal
Reviews Consultant RE will then sent the document to Musanada PM for Approval.

Musanada PM can review, Sent back OR Approve the document in addition to getting the Musanada
Management Approval Or Musanada Internal Review.

Set 02

Set 2 – includes the following Construction Types

Construction Plan - Project Executive Plan-TMT 6

HSE Plan
Project Quality Plan - PQP
Risk Plan
Detailed Program with Cash Flow
Detailed price break down
Quality Inspection / Site Visit Closure Report
HSE Corrective Action Plan (CAR)
HSE Incident Notification
Taking Over Certificates
Project Closeout Report (Quality, Closeout team) (Lessons Learnt Report to be part of this process)
Contractor Monthly Quality Dashboard
Contractor monthly HSE Report

Workflow:

• Contractor --> Consultant --> Musanada PM --> PMCD --> Musanada PM

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Definition:

Contractors DC, is responsible to initiate these document types and sent it to Contractor PM. Contractor PM
can send the document for the internal review once the internal review is completed the document will be
then sent to Consultant RE who can sent this for the Consultant Internal Review, after getting the internal
Reviews Consultant RE will then sent the document to Musanada PM for Approval.

Musanada PM then sent the document for PMCD review, After the review Musanada PMCD (HSE Engineer)
will then sent back the document to Musanada PM.

Musanada PM can review, Sent back OR Approve the document in addition to getting the Musanada
Management Approval Or Musanada Internal Review.
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Set 03

Set 3 – includes the following Construction Types

Interview Form
Construction Non Conformance Report -Closure Sheet
Closure sheet-Non Conformance Report by Musanada PM
Project Quality Audit Closure Report
Contractor Work Prohibition Notice HSE

Workflow:
• 1- Contractor --> Consultant --> Musanada PM --> PMCD --> Musanada
• 2- Consultant --> Musanada PM --> PMCD --> Musanada PM

Workflow 01

Definition:
Contractors DC, is responsible to initiate these document types and sent it to Contractor PM. Contractor PM
can send the document for the internal review once the internal review is completed the document will be
then sent to Consultant RE who can sent this for the Consultant Internal Review, after getting the internal
Reviews Consultant RE will then sent the document to Musanada PM for Approval.

Musanada PM then sent the document for PMCD review, After the review Musanada PMCD (HSE Engineer)
will then sent back the document to Musanada PM.

Musanada PM can review, Sent back OR Approve the document in addition to getting the Musanada
Management Approval Or Musanada Internal Review.
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 Workflow 02

Definition:

Consultant DC, is responsible to initiate these document types and sent it to Consultant RE, who can sent the
document for internal Consultant Review OR RE can sent this document to Contractor For Review.

Contractor PM can send the document for the internal Review and after completing the Review contractor
PM can sent the document back to Consultant RE.

Consultant RE will then sent the document to Musanada PM. Musanada PM will then sent the document for
PMCD review after PMCD review.

Musanada PM can review, Sent back OR Approve the document in addition to getting the Musanada
Management Approval Or Musanada Internal Review.

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Set 04

Set 04 – includes the following Construction Types

Minutes of Meeting
Snags
Request for information (RFI) to be directed from Musanada
PM to concerned team (i.e. Design, others) response KPIs to
be confirmed by procurement.

Workflow:
• 1- Contractor --> Consultant --> Musanada PM
• 2- Consultant --> Musanada PM

Workflow 01

Definition:
Contractors DC, is responsible to initiate these document types and sent it for the Contractor PM. Contractor
PM can send the document for the internal review once the internal review is completed the document will
be then sent to Consultant RE who can sent this for the Consultant Internal Review, after getting the internal
Reviews Consultant RE will then sent the document to Musanada PM for Approval.

Musanada PM can review, Sent back OR Approve the document in addition to getting the Musanada
Management Approval Or Musanada Internal Review.

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 Workflow 02

Definition:

Consultant , is responsible to initiate these document types and can sent it for the Contractor PM. Contractor
PM can send the document for the internal review once the internal review is completed the document will
be then sent to Consultant RE who can sent this for the Consultant Internal Review, after getting the internal
Reviews Consultant RE will then sent the document to Musanada PM for Approval.

Musanada PM can review, Sent back OR Approve the document in addition to getting the Musanada
Management Approval Or Musanada Internal Review.

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Set 05

Set 05 – includes the following Construction Types

Kick Off Meeting Agenda

Site Handover form
Non Conformance Form (NCR by Musanada PM)

Workflow:
• PM -> Consultant -> Contractor -> Consultant -> PM

Definition:
Musanada PM , is responsible to initiate these document types and can sent it Consultant RE for the review.

Consultant RE can sent it for the Contractor PM. Contractor PM can send the document for the internal
review once the internal review is completed the document will be then sent back to Consultant RE who can
sent this for the Consultant Internal Review, after getting the internal Reviews Consultant RE will return back
the document to Musanada PM for Approval.

Musanada PM can review, Sent back OR Approve the document in addition to getting the Musanada
Management Approval Or Musanada Internal Review.

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Set 06

Set 06 – includes the following Construction Types

Construction Non Conformance Report Form

Non-Conformance Details with Actions

Workflow:
• 1- Consultant -> Contractor -> Consultant (PM & PMCD are Cced in closure)
• 2- PMCD -> PM -> Consultant -> Contractor -> Consultant -> PM -> PMCD

Workflow 01

Definition:

Consultant , is responsible to initiate these document types and can sent it for the Contractor PM. Contractor
PM can send the document for the internal review once the internal review is completed the document will
be then sent to Consultant RE who can sent this for the Consultant Internal Review, after getting the internal
Reviews Consultant RE will close the record and CC (Musanada PM and PMCD)

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 Workflow 02

Definition:

Musanada PMCD, is responsible to initiate these document types and can sent it Musanada PM for the
review. Musanada PM , will sent the document to Consultant RE for the review. And copy the business
Director.

Consultant RE will sent it for the Contractor PM. Contractor PM can send the document for the internal
review once the internal review is completed the document will be then sent back to Consultant RE who can
sent this for the Consultant Internal Review, after getting the internal Reviews Consultant RE will return back
the document to Musanada PM.

Musanada PM can review, Sent back OR Approve the document in addition to getting the Musanada
Management Approval Or Musanada Internal Review.

Musanada PM will sent the document to PMCD after the review and PMCD will close the document.
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Set 06A

Set 06A – includes the following Construction Types

Monthly Quality Inspection /Site Visit Schedule

Quality Inspection/ Site Visit Report
HSE Audit Report
Project Quality Audit Report

Workflow:
• PMCD -> PM -> Consultant -> Contractor -> Consultant ->PM -> PMCD

Definition:
Musanada PMCD, is responsible to initiate these document types and can sent it Musanada PM for the
review. Musanada PM , will sent the document to Consultant RE for the review.

Consultant RE will sent it for the Contractor PM. Contractor PM can send the document for the internal
review once the internal review is completed the document will be then sent back to Consultant RE who can
sent this for the Consultant Internal Review, after getting the internal Reviews Consultant RE will return back
the document to Musanada PM.

Musanada PM can review, Sent back OR Approve the document in addition to getting the Musanada
Management Approval Or Musanada Internal Review.

Musanada PM will sent the document to PMCD after the review and PMCD will close the document.

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Set 07

Set 07 – includes the following Construction Types

HSE Audit Schedule1

Major HSE Incident Investigation report

Workflow:
• PMCD -> PM

Definition:
Musanada PMCD, is responsible to initiate these document types and can sent it Musanada PM for the
review.

Musanada PM can review, Sent back OR Approve the document in addition to getting the Musanada
Management Approval Or Musanada Internal Review.

Musanada PM will close the document after the review.

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Set 08

Set 08 – includes the following Construction Types

Interview Form (upon process approval)

Workflow:
• Contractor --> Consultant --> Interview Panel--> Consultant->Contractor ( Director,
Musanada PM to be Cced)
• Consultant -->Interview Panel --> Consultant --> (Director, and Musanada PM to be Cced)

Workflow 01

Definition:

Contractor DC, is responsible to create the document and will sent the document to Contactor PM.
Contractor PM can send the same for Internal Review, after the review the document will then be sent to
Consultant RE.

RE will sent the document for internal Review, after the review RE will sent the document to Interview Panel,
after reviewing Interview Panel will return back the document to Consultant RE.

Consultant RE will send the response to Contractor PM, who will close the document, before closing the
document Musanada PM and Business Director will be CCed.

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 Workflow 02

Definition:
Consultant DC, is responsible to create the document and will sent the document to Contactor RE.

RE will sent the document for internal Review, after the review RE will sent the document to Interview Panel,
after reviewing, Interview Panel will return back the document to Consultant RE.

Consultant RE will will close the document, before closing the document Musanada PM and Business Director
will be CCed.

Set 09

Set 09 – includes the following Construction Types

HSE Audit Checklist

Advance Payment Guarantee (to be removed from PMCD) original direct from mail room to finance
by supervision consultant
Required Insurances (to be removed from PMCD) original direct from mail room to finance by
supervision consultant
Performance Bond (to be removed from PMCD) original direct from mail room to finance by
supervision consultant

Definition:
Documents in this set are NON workflow just the Forms which will be filled by the PMCD

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Set 10

Set 10 – includes the following Construction Types

Construction General Correspondence

Workflow:
• Contactor/Consultant/PMCD --> Musanada PM

Definition:
This type of documents can be initiated by the Contractor/Consultant Or PMCD, after initiations General
Correspondence will be sent to Musanada PM for the Review.

Musanada PM can review, Sent back OR Approve the document in addition to getting the Musanada
Management Approval Or Musanada Internal Review.

Musanada PM will close the document after the review.

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 Consultant Approval Type
Set 01
Set 01 – includes the following Construction Types

Method Statement Submittal Quality Concern Register

Material Inspection Request Construction Request For Information
Shop Drawing Submittal Operation and Maintenance
Work Inspection ( non structural) work Request Test and Commissioning
Checklist - Construction Works Training
Fine Instruments Calibration Log Authorities
Material Testing Requirement -Table A As Built Drawing
Monthly Material Testing Status - Table B Asset Register
Inspection & Test Plan Master Keys
Quality Training-Workforce-Log sheet Spare parts
Record of Attendance Warranties -

Workflow:
• Contractor --> Consultant (Musanada PM will be CCed)

Definition:
All the documents in this type will be initiated by the Contractor DC, will be submitted to Contractor PM. PM
will sent the document for the Consultant Review.

After the Review Consultant RE will close the document and Musanada PM will be CCed.

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Set 02

Set 02 – includes the following Construction Types

Project Weekly Status Report

Document Submittal

Workflow:
• Contractor --> Consultant (Musanada PM will be CCed)
• Consultant --> Contractor --> Consultant (Musanada PM and PMCD will be Cced)

Workflow 01

Definition:
All the documents in this type will be initiated by the Contractor DC, will be submitted to Contractor PM. PM
will sent the document for the Consultant Review.

After the Review Consultant RE will close the document and Musanada PM and PMCD will be CCed.

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 Workflow 02

Definition:
Consultant , is responsible to initiate these document types and can sent it for the Contractor PM. Contractor
PM can send the document for the internal review once the internal review is completed the document will
be then sent to Consultant RE who can sent this for the Consultant Internal Review, after getting the internal
Reviews Consultant RE will close the record and CC (Musanada PM and PMCD)

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Set 04

Set 04 – includes the following Construction Types

Work Improvement Notice HSE

Site Observation Report
Weekly Supervision Consultant Report

Workflow:
• Consultant --> Contractor --> Consultant (Musanada PM and PMCD will be Cced)

Definition:

Consultant , is responsible to initiate these document types and can sent it for the Contractor PM. Contractor
PM can send the document for the internal review once the internal review is completed the document will
be then sent to Consultant RE who can sent this for the Consultant Internal Review, after getting the internal
Reviews Consultant RE will close the record and CC (Musanada PM and PMCD)

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Set 05

Set 05 – includes the following Construction Types

Quality Inspection Finding

Workflow:
• Consultant --> Contractor --> Consultant

Definition:

Consultant, is responsible to initiate these document types and can sent it for the Contractor PM. Contractor
PM can send the document for the internal review once the internal review is completed the document will
be then sent to Consultant RE who can sent this for the Consultant Internal Review, after getting the internal
Reviews Consultant RE will close the record.

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Set 06

Set 06 – includes the following Construction Types

Quality Inspection / Site Walk Report

Workflow:
• 1- Consultant -> Contractor -> Consultant (PM & PMCD CCed)
• 2- PMCD -> PM -> Consultant -> Contractor -Consultant - PM -> PMCD

Workflow 01

Definition:
Consultant , is responsible to initiate these document types and can sent it for the Contractor PM. Contractor
PM can send the document for the internal review once the internal review is completed the document will
be then sent to Consultant RE who can sent this for the Consultant Internal Review, after getting the internal
Reviews Consultant RE will close the record and CC (Musanada PM and PMCD)

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Workflow 02

Definition:

Musanada PMCD, is responsible to initiate these document types and can sent it to Musanada PM for the
review. Musanada PM, will sent the document to Consultant RE for the review.

Consultant RE will sent it for the Contractor PM. Contractor PM can send the document for the internal
review once the internal review is completed the document will be then sent back to Consultant RE who can
sent this for the Consultant Internal Review, after getting the internal Reviews Consultant RE will return back
the document to Musanada PM.

Musanada PM can review, Sent back OR Approve the document in addition to getting the Musanada
Management Approval Or Musanada Internal Review.

Musanada PM will sent the document to PMCD after the review and PMCD will close the document.

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Set 07

Set 07 – includes the following Construction Types

Project Quality Audit Schedule

Monthly QHSE Portfolio Dashboard

HSE Inspection Plan Template Construction Projects

Inspection Schedule and Performance Monitoring Schedule Actual Vs Planned

Consolidated Quality Audit Report (for all portfolio findings)

Workflow:
• PMCD -> PMCD mngt -> PMCD

Definition:

Musanada PMCD, is responsible to initiate these document types and can sent it for the review of PMCD
Management. PMCD Manager will review the document and send back to PMCD Engineer (initiator), PMCD
Engineer will then close the Document.

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