RENTAL PROPERTY MANAGEMENT TRACKING SHEET

Thanks for using our rental property tracking sheet. Hemlane's mission is to elevate landlords and managers from r
intensive administrative shop. We understand that you may not be ready for software to automate the process, so h
tracking sheet to get your organization started!

INSTRUCTIONS
STEP 1
STEP 2
STEP 3
STEP 4
STEP 5

Interested in additional resources? Visit our Property Management Academy here.

 Hemlane is an industry leading property management platform which helps managers and owners
reduce cost, reduce administration and get better results with their property management.
Click here to learn more

OPERTY MANAGEMENT TRACKING SHEET

our rental property tracking sheet. Hemlane's mission is to elevate landlords and managers from running an
trative shop. We understand that you may not be ready for software to automate the process, so here is a
get your organization started!

ONS
Please review the Categories tab and enter any additional additional values for your business.
ONLY
actualsfill
or in the information
forecasted amountfor thethe
from light yellow tab,
monthly cellsbased
in each of theyou
on what tabs.
set as actuals versus
projected.
Every rental business is different. Our worksheet is flexible - feel free to adjust to fit your needs.
Congratulations, you now have a complete tracking of your rental properties for the year!

tional resources? Visit our Property Management Academy here.

 This section is to customize each drop down field in the other sheets
Add additional fields as needed for your business

Services
CATEGORY SELECTION
Payment Expense
Professional Categories Options Categories
Handywork Check Maintenance
Property Showings Credit Repairs
Electrical Debit Utilities
Plumbing PayPal Property Tax
Appliance Repair Venmo Mortgage
Heating & HVAC Bitcoin Insurance
Interior Painting Cash Repairs
Inspection
Carpet Cleaning
Turnover Cleaning
Rekey (Locksmith)
Pest Control
Roof Repair
Gutter Cleaning
Landscaping
N
Years
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
 Fill out these sections

RENTAL
PERFORMANCE
STREET ADDRESS
CITY, STATE, ZIP Current Proforma
Purchase Price $0.00
Price Per Unit #DIV/0! #DIV/0!
CAP Rate #DIV/0! #DIV/0!
GRM #DIV/0! #DIV/0!

# of units
gross margin $ -
net operating income $ -

Interested in more resources? Visit our Property Management

Academy.
 REPORTING
FOR YEAR: 2017

FINANCIAL
ANNUAL JAN 2017 FEB 2017 MAR 2017
INCOME
123 Example St UNIT # TOTALS ACTUALS ACTUALS ACTUALS
Example Town, AB, 12345 123 $ - $ - $ - $ -
0 0 $ - $ - $ - $ -
0 0 $ - $ - $ - $ -
0 0 $ - $ - $ - $ -
0 0 $ - $ - $ - $ -
0 0 $ - $ - $ - $ -
0 0 $ - $ - $ - $ -
0 0 $ - $ - $ - $ -
0 0 $ - $ - $ - $ -
0 0 $ - $ - $ - $ -
0 0 $ - $ - $ - $ -
0 0 $ - $ - $ - $ -
TOTAL INCOME 0 $ - $ - $ - $ -

EXPENSES TOTALS ACTUALS ACTUALS ACTUALS

Maintenance $ -
Repairs $ -
Utilities $ -
Property Tax $ -
Insurance $ -
$ -
$ -
TOTAL EXPENSES 0 $ - $ - $ - $ -

NET OPERATING INCOME 0 $ - $ - $ - $ -

DEBT SERVICE -
LOAN TOTALS ACTUALS ACTUALS ACTUALS
Principal $ -
Interest $ -
TOTAL DEBT SERVICE 0 $ - $ - $ - $ -

CASH FLOW $ - $ - $ - $ -
 Fill out these sections
The remaining sections pre-populate from other tabs

FINANCIALS FOR 2017

APR 2017 MAY 2017 JUN 2017 JUL 2017 AUG 2017 SEP 2017
ACTUALS ACTUALS ACTUALS FORECAST FORECAST FORECAST
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -

ACTUALS ACTUALS ACTUALS FORECAST FORECAST FORECAST

$ - $ - $ - $ - $ - $ -

$ - $ - $ - $ - $ - $ -

ACTUALS ACTUALS ACTUALS FORECAST FORECAST FORECAST

$ - $ - $ - $ - $ - $ -

$ - $ - $ - $ - $ - $ -
 OCT 2017 NOV 2017 DEC 2017
FORECAST FORECAST FORECAST
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -

FORECAST FORECAST FORECAST

$ - $ - $ -

$ - $ - $ -

FORECAST FORECAST FORECAST

$ - $ - $ -

$ - $ - $ -
 TENANT TRACKIN
PROPERTY
123 Example St UNIT # FIRST NAME LAST NAME PHONE #
Example Town, AB, 12345 123 Test Tenant 123-456-7890
 Fill out this section

ANT TRACKING SHEET START LEASE POST SECURITY MONTHLY

EMAIL DATE END DATE END DATE DEPOSIT RENT
test@example.com 1/1/2000 12/31/2000 Terminate $ 1,000.00 $ 1,000.00
 RENT DUE DAILY LATE LATE FEE DAILY PARTIAL
DATE LATE FEE FEE BEGINS AMT AMOUNT PAYMENTS?
1st Daily 5th $ 10.00 $ 5.00 No
 ADDITIONAL PETS
LEASEHOLDERS
Test Tenant's Wife - 123-456-7890 - ALLOWED
testtenantwife@example.com No
ADDITIONAL COMMENTS
 REQUESTOR'
MAINTENANCE T
PROPERTY
123 Example St UNIT # S NAME PHONE # EMAIL
Example Town, AB, 12345 123 Test 123-456-7890 test@example.com
 Fill out this section

NTENANCE TRACKING SHEETREQUEST

STATUS URGENCY TYPE DESCRIPTION
Open Medium Handywork
OPENED LAST ASSIGNED
DATE UPDATED TO
NEXT
STEPS
 First
SE
Company Name Name Last Name Phone Email
ABC Service Professionals Test Professional 123-456-7890 test@example.com
 SERVICE PROFESSIONALS
Service
Website Location Address
123 Example St Categories Pricing
www.example.com Sample City Example Town, AB, 12345 Handywork $89 service call
 Method
of Payment Comments
Check
 RENT ROLL FOR JAN
PROPERTY
123 Example St UNIT # FIRST NAME LAST NAME PHONE #
Example Town, AB, 12345 123 Test Tenant 123-456-7890
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
TOTAL RENT
 Fill out this section

OLL FOR JANUARY Amount Date

EMAIL Past Due Current Due Received Received Balance Due
test@example.com $ - $ 1,000.00 $ 1,000.00 1/1/2000 $ -
0 $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
$ - $ 1,000.00 $ 1,000.00 $ -
 RENT ROLL FOR FEB
PROPERTY
123 Example St UNIT # FIRST NAME LAST NAME PHONE #
Example Town, AB, 12345 123 Test Tenant 123-456-7890
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
TOTAL RENT
 Fill out this section

OLL FOR FEBRUARY Amount Date

EMAIL Past Due Current Due Received Received Balance Due
test@example.com $ - $ 1,000.00 $ 1,000.00 1/1/2000 $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
$ - $ 1,000.00 $ 1,000.00 $ -
 RENT ROLL FOR MA
PROPERTY
123 Example St UNIT # FIRST NAME LAST NAME PHONE #
Example Town, AB, 12345 123 Test Tenant 123-456-7890
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
TOTAL RENT
 Fill out this section

ROLL FOR MARCH Amount Date

EMAIL Past Due Current Due Received Received Balance Due
test@example.com $ - $ 1,000.00 $ 1,000.00 1/1/2000 $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
$ - $ 1,000.00 $ 1,000.00 $ -
 RENT ROLL FOR A
PROPERTY
123 Example St UNIT # FIRST NAME LAST NAME PHONE #
Example Town, AB, 12345 123 Test Tenant 123-456-7890
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
TOTAL RENT
 Fill out this section

ROLL FOR APRIL Amount Date

EMAIL Past Due Current Due Received Received Balance Due
test@example.com $ - $ 1,000.00 $ 1,000.00 1/1/2000 $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
$ - $ 1,000.00 $ 1,000.00 $ -
 RENT ROLL FOR M
PROPERTY
123 Example St UNIT # FIRST NAME LAST NAME PHONE #
Example Town, AB, 12345 123 Test Tenant 123-456-7890
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
TOTAL RENT
 Fill out this section

ROLL FOR MAY Amount Date

EMAIL Past Due Current Due Received Received Balance Due
test@example.com $ - $ 1,000.00 $ 1,000.00 1/1/2000 $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
$ - $ 1,000.00 $ 1,000.00 $ -
 RENT ROLL FOR J
PROPERTY
123 Example St UNIT # FIRST NAME LAST NAME PHONE #
Example Town, AB, 12345 123 Test Tenant 123-456-7890
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
TOTAL RENT
 Fill out this section

ROLL FOR JUNE Amount Date

EMAIL Past Due Current Due Received Received Balance Due
test@example.com $ - $ 1,000.00 $ 1,000.00 1/1/2000 $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
$ - $ 1,000.00 $ 1,000.00 $ -
 RENT ROLL FOR J
PROPERTY
123 Example St UNIT # FIRST NAME LAST NAME PHONE #
Example Town, AB, 12345 123 Test Tenant 123-456-7890
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
TOTAL RENT
 Fill out this section

ROLL FOR JULY Amount Date

EMAIL Past Due Current Due Received Received Balance Due
test@example.com $ - $ 1,000.00 $ 1,000.00 1/1/2000 $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
$ - $ 1,000.00 $ 1,000.00 $ -
 RENT ROLL FOR AU
PROPERTY
123 Example St UNIT # FIRST NAME LAST NAME PHONE #
Example Town, AB, 12345 123 Test Tenant 123-456-7890
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
TOTAL RENT
 Fill out this section

ROLL FOR AUGUST Amount Date

EMAIL Past Due Current Due Received Received Balance Due
test@example.com $ - $ 1,000.00 $ 1,000.00 1/1/2000 $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
$ - $ 1,000.00 $ 1,000.00 $ -
 RENT ROLL FOR SEPT
PROPERTY
123 Example St UNIT # FIRST NAME LAST NAME PHONE #
Example Town, AB, 12345 123 Test Tenant 123-456-7890
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
TOTAL RENT
 Fill out this section

LL FOR SEPTEMBER Amount Date

EMAIL Past Due Current Due Received Received Balance Due
test@example.com $ - $ 1,000.00 $ 1,000.00 1/1/2000 $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
$ - $ 1,000.00 $ 1,000.00 $ -
 RENT ROLL FOR OCT
PROPERTY
123 Example St UNIT # FIRST NAME LAST NAME PHONE #
Example Town, AB, 12345 123 Test Tenant 123-456-7890
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
TOTAL RENT
 Fill out this section

OLL FOR OCTOBER Amount Date

EMAIL Past Due Current Due Received Received Balance Due
test@example.com $ - $ 1,000.00 $ 1,000.00 1/1/2000 $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
$ - $ 1,000.00 $ 1,000.00 $ -
 RENT ROLL FOR NOV
PROPERTY
123 Example St UNIT # FIRST NAME LAST NAME PHONE #
Example Town, AB, 12345 123 Test Tenant 123-456-7890
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
TOTAL RENT
 Fill out this section

OLL FOR NOVEMBER Amount Date

EMAIL Past Due Current Due Received Received Balance Due
test@example.com $ - $ 1,000.00 $ 1,000.00 1/1/2000 $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
$ - $ 1,000.00 $ 1,000.00 $ -
 RENT ROLL FOR DEC
PROPERTY
123 Example St UNIT # FIRST NAME LAST NAME PHONE #
Example Town, AB, 12345 123 Test Tenant 123-456-7890
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
TOTAL RENT
 Fill out this section

OLL FOR DECEMBER Amount Date

EMAIL Past Due Current Due Received Received Balance Due
test@example.com $ - $ 1,000.00 $ 1,000.00 1/1/2000 $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
0 $ - $ - $ - $ -
$ - $ 1,000.00 $ 1,000.00 $ -