CSA Exp - Edu Training Handout PDF

CSA Expert
the company secretarial software

since 1990
User Training – Handout
P & L Associates
software for professionals
www.plsoft.com
Ref: 082017
Index
INDEX ......................................................................................................................................... 2
COURSE OUTLINE ........................................................................................................................ 3
DATA ENTRY ................................................................................................................................ 4
MAIN SCREEN ............................................................................................................................. 5
CLIENT MASTER FILE ................................................................................................................... 6
CAPACITY MASTER FILE ............................................................................................................... 9
INDIVIDUAL DIRECTOR ............................................................................................................... 9

CORPORATE SECRETARY ........................................................................................................ 12
MEMBER................................................................................................................................ 14
ENTITY MASTER FILE ................................................................................................................. 15
JOB PROCESSING ...................................................................................................................... 16
CHANGES OF OFFICERS (APPOINT, CEASE) .............................................................................. 16

PRINTING AND SAVING DOCUMENTS ......................................................................................... 18
JOB POSTING ......................................................................................................................... 20
JOB UNPOST .......................................................................................................................... 21
CHANGE OF COMPANY / BUSINESS NAME ................................................................................. 23
CHANGE OF COMPANY / BUSINESS ADDRESS ............................................................................ 24
TRANSFER OF SHARES ........................................................................................................... 25
ALLOTMENT OF NEW SHARES .................................................................................................. 26
ENTITY CHANGE PARTICULARS ................................................................................................ 27
ANNUAL RETURN (HONG KONG) ................................................................................................. 30
ANNUAL GENERAL MEETING ....................................................................................................... 31
INFORMATION ENQUIRY .............................................................................................................. 32
CLIENT COMPREHENSIVE REPORT ........................................................................................... 32
COMPLIANCE ALERT ................................................................................................................... 32
MY SYSTEM SETTINGS ............................................................................................................... 33
CSA Expert | User Training - Handout | Copyright © P & L Associates, Hong Kong. All rights reserved. Page 2 of 33
Course Outline
The CSA Expert training course covers the basic operations of the following three sections. This
handout gives you the steps with screenshots of each operation.
1. Data Entry
Except teaching you how to enter the data step-by-step, the course explains the meanings of the
data, associate documents and related compliance requirement.
2. Job Processing
There are 4 basic steps to complete a job:
1) select a Client
2) record details of change
3) generate document
4) update core data
This section explains the concept and procedure step-by-step.
3. Information Enquiry
This section tells you how to retrieve your required data through the report and checklist functions
for analysis purposes.
Data Entry
Master Files Major Data

Client - Company number
- Company Name
- Register office address
- Share capital
- Incorporation, AGM & A/R dates
Capacity - Member, Director, Secretary, etc.
- Becoming, Cessation dates
- Shares held by members
Entity Particulars of a capacity:
- Name
- Address
- Identity
Main Screen
Client Master File
1. Client > Client Master File
2. Client Master File > New
3. New Client
 select Jurisdiction & Company
Type
4. Client Master File > Domicile
5. Client Master File > Register
 location of Registers
6. Client Master File > Date

 Incorporation date
 Last & Next A/R Dates
 Last & Next AGM Dates
 Accounting Reference Date
7. Client Master File > Capital

 Click [ New ] to add a new
class of shares
8. New class of shares
 Class of Shares
 No. of issued shares
 Registered and Paid-up
Capital
9. Save - New Client ID
10. The new Client is shown on the

top of the main screen as the
Selected Client
Capacity Master File
Individual Director
11. Select Client
12. Capacity Master File
13. Capacity Master File > New
14. Select Type of Capacity
15. Select Entity
16.
If Entity does not exist, click
to create a new one.
Select Entity Type.
17.  Name
 Address
18.  Identity
19. Save the new Entity
 Confirm Entity ID and S/N

(Serial Number) of the new
Entity
20. Back to Capacity Master File

 Becoming / Cessation date
Corporate Secretary
21. Add a new Capacity:

 Company Secretary
22. Same as director, select an Entity

from the list.
If the Entity does not exist, create

a new one.
23. Select “Corporation”
24.  Name
 Address
 Certificate No. (CI no.)
25. Save the new Entity

 Confirm Entity ID and S/N
(Serial Number) of the new
Entity
26. Back to Capacity Master File

 Becoming / Cessation date
Member
27. Follow the same procedures to

create a new Member.
Click [ Edit ] to enter no. of shares

held
28. Shares held:

 No. of shares held
 Registered capital ($)
 Paid-up capital ($)
Entity Master File
29. Entity Master File
30.
31. Edit the Entity to

correct data
Job Processing
Changes of Officers (Appoint, Cease)
32. Capacity Master File

 add new officers to Capacity
Master File
 pending officers have no
becoming date
33. Job > Change of Officers
34. Job > Change of Officers > Add

 add the capacity to be
appointed / resigned
35. Appointment
36. Resignation
37.  Appointment and Resignation

in the same job
Printing and Saving Documents
38. Printing Documents

 select job to print
39. Document List

 double-click  to select /
deselect the document to print
 click [ Data ] to enter signer’s
information
 click [ Print ] to generate
documents to MS Word
40. Document Output File

 full set of documents in Word
41.  save file in RTF format
Job Posting
42. Job > Job Posting
43.  select the Job to post
44.  effective day of job
45.  preview changes

 click [ Post ]
46.  Job is posted

 Data updated
Job Unpost
47. A posted Job is not editable. To

make correction, unpost it.
Job > Unpost

 Click [ Delete ]
OR
48.  [ Delete ] again
49. If you just want to make

amendment and will post the Job
again, choose:
Unpost
+
Resume Old Data
50.  Preview changes
 Click [ Unpost ]
51. Job is unposted

 Editable
 Amend then post again
Change of Company / Business Name
52. Job > Alteration of Company

Particulars > Change of Company /
Business Name
 Click [ New ] to create a new

job
53.  Highlight “HKG - Domicile”,

click [ Change ]
 Enter new company name
Change of Company / Business Address
54. Job > Alteration of Company

Particulars > Change of Company /
Business Address
55.  Enter new address

 Select  both R/O and
Business addresses to apply
the new name
Transfer of Shares
56. Job > Alternation of Members >

Allotment of New Shares
57.
Select:
 Class of Shares
 transferor (seller) and transferee (buyer)
 no. of shares, transfer Consideration:, Total amount paid ($)
58. Job > Alternation of Members >

59.  Class of Shares

 Amount paid per each share
 Edit allottee(s)
60.  No. of shares allotted
Entity Change Particulars
61. Job > Mass Production of Job >

Entity Changes Particulars
62.  Check  the box of “Change”

 Enter new particulars
63. Print
 Save the job, then click [ Print ]
64. The “Print” function find the related

capacities of the Entity.
 Left section is the applicable

capacities
 Right section is the selected
capacities
 Click button to move all
capacities from the left to the
right
65. Select documents to print
66. Create a folder of documents
 One company one file
67. Mass Job Posting

 procedures are similar to the
regular Job Posting
68. Entity Change Particulars > View >

Apply To
 capacities that the changes are
applied to
Annual Return (Hong Kong)
69. Annual Return > Annual Return

(Hong Kong)
70. Annual Return > Annual Return

(Hong Kong)
71.  Ensure all jobs are posted
Annual General Meeting
72. Meeting >C Annual General

Meeting
 Auditor (a Capacity)
 Director Fee
 Select resolution type

Click beside “Resolution”
73.  Change passing mode if

needed
Information Enquiry
Client Comprehensive Report
74. Client Master File
 select Client
 click [Print]
 select #1
“Client Comprehensive
Report”
Compliance Alert
75. Tools > Compliance Alert > The

Selected Client
 Check if the Selected Client
has any problems
76. Examples of possible problems:

 Outstanding A/R
 Outstanding AGM
 No. of issued shares not
equals to the no. of shares
held by Members
My System Settings
77. System > My System Settings
78. System > My System Settings

> Presentor
 Presentor is an Entity
~ END ~

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CSA Expert

the company secretarial software

User Training – Handout

COURSE OUTLINE ........................................................................................................................ 3

DATA ENTRY ................................................................................................................................ 4

MAIN SCREEN ............................................................................................................................. 5

CLIENT MASTER FILE ................................................................................................................... 6

CAPACITY MASTER FILE ............................................................................................................... 9

INDIVIDUAL DIRECTOR ............................................................................................................... 9

ENTITY MASTER FILE ................................................................................................................. 15

JOB PROCESSING ...................................................................................................................... 16

CHANGES OF OFFICERS (APPOINT, CEASE) .............................................................................. 16

ANNUAL RETURN (HONG KONG) ................................................................................................. 30

ANNUAL GENERAL MEETING ....................................................................................................... 31

INFORMATION ENQUIRY .............................................................................................................. 32

CLIENT COMPREHENSIVE REPORT ........................................................................................... 32

COMPLIANCE ALERT ................................................................................................................... 32

MY SYSTEM SETTINGS ............................................................................................................... 33

Master Files Major Data

1. Client > Client Master File

2. Client Master File > New

4. Client Master File > Domicile

6. Client Master File > Date

7. Client Master File > Capital

9. Save - New Client ID

10. The new Client is shown on the

11. Select Client

12. Capacity Master File

13. Capacity Master File > New

14. Select Type of Capacity

Select Entity Type.

19. Save the new Entity

 Confirm Entity ID and S/N

20. Back to Capacity Master File

21. Add a new Capacity:

22. Same as director, select an Entity

If the Entity does not exist, create

23. Select “Corporation”

25. Save the new Entity

26. Back to Capacity Master File

27. Follow the same procedures to

Click [ Edit ] to enter no. of shares

28. Shares held:

29. Entity Master File

31. Edit the Entity to

32. Capacity Master File

33. Job > Change of Officers

34. Job > Change of Officers > Add

37.  Appointment and Resignation

38. Printing Documents

39. Document List

40. Document Output File

42. Job > Job Posting

43.  select the Job to post

44.  effective day of job

45.  preview changes

46.  Job is posted

47. A posted Job is not editable. To

Job > Unpost

48.  [ Delete ] again

49. If you just want to make

51. Job is unposted

52. Job > Alteration of Company