COMMUNICATION PLAN DOCUMENT TEMPLATE

Introduction

The template is designed to prompt the Project Manager and help in the creation of
the Communication Plan Document. The information for the Communication Plan
Document is extracted from the Start Up and Initiating a Project Processes which are
part of the PRINCE2 Method of Project Management which we will be looking at in
more detail in the IPPM Theme sessions in early 2007.

Entering or deleting the [....] text

When the template is complete, the complete Communication Plan Document

should be used in the Stage 1 - Group Presentation of the Assignment. Prior to
printing, or copying for use in your presentation, you should delete all [....] prompt
text.

The Communication Plan Document will reflect the information contained in the
Project Approach, integrated within the Project Plan.

Once your Communication Plan Document is completed check the document

against the following Quality Criteria:

 Have all the listed derivation sources been checked?

 Have all stakeholders been identified and their communication requirements

defined?

 Is there agreement from all interested parties about the content, frequency
and method?

 Has a common standard been considered?

 Has time to carry out the identified communications been allowed for in Stage
Plans?
COMMUNICATION PLAN

Project:

Release:

Date:

Communication
Plan Author:

Project
Owner/Sponsor:

Project Client:

Document Ref:

Version No:
 Insert Project Name
Communication Plan
Date: 16 December 2014
1 Communication Plan History

1.1 Document Location

This document is valid only on the day that it is printed.

1.2 Revision History

Date of this revision: 02/11/2006
Date of Next revision: 11/11/2006

Revision Previous Summary of Changes Changes marked

date revision
date
02/11/02 N/A First issue

1.3 Approvals
This document requires the following approvals.
Signed approval forms are filed in the Management section of the project files.

Name Signature Title Date of Version

Issue

1.4 Distribution
This document has been distributed to:

Name Title Date of Version

Issue

Page 2
 Insert Project Name
Communication Plan
Date: 16 December 2014
2 Table of Contents

Page

1 Communication Plan History 1

1.1 Document Location 1
1.2 Revision History
1.3 Approvals
1.4 Distribution

2 Table of Contents

3 Purpose

4 Interested Parties

5 Information Required

6 Information Provider

7 Communication
7.1 Communication Frequency

7.2 Communication Method

Page 3
 Insert Project Name
Communication Plan
Date: 16 December 2014
Communication Plan

3 Purpose
[To define all parties with an interest in the project and the means and frequency of
communication between them and the project]

4 Interested Parties
[For example; stakeholders, accounts staff, user forum, internal audit, quality assurance]
Project Manager, Sponsor, suppliers, all staff, IT manager, financial
manager,

5 Information Required

6 Information Provider

7 Communication

7.1 Communication Frequency

7.2 Communication Method

Status Report Template emailed to audience,

Paper Status Report Template emailed to audience
web-cast presentations,
Stand-up presentations,
A number of events will be organised to publicise the project.
Face to face
Regular meetings
Management meetings
Oral/written plan/report
Information sheet
Special topic brochure
Survey questionnaire

Page 4
 Insert Project Name
Communication Plan
Date: 16 December 2014

Page 5