REQUEST FOR INFORMATION

Supply, Installation, Testing, Commissioning and Operations Management of

Electrical Utility Supply and Emergency Back-Up System of the National Government
Data Center 3 (NGDC3) in the Subic Bay Freeport Zone (SBFZ)

8 June 2020
 Table of Contents
Project Background 1
RFI Intent 1
Specifications 2
Technical Requirements 5
High-Level Scope of Work 8
General Instructions 8
RFI Response Format 9
Vendor Profile 9
Submission Instructions 9
Disclaimer 9
1. Project Background
The Department of Information and Communications Technology (DICT) is the primary policy, planning,
coordinating, implementing, and administrative entity of the Executive Branch of the Philippine
Government that will plan, develop, and promote the National ICT Development Agenda.
DICT is currently augmenting the National Government’s ICT Infrastructure. It is a continuing
development program and part of this is the commissioning of Standards Compliant Data Center
Facilities. Such shall host critical systems and other technology driven services for the National
Government.
Now, the Construction Works for the NGDC3 Facility has substantially been completed. The scope of
services inclusive therein are structural retrofitting, architectural/civil works, mechanical, electrical, fire
suppression and auxiliary systems. These however are not yet complete and several more equipment
and services need to be procured, installed and commissioned to make the facility fully operational
and ready for occupancy.
Those that are being referred to as additional equipment and services to be procured are Electrical
Utility Supply Equipment (for permanent power) and Emergency Power Back-Up Systems.

2. RFI Intent
As DICT plans and prepares for the procurement documentation for the supply, installation, testing
commissioning, operations management of electrical utility supply and emergency backup, it is
imperative that requirements, specifications and indicative commercials are distinctly stated to avoid
confusion and receive comparable proposals from service providers.
This RFI is being issued purposely for the following:
Validate the market availability of the various equipment, devices, and its components based
on specifications;
Understand probable delivery timelines;
Solicit indicative proposals from participating suppliers.

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3. Specifications
This section provides basic specifications, which were considered. These are high level in nature
and may still vary as the project progresses. However, for this purpose, we shall keep these as
baseline requirements.

3.1 Pad mount Compartmentalized Power Transformer for Outdoor Use

Primary Side
Voltage : 13.8 KV, 3Ø, 3 wires,60Hz
Winding : Delta Connection
Connection
Winding : Copper
Conductor
Tap : 2 – 2.5% above 2 – 2.5 Below
Changer No load tap changer
Incoming : 3 x Bushings radial feed bottom feed,
in a dead
Front panel with distribution type
lightning arrester
Isolation/Protection : Load break elbows with Bay O Net Fuses.
15KV rated, 500MVAIC

Secondary Side
Voltage : 380-220V, 3Ø, 4 wires, 60Hz
Outgoing : 4 times bushings (RSTN) Bottom Feed,
in a dead front, provided with spade
terminals 2000A for RST and 2500 A for
Neutral
Rating OA : 1000 KVA continuous @ 65ºC temperature
rise
Coolant : Mineral Insulating Oil
Accessories : 6 sets 15KV Integrated HV Bushing
4 sets Porcelain LV Bushing (including
Neutral)
Current Limiting Fuse for Fault Protection
Sectionalizing Load Break Switch
Liquid Temperature Indicator
Liquid Level Gauge
Off Circuit Tap Changer
Pressure Relief Device
Pressure Test Valve
Pressure Vacuum Gauge
Top Filler Press Pipe
Drain Valve with Oil Sampling Device
Lifting and Jacking Provisions Dial Type
Thermometer with alarm and trip contact

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3.2 Standby Power Generator

Engine Side : 4 stroke cycle water cooled, air to air

aspiration,
Electronic Governor Generator
Voltage : 380-220V, 3Ø, 4 wires, 60Hz.
With Neutral brought out
Excitation : Self-excited
Number of Poles : 4
Number of : Single
Bearings
Insulation : UL1446 tropicalized and with
anti-abrasion, Class H
IP Rating : IP 12 drip proof
Over speed : 125%
capacity
Waveform : 5% Less
Deviation
Voltage Regulator : 3 Ø sensing, (+) (-) 0.5% steady
state;
1.0% no
Load to full load
Harmonic : 5% Less
Distortion
Capacity : 600KW @ 80% power factor
Fuel Storage : The fuel storage shall be
surface installed complete with
pumps and ancillary to feed
automatically the generator units
to operate and deliver the
needed power. It shall be designed for 5
days, 24/7 operations none stop after
which fuel refill is required. The fuel
storage shall be protected from and
pilferages, vandalism and sabotage

Panel Board & : 24VDC Control

Enclosure Generator instrument meeting
ANSI 39-1
IP 22 enclosure
Auto Start Stop Control
Indicating Lamps
Potentiometer control knob
True RMS metering
Digital indicators for abnormal operation

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 Accessories : Air Inlet
Dual element Air Cleaner
Service indicator
Coolant
Radiator and Guard duct flange
Cooling drain line with valve
Fan and Belt Guard
Exhaust
Residential Type
Flexible Fittings
Main Breaker with dry contact

3.3 Lightning Protection System

• The lightning protection system shall consist of lightning air terminals, down
conductors, conduiting system and pull boxes, and grounding system and
shall be as approved by the engineer;
• Air terminals location, design, installation and support shall be in accordance
with the latest edition of the Philippine Electrical Code and shall be designed
to intercept lightning discharge and immediately pass it to a down conductor;
• The air terminals shall be a self-controlled high-voltage un-polar device which
functions by atmospheric electricity to initiate early streamer emission;
• The air terminals shall be non-radioactive and environmentally safe;
• The lightning protection down conductor should be capable to carry the
lightning strike to ground without the electrification of the protected structure;
• The down conductor shall consist of copper conductors insulated from the
structure;
• The down conductor shall have a minimum of 60msqm cross-sectional area
of electrical grade copper or as required by the manufacturer based on actual
site application. It should not be subjected to bends of less than 600mm in
radius;
• Approved connectors of proper electric and mechanical characteristics shall
be used.

3.4 Wire Raceways and Supports

• Material shall be fabricated using bended BI sheets with minimum thickness

of 1.6mm with sturdy supports to carry a minimum load of 500kg dead weight;
• Sharp edges such as extended bolt heads, burrs, knurling etc. shall be
trimmed smooth to prevent damage of wires and cables during installation;
• Construction design shall be as indicated in the detail plan and shall approved
by the engineer.

3.5 Wires/ Cables and Termination

Electrolytic copper stranded or solid with THHN, THWN, TW insulation or as approved.

4. Technical Requirements
4.1 General Scope of Works
This section covers the requirements for the provision of a complete and operable electrical

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 installation including all labor, supervision, materials, equipment, tools, apparatus, transportation,
warehousing, rigging, scaffolding and other equipment and services necessary to accomplish
the electrical installation of the following:

• Receiving concrete pedestal and manhole at the ground level

for 13.8KV cable wires;
• 13.8KV High-voltage outdoor switchgear;
• Concrete encased conduit raceway from the 13.8KV HVS to
power transformer;
• 600V cable wire connection from power transformer to
existing 380~220V receiving low-voltage switchboard;
• Design and construction of powerhouse to contain the
emergency generators and its ancillaries, low voltage
switchboard and other panelboards;
• 2x emergency standby generator units;
• 600V cable wire connection from the generator units to
existing synchronizing panel;
• Consumables to complete the above work;
• Preparation of plan layout, load schedule, design analysis
including short circuit and voltage drop calculations and arc- flash hazard analysis
to determine the required personal protective equipment (PPE);
• Preparation and submission of As-Built Plans and Drawings, duly signed by the
Contractor’s professional engineers assigned to the Project.

4.2. Lightning Protection System

• Install lightning protection devices including air terminals at an

area that does not conflict with the operation of other roof deck systems. If
necessary, provided alternate components, such as mast-mounted air terminals
to accomplish this;
• Air terminal shall be installed at least three (3) meters above the
highest point of the area to be protected on a rigid mast with a minimum length of
two (2) meters, minimal thickness of 4mm, and an internal diameter of 60mm into
which the base of the terminal is inserted;
• The lightning protection ground shall be interconnected to the
building’s other grounding systems. Ground rods shall be provided as required
by the plans. All connections shall be made with exothermic welds;
• Provide all labor, materials, and items of service required for
the completion of a functional and unobtrusive lightning protection system;
• Air terminals and down conductors shall be rigidly and permanently attached to
the building with fasteners of proper strength and design. Fasteners shall be with
nails, screws, bolts, or other means by which they are fixed of the same material
as the conductor. Fastener shall be spaced not to exceed 900mm apart on all
conductors.

4.3. Wire Raceways and Support

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 • Install the wire raceway as indicated in the project drawings,
approved shop drawings and as specified herein in the presence of the equipment
supplier;
• Touch-up paints shall be applied on surfaces that have
encountered accidental bumps and or paint strip off. Procedure of application
shall be in accordance with the manufacturer’s instruction

4.4. Wires/Cables and Termination

• Install the wires and cables in the manner that bends, and
clearances are met in accordance with the PEC and Building Code;
• Solder less crimp type lugs shall be applied for wires from size
8.0 sqmm and bigger;
• Splice connection is not accepted for every feeder run.

4.5. Operations and Maintenance Services - in accordance with the concept of Reliability Centered
Maintenance (RCM)

4.5.1. Staffing

• Assign onsite one (1) Professional Electrical Engineer (PEE) responsible

in ensuring normal operations of the supplied and installed systems;
• Provide at least one (1) in-charge licensed Electrical Engineer (REE)
per shift, three (3) shifts per day at eight (8) hours per shift.

4.5.2. Utility Transformer

• Conduct daily visual and parameter inspection;

• Check and record all parameter from gauges such as
oil pressure, temperatures, etc.;
• Check visual for oil leaks;
• Conduct annual oil analysis test and thermo-graphic
scanning as necessary as possible;
• Check-up of unit and exhaust fans;
• Submit regularly monitoring reports especially for
noted deficiencies;
• For Corrective Maintenance Services, contact
specialized Contractor immediately;
• Shall be responsible in supplying all essential
consumables necessary to maintain optimum performance.

4.5.3 13.8KV Outdoor Metal Enclosed Switchgear Maintenance

• Conduct daily visual and parameter inspection;

• Check and record all parameter from electronic meters
such as current, voltage, frequency, etc.;
• Check and retightened loose bolts, nuts and screws;
• Conduct thermal scanning as necessary as possible;

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 • Check functionality test of breakers;
• Submit regularly monitoring reports especially for
noted deficiencies;
• For Corrective Maintenance Services, contact
specialized Contractor immediately.

4.5.4 Emergency Power Back-up System

• Periodic inspection of the engine and alternator;

• Monitor oil levels and battery charges;
• Conduct weekly genset test run;
• Daily visual and parameter inspection;
• Conduct standard generator set operation test;
• Check all disposable components such as filters,
coolants, battery, oil, etc.;
• Conduct visual inspection of mechanical components;
• Clean of oil spills and dust;
• Perform other essential tests as required by the
Manufacturer;
• Check water, rust, fuel level and transfer pump;
• Bolts, nuts and screws tightening;
• Record operating data for regular submission;
• Conduct thermal scanning as necessary as possible;
• Power quality analysis as necessary as possible;
• Shall be responsible in supplying all essential
consumables necessary to maintain optimum performance of the
generator sets.

4.5.5 Technical Support

• Lead in technical issue resolution initiatives;

• Ensure system compliance with availability level of
99.98% aligned with Tier III Availability level;
• Manage and facilitate troubleshooting activities, parts
replacements, repairs and other activities essential in resuming normal
operations during outages.

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5. High Level Scope of Work
5.1 Detailed Design Development and Equipment Ordering;
5.2 Physical Construction, Installation Works, Testing & Commissioning and Punch Listing;
5.3 Managed Operations and Maintenance;
5.4 Operations and Maintenance Manual Development and Documentations;
5.5 Transfer of Ownership.

6. Other Requirements

6.1 Permits, Inspections and Application Requirement

Secure and pay for all permits required. Process and submit necessary requirements for the
application of permanent power connection to the Office of the Building Official (OBO) of the
SBMA Building Permit and Safety Department, Utility Company and other required
agencies/offices on behalf of DICT. Arrange for and schedule inspections and secure their
approval. Pay all labor and payments required (non-refundable cost) by the OBO and/or Utility
Company for confirmatory tests (i.e. power cable insulation resistance, transformer turn-ratio and
insulation resistance tests, etc.) including bill and material deposits and other refundable cost
prior to energization.

6.2 Guarantee and Warranty

The Contractor shall guarantee that the system installed and equipment used conform to the
Philippine Electrical Code (PEC), standards, rules, and regulations as stated above. All system
shall be warranted free from defects due to workmanship for a period of twelve (12) months from
date of acceptance.

The Contractor shall provide three (3) - year Extended Warranty and Maintenance Support
Services for all supplied and installed equipment. It is understood that upon termination of the
Managed Services for Operations and Management, the extended warranty and maintenance
support shall remain valid until its termination at the end of the three (3) - year period.

7. General Instructions
7.1 Do not alter any of the technical requirements;
7.2 Participating Vendors are requested to initially comply with the given requirements as indicated
herewith. However, should the participating Vendor intend to propose or suggest alternative
technologies and/or solutions beneficial to DICT, provide a separate section in the RFI Response and
label it as “Alternative Designs/Solutions”;
7.3 Participating Vendors are requested not to distribute this RFI Document except to parties directly
involved in the preparation of its Response;
7.4 Quoted Indicative Costs must be inclusive of taxes, installation, one-time charges (OTC) and other
fees;
7.5 Duration of the contract is six (6) months;
7.6 Ocular inspection will be conducted on the data center site;
7.7 Participating Vendors shall be required to sign a Non-Disclosure Agreement (NDA) prior to the conduct
of site inspection and proposal submission;
7.8 This RFI is an open exercise. Participating vendors are given the opportunity to send queries within
the RFI period without any deadlines. However, DICT’s responses shall be sent to all participating
 vendors for common reference.

8. RFI Response Format

8.1 Executive Summary;
8.2 Project Understanding;
8.3 Proposed Technical Specifications;
8.4 Proposed Scope of Works;
8.5 Inclusions;
8.6 Exclusions;
8.7 Commercials with Milestones;
8.8 Terms and Conditions.
9. Vendor Profile
7.1. Company Background;
7.2. List of Key Officers;
7.3. Products and/or Service Offerings;
7.4. Reference Projects.

10. Submission Instructions

For queries and submission deadline, please refer to the following:

Submission
Deadline: To: Myrvin Cortes
Consultant
National Government Data Center Project
Department of Information and Communications Technology

Address to: Thru: Florante Espiritu

Project Lead
National Government Data Center 3 Department of Information
and Communications Technology

Submission Venue: DICT Building, CP Garcia Avenue, Diliman, Quezon City

Contact Myrvin Cortes: myrvin.cortes@dict.gov.ph
Persons/ Florante Espiritu: florante.espiritu@dict.gov.ph
Queries: Michael Laguitan: michael.laguitan@dict.gov.ph

11. Disclaimer
This RFI exercise is not be construed as Request for Proposal. DICT and/or assigned Project Team
may reject acceptance of the RFI response submittals at its discretion.
Any expense or cost to be incurred by the Participating Vendor while in the process of preparing its
submissions shall be through the Vendor’s account. DICT and/or its Project Team shall not reimburse any
amount resulting from, not limited to, costs incurred in the preparation of the Vendor’s response.
This exercise is Non-committal and is not a Tendering Process. Therefore, should DICT and/or its
Project Team accept the submission, it should not be taken as Acceptance of the Proposal.