COA Job Description Manual PDF

COA JOB DESCRIPTION
MANUAL
TABLE OF CONTENTS
SALARY
PLANTILLA POSITION LEVEL PAGE
GRADE
Accountant I 12 2 1
Accountant II 16 2 2
Accountant III 19 2 3
Accountant IV 22 2 4
Administrative Aide IV
Administrative Aide IV (as Bookbinder II) 4 1 5
Administrative Aide IV (as Clerk II) 4 1 6
Administrative Aide IV (as Driver II) 4 1 7
Administrative Aide IV (as Electrician I) 4 1 8
Administrative Aide IV (as Mechanic I) 4 1 9
Administrative Aide IV (as Reproduction Machine Operator II) 4 1 10
Administrative Aide IV (as Stitcher II) 4 1 11
Administrative Aide V
Administrative Aide V (as Audio-Visual Equipment Operator II) 5 1 12
Administrative Aide V (as Carpenter II) 5 1 13
Administrative Aide V (as Chauffeur I) 5 1 14
Administrative Aide V (as Illustrator II) 5 1 15
Administrative Aide V (as Mason II) 5 1 16
Administrative Aide V (as Painter II) 5 1 17
Administrative Aide V (as Paper Cutting Machine Operator II) 5 1 18
Administrative Aide V (as Plumber II) 5 1 19
Administrative Aide V (as Process Server) 5 1 20
Administrative Aide VI
Administrative Aide VI (as Accounting Clerk II) 6 1 21
Administrative Aide VI (as Air Conditioning Technician I) 6 1 22
Administrative Aide VI (as Artist Illustrator I) 6 1 23
Administrative Aide VI (as Audio-Visual Aid Technician I) 6 1 24
Administrative Aide VI (as Chauffeur II) 6 1 25
Administrative Aide VI (as Clerk III) 6 1 26
Administrative Aide VI (as Communications Equipment Operator II) 6 1 27
Administrative Aide VI (as Data Entry Machine Operator I) 6 1 28
Administrative Aide VI (as Electrician II) 6 1 29
Administrative Aide VI (as Mechanic II) 6 1 30
Administrative Aide VI (as Micro Filming Machine Operator I) 6 1 31
Administrative Aide VI (as Printing Machine Operator II) 6 1 32
Administrative Aide VI (as Utility Foreman) 6 1 33
Administrative Aide VI (as Welder II) 6 1 34
Administrative Assistant I
Administrative Assistant I (as Audio-Visual Equipment Operator III) 7 1 35
Administrative Assistant I (as Bookbinder III) 7 1 36
Administrative Assistant I (as Chauffeur III) 7 1 37
Administrative Assistant I (as Computer Operator I) 7 1 38
Administrative Assistant I (as Motorpool Supervisor I) 7 1 39
Administrative Assistant I (as Reproduction Machine Operator III) 7 1 40
Administrative Assistant I (as Stitcher III) 7 1 41
Administrative Assistant II
Administrative Assistant II (as Accounting Clerk III) 8 1 42
TABLE OF CONTENTS
SALARY
GRADE
Administrative Assistant II (as Air Conditioning Technician II) 8 1 43
Administrative Assistant II (as Artist Illustrator II) 8 1 44
Administrative Assistant II (as Audio-Visual Aids Technician II) 8 1 45
Administrative Assistant II (as Bookkeeper) 8 1 46
Administrative Assistant II (as Carpenter Foreman) 8 1 47
Administrative Assistant II (as Clerk IV) 8 1 48
Administrative Assistant II (as Data Entry Machine Operator II) 8 1 49
Administrative Assistant II (as Electronics and Comm Equip Tech II) 8 1 50
Administrative Assistant II (as HRM Assistant) 8 1 51
Administrative Assistant II (as Labor General Foreman) 8 1 52
Administrative Assistant II (as Mason Foreman) 8 1 53
Administrative Assistant II (as Painter Foreman) 8 1 54
Administrative Assistant II (as Plumber Foreman) 8 1 55
Administrative Assistant III
Administrative Assistant III (as Communications Equip Operator III) 9 1 56
Administrative Assistant III (as Computer Operator II) 9 1 57
Administrative Assistant III (as Electrician Foreman) 9 1 58
Administrative Assistant III (as Mechanic III) 9 1 59
Administrative Assistant III (as Printing Machine Operator III) 9 1 60
Administrative Assistant III (as Secretary II) 9 1 61
Administrative Assistant IV
Administrative Assistant IV (as Audio-Visual Aids Technician III) 10 1 62
Administrative Assistant IV (as Bookbinder IV) 10 1 63
Administrative Assistant IV (as Cashier I) 10 1 64
Administrative Assistant IV (as HRM Assistant II) 10 1 65
Administrative Assistant IV (as Senior Welder I) 10 1 66
Administrative Assistant V
Administrative Assistant V (as Artist Illustrator III) 11 1 67
Administrative Assistant V (as Communications Equip Operator IV) 11 1 68
Administrative Assistant V (as Data Encoder III) 11 1 69
Administrative Assistant V (as Data Entry Machine Operator III) 11 1 70
Administrative Assistant V (as Electrician General Foreman) 11 1 71
Administrative Assistant V (as Electronics and Comm Equip Tech III) 11 1 72
Administrative Assistant V (as Mechanical Shop Foreman) 11 1 73
Administrative Assistant V (as Private Secretary I) 11 1 74
Administrative Assistant V (as Typesetter IV) 11 1 75
Administrative Assistant VI
Administrative Assistant VI (as Computer Operator III) 12 1 76
Administrative Assistant VI (as Photographer IV) 12 1 77
Administrative Officer I
Administrative Officer I (as Cashier I) 10 2 78
Administrative Officer I (as Records Officer I) 10 2 79
Administrative Officer I (as Supply Officer I) 10 2 80
Administrative Officer II
Administrative Officer II 11 2 81
Administrative Officer II (as Budget Officer I) 11 2 82
Administrative Officer II (as Financial Analyst I) 11 2 83
TABLE OF CONTENTS
SALARY
GRADE
Administrative Officer II (as HRMO I) 11 2 84
Administrative Officer II (as Management and Audit Analyst I) 11 2 85
Administrative Officer III
Administrative Officer III (as Records Officer II) 14 2 86
Administrative Officer III (as Supply Officer II) 14 2 87
Administrative Officer III (as Cashier II) 14 2 88
Administrative Officer IV
Administrative Officer IV 15 2 89
Administrative Officer IV (as Budget Officer II) 15 2 90
Administrative Officer IV (as HRMO II) 15 2 91
Administrative Officer IV (as Financial Analyst II) 15 2 92
Administrative Officer IV (as Management and Audit Analyst II) 15 2 93
Administrative Officer IV (as Medical Technologist II) 15 2 94
Administrative Officer IV (as Planning Officer II) 15 2 95
Administrative Officer IV (as Statistician II) 15 2 96
Administrative Officer IV (as Accountant II) 15 2 97
Administrative Officer V
Administrative Officer V 18 2 98
Administrative Officer V (as HRMO III) 18 2 99
Administrative Officer V (as Budget Officer III) 18 2 100
Administrative Officer V (as Cashier III) 18 2 101
Administrative Officer V (as Information Officer III) 18 2 102
Administrative Officer V (as Financial Analyst III) 18 2 103
Administrative Officer V (as Management and Audit Analyst III) 18 2 104
Administrative Officer V (as Media Production Specialist III) 18 2 105
Administrative Officer V (as Planning Officer III) 18 2 106
Administrative Officer V (as Records Officer III) 18 2 107
Administrative Officer V (as Supply Officer III) 18 2 108
Architect I 12 2 109
Architect II 16 2 110
Architect III 19 2 111
Assistant Commissioner, Constitutional Commission 29 2 112
Attorney IV 23 2 113
Attorney V 25 2 115
Attorney VI 26 2 117
Board Secretary I 14 2 119
Board Secretary II 17 2 120
Board Secretary III 20 2 121
Board Secretary IV 22 2 122
Board Secretary V 24 2 123
Board Secretary VI 25 2 124
Chairman, Constitutional Commission 31 3 125
Chief Accountant 24 2 126
Chief Administrative Officer 24 2 127
Chief Administrative Officer (as Budget Officer V) 24 2 128
Chief Administrative Officer (as Cashier V) 24 2 129
Chief Administrative Officer (as Engineer V) 24 2 130
TABLE OF CONTENTS
SALARY
GRADE
Chief Administrative Officer (as HRMO V) 24 2 131
Chief Administrative Officer (as Information Officer V) 24 2 132
Chief Administrative Officer (as Management and Audit Analyst V) 24 2 133
Chief Administrative Officer (as Planning Officer V) 24 2 134
Chief Administrative Officer (as Supply Officer V) 24 2 135
Chief Executive Staff 28 2 136
Commissioner, Constitutional Commission 30 3 137
Computer Maintenance Technologist I 11 2 138
Computer Maintenance Technologist II 15 2 139
Computer Maintenance Technologist III 17 2 140
Computer Programmer I 11 2 141
Computer Programmer II 15 2 142
Computer Programmer III 18 2 143
Day Care Worker I 6 2 144
Dentist I 14 2 145
Dentist II 17 2 146
Dentist III 20 2 147
Dentist IV 22 2 148
Director II (as Commission Secretariat staff) 26 2 149
Director II (as PFMS staff) 26 2 150
Director III 27 2 151
Director IV 28 2 152
Engineer I 12 2 153
Engineer II 16 2 154
Engineer III 19 2 155
Engineer IV 22 2 156
Executive Assistant I 14 2 157
Executive Assistant II 17 2 158
Executive Assistant III 20 2 159
Executive Assistant IV 22 2 160
Executive Assistant V 24 2 161
Head Executive Assistant 27 2 162
Information Systems Analyst I 12 2 163
Information Systems Analyst II 16 2 164
Information Systems Analyst III 19 2 165
Information Technology Officer I 19 2 167
Information Technology Officer II 22 2 168
Information Technology Officer III 24 2 170
Internal Auditing Assistant 8 2 171
Internal Auditor I 11 2 172
Internal Auditor II 15 2 173
Internal Auditor III 18 2 174
Internal Auditor IV 22 2 175
Internal Auditor V 24 2 176
Librarian I 11 2 177
Librarian II 15 2 178
Librarian III 18 2 179
TABLE OF CONTENTS
SALARY
GRADE
Medical Officer IV 23 2 180
Medical Officer V 25 2 181
Medical Specialist V 26 2 183
Medical Technologist I 11 2 185
Medical Technologist II 15 2 186
Medical Technologist III 18 2 187
Nurse I 11 2 188
Nurse II 15 2 189
Nurse III 17 2 190
Pharmacist III 14 2 191
Special Investigator I 11 2 192
Special Investigator II 15 2 194
Special Investigator III 18 2 196
Special Investigator IV 22 2 198
Special Investigator V 24 2 200
Sr. Administrative Assistant I
Senior Administrative Assistant I (as Data Controller IV) 13 1 202
Senior Administrative Assistant I (as Stenographic Reporter) 13 1 203
Sr. Administrative Assistant II
Senior Administrative Assistant II (as Audio Visual Aids Tech IV) 14 1 204
Senior Administrative Assistant II (as Computer Operator IV) 14 1 205
Sr. Administrative Assistant III
Senior Administrative Assistant III (as Photographer V) 15 1 206
Senior Administrative Assistant III (as Private Secretary III) 15 1 207
Sr. Administrative Assistant IV
Senior Administrative Assistant IV (as Senior Computer Operator I) 16 1 208
Sr. Administrative Assistant V
Senior Administrative Assistant V (as Photographer VI) 18 1 209
Senior Administrative Assistant V (as Private Secretary III) 18 1 210
State Auditing Examiner I 11 2 211
State Auditing Examiner II 13 2 215
State Auditor I 16 2 219
State Auditor II 19 2 226
State Auditor III 22 2 235
State Auditor IV 24 2 244
State Auditor V 26 2 251
State Technical Audit Analyst I (as Technical Audit Analyst) 11 2 259
State Technical Audit Analyst II (as Technical Audit Specialist I) 13 2 260
State Technical Audit Specialist I (as Technical Audit Specialist II) 16 2 261
State Technical Audit Specialist II (as Sr Technical Audit Specialist) 19 2 262
State Technical Audit Specialist III (as Supvg Tech Audit Specialist) 22 2 263
State Technical Audit Specialist IV (as Chief Tech Audit Specialist) 24 2 264
State Technical Audit Specialist V 26 2 265
Supervising Administrative Officer
Supervising Administrative Officer (as Financial Analyst IV) 22 2 266
Supervising Administrative Officer (as HRMO IV) 22 2 267
Supervising Administrative Officer (as Information Officer IV) 22 2 268
TABLE OF CONTENTS
SALARY
GRADE
Supervising Administrative Officer (as Mngt and Audit Analyst IV) 22 2 269
Supervising Administrative Officer (as Media Production Specialist IV) 22 2 270
Supervising Administrative Officer (as Planning Officer IV) 22 2 271
Supervising Administrative Officer (as Records Officer V) 22 2 272
Supervising Administrative Officer (as Supply Officer IV) 22 2 273
Supervising Auditing Systems Specialist 22 2 274
Training Specialist I 11 2 275
Training Specialist II 15 2 276
Training Specialist III 18 2 277
Training Specialist IV 22 2 278
Training Specialist V 24 2 279
JOB DESCRIPTION
POSITION TITLE : ACCOUNTANT I

SALARY GRADE : 12
LEVEL : 2
DUTIES:
1. Assists the superiors in the systematic accounting of all financial transactions

and activities of the Commission on Audit.
2. Assists superiors in the implementation of administrative and financial policies

as to control of allotments and expenditures.
3. Assists in determining and preparation of statements of status of funds.
4. Assists in the preparation of the accomplishment and/or progress report of the

Division.
5. Assists in the processes and pre-audits requisitions/claims.
6. Assists in the preparation of bills to debtors.
7. Performs other related duties that may be assigned by superiors from time to
time.
1
JOB DESCRIPTION
POSITION TITLE : ACCOUNTANT II

SALARY GRADE : 16
LEVEL : 2
DUTIES:
1. Assists in the systematic accounting of all financial transactions and activities

of the Commission on Audit.
2. Assists in the implementation of administrative and financial policies as to

control of allotments and expenditures.
3. Prepares statements of status of funds.

Division.
5. Processes and pre-audits requisitions/claims.
6. Prepares billings to debtors.
time.
2
JOB DESCRIPTION
POSITION TITLE : ACCOUNTANT III

SALARY GRADE : 19
LEVEL : 2
DUTIES:
1. Assists the superiors in directing and supervising the systematic accounting

of all financial transactions and activities of the Commission on Audit.
2. Implements administrative and financial policies as to control of allotments

and expenditures.
3. Reviews processed requisitions, vouchers, payroll and other documents

before signature of Assistant Division Chief/Division Chief.
4. Reviews billings to debtors.
time.
3
JOB DESCRIPTION
POSITION TITLE : ACCOUNTANT IV

SALARY GRADE : 22
LEVEL : 2
DUTIES:
1. Assists the Director in the development of plans, policies and other matters
pertaining to the Division.
2. Assists the Director in directing and supervising the systematic accounting of

all financial transactions and activities of the Commission on Audit.
3. Supervises the implementation of administrative and financial policies as to

control of allotments and expenditures.
4. Reviews processed requisitions, vouchers, payroll and other documents

before signature of Assistant Division Chief/Division Chief.
5. Reviews billings to debtors.
time.
4
JOB DESCRIPTION
ADMINISTRATIVE AIDE IV
POSITION TITLE
: (As Bookbinder II)
SALARY GRADE : 4
LEVEL : 1
DUTIES:
1. Receives job orders/requests for bookbinding works.
2. Assists in bookbinding works, when necessary.
3. Sorts and staples materials for distribution.
4. Accepts and schedules bookbinding works in the absence of the superior.
5. Monitors number of copies of bound materials prepared.
time.
5
JOB DESCRIPTION
POSITION TITLE
: (As Clerk II)
SALARY GRADE : 4
LEVEL : 1
DUTIES:
1. Assists the administrative staff in all clerical matters.
2. Types/encodes letters, memoranda, indorsements and other report of the

Office.
3. Assists in recording/logging of incoming and outgoing official documents.
4. Assists in the maintenance of a systematic filing system for office files and
records.
5. Takes charge in the delivery of correspondence, memoranda, indorsements

and reports of the Office in the absence of the messenger.
time.
6
JOB DESCRIPTION
POSITION TITLE
: (As Driver II)
SALARY GRADE : 4
LEVEL : 1
DUTIES:
1. Drives office vehicle to service officials and employees on official trips.
2. Checks vehicle engine before and after official trips.
3. Reports accidents and other untoward incidents during official trips.
4. Prepares daily vehicle dispatch report which shows, among others, mileage
and gasoline consumption.
5. Makes minor vehicle repairs.
6. Checks regularly vehicle fuel, oil, water, gasoline, tires, etc.
7. Cleans and keeps vehicle in good running condition.
8. Brings vehicle to auto shop, upon approval by proper officials, when

necessary.
time.
7
JOB DESCRIPTION
POSITION TITLE
: (As Electrician I)
SALARY GRADE : 4
LEVEL : 1
DUTIES:
1. Assists in the installation and repairs of any electrical systems in the

Commission, when the need arises.
2. Receives job orders and maintains records of incoming and served requests.
3. Assists in the inspection of electrical facilities of the Commission.
4. Requests assistance from the Foreman in handling difficult and complicated

jobs.
5. Assists in monitoring the standby generator/capacitor bank and bundy clocks.
time.
8
JOB DESCRIPTION
POSITION TITLE
: (As Mechanic I)
SALARY GRADE : 4
LEVEL : 1
DUTIES:
1. Assists in the repairs and maintenance of all COA vehicles.
2. Assists in maintaining all machines, equipment and tools installed at the

motorpool.
3. Maintains cleanliness in the motorpool area.
4. Performs other related functions that may be assigned by the superiors from
time to time.
9
JOB DESCRIPTION
POSITION TITLE
: (As Reproduction Machine Operator II)
SALARY GRADE : 4
LEVEL : 1
DUTIES:
1. Receives job orders/requests for reproduction.
2. Maintains and operates the reproduction machines.
3. Prepares the report on the number of job orders/requests accomplished.
4. Safe keeps office supplies and materials for official use of the offices.
time.
10
JOB DESCRIPTION
POSITION TITLE
: (As Stitcher II)
SALARY GRADE : 4
LEVEL : 1
DUTIES:
1. Receives and logs the requests/job orders for stitching works.
2. Operates the stitching machines.
3. Attends to the care and upkeep of stitching machines.
4. Performs other related duties that may be assigned by superiors from

time to time.
11
JOB DESCRIPTION
ADMINISTRATIVE AIDE V
POSITION TITLE
: (As Audio-Visual Equipment Operator II)
SALARY GRADE : 5
LEVEL : 1
DUTIES:
1. Receives request for the use of the audio-visual equipment.
2. Operates audio-visual equipment for seminars, lectures, programs and other

forms.
3. Maintains the care and upkeep of audio-visual equipment.
4. Schedules the use of the audio-visual equipments.
time.
12
JOB DESCRIPTION
POSITION TITLE
: (As Carpenter II)
SALARY GRADE : 5
LEVEL : 1
DUTIES:
1. Prepares requisition for materials needed in the completion of projects.
3. Assists other carpenters in their works.
4. Maintains the carpentry tools and equipment and ensures that they are used
properly.
5. Requests assistance from the Foreman in handling delicate and complicated

carpentry works.
6. Undertakes construction/repair projects in the Commission to improve the

existing facilities.
time.
13
JOB DESCRIPTION
POSITION TITLE
: (As Chauffeur I)
SALARY GRADE : 5
LEVEL : 1
DUTIES:
1. Drives office vehicle to service the Assistant Commissioner and other COA
officials on official trips.
4. Prepares daily vehicle dispatch report which allows, among others, mileage
and gasoline consumption.
6. Checks regularly vehicle fuel, oil, water, gasoline, tires, etc..
8. Brings vehicle to auto shop, upon approval by proper officials, as and when
necessary.
time.
14
JOB DESCRIPTION
POSITION TITLE
: (As Illustrator II)
SALARY GRADE : 5
LEVEL : 1
DUTIES:
1. Draws and illustrates organizational charts, graphs, flowcharts and other

visual aids.
2. Draws and illustrates poster designs.
3. Draws and designs graphical presentation of audit reports.
4. Develops appropriate graphs and visual aids for training purposes.
time.
15
JOB DESCRIPTION
POSITION TITLE
: (As Mason II)
SALARY GRADE : 5
LEVEL : 1
DUTIES:
1. Assists in the preparation of estimates for materials needed for masonry

projects to be undertaken in the Commission.
2. Follows-up requisition of materials for work projects to facilitate completion of

the projects.
3. Takes charge in dumping and compacting sands and gravel.
4. Undertakes the plastering of concrete walls, floorings, and other masonry

works.
5. Performs other related duties that may be assigned by the superiors from
time to time.
16
JOB DESCRIPTION
POSITION TITLE
: (As Painter II)
SALARY GRADE : 5
LEVEL : 1
DUTIES:
1. Undertakes the painting and varnishing works in the Commission.
2. Takes charge of the repainting of all defective galvanized iron roofing of the
buildings.
3. Follows-up requisition materials needed for painting and varnishing.
4. Assists in estimating materials needed for work.
time to time.
17
JOB DESCRIPTION
POSITION TITLE
: (As Paper Cutting Machine Operator II)
SALARY GRADE : 5
LEVEL : 1
DUTIES:
1. Operates the paper cutting machines.
2. Attends to the care and maintenance of paper cutting machines.
3. Receives requests/job orders for paper cutting works.
4. Maintains a record of the utilization of the paper cutting machine.
time.
18
JOB DESCRIPTION
POSITION TITLE
: (As Plumber II)
SALARY GRADE : 5
LEVEL : 1
DUTIES:
1. Undertakes the servicing of the plumbing system of the Commission.
2. Takes charge of the repair of all defective waterlines of the building.
3. Cleans the water reservoir of the Commission.
4. Prepares requisitions materials needed in improving the plumbing system of

the Commission.
5. Conducts day to day inspection/survey of all connection in the Commission.
6. Performs other related duties that may be assigned by the immediate

supervisors.
19
JOB DESCRIPTION
POSITION TITLE
: (As Process Server)
SALARY GRADE : 5
LEVEL : 1
DUTIES:
1. Performs clerical works like receiving/releasing, typing, filing, etc.
2. Maintains records of received and released documents in the Office.
3. Acts as the liaison officer of the Office.
4. Performs other related functions that may be assigned by supervisors from

time to time.
20
JOB DESCRIPTION
ADMINISTRATIVE AIDE VI
POSITION TITLE
: (As Accounting Clerk II)
SALARY GRADE : 6
LEVEL : 1
DUTIES:
1. Assists higher level accounting personnel in the reconciliation of accounts

liquidation of subsidiary ledger balances and preparation of financial
statements.
2. Provides necessary control to salary payments and other miscellaneous

payments in favor of employees.
3. Checks and verifies correctness of amount due the officials and employees of
the Commission against plantilla, personnel information sheets and other
source documents.
4. Keeps and controls individual employee deduction from salary like GSIS life
and retirement premiums, salary policy loans amortization, Philhealth and BIR
withholding taxes.
5. Verifies and controls summary of remittances and other miscellaneous

disbursements.
6. Maintains and controls billing and collection processes of the Commission.
time.
21
JOB DESCRIPTION
POSITION TITLE
: (As Air Conditioning Technician I)
SALARY GRADE : 6
LEVEL : 1
DUTIES:
1. Cleans air filter, evaporator and condenser coil.
2. Lubricates bearing and fan motor.
3. Checks selector switch relay, starting capacitor, overload protector, filter, and
thermostat and replaces it, if defective.
4. Checks and cleans fan, blowers, condenser and drainage.
5. Checks compressor, motor, fan and blower for usual noise.
6. Check for corrosion, dirt, duct accumulation or damage for missing parts.
7. Repairs rusted portion of housing or casing.
8. Performs other related duties assigned by the superiors from time to time.
22
JOB DESCRIPTION
POSITION TITLE
: (As Art Illustrator I)
SALARY GRADE : 6
LEVEL : 1
DUTIES:
1. Receives job orders/requests for artwork and other graphic arts from different
COA offices.
2. Coordinates with the supervisor in evaluating the office’s requests for artwork.
3. Coordinates with the superior in concretizing technical knowledge in an

artistic manner.
time.
23
JOB DESCRIPTION
POSITION TITLE
: (As Audio-Visual Aids Technician I)
SALARY GRADE : 6
LEVEL : 1
DUTIES:
1. Assists in the Video Tape Recording (VTR), documentation and coverage of

official functions.
2. Assists in the production of video tape recordings (VTR) and slide tape
presentation projects (location shooting, editing, programming, musical
scoring and voicing).
3. Assists in the operation of the audio-visual equipment.
4. Assists in the dubbing/documentation for TV dissemination.
5. Assists in the maintenance and cleaning of the audio-visual equipment.
6. Logs the schedule of VTR and/or photo coverage of official function and
activities of the Commission.
7. Maintains records of incoming and served requests.
time.
24
JOB DESCRIPTION
POSITION TITLE
: (As Chauffeur II)
SALARY GRADE : 6
LEVEL : 1
DUTIES:
1. Drives office vehicle to service the Commissioners and other COA officials to
official trips.
4. Prepares daily vehicle dispatch report to show among others, mileage and
gasoline consumption.
8. Brings vehicle to auto shop, upon approval by proper officials when

necessary.
time.
25
JOB DESCRIPTION
POSITION TITLE
: (As Clerk III)
SALARY GRADE : 6
LEVEL : 1
DUTIES:
1. Assists the administrative staff in all clerical matters.
2. Types/encodes letters, memoranda, indorsements and other report of the

Office.
3. Records/logs incoming and outgoing official papers and mail matters.
4. Maintains a systematic filing system for office files and records.
5. Supervises the messengers in the delivery of correspondence, memoranda,

indorsements and report of the Office.
time.
26
JOB DESCRIPTION
POSITION TITLE ADMINISTRATIVE AIDE VI

: (As Communications Equipment Operator II)
SALARY GRADE : 6
LEVEL : 1
DUTIES:
1. Receives requests for the use of communication equipment.
2. Assists in the servicing of communication equipment.
3. Assists in operating the communications equipment.
4. Performs other related duties as may be assigned by superiors from time to

time.
27
JOB DESCRIPTION
POSITION TITLE
: (As Data Entry Machine Operator I)
SALARY GRADE : 6
LEVEL : 1
DUTIES:
1. Receives/logs source documents/coding sheets for encoding.
2. Assists in encoding data from source documents/coding sheets.
4. Assists in encoding computer programs.
5. Maintains data entry job specifications.
6. Performs other related duties as ordered by superiors from time to time.
28
JOB DESCRIPTION
POSITION TITLE
: (As Electrician II)
SALARY GRADE : 6
LEVEL : 1
DUTIES:
1. Installs and repairs any electrical systems in the Commission, when the need
arises.
2. Assists in estimating materials for the electrical parts of motors, generators,

transformers or any materials needed for electrical installation.
3. Receives job orders and maintains records of incoming and served requests.
4. Checks and inspects the electrical facilities of the Commission.
5. Requests assistance from the Foreman in handling difficult and complicated

jobs.
5. Monitors the standby generator/capacitor bank and bundy clocks.
time.
29
JOB DESCRIPTION
POSITION TITLE
: (As Mechanic II)
SALARY GRADE : 6
LEVEL : 1
DUTIES:
1. Services all COA vehicles at the motorpool when the need arises.
2. Assists in maintaining all machines, equipment and tools installed at the

motorpool.
3. Assists in estimating materials needed for servicing or fabricating any

motorpool projects.
4. Requests assistance from Foreman in handling difficult and complicated

works/jobs at the motorpool regarding COA vehicles.
time to time.
30
JOB DESCRIPTION
POSITION TITLE
: (As Micro Filming Machine Operator I)
SALARY GRADE : 6
LEVEL : 1
DUTIES:
1. Receives requests/job orders for microfilming.
2. Operates the microfilm machines.
3. Attends to the care and upkeep of microfilm machines.
time.
31
JOB DESCRIPTION
POSITION TITLE
: (As Printing Machine Operator II)
SALARY GRADE : 6
LEVEL : 1
DUTIES:
1. Receives job orders/requests for printing.
2. Maintains and operates mimeographing/printing machines.
3. Prepares the report on the number of job orders/requests accomplished.
5. Keeps custody of mimeographing/printing materials for inventory purposes.
time.
32
JOB DESCRIPTION
POSITION TITLE
: (As Utility Foreman)
SALARY GRADE : 6
LEVEL : 1
DUTIES:
1. Supervises subordinates for the efficient and proper performance of their

delegated tasks.
2. Prepares requisitions for supplies and materials for use in the maintenance
and cleanliness of office premises.
3. Assists superiors in the preparation of their work plan and the corresponding
accomplishment report.
time.
33
JOB DESCRIPTION
POSITION TITLE
: (As Welder II)
SALARY GRADE : 6
LEVEL : 1
DUTIES:
1. Undertakes the construction/fabrication projects in the Commission.
2. Assists in determining estimates of materials needed for fabrication projects.
3. Fabricates welding materials for the Commission.
4. Undertakes the repair, body repair of motor vehicles of the Commission.
5. Performs other related duties that may be assigned from time to time.
34
JOB DESCRIPTION
ADMINISTRATIVE ASSISTANT I
POSITION TITLE
: (As Audio-Visual Equipment Operator III)
SALARY GRADE : 7
LEVEL : 1
DUTIES:
1. Ensures the efficient and effective use of the audio-visual equipment.
2. Oversees the proper care and upkeep of the audio-visual equipment.
3. Monitors the scheduling of the use of the audio-visual equipment.
time.
35
JOB DESCRIPTION
POSITION TITLE
: (As Bookbinder III)
SALARY GRADE : 7
LEVEL : 1
DUTIES:
1. Receives job orders/requests for bookbinding works.
2. Performs bookbinding works, when necessary.
3. Sorts and staples materials for distribution.
4. Accepts and schedules bookbinding works.
5. Reports to superior as to the number of copies of bound materials prepared.
6. Monitors the utilization of supplies and materials.
time.
36
JOB DESCRIPTION
POSITION TITLE
: (As Chauffeur III)
SALARY GRADE : 7
LEVEL : 1
DUTIES:
1. Drives office vehicle to service the Chairman and other COA officials to
official trips.
4. Prepares daily vehicle dispatch report to show among others, mileage and
gasoline consumption.
8. Brings vehicle to auto shop, upon approval by proper officials when

necessary.
time.
37
JOB DESCRIPTION
ADMINISTRATIVE ASSISTANT III

POSITION TITLE
: (As Computer Operator I)
SALARY GRADE : 7
LEVEL : 1
DUTIES:
1. Operates the computers.
2. Assists in minor preventive maintenance routine on computers and

printers.
3. Assists in loading computer programs and data files.
4. Generates and prints computer outputs.
5. Decollates, bursts, collates, and binds computer outputs.
6. Assists in the maintenance of program catalog and computer operating

system.
7. Assists superiors in the restoration of damaged files.
8. Assists in the repair/troubleshooting of defective IT equipment and

software packages.
9. Assists in the maintenance of all hardware and software packages

installed.
10. Performs other related tasks that may be assigned by superiors from time
to time.
38
JOB DESCRIPTION
POSITION TITLE
: (As Motorpool Supervisor I)
SALARY GRADE : 7
LEVEL : 1
DUTIES:
1. Supervises/assists in the installation, repair and maintenance of motor

vehicles.
2. Determines workload and assigns personnel to specific jobs.
3. Prepares and follows-up requisition for spare parts, materials and supplies for
repairs and for operations.
4. Inspects on-going jobs and submits daily activity reports as required.
5. Ensures periodic servicing of motor vehicles to maintain these in efficient

operating conditions.
6. Maintains adequate records and other pertinent information of work done on

each vehicle to the respective vehicle history ledger.
7. Performs other related function assigned by the superiors from time to time.
39
JOB DESCRIPTION
POSITION TITLE
: (As Reproduction Machine Operator III)
SALARY GRADE : 7
LEVEL : 1
DUTIES:
1. Supervises subordinates and sees to it that assigned tasks are accomplished.
2. Coordinates requests/job orders for reproduction work.
3. Ensures the proper maintenance and operation of the reproduction machines.
4. Reports to superiors the malfunctioning of the reproduction machines.
time.
40
JOB DESCRIPTION
POSITION TITLE
: (As Stitcher III)
SALARY GRADE : 7
LEVEL : 1
DUTIES:
2. Supervises the care and upkeep of stitching equipment.
3. Operates the stitching machines, when necessary.
time.
41
JOB DESCRIPTION
ADMINISTRATIVE ASSISTANT II
POSITION TITLE
: (As Accounting Clerk III)
SALARY GRADE : 8
LEVEL : 1
DUTIES:
1. Keeps and controls individual employee deductions from salary.
2. Verifies and maintains control of remittances and other miscellaneous

disbursements.
3. Provides necessary control to salary payments and other miscellaneous

payment in favor of employees.
4. Ensures that accounting and auditing rules and regulations are observed and
complied with in the accounting of the financial transaction and activities of
the Commission.
5. Prepares bills rendered by the Commission.
6. Assists in the coding and verification of input data relative to electronic

processing of accounting transactions.
time.
42
JOB DESCRIPTION
POSITION TITLE
: (As Air Conditioning Technician II)
SALARY GRADE : 8
LEVEL : 1
DUTIES:
1. Repairs and installs air - conditioning unit in the Commission.
2. Repairs and installs water pumps.
3. Conducts flushing or inspection of centralized air - conditioning units.
4. Checks refrigerant, charges/replenishes and adds compressor oil.
5. Conducts inspection of water treatment for cooling tower.
6. Cleans/inspects air filter, evaporator and condenser coil.
7. Performs other related functions assigned by the superiors from time to time.
43
JOB DESCRIPTION
POSITION TITLE
: (As Art Illustrator II)
SALARY GRADE : 8
LEVEL : 1
DUTIES:
1. Receives job orders/requests for artwork and other graphic arts from COA
offices, in the absence of the Artist Illustrator III.
2. Coordinates with the offices requesting artwork for the visualization, materials
to be used, design and layout of the artwork, billboard, sign paintings, etc.
3. Assists in visualizing audit concepts to give them more color and brightness.
4. Concretizes technical knowledge and invites interest in learning about audit

techniques in an artistic manner.

time
44
JOB DESCRIPTION
POSITION TITLE
: (As Audio-Visual Aids Technician II)
SALARY GRADE : 8
LEVEL : 1
DUTIES:
1. Assists in the Video Tape Recording (VTR), documentation and coverage of

official functions.
2. Assists in the production of video tape recordings and slide tape presentation
projects (location shooting, editing, programming, musical scoring and
voicing).
3. Operates the audio-visual equipment.
4. Assists in the dubbing/documentation for TV dissemination.
5. Maintains and checks on the audio-visual equipment.
time.
45
JOB DESCRIPTION
POSITION TITLE
: (As Bookkeeper)
SALARY GRADE : 8
LEVEL : 1
DUTIES:
1. Assists in the reconciliation of accounts, liquidation of subsidiary ledger

balances and preparation of financial statements.
2. Assists, gathers and compiles accounting data and information necessary in

the evaluation of the accounting systems and procedures.
3. Assists in the reconciliation based on information checked and verified from

source documents.
4. Keeps and controls subsidiary accounts.
5. Assists in the coding and verification of input data relative to electronic

processing of accounting transactions.
6. Performs other related functions as may be assigned by the superiors from

time to time.
46
JOB DESCRIPTION
POSITION TITLE
: (As Carpenter Foreman)
SALARY GRADE : 8
LEVEL : 1
DUTIES:
1. Supervises subordinates in rendering carpentry services to the Commission.
2. Requisitions materials needed in the completion of projects.
3. Assists other carpenters in their works.
4. Ensures that carpentry tools and equipment are kept and used properly.
5. Handles delicate and complicated carpentry works.
time.
47
JOB DESCRIPTION
POSITION TITLE
: (As Clerk IV)
SALARY GRADE : 8
LEVEL : 1
DUTIES:
1. Assists administrative staff in all clerical matters.
2. Requests, issues and controls, supplies and equipment.
3. Classifies and sorts records and documents for filing.
4. Assists in evolving and maintaining a unified system for records/documents

classification, filing and retrieval.
5. Gives instructions to subordinate employees regarding proper procedures for

filing records and documents of the Commission.
time.
48
JOB DESCRIPTION
POSITION TITLE
: (As Data Entry Machine Operator II)
SALARY GRADE : 8
LEVEL : 1
DUTIES:
1. Assists in receiving/logging source documents/coding sheets for encoding in

the absence of responsible employee.
2. Operates the data entry equipment.
3. Assists in encoding data from source documents/coding sheets.
4. Assists in encoding computer programs.
5. Develops/maintains data entry job specifications.
6. Conduct testing on various IT resources subject for testing.
7. Conducts maintenance services on all hardware and software packages

installed.
8. Acts as computer technician.
49
JOB DESCRIPTION
POSITION TITLE (As Electronics and Communications
: Equipment Technician II)
SALARY GRADE : 8
LEVEL : 1
DUTIES:
1. Conducts repairs and installs telephone/intercom line apparatus.
2. Installs and repairs radio/communication equipment.
3. Requisitions electronic and communication materials.
4. Performs other related duties assigned by the immediate supervisors from

time to time.
50
JOB DESCRIPTION
POSITION TITLE (As Human Resource Management
: Assistant)
SALARY GRADE : 8
LEVEL : 1
DUTIES:
1. Performs administrative functions such as receiving, routing, and releasing of

documents and/or requisitioning of supplies.
2. Keeps custody over 201 files of COA personnel and other personnel records.
3. Performs liaison/messengerial work for the HRMO when there is a need to

transact business with other government agencies.
4. Types/encodes certifications, service records, and other personnel records for

signature of superiors.

time.
51
JOB DESCRIPTION
POSITION TITLE
: (As Labor General Foreman)
SALARY GRADE : 8
LEVEL : 1
DUTIES:
1. Ensures that cleanliness and sanitation is being maintained within the

facilities of the Commission.
2. Estimates materials needed for maintaining cleanliness and sanitation.
3. Handles difficult and complicated works/jobs/problems of subordinates.
4. Performs other related functions that may be assigned by supervisors from

time to time.
52
JOB DESCRIPTION
POSITION TITLE
: (As Mason Foreman)
SALARY GRADE : 8
LEVEL : 1
DUTIES:
1. Supervises subordinates in the performance of work for the preparation of

cementing projects
2. Prepares estimates of materials needed for work projects
3. Supervises/participates in the dumping and compacting sands and gravel
4. Supervises/participates in plastering of concrete walls, floorings, and other

masonry works
time to time.
53
JOB DESCRIPTION
POSITION TITLE
: (As Painter Foreman)
SALARY GRADE : 8
LEVEL : 1
DUTIES:
1. Supervises painting and varnishing works in the Commission.
2. Takes charge of the repair and repainting of all defective galvanized iron
roofing of the buildings.
3. Prepares requisition of materials needed for painting and varnishing.
4. Estimates materials needed for work.
5. Conducts day to day inspection/survey of all facilities in the Commission.
time to time.
54
JOB DESCRIPTION
POSITION TITLE
: (As Plumber Foreman)
SALARY GRADE : 8
LEVEL : 1
DUTIES:
1. Maintains the water supply system of the Commission.
2. Takes charge of the repair of all defective waterlines of the building.
3. Receives job orders and gives assignments and instructions to plumber.
4. Interprets plumbing plans and specifications.
5. Takes precautionary measures to prevent loss of tools.
6. Conducts day to day inspection/survey of all connection of pipes in the

Commission.
7. Performs other related duties assigned by the immediate supervisors.
55
JOB DESCRIPTION
POSITION TITLE ADMINISTRATIVE ASSISTANT III

: (As Communications Equipment Operator III)
SALARY GRADE : 9
LEVEL : 1
DUTIES:
1. Attends to requests for the use of communication equipment.
2. Schedules the use of the communication equipment.
3. Operates and maintains the communication equipment to ensure that they

are in good condition at all times.
56
JOB DESCRIPTION

POSITION TITLE
: (As Computer Operator II)
SALARY GRADE : 9
LEVEL : 1
DUTIES:
1. Operates the computers.
2. Performs minor preventive maintenance routine on computers and printers.
3. Loads computer programs and data files.
4. Creates back-up copies of application files, computer programs and system

residence.
5. Generates and prints computer outputs.
6. Decollates, bursts, collates, and binds computer outputs.
7. Develops operating procedures for efficient use of computer facilities and

supplies for review and approval of superior.
8. Maintains program catalog and computer operating system.
9. Restores/reconstructs damaged files.
10. Evaluates request for IT resources and prepares technical specifications.
11. Supervises testing and prepares testing certifications for submission to the
supervisor.
12. Acts as computer technician.
13. Conducts repair/troubleshooting on defective IT equipment and software

packages.
14. Conducts maintenance services on all hardware and software packages

installed.
15. Evaluates and recommends IT equipment for disposal.
16. Performs other related tasks that may be assigned by superiors from time to
time.
57
JOB DESCRIPTION

POSITION TITLE
: (As Electrician Foreman)
SALARY GRADE : 9
LEVEL : 1
DUTIES:
1. Supervises subordinates in maintaining the electrical system of the

Commission.
2. Supervises the installation and repair of the electrical systems in the

Commission.
3. Estimates materials for the electrical parts of motors, generators, and

transformers.
4. Receives job orders and disseminates assignments to subordinates.
5. Checks and inspects completed jobs/works.
6. Handles difficult and complicated jobs.
time.
58
JOB DESCRIPTION

POSITION TITLE
: (As Mechanic III)
SALARY GRADE : 9
LEVEL : 1
DUTIES:
1. Services all COA vehicles at the motorpool when the need arises.
2. Maintains all machines and tools installed at the motorpool.
3. Assists in estimating materials needed for servicing or fabricating any

motorpool projects.
4. Requests assistance from Foreman in handling difficult and complicated

works/jobs at the motorpool regarding COA vehicles.
time to time.
59
JOB DESCRIPTION

POSITION TITLE
: (As Printing Machine Operator III)
SALARY GRADE : 9
LEVEL : 1
DUTIES:
2. Coordinates requests/job orders to subordinates for printing.
3. Submits accomplishment reports to superiors.
4. Ensures the proper maintenance and operation of the mimeographing/printing

machines and sees to it that they are in good condition.
60
JOB DESCRIPTION

POSITION TITLE
: (As Secretary II)
SALARY GRADE : 9
LEVEL : 1
DUTIES:
1. Takes dictation and transcribes and types letters, report, memoranda and
other correspondences.
2. Prepares and answers simple and routine office correspondences for

approval and signature of superiors.
3. Receives, routes, files and/or transmits confidential and other

correspondence, circular, reports and documents.
4. Receives and/or places telephone calls and messages and/or refers to other
offices.
5. Maintains efficient filing system for letters, reports, records, circulars and
office memoranda.
6. Performs such other functions as may be assigned from time to time.
61
JOB DESCRIPTION
ADMINISTRATIVE ASSISTANT IV
POSITION TITLE
: (As Audio-Visual Aids Technician III)
SALARY GRADE : 10
LEVEL : 1
DUTIES:
1. Attends to video tape recording (VTR) and/or photo coverage of different

activities/official functions of the Commission.
2. Operates/installs audio-visual equipment.
3. Produces video tape recordings and slide tape presentation projects (location
shooting, editing, programming, musical scoring and voicing).
4. Attends to the maintenance of the audio-visual equipment.
time.
62
JOB DESCRIPTION
POSITION TITLE
: (As Bookbinder IV)
SALARY GRADE : 10
LEVEL : 1
DUTIES:
1. Supervises the efficient binding of materials needed.
2. Monitors actions on job orders/requests for bookbinding works.
3. Submits reports to superior as to the number of copies of bound materials

prepared.
4. Oversees the sorting and mimeographing of materials for distribution.
5. Performs other related functions as may be assigned by the superiors from

time to time.
63
JOB DESCRIPTION
POSITION TITLE
: (As Cashier I)
SALARY GRADE : 10
LEVEL : 1
DUTIES:
1. Records and files all transactions of the Cash Management Division.
2. Verifies records whenever requests are received for certifications of payment

and collection.
3. Types various reports of disbursements and collections.
4. Deposits all collections with the depository bank.
5. Issues Official Receipts of all money received.
6. Assists in typing checks and recording transactions of the Cash Management

Division.
7. Releases checks, policy contracts, salary and policy loan checks as well as
GSIS dividends to claimants.
time.
64
JOB DESCRIPTION
POSITION TITLE (As Human Resource Management
: Assistant II)
SALARY GRADE : 10
LEVEL : 1
DUTIES:
1. Performs administrative functions such as receiving, routing, and releasing of

documents and/or requisitioning of supplies.
2. Assists in the maintenance of the COA personnel 201 files and other
personnel records.
3. Performs liaison/messengerial work for the HRMO when there is a need to

transact business with other government agencies.
4. Types/encodes certifications, service records, and other personnel records for

signature of superiors.
5. Classifies and sorts records and documents for filing.
6. Records/logs incoming and outgoing papers and mail matters.

time.
65
JOB DESCRIPTION
POSITION TITLE
: (As Senior Welder I)
SALARY GRADE : 10
LEVEL : 1
DUTIES:
1. Supervises subordinates in the discharge of their functions particularly in the

construction/fabrication projects in the Commission.
2. Estimates materials needed for fabrication projects.
3. Maintains welding materials and ensures their proper and economical use.
4. Responsible in the repair of motor vehicles of the Commission.
66
JOB DESCRIPTION
ADMINISTRATIVE ASSISTANT V
POSITION TITLE : (As Art Illustrator III)
SALARY GRADE : 11
LEVEL : 1
DUTIES:
1. Coordinates with other artists on the execution of the illustrator's work.

3. Prepares artwork and other graphic arts upon the request of the different
COA offices.
4. Coordinates with the offices requesting artwork for the visualization, materials
to be used, design and layout of the artwork, billboard, sign paintings, etc.
5. Visualizes audit concepts to give them more color and brightness.
time.
67
JOB DESCRIPTION
POSITION TITLE ADMINISTRATIVE ASSISTANT V

: (As Communications Equipment Operator IV)
SALARY GRADE : 11
LEVEL : 1
DUTIES:
2. Coordinates requests/job orders to subordinates for rendition of prompt

service.
3. Monitors the scheduling of the use of the communication equipment.
4. Ensures the proper maintenance and operation of the communication

equipment and sees to it that they are in good condition at all times.
time.
68
JOB DESCRIPTION
POSITION TITLE
: (As Data Encoder III)
SALARY GRADE : 11
LEVEL : 1
DUTIES:
1. Operates data entry equipment.
2. Encodes data from source documents/coding sheets.
3. Encodes computer program.
5. Coordinates with the drafter of report/correspondence to ensure correctness

in the encoding of needed information.
6. Performs other related duties that may be assigned by superior from time to
time.
69
JOB DESCRIPTION
POSITION TITLE
: (As Data Entry Machine Operator III)
SALARY GRADE : 11
LEVEL : 1
DUTIES:
1. Assists in the supervision and monitoring of Data Entry Operation.
2. Receives/logs source documents/coding sheets for encoding.
3. Operates the data entry equipment.
4. Encodes data from source documents/coding sheets.
5. Encodes computer programs.
70
JOB DESCRIPTION
POSITION TITLE
: (As Electrician General Foreman)
SALARY GRADE : 11
LEVEL : 1
DUTIES:
1. Oversees the maintenance and repair of the electrical system of the

Commission.
2. Evaluates and monitors the installation of the electrical systems in the

Commission and determines the extent of compliance with standard
procedures.
3. Reviews the prepared estimate of materials for the electrical parts of motors,
generators, and transformers.
4. Recommends the immediate preparation of requisition to facilitate acquisition

of materials needed.
5. Supervises the handling of the difficult and complicated jobs.
6. Undertakes monthly reading of electrical meter consumption of in-house

business establishment including preparation of vouchers.
time.
.
71
JOB DESCRIPTION
POSITION TITLE (As Electronics and Communications
: Equipment Technician III)
SALARY GRADE : 11
LEVEL : 1
DUTIES:
1. Maintains PLDT direct/local telephone lines.
2. Checks/maintains internet lines.
3. Estimates materials for the repair of electronic and communication

equipment.
4. Formulates programs for the installation and maintenance of

radio/communication equipment of the Commission.
5. Inspects newly purchased and/or repaired radio/communication equipment.
6. Performs other related function that may be assigned by the superiors from
time to time.
72
JOB DESCRIPTION
POSITION TITLE
: (As Mechanical Shop Foreman)
SALARY GRADE : 11
LEVEL : 1
DUTIES:
1. Supervises subordinate mechanics and sees to it that assigned tasks are

accomplished.
2. Maintains servicing schedule of all COA vehicles and other equipment at the
motorpool.
3. Ensures the proper maintenance and operation all machines and tools
installed at the motorpool.
4. Estimates materials needed for fabrication/motorpool projects.
5. Handles difficult and complicated works/jobs at the motorpool regarding COA

vehicles.
6. Performs other related function that may be assigned by the superiors from
time to time.
73
JOB DESCRIPTION
POSITION TITLE
: (As Private Secretary I)
SALARY GRADE : 11
LEVEL : 1
DUTIES:
1. Records/logs incoming and outgoing official papers and mail matters.
2. Receives/logs source documents/coding sheet for encoding.
3. Takes dictations and transcribes and types letters, reports, memoranda and
4. Prepares and answers routine office correspondence for approval and

signature of superior.

6. Receives and/or places telephone calls and messages and/or refer to other
offices.
7. Assists in the announcement of staff meetings and the transcription of the

minutes of meetings.
8. Maintains filing system for letters, reports, records, circulars and office
memoranda.
9. Performs other related duties that may be assigned by supervisors from time
to time.
74
JOB DESCRIPTION
POSITION TITLE
: (As Typesetter IV)
SALARY GRADE : 11
LEVEL : 1
DUTIES:
2. Supervises the care and upkeep of typesetting equipment.
3. Operates the typesetting machines.
time.
75
JOB DESCRIPTION
ADMINISTRATIVE ASSISTANT VI
POSITION TITLE
: (As Computer Operator III)
SALARY GRADE : 12
LEVEL : 1
DUTIES:
1. Operates the computers and performs minor preventive maintenance routine

on computers and printers, when necessary.
2. Loads computer programs and data files.
3. Accomplishes and attaches Control Label to all output.
4. Creates back-up copies of application files, computer programs and system

residence, when necessary
5. Formulates operating procedures for efficient use of computer facilities and

supplies.
6. Restores/reconstructs damaged files, when necessary.
time.
76
JOB DESCRIPTION
ADMINISTRATIVE ASSISTANT VI
POSITION TITLE
: (As Photographer IV)
SALARY GRADE : 12
LEVEL : 1
DUTIES:
1. Serves as official close-in/in-house photographer of the Commission on Audit,

specifically the Chairman and/or two Commissioners during official activities.
2. Provides photo and video coverage of special COA events, including those
involving top and middle management officials, study tours, and other officials
from local and international organizations.
3. Develops black and white and colored film and cause the printing thereof,
giving proper instructions to printer to ensure good quality photographs.
4. Label and file photos, developed films/negatives and tapes of all

events/activities covered for future reference/ use.
5. Writes appropriate captions of photographs taken indicating the event, date

and place and the things and/or persons and what they are doing.
6. Performs such other function as may be assigned by the Chief of Office from
time to time.
77
JOB DESCRIPTION
ADMINISTRATIVE OFFICER I
POSITION TITLE
: (As Cashier I)
SALARY GRADE : 10
LEVEL : 2
DUTIES:
1. Records and files all transactions of the Cash Management Division.
2. Verifies records whenever requests are received for certifications of payment

and collection.
3. Types various reports of disbursements and collections.
4. Deposits all collections with the depository bank.
5. Issues Official Receipts of all money received.
6. Assists in typing checks and recording transactions of the Cash Management

Division.
7. Releases checks, policy contracts, salary and policy loan checks as well as
GSIS dividends to claimants.
time.
78
JOB DESCRIPTION
POSITION TITLE
: (As Records Officer I)
SALARY GRADE : 10
LEVEL : 2
DUTIES:
1. Records/logs incoming and outgoing communications.
2. Assists in the indexing of decision, laws, circulars, memoranda and other vital
records for reference.
3. Assists in the preparation of inventory of records for disposal.
4. Services the requests of clients on “precedents” and other allied matters in

coordination with the Retrieval Clerks.
5. Reproduces documents for attachment, dissemination and/or filing.
6. Performs other related work that may be assigned by superiors from time to
time.
79
JOB DESCRIPTION
POSITION TITLE
: (As Supply Officer I)
SALARY GRADE : 10
LEVEL : 2
DUTIES:
1. Acts as Property Custodian.
2. Receives deliveries of procured items.
3. Maintains bin cards for all supplies, materials and equipment under
his/her custody.
4. Assists in the conduct of annual physical inventory of property.
5. Issues requisitioned supplies, materials or equipment.
6. Prepares list of damaged/obsolete items to initiate disposal thereof.
7. Maintains proper cleanliness and orderliness of the stockrooms.
8. Performs other related duties that may be assigned by superiors from time
to time.
80
JOB DESCRIPTION
POSITION TITLE : ADMINISTRATIVE OFFICER II

SALARY GRADE : 11
LEVEL : 2
DUTIES:
1. Prepares report, memoranda and position papers.
2. When assigned to a field office, keeps custody of the personnel files of the
office.
3. Maintains a regular personnel list for purposes of providing ready references

in cases of promotion and replacement.
4. Prepares the monthly attendance report for review of the superior.
5. Assists in preparing and consolidating the monthly accomplishment reports of

each section/unit.
6. Takes charge of safekeeping and upgrading of all office records.
7. Participates in the drafting of administrative rules and regulations designed to

carry out effectively the work programs and policies of the office.
8. When assigned to an operating/regional office, coordinates with the Division

Chiefs in the preparation of an office order to effect the assignment of
operating personnel to specific jobs and projects.
9. Evaluates proposals for promotion.
10. Prepares ranking of personnel for promotion.
time.
81
JOB DESCRIPTION
ADMINISTRATIVE OFFICER II
POSITION TITLE
: (As Budget Officer I)
SALARY GRADE : 11
LEVEL : 2
DUTIES:
1. Prepares Request for Obligation of Allotment (ROA) based on presented

request.
2. Prepares monthly report of Income, Quarterly Sub-Allotment Advice to all

COA Regional Offices and the Estimated Report of Income for the year.
3. Assists in the consolidation and finalization of the Commission's budget.
4. Prepares budgetary reports/data as required by the Department of Budget

and Management.
5. Prepares budget estimates and monitor audit expenses.
6. Prepares the Annual Budget Estimates of the office.
7. Prepares estimates for funding of the office training activities/programs.
8. Prepares budget proposals, ROA and letter requests for release of additional
funds.
time.
82
JOB DESCRIPTION
POSITION TITLE
: (As Financial Analyst I)
SALARY GRADE : 11
LEVEL : 2
DUTIES:
1. Assists in keeping and maintaining books of original and final entry and other
auxiliary record.
2. Prepares detailed statement of subsidiary ledger balances.
3. Analyzes disbursements and reconciles the same with obligations incurred

and liquidated.
4. Analyzes and verifies financial data appearing in reports of collections and

deposits and disbursements for proper recording in the books of original
entry.
time.
83
JOB DESCRIPTION
POSITION TITLE
: (As HRMO I)
SALARY GRADE : 11
LEVEL : 2
DUTIES:
1. Evaluates recommendations for recruitment and promotion, checks if

documents are complete and in order and requires the same when
necessary.
2. Processes applications for leave, retirement, resignation, and requests for

transfer and/or authority to travel abroad.
3. Verifies entries in the Monthly Attendance Reports submitted by the different

offices; posts/encodes absences and undertimes in leave
cards/computerized systems; computes leave credits; transmits reports on
leave balances to the different offices and prepares memo pertaining to
cases e.g., resignation, AWOL, on leave without pay, etc. to the Accounting
Division, PFMS.
4. Participates in the conduct of personnel audit and research, evaluates and

analyzes data/findings, assists in the preparation of the necessary reports
with recommendations and submits the same to the Chief of Division for
review.
5. Assists in the proper safekeeping and updating of the 201 records of all COA
employees including leave records, merit ratings, salary adjustment notices,
appointments and other related data.
6. Assists in the proper interpretation and implementation of COA personnel

policies, civil service rules and regulations, and other pertinent laws and
policies.
7. Assists in determining and satisfying the personnel requirements of the

different departments and offices in the Commission.
8. Assists in the preparation/drafting of reports, letters, memoranda, and other

official communications.
9. Performs administrative functions such as receiving and releasing of

documents and the request and control of office supplies.
time.
84
JOB DESCRIPTION
POSITION TITLE
: (As Management and Audit Analyst I)
SALARY GRADE : 11
LEVEL : 2
DUTIES:
1. Assists in the conduct of periodic management analysis of the organizational

structure and operation procedure.
2. Assists in the conduct of management audit/internal audit and internal control
systems evaluation in the Commission.
3. Prepares a consolidated summary report on the accomplishment reports of

the different offices, to wit:
 Monthly Report
 Quarterly Quantified Data of Accomplishment
 Annual Report
 Report as of a Given Period as Required
4. Evaluates commitments of the different offices of the Commission as against

their reported accomplishments.
5. Prepares drafts of official letters, indorsements and other communication for

approval of superior.
time.
85
JOB DESCRIPTION
ADMINISTRATIVE OFFICER III

POSITION TITLE
: (As Records Officer II)
SALARY GRADE : 14
LEVEL : 2
DUTIES:
1. Encodes all incoming and outgoing communications for systematic filing and
faster retrieval of records.
2. Indexes decisions, laws, circulars, memoranda and other vital records for
reference.
3. Controls records charge-out and records movement.
4. Services the requests of fellow COAns and non-COAns on “precedents” and

other allied matters in coordination with the Retrieval Clerks.
5. Reproduces documents for attachment, dissemination and/or filing.
6. Ensures that file copies of action documents are complete and are included
as attachments to the basic communication.
time.
86
JOB DESCRIPTION

POSITION TITLE
: (As Supply Officer II)
SALARY GRADE : 14
LEVEL : 2
DUTIES:
1. Assists in the conduct of physical inventory of property.
2. Maintains and updates stock cards for all supplies and materials, Equipment
Ledger Cards (ELCs) for fixed assets and other property records.
3. Prepares Monthly Report on Supplies & Materials Issued.
4. Conducts canvass of requisitioned supplies, materials, equipment and

services.
5. Procures urgently needed supplies, materials and equipment.
87
JOB DESCRIPTION

POSITION TITLE
: (As Cashier II)
SALARY GRADE : 14
LEVEL : 2
DUTIES:
1. Keeps up-to-date and accurate records of all transactions of the Cash

Management Division.
2. Prepares daily and monthly report of the Cash Management Division.
3. Keeps custody of office supplies and equipment.
4. Verifies letters of authorization and special power of attorney.
5. Reviews payroll entries and verifies accuracy of payroll data and totals.
6. Assists in the processing and paying of cash payrolls.
7. Prepares checks based on vouchers and payrolls ascertaining that the

supporting documents are complete and duly approved by the proper
authorities.
8. Prepares lists of cancelled checks.
time.
88
JOB DESCRIPTION
POSITION TITLE : ADMINISTRATIVE OFFICER IV

SALARY GRADE : 15
LEVEL : 2
DUTIES:
1. Prepares report, memoranda and position papers.
2. Maintains a list of office personnel for the purpose of providing ready

reference in cases of promotion and replacement.
3. Evaluates the monthly attendance report and makes necessary

recommendation.
4. Adopts a system of control for the economical use of office supplies and
materials.
5. Provides summary reports on monthly accomplishments of each section/unit.
6. Evaluates proposals for promotion and prepares ranking list of personnel.
7. Takes charge of safekeeping of all office records.
8. Assists superiors in coordinating the functions of the different administrative

divisions and units of the Commission.
9. Participates in the drafting and review of administrative rules and regulations

designed to carry out effectively the work programs and policies of the office.
10. Provides counsel on routine administrative matters.
11. When assigned to an operating/regional office, coordinates with the Division

Chiefs in the preparation of an office order to effect the assignment of
operating personnel to specific jobs and projects.
time.
89
JOB DESCRIPTION
ADMINISTRATIVE OFFICER IV
POSITION TITLE
: (As Budget Officer II)
SALARY GRADE : 15
LEVEL : 2
DUTIES:
1. Reviews Requests for Obligation of Allotment (ROA) before approval of the

Director.
2. Provides technical assistance to all central and regional offices as well as

auditing units in the preparation of their respective budgets.
3. Assists in the consolidation and finalization of the Commission’s budget.
4. Prepares budgetary reports/data/accountable forms as required by the

Department of Budget and Management.
5. Prepares budget estimates and monitor audit expenses.
6. Prepares the Annual Budget Estimates of the office.
7. Prepares the Annual Cost of Audit Services.
8. Assists in the preparation of the Commission’s work/financial plan.
9. Assists in the preparation of sub-allotment advices.
time.
90
JOB DESCRIPTION
POSITION TITLE
: (As HRMO II)
SALARY GRADE : 15
LEVEL : 2
DUTIES:

necessary.


leave balances to the different offices and prepares memo pertaining to
cases e.g., resignation, AWOL, on leave without pay, etc. to the Accounting
Division, PFMS.
4. Participates in the conduct of personnel audit and research, evaluates and

analyzes data/findings, assists in the preparation of the necessary reports
with recommendations and submits the same to the Chief of Division for
review.
5. Assists in the proper safekeeping and updating of the 201 records of all COA

policies.

8. Assists in the preparation/drafting of reports, letters, memoranda, and other

official communications.

time.
91
JOB DESCRIPTION
POSITION TITLE
: (As Financial Analyst II)
SALARY GRADE : 15
LEVEL : 2
DUTIES:
1. Keeps the books of original and final entry.
2. Assists in the preparation of trial balance, financial statements and other

related reports.
3. Prepares drafts of correspondence related to the work assigned.
4. Assists in the analysis of accounts and in its reconciliation with the reciprocal
accounts or major/minor accounts.
5. Prepares/drafts correspondence related to work assigned.
time.
92
JOB DESCRIPTION
POSITION TITLE
: (As Management and Audit Analyst II)
SALARY GRADE : 15
LEVEL : 2
DUTIES:
1. Conducts periodic management analysis on the organizational structure and

operations procedures.
2. Assists in the conduct of management audit/internal audit and internal control

systems evaluation in the Commission.
3. Monitors accomplishments of different COA Offices and maintains working

papers for each audit area.
4. Prepares a consolidated summary report on the accomplishment reports of

the different offices, to wit:
 Monthly Report
 Annual Report

6. Prepares drafts of official letter, indorsements and other communication for

to time.
93
JOB DESCRIPTION
POSITION TITLE
: (As Medical Technologist II)
SALARY GRADE : 15
LEVEL : 2
DUTIES:
1. Prepares reagents needed in performing laboratory works, in the Absence of

Medical Technologist I.
2. Collects and extracts blood samples needed in performing laboratory

examination.
3. Conducts routine laboratory examinations like urinalysis, stool examination,

complete blood count, blood chemistry, blood sugar, blood urea nitrogen,
creatinine, cholesterol, uric acid and other related blood examinations.
4. Reviews the weekly and monthly accomplishment reports to be submitted to

the Division Chief.
5. Monitors the consumption of laboratory reagents and supplies from time to

time.
6. Determines the relevant training program and other educational activities for
an efficient, effective and documented quality control program within the
laboratory and recommends to the Division Chief the attendance of medical
technologists to the identified training program.
time.
94
JOB DESCRIPTION
POSITION TITLE
: (As Planning Officer II)
SALARY GRADE : 15
LEVEL : 2
DUTIES:
1. Coordinates the formulation and preparation of plans, programs and projects

of the various offices of the Commission to ensure their consistency with the
overall objectives of the Commission.
2. Coordinates with other planning officers in the formulation and preparation of

plans, programs and projects of the various offices of the Commission and
drafts Medium-Term Development Plan.
3. Gathers pertinent facts to formulate plans or develop policies and other

regulations that are relevant to the operation of the Commission.
4. Ensures that monitoring, consolidation, reporting and evaluation are

undertaken on the progress of the plan implementation by the various
organizational units of Commission.
5. Prepares quarterly evaluation reports based on the monthly accomplishment

reports submitted by the various COA offices.
6. Provides inputs to reports required by external agencies such as NEDA,

Office of the President, Department of Budget and Management, etc., relative
to the Commission’s plans, programs and accomplishments.
7. Assists in the preparation and coordination of the conduct the planning

conference of the Commission.
8. Drafts proposed communications for the review of superior.
9. Assists in the development of plans, policies and other matter pertaining to

the Division.
10. Performs other related duties that may be assigned by the superior from time
to time.
95
JOB DESCRIPTION
POSITION TITLE
: (As Statistician II)
SALARY GRADE : 15
LEVEL : 2
DUTIES:
1. Assists in undertaking researches, studies and preparation of

questionnaires/forms, table formats, instruction and processing manuals;
prepares procedures for conduct of surveys and does other related work.
2. Edits, verifies, analyses survey reports for accuracy, completeness, and

reasonableness; computes summaries and indicators from data produced
from surveys and other projects of the office; translates literal information to
numerical information and vice versa; reviews work of lower level personnel;
3. Assists in the making of plans, develops and directs a program of activities for
the collection, analysis and tabulation of data; assists in the formulation of
adequate statistical standards for the various phases of data compilation,
tabulation and publication to insure accuracy of the special releases,
monographs, reports, etc.
4. Assists in undertaking researches aimed at increasing the efficiency of data

collection, improving the comparability of data, minimizing duplication or
overlapping and reducing respondent fatigue;
5. Studies and makes recommendations in the content, format, sequence of

questions, wordings, schedules, questionnaires and formats, prepares
periodic reports on progress of project activities and accomplishment of the
division;
6. Assists in undertaking a study of various statistical series prepared by the

office and submit recommendations and the need of retaining, expanding or
eliminating them or the need of producing new series geared to the needs of
COA.
96
JOB DESCRIPTION
POSITION TITLE
: (As Accountant II)
SALARY GRADE : 15
LEVEL : 2
DUTIES:
1. Assists in the systematic accounting of all financial transactions and activities

of the Commission on Audit.
2. Implements administrative and financial policies as to control of allotments

and expenditures.
3. Determines and prepares statements of status of funds.

Division.
5. Processes and pre-audits requisitions/claims.
6. Prepares billings to debtors.
time.
97
JOB DESCRIPTION
POSITION TITLE : ADMINISTRATIVE OFFICER V

SALARY GRADE : 18
LEVEL : 2
DUTIES:
1. Supervises subordinate employees and ensures the efficient and effective

performance of work assignment.
2. Prepares reports, memoranda and position papers for approval and signature
of the Director/Head of Unit.
3. Supervises the maintenance of personal files of the office and ensures its
regular updating for the purpose of providing reference in cases of promotion,
reassignment and other personnel action.
4. Prepares/consolidates the general office action plan and the monthly

accomplishment report.
5. Develops/modifies training designs for courses requested by other COA

offices and agencies. Attends to the training needs of the office/regional
personnel and coordinates with the concerned offices regarding the schedule
and/or conduct of training.
6. Prepares annually or as the needs arises, ranking of personnel for promotion.
time.
98
JOB DESCRIPTION
ADMINISTRATIVE OFFICER V
POSITION TITLE
: (As HRMO III)
SALARY GRADE : 18
LEVEL : 2
DUTIES:
1. Supervises subordinate employees and assumes responsibility for the

accomplishment of the work/functions of the office.

necessary.


leave balances to the different offices and prepares memo pertaining to cases
e.g., resignation, AWOL, on leave without pay, etc. to the Accounting
Division, PFMS.
5. Assists in the safekeeping of the COA Plantilla and makes appropriate entries
and notations to effect various personnel movements such as recruitment,
promotion, transfer, reassignment, resignation and retirement.
6. Conducts personnel audit and research, analyzes and evaluates

data/findings, prepares the necessary reports with recommendations, and
submits reports to the Chief of Division for review.
7. Oversees the proper safekeeping and updating of 201 records of all COA
appointments, and other related data.

policies.

10. Assists in the reviews/prepares reports, letters, memoranda, and other official
communications and recommends approval of the same.
time.
99
JOB DESCRIPTION
POSITION TITLE
: (As Budget Officer III)
SALARY GRADE : 18
LEVEL : 2
DUTIES:
1. Formulates proposed budget policies and guidelines for all central and
regional offices in the preparation of COA budget for consideration of
superiors.
2. Provides technical assistance to all central and regional offices in the

preparation of their respective budgets.
3. Realigns, consolidates and finalizes budget proposals of the Commission.
4. Assists during budget hearings conducted by the Department of Budget and

Management.
5. Assists in the preparation of the Commission’s Work/Financial Plan.
6. Acts on Retirement and Terminal Leave Claims.
7. Assists in the preparation of sub-allotment advices.
100
JOB DESCRIPTION
POSITION TITLE
: (As Cashier III)
SALARY GRADE : 18
LEVEL : 2
DUTIES:
1. Assists the Division Chief in supervising and directing the work of

subordinate employees in his/her section.
2. Assists in the disbursement functions of the Cash Management Division.
3. Sees to it that reports required for submission to different offices are

delivered promptly.
4. Follow-up important papers with the Bureau of Treasury and other offices
concerned.
5. Assists superiors in the study and analysis of systems and procedures to

improve performance and efficiency of the Cash Management Division.
time.
101
JOB DESCRIPTION
POSITION TITLE
: (As Information Officer III)
SALARY GRADE : 18
LEVEL : 2
DUTIES:
1. Reviews the prepared materials for press releases, for final review and
2. Causes the placement of advertisement after due coordination with the

supervisor on matters relating to the Commission.
3. Reviews the formulated news/report for final approval of superior.
4. Reviews/evaluates all materials gathered for publication and dissemination.
5. Prepares program of activities for special events in the Commission with due
coordination with other offices.
6. Conducts periodic dialogue with the superiors.
7. Prepares public relation programs against set goals and objectives.
time.
102
JOB DESCRIPTION
POSITION TITLE
: (As Financial Analyst III)
SALARY GRADE : 18
LEVEL : 2
DUTIES:
1. Assists the Section Chief in the development of plans, policies and other
matters determined to be the concern of the Section.
2. Coordinates the works in the division to ensure efficient and effective

accomplishment of delegated tasks.
3. Assists in the analysis of trial balances, financial statements and reports

submitted by the regional offices before consolidation.
4. Assists in the reconciliation of reciprocal and other related accounts.
5. Analyzes expenditure accounts and reconciles the same with obligations

incurred and liquidated.
6. Prepares and reviews trial balances, financial statements and other related
reports and consolidates them with corresponding regional office reports.
7. Prepares/drafts correspondences related to the job.
time to time.
103
JOB DESCRIPTION
POSITION TITLE
: (As Management and Audit Analyst III)
SALARY GRADE : 18
LEVEL : 2
DUTIES:
1. Assists in the development of plans, policies and other matters pertaining to

the Division.
2. Acts as supervisor/team leader in the conduct of management audit/internal

audit and internal control systems evaluation in the Commission.
3. Monitors accomplishments of the different COA Offices and maintains

working papers for each audit area.
4. Prepares consolidated summary report on the accomplishment of the different

offices assigned, to wit:
 Monthly Report
 Annual Report

6. Prepares draft of official letters, indorsements and other communications for

to time.
104
JOB DESCRIPTION
POSITION TITLE
: (As Media Production Specialist III)
SALARY GRADE : 18
LEVEL : 2
DUTIES:
1. Develops programs and formats for the production and documentaries,

training and special events tapes for use by the Commission and/or
dissemination among media outlets, particularly radio and television; and
maintains files of the same.
2. Plans and organizes details of production program designs, including the

gathering of needed materials and the preparation of appropriate scripts for
approval by the Chief of Office;
3. Prepares production budget and sees to it that production costs are kept
within the approved budget.
4. Checks and evaluates special projects prepared by the director or producer

and make appropriate recommendations thereon.
5. Oversees and coordinates the news, photo and video coverage and proper
documentation of significant events and activities.
6. Performs such other functions as may be assigned by the Chief of Office from
time to time.
105
JOB DESCRIPTION
POSITION TITLE
: (As Planning Officer III)
SALARY GRADE : 18
LEVEL : 2
DUTIES:

overall objective of the Commission.
2. Assists in the determination of the planning guidelines and criteria and

provides data or information for prioritizing programs/projects/activities of the
Commission.

organizational units of the Commission.
4. Assists in the identification and selection of strategies to achieve plan

objectives of the Commission.
5. Undertakes reprogramming of plans/programs/activities as necessary.

to the Commission plans, programs and accomplishments.
7. Assists in the preparation and coordination of the conduct of planning

conference of the Commission.
8. Assists the superior in coordinating the work of subordinates to ensure

efficient and effective accomplishment of delegated tasks.
9. Performs other related duties that may be assigned by superior from to time.
106
JOB DESCRIPTION
POSITION TITLE
: (As Records Officer III)
SALARY GRADE : 18
LEVEL : 2
DUTIES:
1. Supervises, directs and coordinates the work of subordinate employees in his

section.
2. Develops, maintains and implements a record maintenance and disposition

program for the Commission.
3. Supervises the reproduction of documents for attachments for dissemination

and for file copies.
4. Controls records charge-out and records movement.
5. Assists in the conduct of a continuing program to assess current records

management techniques and procedures and recommend improvements
when necessary.
6. Services the requests of fellow COAns and non-COAns on “precedents” and

other allied matters in coordination with the Retrieval Clerks.
time.
107
JOB DESCRIPTION
POSITION TITLE
: (As Supply Officer III)
SALARY GRADE : 18
LEVEL : 2
DUTIES:
1. Conducts annual physical inventory of property and prepares the necessary

inventory reports thereof.
2. Reconciles property inventory balances with accounting ledger balances.
3. Prepares POs/ JOs/ APRs and Acceptance Reports.
4. Prepares Requisition and Issue Vouchers (RIVs) for supplies and materials
for general use of the Commission
5. Consolidates the annual procurement program of all offices.
6. Assists in the preparation and updating of property reports/ records.
108
JOB DESCRIPTION
POSITION TITLE : ARCHITECT I

SALARY GRADE : 12
LEVEL : 2
DUTIES:
1. Assists superiors in preparing the technical feasibility study of a project based

on established guidelines and policies.
2. Assists in reviewing plans and designs of proposed projects and

infrastructures, including all engineering works.
3. Reviews project cost estimates, project time duration/schedule for any project
prior to implementation.
4. Assists in monitoring project of work and contract package implementation

and submit recommendation thereon.
5. Prepares periodic accomplishment reports as required and the final project

report of specific projects.
time.
109
JOB DESCRIPTION
POSITION TITLE : ARCHITECT II

SALARY GRADE : 16
LEVEL : 2
DUTIES:
1. Assists in the preparation of technical feasibility study of a project based

on established guidelines and policies.
2. Assists in the review of planning and design of proposed projects and

infrastructure including all engineering work.
3. Reviews project cost estimates, project time duration/schedule for any

project prior to implementation.
4. Monitors project of work and contract package implementation and

submit recommendation thereon.
5. Prepares periodic accomplishment report as required in the final project

6. Performs other related duties that may be assigned by superior from

time to time.
110
JOB DESCRIPTION
POSITION TITLE : ARCHITECT III

SALARY GRADE : 19
LEVEL : 2
DUTIES:
1. Prepares the technical feasibility study of a project based on established

guidelines and policies.
2. Reviews planning and design of proposed projects and infrastructure

including all engineering work.
3. Reviews project cost estimates, project time duration/schedule for any project
prior to implementation.
4. Monitors project of work and contract package implementation and submit

recommendation thereon.
5. Prepares periodic accomplishment reports as required and the final project

time.
111
JOB DESCRIPTION
ASSISTANT COMMISSIONER, CONSTITUTIONAL

POSITION TITLE
: COMMISSION
SALARY GRADE : 29
LEVEL 2
: (Managerial / Executive)
DUTIES:
The Assistant Commissioner shall assist the Chairman and/or the

Commissioners in the following activities:
1. Formulates policies, rules and regulations on government accounting and

auditing including those for the prevention of irregular, unnecessary, extravagant,
excessive and unconscionable expenditures;
2. Supervises and/or monitors the implementation of policies, standards, rules and

regulations promulgated by the Commission;
3. Reviews the proposed decisions on cases brought before the Commission for
resolution in the light of existing laws and applicable jurisprudence;
4. Reviews the bills of the House of Representative and the Senate affecting the
government and formulates appropriate comments and recommendations
thereon;
5. Reviews the proposed issuances of the Executive Department governing

financial transactions in the government or affecting COA's jurisdiction and
formulation of appropriate comments and recommendations thereon;
6. Attends in various committee meetings in the House of Representatives, Senate

and other offices, institutions and/or organizations, public or private, where the
Chairman and/or the Commissioners are invited;
7. Performs general administration and management of the Commission;
8. Discusses the issues brought before the Commission Proper for resolution;
9. Performs other functions, tasks or activities upon instruction of the Chairman and
the Commissioners.
112
JOB DESCRIPTION
POSITION TITLE : ATTORNEY IV

SALARY GRADE : 23
LEVEL : 2
DUTIES:
1. Studies, evaluates and conducts legal research on applicable laws, rules and
regulations, and recommends appropriate action on the following requests:
a. relief from cash or property accountability, or both, on account of fire

robbery, theft, typhoon, flood, earthquake and other natural and man-
made calamities;
b. condonation or write-off unpaid surcharge and interest on loan
amortization from different government financial institutions;
c. exclusion from liability arising from auditor’s action on suspensions
and disallowances;
d. lifting of suspensions or disallowances, as the case may be;
e. filing of the proper administrative charge against erring COA
personnel based on the investigation report submitted by the COA
Resident Ombudsman or the Legal Office; and
f. other legal functions involving the auditorial function of this
Commission.
2. Renders opinions and comments and drafts position papers on the legality,
validity or proper interpretation of laws applicable to auditorial functions; COA
circulars, rules, regulations, procedures, memoranda, etc.; positions taken by
audited agencies on various actions of auditors assigned therein; and
proposed bills sponsored by Congress affecting COA’s auditorial functions.
3. Drafts/reviews contracts, proposed decisions, circulars, memoranda,

resolutions, position papers, office order and other COA issuances for further
review by the General Counsel.
4. Studies, evaluates and recommends proper action on various claims for

reimbursement of benefits under Section 699 of the Revised Administrative
Code, accident, insurance, among others.
5. Conducts fact-finding investigations of reported anomalies, irregularities or

infractions committed by COA personnel.
6. Acts as prosecutor or hearing officer in the conduct of administrative

investigation in case the respondent requests for a formal hearing.
7. In case the respondent waives his right to a formal hearing, studies and
evaluates the records of the case and drafts decisions on various
administrative cases assigned.
113
8. Assists in the preliminary investigation of prosecution of cases conducted by
the investigating bodies (i.e. Office of the Ombudsman, Office of the Special
Prosecutor, Office of the Prosecutor, etc.)
9. Assists COA auditors whenever requested:
a. during the hearing of the case where they are called upon to testify
under a valid subpoena issued by the court;
b. while preparing the documentary evidence needed by the prosecutor
in the successful prosecution of the case;
c. while preparing and pleading as may be required of the auditor either
as a witness or a respondent, provided that the case is filed against
him/her is in relation to the performance of official duties; and
d. at any other time whenever legal support is requested.
10. Monitors at regular intervals complaints (criminal, civil or administrative) filed

by COA auditors for the head of the audited agencies against public officers
before the Office of the Ombudsman, Office of the Prosecutor and other
investigating bodies until their final resolution, including cases filed before the
Supreme Court, Sandiganbayan and other regular courts where they have
been pending.
11. Prepares comments and other necessary pleadings whenever required by the
Supreme Court in case the Office of the Solicitor General declines to
represent this Commission, or whenever is requested by the former.
12. Studies and evaluates cash examination and audit reports submitted by
auditors, and institutes the filing of the proper criminal case against the
accountable public officers before the Office of the Ombudsman.
13. Collaborates with the Solicitor General and the Office of the Ombudsman in
handling cases involving the Chairman, or any of the Commissioners, and
other officials and employees in their official capacity.
14. Performs other related duties that may be assigned by superiors.
114
JOB DESCRIPTION
POSITION TITLE : ATTORNEY V

SALARY GRADE : 25
LEVEL : 2
DUTIES:
1. Studies, evaluates and conducts legal research on applicable laws, rules and
regulations, and recommends appropriate action on the following requests:
a. relief from cash or property accountability, or both, on account of fire

made calamities;
b. condonation or write-off unpaid surcharge and interest on loan
c. exclusion from liability arising from auditor’s action on suspensions
and disallowances;
d. lifting of suspensions or disallowances, as the case may be;
e. filing of the proper administrative charge against erring COA
personnel based on the investigation report submitted by the COA
Resident Ombudsman or the Legal Office; and
f. other legal functions involving the auditorial function of this
Commission.
circulars, rules, regulations, procedures, memoranda, etc.; positions taken by
audited agencies on various actions of auditors assigned therein; and
3. Drafts/reviews contracts, proposed decisions, circulars, memoranda,

resolutions, position papers, office order and other COA issuances for further
review by the General Counsel.
4. Studies, evaluates and recommends proper action on various claims for

Code, accident, and insurance, among others.
5. Conducts fact-finding investigations of reported anomalies, irregularities or

6. Acts as prosecutor or hearing officer in the conduct of administrative

investigation in case the respondent requests for a formal hearing.
evaluates the records of the case and drafts decisions on various
115
8. Assists in the preliminary investigation of prosecution of cases conducted by
Prosecutor, Office of the Prosecutor, etc.)
b. while preparing the documentary evidence needed by the prosecutor
in the successful prosecution of the case;
c. while preparing and pleading as may be required of the auditor either
as a witness or a respondent, provided that the case is filed against
him/her is in relation to the performance of official duties; and
d. at any other time whenever legal support is requested.

by COA auditors for the head of the audited agencies against public officers
investigating bodies until their final resolution, including cases files before the
Supreme Court, Sandiganbayan and other regular courts where they have
been pending.
11. Prepares comments and other necessary pleadings whenever required by the
represent this Commission, or whenever is requested by the former.
12. Studies and evaluates cash examination and audit reports submitted by
auditors, and institutes the filing of the proper criminal case against the
handling cases involving the Chairman, or any of the Commissioners, and
other officials and employees in their official capacity.
116
JOB DESCRIPTION
POSITION TITLE : ATTORNEY VI

SALARY GRADE : 26
LEVEL 2
DUTIES:
1. Exercises direct supervision over special investigators and lawyers under

his/her division and sees to it that delegated tasks are satisfactorily
accomplished.
2. Reviews all actions taken by subordinate special investigators and lawyers on

various requests or assignments.
3. Studies, evaluates, conducts legal research on applicable laws, rules and

regulation and recommends appropriate action on the following requests:
a. relief from cash or property accountability, or both, on account of fire,

made calamities;
b. condonation or write-off of unpaid surcharge and interest on loan
c. exclusion from liability arising from auditor’s action on suspension and
disallowances;
d. lifting of suspension or disallowances, as the case may be; and
e. filing of the proper administrative charge against erring COA personnel
based on the investigation report submitted by the COA Resident
Ombudsman or the Legal Office.
circulars, rules, regulations. Procedures, memoranda, etc.; positions taken by
audited agencies on various action of auditors assigned therein; and
5. Drafts/reviews contract, proposed decision, circulars, memoranda,

resolutions, position papers, office orders and other COA issuances for
further review by the General Counsel.
6. Studies, evaluates and recommends the proper action on various claims for
Code, accident insurance, among others.
7. Oversees/supervises the conduct of the fact-finding investigation of the

reported anomalies, irregularities or infractions committed by COA personnel.
8. Acts prosecutor or hearing officer in the conduct of administrative

investigation in case the respondent request for a formal hearing.
117
evaluates the records of the case, and drafts decisions on various
10. Assists in the preliminary investigation or prosecution of cases conducted by

Prosecutor, Office of the Prosecutor, etc.).
b. while preparing any pleading as may be required of the auditor either
as a witness or a respondent,, provided that the case is filed against
him/her is in relation to the performance of the official duties; and
c. at any other time whenever legal support is requested.
12. Monitors at regular intervals complaint (criminal, civil or administrative) files

by COA auditors or the head of the audited agencies against public officers
before the Supreme Court, Sandiganbayan and other regular courts.
13. Prepares comment and other necessary pleadings whenever required by the
represent this Commission, or whenever assistance is requested by the
former
14. Studies and evaluates the cash examination and audit reports submitted by
auditors, and initiates the filing of the proper criminal case against the
handling case involving the Chairman or any of the Commissioners, and other
official and employees of COA in their official capacity.
time.
118
JOB DESCRIPTION
POSITION TITLE : BOARD SECRETARY I

SALARY GRADE : 14
LEVEL : 2
DUTIES:
1. Receives petitions for review/appeals for the Commission Proper and

determine compliance of petitioner/appellant with the requirements under
the COA Rules of Procedure.
2. Prepares and answers simple office correspondence for approval and

review of the superior.
3. Distributes to officials concerned the agenda and minutes of the meetings

of the Commission Proper.
4. Maintains for the Commission Proper a file of all Supreme Court

Decisions involving the COA.
5. Helps in the preparation of materials needed in the CP meetings.
6. Assists in the preparation of proposed letters, referrals and endorsements

related to communications received and/or initiated by the office.
time to time.
119
JOB DESCRIPTION
POSITION TITLE : BOARD SECRETARY II

SALARY GRADE : 17
LEVEL : 2
DUTIES:
1. Conducts research required by superiors in the review of proposed
decisions, resolutions, circulars and other CP matters.
2. Assists in the preparation of reports and answers routine office

correspondence for final review of the Superiors.
3. Monitors and distributes to officials concerned the Minutes of the

Meetings, Sessions and hearings of the Commission Proper.
4. Keeps a Docket of all cases and the proceedings thereon, and a Book of
Decisions containing the original copy of the decisions or resolutions
rendered by the Commission Proper in the order of their dates.
5. Assists in the preparation of proposed letters, referrals and endorsements

relative to communications received and/or initiated by the office.
time to time.
120
JOB DESCRIPTION
POSITION TITLE : BOARD SECRETARY III

SALARY GRADE : 20
LEVEL : 2
DUTIES:
1. Monitors and distributes to officials concerned the minutes of the meetings,

sessions and hearings of the Commission Proper.
2. Monitors the status of cases filed before the Commission Proper.
3. Conducts research upon the instructions of the Commission Secretary or

Commission Proper.
4. Prepares reports and answers routine office correspondence for final review
of the Superiors.
5. Coordinates with the Board Secretary V for the effective discharge of the
functions of the Office.
6. Performs other related functions that may be assigned by superiors from time
to time.
121
JOB DESCRIPTION
POSITION TITLE : BOARD SECRETARY IV

SALARY GRADE : 22
LEVEL : 2
DUTIES:
1. Assists the Board Secretary V in the preparation of the agenda.
2. Assists in the preparation of the Minutes of Meetings, Sessions, and

hearings of the Commission Proper.
3. Assists in the initial review of submitted cases for deliberation of the

Commission Proper.

5. Prepares Notice of Finality on Decisions rendered by the Commission

Proper.
6. Prepares proposed letters, referrals, and endorsements relative to

communications received and/or initiated by the office.
7. Performs other related functions that may be assigned by superiors from

time to time.
122
JOB DESCRIPTION
POSITION TITLE : BOARD SECRETARY V

SALARY GRADE : 24
LEVEL : 2
DUTIES:
1. Assists the Board Secretary VI in the preparation of the agenda.
2. Prepares the Minutes of Meetings, Sessions and hearings of the Commission

Proper.
3. Prioritizes the submitted case for deliberation of the Commission Proper.
4. Assists in the preparation of the reports and correspondence for final review
of the Board Secretary VI.
5. Coordinates with the Director concerned for the effective discharge of the
6. Maintains order while the Commission Proper is in session.
to time.
123
JOB DESCRIPTION
POSITION TITLE : BOARD SECRETARY VI

SALARY GRADE : 25
LEVEL : 2
DUTIES:
1. Prepares the agenda and reviews the Minutes of Meetings, sessions and
2. Recommends to the Chairman, subject to the provisions of the Civil Service

law and established policies of the Commission.
3. Ensures that proper prioritization has been adopted in the presentation of

cases to the Commission Proper.
4. Prepares reports and answers routine office correspondence for final review
of the Commission Proper.
5. Coordinates with the Director concerned for the effective discharge of the
to time.
124
JOB DESCRIPTION
POSITION TITLE : CHAIRMAN, Constitutional Commission (COA)

SALARY GRADE : 31
LEVEL 3
: (Presidential Appointee)
DUTIES:
As Chief Executive Officer
1. Controls and supervises the general administration and management of the

Commission;
2. Directs and manages the implementation and execution of policies,

standards, rules and regulations promulgated by the Commission; and
3. Controls and supervises the audit of highly technical or confidential

transactions or accounts of any government agency.
As Presiding Officer:
1. Issues calls for the special sessions of the Commission Proper;
2. Presides over the sessions of the Commission Proper;
3. Preserves order and decorum during the session;
4. Decides all question of order by any Member;
5. Summons the parties to a case brought before the Commission Proper

for resolution;
6. Administers oaths and otherwise take testimony in any investigation or

inquiry on any matter within the jurisdiction of the Commission;
7. Signs interlocutory orders, resolutions or ruling in cases not yet

assigned to a member; and
8. Exercises such other powers and duties as are vested upon him by law
or by the Commission Proper.
125
JOB DESCRIPTION
POSITION TITLE : CHIEF ACCOUNTANT

SALARY GRADE : 24
LEVEL : 2
DUTIES:
2. Assists the Director in the supervision, direction and coordination of work of

subordinates in the Division to ensure efficient and effective accomplishment
of delegated work.
3. Assists the Director in directing and supervising the systematic accounting of

all financial transactions and activities of the COA.
4. Assists the Director in the implementation of administrative and financial

policies as to control of allotments, expenditure and collections.
5. Reviews accounting documents and financial statements for conformance to

existing policies, accounting and auditing rules and regulations.
6. Reviews and verifies accounting documents before affixing signature.
7. Certifies to the availability of funds and obligates funds.
8. Certifies to the correctness of journal vouchers, journals, bills, statements of

accounts, trial balances and other financial statements and records.
9. Signs vouchers, payroll, requisitions, billings and other documents.
time.
126
JOB DESCRIPTION
POSITION TITLE : CHIEF ADMINISTRATIVE OFFICER

SALARY GRADE : 24
LEVEL : 2
DUTIES:
1. Assists the Director in coordinating the functions of the different

administrative divisions and units of the Commission.
2. Assists the Director in the formulation and implementation of plans,

administration of policies and procedures and other matters pertaining to the
Division.
3. As Chief of Division, supervises, directs and coordinates the work of

subordinates to ensure efficient and effective accomplishment of delegated
work in the division.
4. Reviews drafts and recommends finalization of official communications for

approval/signature of the Director.
5. Determines and recommends to the Director suitable working conditions in

the office which can increase productivity and morale of the employees.
6. Conducts periodic dialogue with the employees on matters related to the

office operations and recommend ways for improvement.
time.
127
JOB DESCRIPTION
CHIEF ADMINISTRATIVE OFFICER

POSITION TITLE
: (As Budget Officer V)
SALARY GRADE : 24
LEVEL : 2
DUTIES:
2. Assists the Director in the supervision, direction and coordination of work of

subordinates in the division to ensure efficient and effective accomplishment
of delegated work.
3. Assists in the formulation of budget guidelines and policies in the preparation

of the Commission's budget.
4. Reviews budget proposals of the Commission and make recommendation

before its submission to the Commission Proper and Department of Budget
and Management.
5. Attends budget hearings conducted by the Department of Budget and

Management and Congress (House of Representatives and Senate).
6. Maintains close dialogue with the different offices of the Commission for
necessary feedback and improvement of the budgetary decision- making
cycle.
7. Performs other related duties that may be assigned by superior form time to
time.
128
JOB DESCRIPTION

POSITION TITLE
: (As Cashier V)
SALARY GRADE : 24
LEVEL : 2
DUTIES:
1. Supervises, directs and coordinates the work of subordinate employees to

ensure the efficient and effective accomplishment of delegated work.
2. Signs checks for all funds of the Commission according to the authorized
cash disbursement ceiling, GSIS Salary Loan Application and COA
employees Housing Loan Amortization.
3. Handles all problems regarding payroll and resolves them whenever

possible.
time.
129
JOB DESCRIPTION

POSITION TITLE
: (As Engineer V)
SALARY GRADE : 24
LEVEL : 2
DUTIES:
1. Supervises subordinates under the building maintenance group and sees to it

that assigned tasks are accomplished.
2. Coordinates with higher authorities on proposed projects of the Commission.
3. Studies/analyzes project proposals.
4. Estimates materials needed for work projects.
5. Makes necessary recommendation on proposed projects.
6. Oversees the implementation and completion of the work projects.
7. Conducts day to day inspection/survey of all facilities in the Commission.
to time.
130
JOB DESCRIPTION

POSITION TITLE
: (As HRMO V)
SALARY GRADE : 24
LEVEL : 2
DUTIES:
1. Assumes responsibility over all activities inherent to the division and

supervises, directs and coordinates the work of the staff to ensure the
efficient and satisfactory accomplishment of delegated work.
2. Reviews evaluated recommendations for recruitment and promotion before

referral to the Selection and Promotions Board and/or Commission Proper
Evaluation Group for deliberation.
3. Reviews prepared appointment papers/resolutions, notice of salary

adjustment (NOSA), processed applications for leave, retirement and
resignation, requests for transfer and or authority to travel before referral to
proper authorities.
4. Supervises the proper safekeeping and updating of the COA Plantilla and
reviews from time to time the entries/notations made by the person-in-
charge.
5. Supervises the conduct the personnel audit and research, reviews and
analyzes personnel audit reports submitted and recommends the formulation
of progressive personnel policies, programs, systems and procedures.
employees including leave records, merit ratings, salary adjustment, notices,

policies, civil service rules and regulations and other pertinent laws and
policies.
8. Reviews and recommends approval of reports, letters, indorsements and

other official communications/documents.
time.
131
JOB DESCRIPTION

POSITION TITLE
: (As Information Officer V)
SALARY GRADE : 24
LEVEL : 2
DUTIES:
1. Supervises subordinate employees under him and sees to it that delegated

tasks are accomplished.
2. Issues upon approval of the Chairman, press releases relative to the

Commission's undertakings, policies, guidelines and procedures as embodied
in circulars, memoranda and office orders.
3. Coordinates the activities of the Information Officers in the dissemination of

information through various media.
4. Oversees the formulation of news/report for press release and the

maintenance of files of news items about the Commission.
5. Implements authorized advertising and promotion programs of the

Commission.
6. Reviews and approves materials submitted for publication and dissemination.
7. Evaluates public relation programs against set goals and objectives.
time.
132
JOB DESCRIPTION

POSITION TITLE
: (As Management and Audit Analyst V)
SALARY GRADE : 24
LEVEL : 2
DUTIES
pertaining to the office/Commission.
2. Assists the Director in the supervision, direction and coordination of the work
of subordinates in the Division to ensure efficient and effective
accomplishment of assigned and/or delegated work.
3. Supervises the conduct of management audit/internal audit and evaluation of

internal control system of the Commission.
4. Reviews monitoring process done by staff assigned including the review of

generated relative reports.
5. Reviews consolidated summary reports on the accomplishment of the

Commission, as follows:
 Monthly Report
 Quarterly Quantified Data of Accomplishments
 Annual Report
6. Reviews evaluation report on the accomplishment of each Office in the

Commission for information of the Chairman.
7. Reviews all communications and documents for the signature of the Director.
7. Performs other related duties that may be assigned by supervisors form time
to time.
133
JOB DESCRIPTION

POSITION TITLE
: (As Planning Officer V)
SALARY GRADE : 24
LEVEL : 2
DUTIES:
1. Assists the Director in the development of plans, policies, and other matters
pertaining to the Division/Office.
2. Supervises, directs and coordinates the work of subordinates to ensure

efficient and effective accomplishment of delegated tasks.
3. Formulates long-range and annual plans of the Office for review and approval
of superior.
4. Coordinates the long range and annual plans of Central and Regional Offices.

6. Reviews reports requested for budget preparation and deliberations.

to the Commission plans, programs, and accomplishments.
8. Supervises the preparation and coordination of conduct of planning

conferences of the Commission.
9. Drafts proposed communications and documents for the review of superiors.
time.
134
JOB DESCRIPTION

POSITION TITLE
: (As Supply Officer V)
SALARY GRADE : 24
LEVEL : 2
DUTIES:
1. Supervises, directs, and coordinates the work of personnel engaged in the

acquisition recording, issuance and disposal of properties.
2. Supervises the enforcement/monitoring of control measures in the acquisition

and custody of property.
3. Reviews the consolidated annual procurement program of the Commission.
4. Oversees the proper maintenance of property records.
5. Reviews and certifies the annual physical inventory report of property.
6. Reviews DVs for property acquired.
7. Prepares the Monthly Accomplishment Report of the Division.
time.
135
JOB DESCRIPTION
POSITION TITLE : CHIEF EXECUTIVE STAFF

SALARY GRADE : 28
LEVEL 2
DUTIES:
1. Exercises general supervision over the executive staff (lower level executive
assistants) in the discharge of the executive and support functions of the
Office of the Chairman and Commissioners.
2. Conducts final review of proposed COA decisions, circulars, resolutions and

other CP matters and recommends appropriate action to the Chairman
and/or Commissioners.
3. Conducts final review of proposed appointments, assignment/reassignment

orders, office orders, including proposed letters, indorsements, memoranda
and other official communications for the signature of the Chairman and/or
Commissioners.
4. Supervises/conducts fact-finding investigation of confidential

complaints/information as well as surprise visits/inspection of the auditing
units upon instruction of the Chairman and/or Commissioners.
5. Formulates/reviews plans, policies, rules and regulations relative to the

operations of offices under the Commission including proposals for the
creation/reorganization of auditing units prior to submission to the Chairman
6. Supervises the monitoring of the implementation of the special projects/

dissemination of the regulations, instructions and directives issued by the
Chairman and/or Commissioners from time to time.
7. Supervises the review of the consolidated annual audit reports, annual

financial reports pertaining to the national, local, government-owned and/or
controlled corporations and other periodic reports on COA operations.
8. Prepares/maintains schedule and agenda, and makes necessary

arrangements for the meetings of the COA Management Group/Committees.
9. Performs other functions that may be assigned by the Chairman/

Commissioners from time to time.
136
JOB DESCRIPTION
POSITION TITLE : COMMISSIONER, Constitutional Commission

SALARY GRADE : 30
LEVEL 3
: (Presidential Appointee)
DUTIES:
1. Jointly with the Chairman, the two (2) Commissioners shall be responsible for
the effective exercise of the rule-making and adjudicative functions of the
Commission.
2. Attends and participates in the deliberations of, and votes during all regular
and special sessions of the Commission Proper, where any case, issue, or
matter within its jurisdiction is under consideration;
3. Coordinates with other government officials on matters affecting the financial

administration of the Government of the Philippines.
4. Assists, upon proper delegation, in the general administration of the

Commission;
5. Performs such other functions as may be provided by law.
137
JOB DESCRIPTION
COMPUTER MAINTENANCE
POSITION TITLE
: TECHNOLOGIST I
SALARY GRADE : 11
LEVEL : 2
DUTIES:
1. Assists in the supervision of activities of the Computer Operations Section.
2. Assists superiors in the operation and maintenance of the computers and

auxiliary machines.
3. Monitors progress with production work against production and distribution

schedules.
4. Monitors the utilization of computer and other technology equipment, supplies

and materials.
5. Reviews operating procedures for efficient use of computer facilities and

supplies.
6. Restores/reconstructs damaged files, in the absence of the staff.
time.
138
JOB DESCRIPTION
POSITION TITLE
: TECHNOLOGIST II
SALARY GRADE : 15
LEVEL : 2
DUTIES:
1. Supervises and coordinates the activities of the Computer Operations

Section.
2. Supervises the operation and maintenance of the computers and auxiliary

machines.
3. Monitors progress with production work against production and

distribution schedules.
4. Monitors the utilization of computer and other technology equipment,

supplies and materials.

supplies.
6. Restores/reconstructs damaged files, in the absence of the staff.
7. Performs other related tasks that may be assigned by superiors from time
to time.
139
JOB DESCRIPTION
POSITION TITLE
: TECHNOLOGIST III
SALARY GRADE : 17
LEVEL : 2
DUTIES:
1. Supervises and coordinates the overall activities of the Computer Operations

Section.
2. Supervises the operation, maintenance and minor repair of the computers

and auxiliary equipment.
3. Evaluates requests for information technology resources and prepares

technical specifications.
4. Recommends the proper distribution of information technology equipment,

5. Formulates operating procedures for efficient use of computer facilities.
6. Restores/reconstructs damage files, in the absence of staff.

schedules.
8. Monitors the utilization of computers and other information technology

equipment, supplies and materials.
time.
140
JOB DESCRIPTION
POSITION TITLE : COMPUTER PROGRAMMER I

SALARY GRADE : 11
LEVEL : 2
DUTIES:
1. Assists superiors in the maintenance of existing programs and in the

development and implementation of new and revised applications.
2. Prepares the details of the program specifications as developed by the

Systems Analysts.
3. Assists in the review of program documentation with respect to completeness,

clarity and conformity to program documentation standards.
4. Assists in the development of computer programs per specifications prepared

by the systems analyst.
5. Tests/Debugs/Modifies computer program.
6. Prepares/Submits program documentation.
7. Assists in the preparation of documents data needed in program / module /

system testing.
8. Assists other programmers in testing/debugging computer programs.
9. Perform other related tasks that may be assigned by superiors from time to
time.
141
JOB DESCRIPTION
POSITION TITLE : COMPUTER PROGRAMMER II

SALARY GRADE : 15
LEVEL : 2
DUTIES:
1. Maintains existing programs and assists in the development and

implementation of new and revised applications.
2. Reviews the details of the program specifications as developed by the

Systems Analysts.
3. Reviews Assists in the review of program documentation with respect to

completeness, clarity and conformity to program documentation standards.
6. Develops computer programs per specifications prepared by the systems

analyst.
6. Prepares/Submits program documentation.
8. Perform other related tasks that may be assigned by superiors from time to
time.
142
JOB DESCRIPTION
POSITION TITLE : COMPUTER PROGRAMER III

SALARY GRADE : 18
LEVEL : 2
DUTIES:
1. Supervises and monitors overall operation of the programming unit.
2. Evaluates existing programs and assists in the development and

implementation of new and revised applications.
3. Discusses and review with subordinates the details of the program

specifications as developed by the Systems Analysts.
4. Ensures proper implementation of the designed programs.
5. Reviews program documentation with respect to completeness, clarity and

conformity to program documentation standards.
6. Develops computer programs per specifications prepared by the systems

analyst.
8. Prepare/Submits program documentation.
9. Assists in the preparation of documents data needed in program / module /

system testing.
time.
143
JOB DESCRIPTION
POSITION TITLE : DAY CARE WORKER I

SALARY GRADE : 6
LEVEL : 2
DUTIES:
1. Observe and monitor children’s play activities.
2. Keep records on individual children, including daily observations and

information about activities, meals served, and medications administered.
3. Instruct children in health and personal habits such as eating, resting, and
toilet habits.
4. Read to children, and teach them simple painting, drawing, handicrafts,

and songs.
5. Organize and participate in recreational activities, such as games and

programs.
6. Assists in preparing food for children and serve meals and refreshments
to children and regulate rest periods.
144
JOB DESCRIPTION
POSITION TITLE : DENTIST I

SALARY GRADE : 14
LEVEL : 2
DUTIES:
1. Attends to the dental needs of the employees and their immediate

dependents.
2. Instructs patients on proper dental care.
3. Makes studies and conducts researches on dental care:
4. Keeps dental equipment accessories in order in the absence of Dental Aide.
5. Monitors appointments of dental patients.
6. Makes dental charts and records of patients after treatment.
7. Keeps dental charts and records in order in the absence of dental aide.
8. Consolidates weekly and monthly accomplishment reports to be submitted to

the Office of the Director.
9. Gives medicines and instruction to patients after each treatment and let them
sign in the logbook.
10. Performs other related duties that may be required by superiors from time to
time.
145
JOB DESCRIPTION
POSITION TITLE : DENTIST II

SALARY GRADE : 17
LEVEL : 2
DUTIES:
1. Attends to the dental needs of the employees and their immediate

dependents.
2. Instructs patients on proper dental care.
3. Makes studies and conducts researches on dental care:
4. Keeps dental equipment accessories in order in the absence of Dental Aide.
5. Monitors appointments of dental patients.
6. Makes dental charts and records of patients after treatment.
7. Keeps dental charts and records in order in the absence of dental aide.
8. Consolidates weekly and monthly accomplishment reports to be submitted to

the Office of the Director.
9. Gives medicines and instruction to patients after each treatment and let them
sign in the logbook.
10. Performs other related duties that may be required by superiors from time to
time.
146
JOB DESCRIPTION
POSITION TITLE : DENTIST III

SALARY GRADE : 20
LEVEL : 2
DUTIES:
1. Supervises the operation of the Dental Clinic.
2. Conducts dental examination, makes diagnoses and plan treatment of

employee or her/his dependent.
3. Provides treatment such as extraction, restoration and correction of defective

teeth.
4. Performs oral prophylaxis including removal of calcium deposits, secretions

and stains from exposed surfaces of the teeth.
5. Advises employee or her/his dependent regarding needed dental work and

refers her/him to the other physician when necessary.
6. Gives advice on matters pertaining to dental care.
7. Reviews the studies and researches made on dental health problems.
8. Supervises the dental staff and conduct tutorship on dental matters to

improve discharge of service to clientele.
9. Performs other related activities that may be required by superiors from time
to time.
147
JOB DESCRIPTION
POSITION TITLE : DENTIST IV

SALARY GRADE : 22
LEVEL : 2
DUTIES:
1. Supervises the operation of the Dental Clinic.
2. Conducts dental examination, makes diagnoses and plan treatment of

employee or her/his dependent.
3. Provides treatment such as extraction, restoration and correction of defective

teeth.
4. Performs oral prophylaxis including removal of calcium deposits, secretions

and stains from exposed surfaces of the teeth.
5. Advises employee or her/his dependent regarding needed dental work and

refers her/him to the other physician when necessary.
6. Gives advice on matters pertaining to dental care.
7. Reviews the studies and researches made on dental health problems.
8. Supervises the dental staff and conduct tutorship on dental matters to

improve discharge of service to clientele.
9. Performs other related activities that may be required by superiors from time
to time.
148
JOB DESCRIPTION
POSITION TITLE : DIRECTOR II

SALARY GRADE : 26
LEVEL 2
DUTIES:
As Commission Secretariat staff
1. Exercises general supervision over the Commission Secretariat staff.
2. Reviews the prepared agenda and Minutes of Meetings, Sessions and

3. Conducts final review of proposed COA decisions, circulars, resolutions

and other CP matters and recommends appropriate action to the
Chairman.
4. Takes charge that proper prioritization has been adopted in the

presentation of cases to the CP meetings.
5. Reviews reports on the monitoring of CP cases, Notices of Finality of

Decisions, etc.

time to time.
149
JOB DESCRIPTION
POSITION TITLE : DIRECTOR II

SALARY GRADE : 26
LEVEL 2
DUTIES:
As PFMS staff
1. Supervises the development of plans, policies and other matters

pertaining to the Services.
2. Oversees the supervision, direction and coordinate work of subordinate in

the Division to ensure effective accomplishment of delegated work.
3. Ensure in directing and supervising the systematic accounting of all

financial transaction and activities in COA.
4. Supervises in the implementation of administrative and financial policies,

accounting and auditing rules and regulations.
5. Reviews and verifies accounting documents and financial statements for

conformance to existing policies, accounting and auditing rules and
regulation.
6. Reviews and verifies accounting documents before affixing signature.
7. Certifies to the availability of funds and obligates funds.
8. Certifies to the correctness of journal vouchers, journals, bills, statement

of accounts, trial balance and other financial statement of accounts and
records.
9. Signs vouchers, payroll, requisitions, billings and other documents.
10. Exercises general supervision over the Commission
time to time.
150
JOB DESCRIPTION
POSITION TITLE : DIRECTOR III

SALARY GRADE : 27
LEVEL 2
DUTIES:
1. In the case of Director III assigned in Audit Clusters, provides technical

supervision over all Supervising Auditors/Regional Supervising Auditors within
their assigned audit jurisdiction.
2. In the case of Director III in the Regional Offices, serves as the focal person
in, and provide audit supervision over all audits of local government units and
agencies that are otherwise not within the audit jurisdiction of the Cluster
Directors in the Central Office.
3. Assists the Director IV in administrative and managerial matters, to enable

him/her to acquire working knowledge of the Office/Cluster/Regional
projects/activities, as would enable him/her to take charge of the office
efficiently in the absence of the Director IV.
4. Provides inputs to the Director IV on legal, technical, and administrative issues

encountered in the course of the discharge of his/her functions.
5. Reviews proposed communications, reports and documents for

approval/signature by the Director IV.
6. Upon prior written authority from the Director IV, takes final action on and
signs specific official communications, reports and documents that are
considered routine.
7. Performs other functions that may be assigned by higher and competent

authority from time to time.
151
JOB DESCRIPTION
POSITION TITLE : DIRECTOR IV

SALARY GRADE : 28
LEVEL 2
DUTIES:
1. Formulates, develops, and supervises the implementation of action plans and

work program for the office aligned to the Sector’s/Office’s strategic plan.
2. Assumes managerial and overall accountability over the general

administration of the office, such as matters pertaining to workload, work
accomplishment and management of the office’s resource.
3. Reviews, analyzes and approves the reports, documents, and official

communications prepared by the office.
4. Advises the Commission Proper, through the proper channels on matters

pertaining to the audit of agencies under his/her supervision, and/or on issues
pertaining to support/office functions.
5. Initiates, reviews, and recommends proposed decisions, resolutions and

issuances for consideration by the Commission Proper or the COA
Chairperson.
6. In the case of Directors heading Audit Clusters in the operating Sectors,

exercises administrative supervision over audit services in the Regional
Offices, while the Directors heading the Technical Services Office, Fraud Audit
Office, and Information Technology Office shall exercise technical supervision
over concerned services in the Regional Offices.
7. Performs other functions that may be assigned by higher and competent

authority from time to time.
152
JOB DESCRIPTION
POSITION TITLE : ENGINEER I

SALARY GRADE : 12
LEVEL : 2
DUTIES:
1. Assists superiors in the supervision of subordinates under the building

maintenance group and sees to it that assigned tasks are accomplished.
2. Assists superiors in coordinating with higher authorities on the proposed

project of the Commission.
3. Studies/analyzes project proposals, makes estimates of materials needed

and makes recommendations.
4. Assists superiors in the implementation and completion of the projects.
to time.
153
JOB DESCRIPTION
POSITION TITLE : ENGINEER II

SALARY GRADE : 16
LEVEL : 2
DUTIES:

2. Assists superiors in coordinating with higher authorities on the proposed

project of the Commission.

to time.
154
JOB DESCRIPTION
POSITION TITLE : ENGINEER III

SALARY GRADE : 19
LEVEL : 2
DUTIES:

2. Coordinates with higher authorities on the proposed project of the

Commission.

5. Performs other related duties that may be assigned by supervisors from

time to time.
155
JOB DESCRIPTION
POSITION TITLE : ENGINEER IV

SALARY GRADE : 22
LEVEL : 2
DUTIES:
1. Supervises subordinates under the building maintenance group and sees to it

that assigned tasks are accomplished.
2. Coordinates with higher authorities on the proposed project of the

Commission.

4. Supervises the implementation and completion of the projects.
to time.
156
JOB DESCRIPTION
POSITION TITLE : EXECUTIVE ASSISTANT I

SALARY GRADE : 14
LEVEL : 2
DUTIES:
1. Assists in the conduct of fact-finding investigation of confidential

complaints/information as well as surprise visits/inspection of auditing unit
as may be directed or instructed by the Chairman and/or Commissioners.
2. Assists in the conduct of research required by superiors in the review of

proposed decisions, resolutions, circulars and other CP matters.
3. Assists in the preparation of schedule and agenda of meetings and makes

the necessary arrangements for the meetings of the COA Management
Group.
4. Assists in the preparation of proposed letters, referrals and indorsements

relative to communications received and/or initiated by the office.
5. Assists in the preparation of the accomplishment report, budget proposal

and other administrative reports for submission to concerned offices.
time to time.
157
JOB DESCRIPTION
POSITION TITLE : EXECUTIVE ASSISTANT II

SALARY GRADE : 17
LEVEL : 2
DUTIES:
1. Conducts fact-finding investigation of confidential complaints/information as

well as surprise visits/inspection of auditing unit as may be directed or
instructed by the Chairman and/or Commissioners.

3. Prepares schedule and agenda of meetings and makes the necessary

arrangements for the meetings of the COA Management Group.
4. Prepares proposed letters, referrals and indorsements relative to

communications received and/or initiated by the Office.
5. Assists in the preparation of the accomplishment report, budget proposal

and other administrative reports for submission to concerned offices.
time to time.
158
JOB DESCRIPTION
POSITION TITLE : EXECUTIVE ASSISTANT III

SALARY GRADE : 20
LEVEL : 2
DUTIES:


3. Coordinates and/or assists in the implementation of special projects initiated

by the Office.
4. Assists in the formulation of plans, policies, rules and regulations relative to

the operations of offices under the Commission.
5. Prepares proposed letters, referrals and indorsements relative to

communications received and/or initiated by the office.
6. Prepares the accomplishment report, budget proposal and other

administrative reports for submission to concerned offices.
time to time.
159
JOB DESCRIPTION
POSITION TITLE : EXECUTIVE ASSISTANT IV

SALARY GRADE : 22
LEVEL : 2
DUTIES:
1. Assists in the initial review of proposed COA decisions, circulars,

resolutions and other CP matters and recommends appropriate action to the
Chairman and/or Commissioners.
2. Assists in the initial review of proposed appointments, assignment/

reassignment orders and office orders for the signature of the Chairman

4. Assists in the formulation of plans, policies, rules and regulations relative to

the operations of offices under the Commission.
5. Coordinates/assists in the monitoring of the implementation of special

projects; dissemination of the regulations, instructions and directives of the
6. Prepares schedule and agenda, and makes necessary arrangements for

the meetings of the COA Management Group/Management committee.
7. Entertains queries on auditing/accounting matters from auditors and/or

management.
8. Prepares reply to various communications received and initiated by the

Office.
time to time.
160
JOB DESCRIPTION
POSITION TITLE : EXECUTIVE ASSISTANT V

SALARY GRADE : 24
LEVEL : 2
DUTIES:
1. Conducts initial review of proposed COA decisions, circulars, resolutions and

other CP matters and recommends appropriate action to the Chairman
2. Conducts initial review of proposed appointments, assignment/reassignment

orders, office orders, including proposed letters, indorsements, memoranda
and other official communications for the signature of the Chairman and/or
Commissioners.

4. Formulates plans, policies, rules and regulations relative to the operations of

the offices under the Commission.
5. Coordinates/assists in the monitoring of the implementation of special

projects; dissemination of the regulations, instructions and directives of the
6. Maintains schedule and agenda, and makes necessary arrangements for the
meetings of the COA Management Group/Committees.
7. Entertains queries on auditing/accounting matters from auditors, and/or

management.
time to time.
161
JOB DESCRIPTION
POSITION TITLE : HEAD EXECUTIVE ASSISTANT

SALARY GRADE : 27
LEVEL 2
DUTIES:
1. Exercises general supervision over the executive staff (lower level

executive assistants) in the discharge of the executive and support
functions of the Office of the Chairman and Commissioners.
2. Conducts final review of proposed COA decisions, circulars, resolutions

and other CP matters and recommends appropriate action to the
3. Conducts final review of proposed appointments,

assignment/reassignment orders, office orders, including proposed
letters, indorsements, memoranda and other official communications for
the signature of the Chairman and/or Commissioners.
4. Supervises/conducts fact-finding investigation of confidential

complaints/information as well as surprise visits/inspection of the auditing
units upon instruction of the Chairman and/or Commissioners.
5. Formulates/reviews plans, policies, rules and regulations relative to the

operations of offices under the Commission including proposals for the
creation/reorganization of auditing units prior to submission to the
6. Supervises the monitoring of the implementation of the special projects/

dissemination of the regulations, instructions and directives issued by the
7. Supervises the review of the consolidated annual audit reports, annual

financial reports pertaining to the national, local, government-owned
and/or controlled corporations and other periodic reports on COA
operations.
8. Prepares/maintains schedule and agenda, and makes necessary

arrangements for the meetings of the COA Management
Group/Committees.
9. Performs other functions that may be assigned by the Chairman/

Commissioners from time to time.
162
JOB DESCRIPTION
POSITION TITLE : INFORMATION SYSTEMS ANALYST I

SALARY GRADE : 12
LEVEL : 2
DUTIES:
1. As Project Team Member, conducts/undertakes the work as prescribed in

work program of the consultancy/IS Audit/SDLC engagements.
2. Prepares the required project reports/manuals/systems review observations.
3. Assists superiors in the preparation of the work program of application system

to be developed for management consultancy/IS Audit/SDLC engagements.
4. Acts as member of consultancy/IS Audit/SDLC engagements and assists in

the performance of all the required duties of a project leader.
5. Prepares monthly accomplishment report of the Project Team.
6. Assists in the conduct study to develop IT policy manuals/procedures and

submits to superiors for their review/approval.
7. Prepares Maintenance Program for review and approval of superiors.
8. Assists in updating COA IT resources database.

time.
163
JOB DESCRIPTION
POSITION TITLE : INFORMATION SYSTEMS ANALYST II

SALARY GRADE : 16
LEVEL : 2
DUTIES:
1. As Project Team Member, conducts/undertakes the work as prescribed in

work program of the consultancy/IS Audit/SDLC engagements.
2. Prepares the required project reports/manuals/systems review observations.
3. Assists the project leader in the preparation of the work program of

application system to be developed for management consultancy/IS
Audit/SDLC engagements.
4. Acts as project leader of consultancy/IS Audit/SDLC engagements and

performs all the required duties of a project leader.
5. Prepares monthly accomplishment report of the Project Team.
6. Conducts study to develop IT policy manuals/procedures and submits to

superiors for their review/approval.
7. Prepares Maintenance Program for review and approval of superiors.
8. Evaluates quotations submitted for the supply of various IT resources and

submits recommendation to supervisors for review and approval.
9. Updates COA IT resources database.
time.
164
JOB DESCRIPTION
POSITION TITLE : INFORMATION SYSTEMS ANALYST III

SALARY GRADE : 19
LEVEL : 2
DUTIES:
1. Assists in the evaluation of the study made to develop plans, policies and
other matters pertaining to the division.
2. Analyzes users' problems and information processing requirements.
3. Designs new systems outlines, prepares schedules for development and

installation, and defines resource requirements.
4. Prepares system design specifications.
5. Finalizes the system documentation needed for programming the system.
6. Creates test data for program testing.
7. Creates new files needed by the system.
8. Prepares detailed instructions for the computer's use during production run.
9. Assists the user in the parallel run of the old new systems.
10. Prepares user manuals needed to run the new system.
11. Handles requests for the creation of new type of data item or record.
12. Investigates errors in application systems.
13. Assists in restart and recovery of procedures after failure.
14. Studies the transaction processed by the system for content, use frequency,
and error control.
15. Maintains system development standards and keeps abreast with

improvements in the conduct of systems analysis and design.
16. Develops and conducts technical session on computer related topics.
17. Keeps abreast with the development of programming languages.
18. Assists the Division Chief in coordinating with the operating offices and client
agencies on matter relating to proposed consultancy/IS Audit/SDLC
engagements.
165
19. Performs the following responsibilities as project supervisor in consultancy/IS
Audit/SDLC engagements:
 Reviews the work program submitted by the Project Leader; and the
report/manuals prepared by the Project Team;
 Supervises the Project Team and ensures the efficient and effective
accomplishment of the project's objectives; and
 Monitors the work progress of supervised Project Team to ensure that it is

within the agreed work program and objectives.
time.
166
JOB DESCRIPTION
INFORMATION TECHNOLOGY
POSITION TITLE
: OFFICER I
SALARY GRADE : 19
LEVEL : 2
DUTIES:
1. Conducts study to develop plans, policies and other matters pertaining to the
Division
2. Performs administrative activities for projects being developed and

maintained.
3. Assists in the analysis of users' problems and information processing

requirements.
4. Assists in the conduct of parallel testing of the old and new systems
developed by the division.
5. Assists in the preparation of manual of operation needed to guide the user in

running the new system.
6. Monitors/evaluates the performance of existing computer applications.
time.
167
JOB DESCRIPTION
POSITION TITLE
: OFFICER II
SALARY GRADE : 22
LEVEL : 2
DUTIES:
1. Assists the Division Chief in the development of plans, policies and other
matters pertaining to the Division.
2. Assists the Division Chief in the supervision, direction and coordination of the
work of subordinates in the division to ensure efficient and effective
accomplishment of delegated work.
3. Assists in the monitoring of accomplishment of subordinates to ensure

effective discharge of functions.
4. Formulates / prepares manual of operation to guide the users of the designed

system.
5. Assists in evaluating existing computer applications and submits

recommendations to improve its performance.
6. Develops relevant database in accordance with the requirements of the

existing computer applications.
7. Analyzes users’ problems and information processing requirements and

recommends solutions to the problems.
8. Conducts parallel testing of the old and new systems developed by the
division.
9. Identifies different areas of computerization and programming language to be

used.
10. Assists in the supervision of the development of systems being undertaken by

the division.
11. Assists in the maintenance of systems development standards and keeps

abreast with improvements in the conduct of systems development.
12. Supervises the development of computerized system being undertaken by the

project teams.
13. Assists the Division Chief in the review on the evaluation made on the
requests for IT resources and the technical specification provided.
14. Assists the Division Chief in the review on the evaluation made on the
proposals submitted for the supply of IT resources.
168
15. Supervises the testing conducted on the various IT resources subjected to
testing and submits recommendation to the Division Chief for approval.
16. Assists in the monitoring of the implementation of the COA Information

Systems Plan.
17. Acts as network administrator
18. Assists the Division in the review of the developed maintenance program and
IT Security Policy Manual.
19. Supervises the implementation of the maintenance program for IT resources

installed.
time.
169
JOB DESCRIPTION
POSITION TITLE
: OFFICER III
SALARY GRADE : 24
LEVEL : 2
DUTIES:
1. Evaluates the study made to the develop plans, policies and other matters
pertaining to the Division and submits recommendation to the supervisor.
2. Supervises the performance of subordinates to ensure efficient and effective

discharge of functions.
3. Supervises the development of systems undertaken by the division.
4. Reviews the formulated manuals needed to run the new system.
5. Evaluates the existing application systems and submits recommendations to

improve its performance.
6. Implements solution to user’s problems and information systems

requirements identified.
7. Maintains systems development standards and keeps abreast with

improvements in the conduct of systems development.
8. Evaluates the feasibility of requests from clientele for systems development.
9. Supervises the administration of the relevant database maintained.
10. Acts on properly authorized requests from various users for the generation of
relevant data information from the above database.
11. Reviews the evaluation made on the requests for IT resources as well as the
technical specifications provided.
170
JOB DESCRIPTION
POSITION TITLE : INTERNAL AUDITING ASSISTANT

SALARY GRADE : 8
LEVEL : 2
DUTIES:
1. Assists the Internal Auditors in the conduct of internal audit.
2. Assists superiors in the conducts, researches to obtain background

information on the activities to be audited.
3. Performs simple internal auditing works
4. Performs other related work assigned by superiors
171
JOB DESCRIPTION
POSITION TITLE : INTERNAL AUDITOR I

SALARY GRADE : 11
LEVEL : 2
DUTIES:
1. Conducts researches to obtain background information on the activities to be

audited.
2. Discusses research findings with the leader of the auditing team.
3. Performs simple auditing work.
4. Drafts report on the results of the audit completed.
5. Performs other related work.
172
JOB DESCRIPTION
POSITION TITLE : INTERNAL AUDITOR II

SALARY GRADE : 15
LEVEL : 2
DUTIES:
1. Conducts, researches to obtain background information on the activities to be

audited.
2. Discusses research findings with the leader of the auditing team.
3. Performs simple auditing works.
4. Drafts report on the results of audit.
173
JOB DESCRIPTION
POSITION TITLE : INTERNAL AUDITOR III

SALARY GRADE : 18
LEVEL : 2
DUTIES:
1. Under general supervision, reviews agency organizational structure, staffing,

administrative systems and procedures.
2. Drafts audit plans for review of immediate supervisor.
3. Follows-up actions to determine if audit recommendations have been carried

out.
4. Performs difficult auditing work.
174
JOB DESCRIPTION
POSITION TITLE : INTERNAL AUDITOR IV

SALARY GRADE : 22
LEVEL : 2
DUTIES:
1. Under direct supervision, assists in supervising a division tasked with internal

audit functions.
2. Reviews internal audit plans.
3. Discusses internal audit plans with the concerned internal audit staff.
4. Reviews written internal audit reports.
5. Trains new internal auditors.
6. Rates performance of the internal audit staff.
175
JOB DESCRIPTION
POSITION TITLE : INTERNAL AUDITOR V

SALARY GRADE : 24
LEVEL : 2
DUTIES:
1. Supervises a division tasked with internal audit functions.
2. Establishes the annual goals, objectives and performance targets.
3. Establishes internal auditing standards, guidelines and procedures for the

guidance of the internal audit staff.
4. Does final review of internal audit plans.
5. Recommends approval of internal audit plans.
6. Reviews internal audit report.
7. Determines training needs of internal audit staff.
8. Responsible for work performance and discipline of audit staff.
176
JOB DESCRIPTION
POSITION TITLE : LIBRARIAN I

SALARY GRADE : 11
LEVEL : 2
DUTIES:
1. Assists in monitoring utilization of office supplies, references and

maintains office files and records.
2. Types letters, memoranda and reports.
3. Keeps library papers in order.
4. Conducts inventory of the collections of books/reading materials.
5. Arranges clippings chronological.
6. Catalogs and classifies reading materials.
7. Monitors subscription of periodicals.
8. Prepares other related duties that may be assigned by superiors from time
to time.
177
JOB DESCRIPTION
POSITION TITLE : LIBRARIAN II

SALARY GRADE : 15
LEVEL : 2
DUTIES:
1. Requests needed office supplies and library references to update COA

library collections.
2. Monitors utilization of office supplies and references and maintains office

files and records.
3. Types letters, memoranda and reports on a monthly, quarterly and annual

basis.
4. Keeps library papers in order.
5. Types lengthy inventory of collections of books/reading materials.
6. Arranges clippings chronologically.
7. Maintains an updated list of agencies involved in COA's book exchange

program.
8. Monitors subscriptions of periodicals.
9. Catalogs and classifies reading materials.
10. Assigns and affixes Accession Number to each reading material.
to time.
178
JOB DESCRIPTION
POSITION TITLE : LIBRARIAN III

SALARY GRADE : 18
LEVEL : 2
DUTIES:
1. Supervises library staff.
2. Updates COA library collection.
3. Ensures the utilization of office supplies, references and maintains office

files and records.
4. Oversees the library papers are in order.
5. Reviews inventory of collections of books and reading materials.
6. Prepares monthly accomplishment report.
7. Monitors subscriptions of periodicals.
8. Assigns and affixes accession number to each reading materials.
9. Performs other related duties that may e assigned by superiors from time
to time.
179
JOB DESCRIPTION
POSITION TITLE : MEDICAL OFFICER IV

SALARY GRADE : 23
LEVEL : 2
DUTIES:
1. Assist superiors in the supervision of the Medical and Dental Services in the
absence of the Service Chief.
2. Attends to consultations, diagnosis and treatment of COA employees and

their immediate dependents not only those within Metro Manila but also the
regional personnel coming to the clinic.
3. Makes referral or arrangement with hospitals in cases requiring confinement

or special treatment or intervention for employees and their immediate
dependents.
4. Conducts physical and medical examination of employees, when necessary.
5. Attends to medical emergencies when need arises even it is beyond the

regular office hours.
6. Makes domiciliary (house call) to employees and their immediate dependent

when need arises.
7. Issues Medical Certificates to employees, when necessary.
8. Performs pre-natal and post-natal check-up including Family Planning

Awareness to employees and their immediate dependents when need arises.
9. Requests for laboratory examinations and interprets the results of the

aforementioned laboratory examinations.
10. Dispenses and issues drugs/medicines and supplies to patients when need
arises.
to time.
180
JOB DESCRIPTION
POSITION TITLE : MEDICAL OFFICER V

SALARY GRADE : 25
LEVEL : 2
DUTIES:
1. Supervises the Medical and Dental Services in the absence of the Service
Chief.

regional personnel coming to the Clinic.

dependents.
4. Interprets results of laboratory examinations and prescribes corresponding

treatment, if necessary.
5. Interprets results of electrocardiogram examination and prescribes treatment,

when necessary.
6. Conducts physical and medical examination of employees, especially new

recruits.

regular office hours, and also those employees and their immediate
dependents requiring ambulance conduction.

when need arises.
9. Attends hearing of cases arising from employee's claim for Workmen's

Compensation and 699 claim.
10. Issues Medical Certificates to employees and their immediate dependents,

when necessary.
11. Reviews and signs requisition for medicines and other supplies and materials
as well as equipment for the division.
arises.
13. Makes arrangement for lectures/symposia by Specialists/ Consultants for

preventive Medical and Dental Health Care.
181
14. Supervises the Physical and Mental Health program for employees and their
immediate dependents.
to time.
182
JOB DESCRIPTION
POSITION TITLE : MEDICAL SPECIALIST V

SALARY GRADE : 26
LEVEL 2
DUTIES:
1. Supervises the Medical and Dental Services in general.

regional personnel coming to the Clinic.

dependents.
4. Interprets results of laboratory examinations and prescribes corresponding

treatment, if necessary.
5. Interprets results of electrocardiogram examination and prescribes treatment,

when necessary.
6. Conducts physical and medical examination of employees, especially new

recruits.

regular office hours, and also those employees and their immediate
dependents requiring ambulance conduction.

when need arises.
9. Attends hearing of cases arising from employee's claim for Workmen's

Compensation and 699 claim.
10. Issues Medical Certificates to employees and their immediate dependents,

when necessary.
11. Reviews and signs requisition for medicines and other supplies and materials
as well as equipment for the division.
arises.
17. Makes arrangement for lectures/symposia by Specialists/ Consultants for

preventive Medical and Dental Health Care.
183
18. Supervises the Physical and Mental Health program for employees and their
immediate dependents.
to time.
184
JOB DESCRIPTION
POSITION TITLE : MEDICAL TECHNOLOGIST I

SALARY GRADE : 11
LEVEL : 2
DUTIES:
1. Receives requests for laboratory examinations.
2. Prepares reagents needed in performing laboratory works.
3. Assists superiors in the conduct of routine laboratory examinations like

urinalysis, stool examination, complete blood count, blood chemistry, blood
sugar, blood urea nitrogen, creatinine, cholesterol, uric acid and other related
blood examinations.
4. Prepares weekly and monthly accomplishment reports to be submitted to the

Division Chief.
5. Prepares the necessary requisitions to procure the needed laboratory

reagents and supplies
6. Maintains the cleanliness and orderliness of the laboratory paraphernalia,

equipment and facilities.
time.
185
JOB DESCRIPTION
POSITION TITLE : MEDICAL TECHNOLOGIST II

SALARY GRADE : 15
LEVEL : 2
DUTIES:
1. Receives requests for laboratory examinations.
2. Prepares reagents needed in performing laboratory works.
3. Assists in the conduct of routine laboratory examinations like urinalysis, stool

examination, complete blood count, blood chemistry, blood sugar, blood urea
nitrogen, creatinine, cholesterol, uric acid and other related blood
examinations.
4. Prepares weekly and monthly accomplishment reports to be submitted to the

Division Chief.
5. Assists in the preparation of necessary requisitions to procure the needed

laboratory reagents and supplies.
6. Assists superior in the supervision of maintaining cleanliness and orderliness

of the laboratory paraphernalia, equipment and facilities.
7. Assists superior in determining relevant training program and other

educational activities for an efficient, effective and documented quality control
program within the laboratory.
time.
186
JOB DESCRIPTION
POSITION TITLE : MEDICAL TECHNOLOGIST III

SALARY GRADE : 18
LEVEL : 2
DUTIES:
1. Conducts routine laboratory examinations like urinalysis, stool examination,

complete blood count, blood chemistry, blood sugar, blood urea nitrogen,
creatinine, cholesterol, uric acid and other related blood examinations.
2. Supervises the necessary requisitions to procure the needed laboratory

reagents and supplies.
3. Supervises the cleanliness and orderliness of the laboratory paraphernalia,

equipment and facilities.
4. Determines relevant training program and other educational activities for an

efficient, effective and documented quality control program within the
laboratory.
time.
187
JOB DESCRIPTION
POSITION TITLE : NURSE I

SALARY GRADE : 11
LEVEL : 2
DUTIES:
1. Assists the physician during consultation, physical examination, pre-natal

check-up and ear holing.
2. Treats and dresses wounds, eye and skin irritations and ear afflictions.
3. Takes temperature, blood pressure and pulse rate of patient.
4. Nebulizes patients.
5. Dispenses and issues medicines to patients.
6. Gives injections/immunization as ordered
7. Attends to patients confined.
8. Attends to medical emergencies.
9. Accompanies patients for conduction or referral to hospital when the need

arises.
10. Attends to domiciliary cases.
11. Conducts electrocardiogram examination.
12. Makes daily inventory of medicines.
13. Sterilizes instruments and clinic supplies.
14. Assists in charting treatment and medications dispensed by the physician.
15. Maintains the cleanliness and orderliness in the facilities of the Medical Clinic.
16. Assists in the preparation of RIV, RIS and other requests.
17. Performs other related duties that may be assigned by the superior from time
to time.
188
JOB DESCRIPTION
POSITION TITLE : NURSE II

SALARY GRADE : 15
LEVEL : 2
DUTIES:
1. Assists the Medical Officer in attending the medical needs of COA

personnel and their immediate dependents.
2. Assists in providing emergency and palliative care and treatment to all

employees within the legal scope of nursing responsibility in the absence
of physician.
3. Assists the charting treatments and medications dispensed by the

physician.
4. Dispenses and issues medicines to patients.
5. Performs electrocardiogram as ordered.
7. Accompanies patients for conduction or referral to hospital when need

arises.
8. Maintains individual health records and keeping its confidentiality.
9. Maintains cleanliness and orderliness in the facilities of the Medical Clinic.
10. Performs other related duties that may be assigned b the superior from
time to time.
189
JOB DESCRIPTION
POSITION TITLE : NURSE III

SALARY GRADE : 17
LEVEL : 2
DUTIES:
1. Assists the Medical Officer in attending the medical needs of COA

personnel and their immediate dependents.
2. Provides emergency and palliative care and treatment to all employees

within the legal scope of nursing responsibility in the absence of
physician.
3. Maintains the charting treatments and record of medications dispensed

by the physician.
4. Supervises dispenses and issuances of medicines to patients.
5. Performs electrocardiogram as ordered.
7. Accompanies patients for conduction or referral to hospital when need

arises.
8. Maintains individual health records and keeping its confidentiality.
9. Observes cleanliness and orderliness in the facilities of the Medical

Clinic.
10. Performs other related duties that may be assigned b the superior from
time to time.
190
JOB DESCRIPTION
POSITION TITLE : PHARMACIST III

SALARY GRADE : 14
LEVEL : 2
DUTIES:
1. Advises patients/customers about the drugs that are being prescribed to

them such as dosages, interaction with other drugs, potential side effects
and to answer any other questions the patient may have.
2. Counsels customers/patient on the use of over-the counter medicines,

and provides information on general health topics, including diet and
exercise.
3. Prepares budget of the pharmacy, ensuring cash flow and reviews all
invoices for payment.
4. Consult with nurses and medical officers on pharmaceutical queries.
5. Advises medical officers on formulary medications as well as innovative

types of therapies.
191
JOB DESCRIPTION
POSITION TITLE : SPECIAL INVESTIGATOR I

SALARY GRADE : 11
LEVEL : 2
DUTIES:
1. Assists superiors in the conduct of legal research on applicable laws, rules and
regulations, and recommends appropriate action on the following:
a. designation of next-of-kin under the provisions of Section 262, Revised

Administrative Code of 1934, and Section 7 of R.A. 369;
b. relief from cash or property accountability, or both, on account of fire,
made calamities;
c. condonation or write-off of unpaid surcharge and interest on loan
amortizations from different government financial institutions;
d. exclusion from liability arising from auditor’s action on suspensions and
disallowances;
e. lifting of suspension or disallowances, as the case may be; and
f. filing of the proper administrative charge against erring COA personnel.
2. Assists superiors in rendering opinions and comments and prepares position

papers on the legality, validity or proper interpretation of laws applicable to
auditorial functions; COA circulars, rules, regulations, procedures, memoranda,
etc.; positions taken by audited agencies on various actions of auditors assigned
therein; and proposed bills sponsored by members of Congress affecting COA’s
auditorial functions.
3. Assists in the evaluation and recommendation of proper action on various claims

for reimbursement of benefits under Section 699 of the Revised Administrative
4. Assists in the fact-finding investigation on reported anomalies, irregularities or

5. Drafts decision on various administrative cases assigned.
6. Assists in the evaluation of cash examination and audit reports submitted by

7. Monitors at regular intervals complaints (criminal, civil or administrative) filed by

COA auditors or the head of the audited agencies against public officers before
the Office of the Ombudsman, Office of the Prosecutor and other investigating
bodies until their final resolution, including cases filed and pending before the
Supreme Court, Sandiganbayan and other regular courts.
192
8. Assists in the review of contracts, proposed circulars, memoranda and
resolutions.
193
JOB DESCRIPTION
POSITION TITLE : SPECIAL INVESTIGATOR II

SALARY GRADE : 15
LEVEL : 2
DUTIES:
1. Assists in the conduct of legal research on applicable laws, rules and

a. designation of next-of-kin under the provisions of Section 262, Revised

Administrative Code of 1934, and Section 7 of R.A. 369;
made calamities;
d. exclusion from liability arising from auditor’s action on suspensions and
disallowances;
f. filing of the proper administrative charge against erring COA personnel.
2. Assists in rendering opinions and comments and prepares position papers on

the legality, validity or proper interpretation of laws applicable to auditorial
functions; COA circulars, rules, regulations, procedures, memoranda, etc.;
positions taken by audited agencies on various actions of auditors assigned
therein; and proposed bills sponsored by members of Congress affecting COA’s
auditorial functions.
3. Assists in the evaluation and recommendation of proper action on various claims

for reimbursement of benefits under Section 699 of the Revised Administrative

5. Drafts decision on various administrative cases assigned.
6. Assists in the evaluation of cash examination and audit reports submitted by

7. Monitors at regular intervals complaints (criminal, civil or administrative) filed by

COA auditors or the head of the audited agencies against public officers before
the Office of the Ombudsman, Office of the Prosecutor and other investigating
194
bodies until their final resolution, including cases filed and pending before the
Supreme Court, Sandiganbayan and other regular courts.
8. Assists in the review of contracts, proposed circulars, memoranda and

resolutions.
195
JOB DESCRIPTION
POSITION TITLE : SPECIAL INVESTIGATOR III

SALARY GRADE : 18
LEVEL : 2
DUTIES:

a. designation of next-of-kin under the provisions of Section 262,

Revised Administrative Code of 1934, and Section 7 of R.A. 369;
made calamities;
d. exclusion from liability arising from auditor’s action on suspensions
and disallowances;
f. filing of the proper administrative charge against erring COA
personnel.
2. Renders opinions and comments and prepares position papers on the

legality, validity or proper interpretation of laws applicable to auditorial
therein; and proposed bills sponsored by members of Congress affecting
COA’s auditorial functions.
4. Assists in the fact-finding investigation on reported anomalies, irregularities

or infractions committed by COA personnel.
5. Studies, evaluates and drafts decision on various administrative cases

assigned.

196
investigating bodies until their final resolution, including cases filed and
pending before the Supreme Court, Sandiganbayan and other regular courts.
8. Reviews contracts, proposed circulars, memoranda or resolutions.
197
JOB DESCRIPTION
POSITION TITLE : SPECIAL INVESTIGATOR IV

SALARY GRADE : 22
LEVEL : 2
DUTIES:
1. Assists superior in the conduct of legal research on applicable laws, rules and


made calamities;


and disallowances;

personnel.
2. Assists in rendering opinions and comments and prepares position papers on

the legality, validity or proper interpretation of laws applicable to auditorial

5. Studies, evaluates and drafts decision on various administrative cases

assigned.
198
8. Reviews contracts, proposed circulars, memoranda or resolutions.
199
JOB DESCRIPTION
POSITION TITLE : SPECIAL INVESTIGATOR V

SALARY GRADE : 24
LEVEL : 2
DUTIES:



made calamities;


and disallowances;

personnel.
2. Renders opinions and comments and prepares position papers on the

legality, validity or proper interpretation of laws applicable to auditorial
4. Coordinates in the fact-finding investigation on reported anomalies,

irregularities or infractions committed by COA personnel.
5. Reviews, studies, evaluates and drafts decision on various administrative

cases assigned.
200
8. Studies and reviews contracts, proposed circulars, memoranda or

resolutions.
201
JOB DESCRIPTION
SR ADMINISTRATIVE ASSISTANT I
POSITION TITLE
: (As Data Controller IV)
SALARY GRADE : 13
LEVEL : 1
DUTIES:
1. Supervises and coordinates activities of the Data Control Unit.
2. Controls and assigns batch numbers and maintains a computer generated

control masterlists.
3. Reviews and maintains computer control prooflists and masterlists.
4. Reviews coded source documents vis-à-vis the coding sheets.
time.
202
JOB DESCRIPTION
SR ADMINISTRATIVE ASSISTANT I
POSITION TITLE
: (As Stenographic Reporter)
SALARY GRADE : 13
LEVEL : 1
DUTIES:
1. Takes down and records verbatim the proceedings of hearings on

administrative cases filed against COA personnel thru stenographic note
taking;
2. Reviews, corrects and transcribes stenographic notes taken during hearings

on administrative cases;
3. Encodes and prints transcript in manuscript form; and

time.
203
JOB DESCRIPTION
SR ADMINISTRATIVE ASSISTANT II
POSITION TITLE
: (As Audio-Visual Aids Technician IV)
SALARY GRADE : 14
LEVEL : 1
DUTIES:
1. Oversees the immediate installation of audio-visual equipment in preparation

for its use.
3. Operates audio-visual equipment, in the absence of subordinates.
4. Supervises and attends to the regular care and maintenance of audio-visual

equipment
5. Prepares and monitors the schedule of the use of audio-visual equipment.
time.
204
JOB DESCRIPTION
SR ADMINISTRATIVE ASSISTANT II
POSITION TITLE
: (As Computer Operator IV)
SALARY GRADE : 14
LEVEL : 1
DUTIES:
1. Supervises and coordinates the activities of the Computer Operations

Section.
2. Supervises the operation and maintenance of the computers and auxiliary

machines.

schedules.
4. Monitors the utilization of computer and other information technology

equipment and supplies and materials.

supplies.
6. Restores/reconstructs damaged files, in the absence of staff.
time.
205
JOB DESCRIPTION
SR ADMINISTRATIVE ASSISTANT III

POSITION TITLE
: (As Photographer V)
SALARY GRADE : 15
LEVEL : 1
DUTIES:
1. Serves as official close-in/in-house photographer of the Commission on Audit,

specifically the Chairman and/or two Commissioners during official activities.
2. Provides photo and video coverage of special COA events, including those
involving top and middle management officials, study tours, and other officials
from local and international organizations.
3. Develops black and white and colored film and cause the printing thereof,
giving proper instructions to printer to ensure good quality photographs.
4. Label and file photos, developed films/negatives and tapes of all

events/activities covered for future reference/ use.
5. Writes appropriate captions of photographs taken indicating the event, date

and place and the things and/or persons and what they are doing.
6. Performs such other function as may be assigned by the Chief of Office from
time to time.
206
JOB DESCRIPTION
SR ADMINISTRATIVE ASSISTANT III

POSITION TITLE
: (As Private Secretary II)
SALARY GRADE : 15
LEVEL : 1
DUTIES:
1. Takes dictations and transcribes and types letters, report, memoranda and
2. Prepares and answers simple and routine office correspondence for approval
and signature of superior.

offices.
5. Announces staff meetings, prepares minutes of meetings, takes down notes

and transcribes and types in final form.
6. Maintains efficient filling system for letters, reports, records, circulars and
office memoranda.
to time.
207
JOB DESCRIPTION
SR ADMINISTRATIVE ASSISTANT IV
POSITION TITLE
: (As Senior Computer Operator I)
SALARY GRADE : 16
LEVEL : 1
DUTIES:
1. Supervises and coordinates the over-all activities of the Computer Operations

Section.
2. Supervises the operation, maintenance and minor repair of the computers

and auxiliary equipment.
3. Evaluates requests for information technology resources and prepares

technical specifications.
4. Recommends the proper distribution of information technology equipment,

5. Formulates operating procedures for efficient use of computer facilities.
6. Restores/reconstructs damaged files, in the absence of staff.

schedules.
8. Monitors the utilization of computer and other information technology

equipment and supplies and materials.
time.
208
JOB DESCRIPTION
SR ADMINISTRATIVE ASSISTANT V
POSITION TITLE
: (As Photographer VI)
SALARY GRADE : 18
LEVEL : 1
DUTIES:
1. Supervises the conduct of photo and video coverage of official COA events
and activities of the Chairman and the two Commissioners.
2. Edits the video tapes, supervises the recording of activities/proceedings on

tapes and conducts video tape viewing of VTR projects of the Commission.
3. Supervises maintenance and repair of cameras, electronics and

communications equipment of the Commission.
4. Supervises installation and operation of sound system for official activities.
5. Subject to the approval of the Chief of Office, takes charge of the

procurement of tapes, films, equipment parts and other supplies and
materials for the use of the Communications Center, Public Information
Office.
209
JOB DESCRIPTION
SR ADMINISTRATIVE ASSISTANT V
POSITION TITLE
: (As Private Secretary III)
SALARY GRADE : 18
LEVEL : 1
DUTIES:
1. Reviews the typed letters, reports, memoranda and other

correspondences before approval and signature of superior.
2. Reads/checks confidential matters and other correspondence, circular, report

and documents before transmittal/released.
3. Monitors the schedules/appointments of the superior to ensure the proper

use of the time of his superior.
offices.
5. Announces staff meetings, prepares minutes of meetings, takes down notes

and transcribes and types them in final form.
time.
210
JOB DESCRIPTION
POSITION TITLE : STATE AUDITING EXAMINER I

SALARY GRADE : 11
LEVEL : 2
DUTIES:
As Staff of Auditing Units
1. Conducts Financial and Compliance Audit
1.1. Post-audits Disbursements/Expenditures
1.1.1. Checks documentation of disbursement vouchers and the

account classification of the expenditures
1.1.2. Checks the recordings and footings of the following reports/

records and/or its equivalent
 Report of Checks Issued (RCI) and the underlying

Disbursement Vouchers (DVs)
 Report of Disbursements (RD) and the underlying
Liquidation Vouchers (LVs)
 Advice of Checks Issued and Cancelled (ACIC)
 Check Control Register
 Request for Obligation of Allotments (ROA)
 Journal and Analysis of Obligations (JAO)
 Journal of Checks Issued (JCI)
 Journal of Disbursements by Disbursing Officer (JDDO)
 Other journals, records and reports
1.1.3. Traces the recording of DVs to pertinent reports, then reports

to Journals then to the Subsidiary and/or General Ledgers
1.2. Post-audits Revenues/Receipts/Collections/Reports
1.2.1. Verifies bills and traces same to the Journal of Bills Rendered
(JBR) or its equivalent
1.2.2. Verifies collection/deposit from the underlying Official Receipts

(ORs)/deposit slips or its equivalent and other pertinent
documents
1.2.3. Traces collection/deposit to Report of Collections (ROC) or its

equivalent
211
1.2.4. Checks footings of reports and traces posting to the Journal of
Collection and Deposits (JCD) or its equivalent, then to the
Subsidiary/General Ledger
2. Assists in the conduct of Cash Examination
 Cash Count and/or

 Verification of cashbook and accounting records
3. Performs Other Audit Activities
3.1. Verifies other reports/documents such as:
 Report in Fuel Consumption and

 Leave Cards
3.2. Prepares audit working papers

3.3. Prepares required reports including the following documents:
3.3.1. Notice of Suspensions (NS)

3.3.2. Notice of Disallowance (ND)
3.3.3. Notice of Charge (NC)
3.3.4. Credit Notice (CN)
3.3.5. Audit Observation Memorandum (AOM)
3.3.6. Systems Review Observation Memorandum (SROM)
3.3.7. Audit Query (AQ), and/or
3.3.8. Management Letter (ML)
3.4. Types the following required reports, if necessary:
 Report on Post-Audit Work and Issuance of CSB

 Annual Work and Audit Plan
 Action Plan
 Questionnaire on the Verification, Reconciliation and Analysis of
Trial Balance and Summary of Material Finding thereon
 Progress Report on Settlement of Cash Advances
 Quarterly Sampling Accomplishment Report
 Other reports that may be required from time to time
4. Performs Administrative Activities
4.1. Prepares required administrative reports like the –
 DTR/Application for Leave

 Summary Report of Attendance and Man-hours Lost
 Auditing Unit Monthly Accomplishment Report
 Semestral Accomplishment Report
212
 Performance Rating Sheet
4.2. Acts as the receiving/releasing officer of the Office/Division.

4.3. Maintains systematic office files/records.
5. Performs other work/activity as may be assigned by superiors from time to time.
As Staff of the Central/Regional Office
1. Assists in the gathering of research materials or sources of information relative to

pending work/inquiry on hand.
2. Maintains systematic office files/records.
3. Maintains weekly status of the pending workloads of the Division/Office.
4. Assists in the conduct of special audit, whenever necessary.
5. Prepares the required administrative reports like –
5.1. Monthly Accomplishment Report

5.2. Semestral Accomplishment Report
5.3. Application for Leave/DTR
5.4. Semestral Performance Rating Sheet
6. Monitors and follow-up submission of required reports from auditing units.
7. Assists in the verification, control and monitoring of allotment releases for each
agency of the National Government and performs other activities relative thereto.
8. Assists in the analysis, verification and closing of trial balance accounts and
prepares/ consolidates financial statements and other reports to be included in
the Annual Financial Report.
9. Acts as Team Member in the conduct of fraud audit, Value-for-Money (VFM)

audit, audit of computerized systems, revenue audit, financial and compliance
audit and levy and rate audit and even in the implementation of Audit Team
Approach.
10. Assists the Team Leader in the conduct of interviews and sending out of
confirmation letters during securing/verifying of documents relevant to the audit.
11. Prepares audit summary, working papers and schedules pertaining to the
assigned audit area.
12. Encodes, prints, proof reads audit highlights/draft report.
213
13. Acts as state witness in court hearings or preliminary investigations.
14. Acts as the receiving/releasing officer of the following and maintains the
corresponding thereto, viz:
14.1. Incoming/outgoing communication/letters

14.2. Circulars
14.3. Memorandum
15. Acts as the Property Custodian/Supply Officer of the Office.
16. Performs other tasks as may be assigned by superiors from time to time.
214
JOB DESCRIPTION
POSITION TITLE : STATE AUDITING EXAMINER II

SALARY GRADE : 13
LEVEL : 2
DUTIES:
A. As Staff of Auditing Units
1.1. Post-audits Disbursements/Expenditures
1.1.1. Checks documentation of disbursements vouchers and the

account classification of the expenditures
1.1.2. Checks the recordings and footings of the following reports/

records and/or its equivalent
 Report of Checks Issued (RCI) and the underlying

Disbursement Vouchers (DVs)
 Report of Disbursements (RD) and the underlying
Liquidation Vouchers (LVs)
 Advice of Checks Issued and Cancelled (ACIC)
 Check Control Register
 Request for Obligation of Allotments (ROA)
 Journal and Analysis of Obligations (JAO)
 Journal of Checks Issued (JCI)
 Journal of Disbursements by Disbursing Officer (JDDO)
 Other journals, records and reports
1.1.3. Traces the recording in of DVs to pertinent reports, then

reports to Journals then to the Subsidiary and/or General
Ledgers
1.2. Post-audits Revenues/receipts/Collections/Reports
1.2.1. Verifies bills and traces same to the Journal of Bills Rendered
(JBR) or its equivalent
1.2.2. Verifies collection/deposit from the underlying Official Receipts

(ORs)/deposit slips or its equivalent and other pertinent
documents
215
1.2.3. Traces collection/deposit to Report of Collections (ROC) or its
equivalent
1.2.4. Checks footings of reports and traces posting to the Journal of

Collection and Deposits (JCD) or its equivalent, then to the
Subsidiary/General Ledger
1.3. Post-audit of Journal Vouchers (JVs)
1.3.1. Assists in the audit of journal vouchers and in tracing them to

the General Journal (GJ) or its equivalent and to the
Subsidiary/ General Ledger (SL/GL).
2. Assists in the conduct of Cash Examination.
 Cash Count and/or

 Verification of cashbook and accounting records
3. Assists in the analysis of accounts on selective basis.
 Leave Cards
 Report on Fuel Consumption
 Bank/Treasury Reconciliation Statement
 Schedule of Unliquidated Cash Advances
 Aging/Schedule of Accounts Receivable
 Aging/Schedule of Accounts Payable
 Analysis of accounts 8-99-000
4.2. Prepares audit working papers

4.3. Types the following required reports, if necessary:

 Action Plan
Trial and Summary of Material Finding thereon
 Other reports that may be required from time to time
4.4. Prepares the following documents whenever necessary:
 Audit Working Paper
216
 Notice of Suspension (NS)
 Notice of Disallowance (ND)
 Notice of Charge (NC)
 Credit Notice (CN)
 Audit Observation Memorandum (AOM)
 Systems Review Observation Memorandum (SROM)
 Audit Query (AQ)
 Management Letter (ML)
5.1. Prepares required administrative reports like the –
 DTR/Application for Leave/Summary Report of Attendance and

Man-hours Lost
 Auditing Unit Monthly Accomplishment Report
 Semi-Annual Accomplishment Report
5.2. Acts as the receiving/releasing officer of the Division/Office.

5.3. Maintains systematic office files/records
6. Performs work/activity as may be assigned by superiors from time to time.
B. As Staff of the Central/Regional Office
1. Assists in the conduct of research work relative to pending inquiry/referral.
2. Participates in the conduct of special audit.
3. Monitors the weekly status of pending workloads in the Division/Office.
4. Prepares the required administrative reports like –
4.1 Monthly accomplishment report of the Division/Office

4.2 Semestral accomplishment report
4.3 DTR/application for leave/Summary Report of Attendance and
Man-hours Lost
4.4 Semestral Performance Rating Sheet
5. Monitors and follow-up submission of required reports from auditing units.
prepares/consolidates financial statements and other reports to be included in the
Annual Financial Report.
217
8. Acts as Team Member in the conduct of fraud audit, Value-for-Money (VFM)
audit, audit of computerized systems, revenue audit, financial and compliance
audit and levy and rate audit and even in the implementation of Audit Team
Approach.
9. Assists the Team Leader in securing/verifying documents relevant to the audit

and even in the conduct of interviews and sending out of confirmation letter.
10. Prepares audit summary, working papers and schedules pertaining to the
assigned audit area.
11. Encodes, prints, proof reads audit highlights/draft report.
13. Acts as the receiving/releasing office of the following and maintains the
corresponding logbook thereto, viz:
13.1 Incoming/outgoing communications/letters

13.2 Circulars
13.3 Memoranda
14. Maintains systematic office files/records.
15. Acts as the Property Custodian/Supply Officer of the Office.
218
JOB DESCRIPTION
POSITION TITLE : STATE AUDITOR I

SALARY GRADE : 16
LEVEL : 2
DUTIES:
As Staff of Auditing Units

1.1. Post-audit of receipts and disbursements
1.1.1. Performs tasks of State Auditing Examiner, if there are no

SAEs in the unit, otherwise reviews the post-audited vouchers
and collections, as well as the following reports:
 Report of Checks Issued (RCI)

 Report of Disbursement (RD)
 Report of Collections (RC)
1.1.2. Prepares/reviews the following whenever necessary:
 Certificate of Settlement and Balances (CSB)

 Systems Review Observation Memo (SROM)
1.2. Post-audit of Journal Vouchers (JVs)
1.2.1. Audits journal vouchers and traces them to the General

Journal (GJ) then to the Subsidiary/General Ledger (SL/GL).
1.3. Conduct Property Audit, including the following:
1.3.1. Inspects deliveries ( not a pre-requisite to payment) and

prepares corresponding inspection Report thereon
1.3.2. Re-canvasses prices
1.3.3. Witnesses opening of bids, where appropriate
1.3.4. Witnesses physical inventory-taking of supplies and materials
as well as property equipment, whenever necessary
219
1.3.5. Verifies stock/supplies/equipment ledger cards
1.4. Perform Cash Examination
1.4.1. Conducts cash count

1.4.2. Verifies the account audited with the cashbook and accounting
records
1.4.3. Prepares the necessary working papers and reports including
the following:
 Report of Cash Examination (GF 74A)

 Internal Control Questionnaire
 Reconciliation Statement of Accountability
 Statement of Accountability for Accountable Forms with
Money Value
 Statement of Accountability for Accountable Forms Without
Money Value
 Letter of Demand, where necessary
 Bank Reconciliation Statement
 Reconciliation Statement of municipal Deposits –
 Narrative Report on Cash Examination
 Supporting Schedules
1.5. Verify Trial Balances/Financial Statements
1.5.1. Verifies the following financial reports
 Trial Balance
 Balance Sheet
 Statement of Changes in Financial Position
 Statement of Cash Flows
 Statement of Sources and Application of Funds
 Statement of Allotment, expenditure and Balances
 Breakdown of Income
 Subsidiary/General Ledgers and Journals
1.5.2. Analyzes accounts on selective basis

1.5.3. Prepares findings and recommendations regarding
deficiencies noted in the verification of trial balance and other
financial reports
1.6. Perform Other Audit Activities
1.6.1. Verifies other reports/documents such as:
 Bank/Treasury Reconciliation Statements

 Monthly Report of Accountability for Accountable Forms
With or Without Money Value
220
 Aging/Schedule of Accounts Payable
 Report on the Receipt and Utilization of Congressional
Initiatives and Community Development Fund (CDF)
 Salaries, Allowances and Fringe Benefits Received by
Secretaries, Undersecretaries and Assistant Secretaries
 Analysis of accounts 8-99-000
1.6.2. Prepares/reviews audit working papers

1.6.3. Prepares confirmation letters
1.6.4. Conducts research on pertinent case
1.6.5. Evaluates and prepares proposed correspondence in reply to
the following:
 Request for Relief from Money and/or Property

Accountability (beyond the signing authority of the Resident
Auditor)
 Request for write-off of accounts
 Request for transfer of funds from one accountable office
to another
 Request for exemption from use of accountable forms
 Request for reconsideration on audit suspensions,
disallowances and/or charges
 Request for exclusion as person liable
 Other requests/referrals by auditee
1.6.6. Prepares/reviews required reports before final review of

supervisor
1.6.7. Reviews POs/LOs/Contracts
2. Assists in the conduct of Value-for-Money (VFM) Audit.
3. Assists in the evaluation of the Internal Control Systems (ICS) of the Agency.
4. Prepares draft of Annual Audit Report (AAR) and/or Consolidated Annual Audit
Report (CAAR).
5.1. Prepares required reports including the following:
 Semestral/Annual Accomplishment Report

 Budget Estimates/Proposals
5.2. Prepares letters/indorsements and other communications for review/

approval of superiors
5.3. Performs other clerical and administrative work as may be assigned by
superiors from time to time.
221
6. Performs work/activity as may be assigned by superiors from time to time
As Staff of the Central/Regional Office
1. Assists in the conduct of research work relative to pending inquiry/referral.
2. Conducts special audit upon issuance of assigned office order.
3. Monitors the weekly status of pending workloads in the Division/Office.
4. Prepares the required reports like –
4.1. Monthly accomplishment report on the Division

4.2. Semestral accomplishment report
4.3. DTR/application for leave
4.4. Semestral Performance Rating Sheet
5. Monitors and follow-up submission of required reports.
prepares/consolidates financial statements and other reports to be included in the
Annual Financial Report.
8. Keeps and maintains the Control Schedule for appropriations and allotments of
National Government Agencies (NGAs) assigned to the division.
9. Encodes, prints and proofreads the Statement of Operations, Balance Sheets

and other schedules/tables and narrative/textual analysis as integral parts of the
Annual Financial Report (AFR) of National Government, and the
correspondences, memorandum, administrative reports and other documents.
10. Coordinates with the assigned NGAs on the timely submission of PTBs and
required supporting statements and schedules.
11. Coordinates with DBM and the BTR regarding questionable General and Special
Allotment Release Orders and other budgetary/treasury concerns.
12. Participates as member of teams in the evaluation of accounting system of

National Government and in monitoring compliance with the duly prescribed
accounting rules and procedures by such agencies.
13. Keeps and maintains the Control Schedule for appropriations and allotments of
National Government Agencies (NGAs) assigned to the division, the Master
Control of all Special Purpose Funds (SPF), the Subsidiary Ledger of Cumulative
222
Results of Operations (CRO) accounts, by Act (COA Books) and reconciles
allotments of SPF with the Department of Budget and Management.
14. Monitors appropriations and allotments chargeable to Countrywide Development

Fund (CDF), encodes data on CDF allotments and generates required schedules
thereof.
15. Acts as the Liaison Officer with DBM, BTR and other agencies.
16. Gathers data/references necessary in the formulation of government accounting

guidelines and procedures.
17. Acts as team member during accounting system evaluation of government

agencies and other special assignments such as development of accounting
manuals, or even in the conduct of fraud audit, Value-for-Money (VFM) audit,
audit of computerized systems, revenue audit, financial and compliance audit and
levy and rate audit including the implementation of Audit Team Approach.
18. Provides inputs on data researches necessary to develop responses to queries/

problems/issues on government accounting.
19. Maintains and updates Data Bank of the Division.
20. Assists the Team Leader in the conduct of interviews and sending out of
confirmation letter and even in securing/verifying documents relevant to the audit.
As GAS Staff
DUTIES:
1. Gathers data necessary in the formulation and updating of existing

government accounting standards, policies, guidelines and procedures.
2. Assists in providing consultative services to internal and external clients

regarding fiscal and accounting procedures, operations and controls.

4. Analyzes, reconciles and consolidates financial statements and other reports
223
5. Gathers data necessary in the preparation of tabular and narrative analyses on
consolidated financial performance and condition of national government
agencies
6. Gathers data for preparation of articles for publication and posting in websites
7. Assists in the preparation of materials for use in trainings on the application of

accounting standards, policies, guidelines and procedures
8. Assists in coordinating with concerned Sectors in the Commission and other

oversight agencies on accounting and financial management systems
9. Assists in recording and monitoring of documents/communications received

from and forwarded to other divisions/offices
10. Prepares and implements the individual work program based on the Division's
Action Plan
11. Prepares individual accomplishment and other required reports
12. Performs such other duties that may be assigned from time to time
Submission of Annual Reports
a) Annual Financial Report (AFR)
• Follow up and monitor FSs and other financial reports of the assigned
departments/heads/agencies.
• Review, analyze and encode/upload the FSs and other reports of the
assigned departments/agencies/offices;
• Review and consolidate the FSs and schedules of the assigned

departments/agencies/offices
• Print the consolidated FSs and schedules of the assigned

departments/agencies/offices;
• and Prepare the Charts and tables needed for the assigned narrative of the
division
b) Annual Report on Appropriations, and Allotments, Obligations

Disbursements by Department, Province and City
• Follow up and monitor Quarterly FARs of the assigned departments/agencies/

offices by province and city;
• Review, analyze and encode the Quarterly FARs of the assigned

Departments/agencies /province and city
• Prepare the consolidated Quarterly FARs of the assigned department by

province and city, and
224
• Print the consolidated Quarterly FARs of the assigned department by province
and city.
Keeping the General Accounts
• Receive and monitor budget documents such as Agency Budget Matrix

(ABM), Special Allotment Release Orders (SAROs), eBudget Listings of the
assigned department/ agencies/offices;
• Maintain the Registry of Appropriations and Allotments to monitor and control

the appropriations and releases of allotments to assigned
• Reconcile data on appropriations and allotments with the Department of

Budget and Management figures;
• Reconcile allotments with agency's Statement of Allotments, Obligations and

Balances (SAOB);
• Prepare the consolidated Statement of Appropriations, Allotments, Obligations

and Balances of the assigned departments/agencies/offices; and
• Print and submit the consolidated Statement of Appropriations, Allotments,

Obligations and Balances of the assigned departments/agencies/offices to the
supervisor for review.
Formulation of accounting rules and regulations and rendition of

technical supervision
• Assist in the development of public sector accounting standards;
• Give comments/opinions on the draft accounting issuances;
• Render technical supervision over accounting offices and act on queries

related to financial management and accounting from management and
auditors audit team leaders; and
• Assist in the conduct of accounting system evaluation.
225
JOB DESCRIPTION
POSITION TITLE : STATE AUDITOR II

SALARY GRADE : 19
LEVEL : 2
DUTIES:
1. Conducts/assists in the conduct of research or assists in the review of the

research done pertinent to issue/case on hand before finalization of
correspondence referring the matter to the Director concerned.
2. Causes the preparation or assists in the review of the required reports including
the audit summaries and working papers before affixing initial/signature thereon.
3. Acts as team leader/member in the conduct of fraud audit, Value-for-Money

(VFM) audit, audit of computerized systems, revenue audit, financial and
compliance audit, evaluation of internal control systems, cash examinations
and/or other types of audit even in the implementation of Audit Team Approach.
4. Prepares/drafts letters, communications in reply to queries/referrals of agency

officials, accountants, auditors and other fiscal officers concerning accounting/
auditing matters/issues and prepares findings and recommendations regarding
deficiencies noted in the audit and comments on appeals.
5. Acts as witness in court hearings/preliminary investigations.
6. Conducts/assists in the conduct of investigation upon request/receipt of

complaint, if necessary.
7. Performs other works as may be assigned by superiors from time to time
In addition to the foregoing, State Auditor II is tasked to perform other

activities, if designated –
As Staff of Central/Regional Office
1. Assists in the –
a. Review of AWAP/action plan submitted by supervised Unit Heads and

monitoring of its implementation
b. Monitoring of the timely preparation and submission by auditing units of
Annual Audit Report.
c. Coordination for the immediate consolidation and submission of the
Consolidated Annual Audit Reports to facilitate submission of the Annual
Financial Audit Report.
226
2. Conducts preliminary review and evaluation of the submitted reports including
the underlying audit evidence gathered before submission to Division
Chief/Director.
3. Assists in the preparation, for the COA, of the Annual Financial Report in
coordination with other Divisions and Offices.
4. Assists the Division Chief in/on the following:
4.1. Implementation of COA policies, laws, plans and procedures, programs,

operating standards, methods and techniques, accounting and auditing
rules and regulations affecting the discharge of the duties and
responsibilities of auditors and staff in the field auditing units.
4.2. Evaluation of the issues and/or recommendation by unit heads bearing

on proposed revision/improvement on existing laws, rules and
regulations relevant to accounting and auditing.
4.3. Inspection and validation of accomplishments of auditing units.
5. Assists in the review of proposed COA circulars, memoranda, resolutions, office

orders, decisions, opinions and communications, etc. on various subjects.
6. Prepares monthly summary postings to Control Schedule for appropriations and

allotments and releasing journal vouchers.
 Analysis of accounts per trial balance of assigned NGAs.

 Reconciliation of allotments per records of CROs and agencies.
 Preparation of adjusting and counterpart journal entries, and the individual
and consolidated financial statements/schedules.
8. Monitors, reviews, and consolidates reports on the Receipt and Utilization/

Disposition of CDF and Congressional Initiatives.
9. Assists in the overall consolidation of the financial statements and finalization of

the AFR.
10. Reviews/evaluate the audit working papers (evidence) when performing as audit
team supervisor in the presence of the team leader, as the case may be.
227
As Head of Auditing Unit
1. Evaluates/acts on request for relief from money/property accountability (within the

signing authority) and transfer of funds from one accountable officer to another
within the audited agency.
2. Reviews/Evaluates/Recommends appropriate action on the following before

affixing signature:
 Appeals for actions made by Resident Auditor

 Request for relief from money/property accountability (beyond the signing
authority)
 Request for write –off of accounts
 Request for reconsideration on audit suspensions, disallowances, and/or
charges
3. Reviews the required reports before affixing signature thereon like the Report on
Post-Audit Work and Issuance of CSB, Annual Work and Audit Plan,
Questionnaire on the Verification, Reconciliation and Analysis of Trial Balance
and Summary of Material Findings, Progress Report on Settlement of Cash
Advances, Quarterly Sampling Accomplishment Report, Certificate of Settlement
and Balances (CSB), Monthly Accomplishment or AUMAR, Progress Report on
Settlement of Cash Advances and other attached documents and other reports
that may be required from time to time.
4. Prepares/reviews and approves the formulated and developed comprehensive

audit plans or work programs for the agency.
5. Supervises the conduct of financial, compliance and value for money audit or any
other special audit.
6. Supervises the effective implementation of audit plans and/or work programs and
activities of the Office.
7. Supervises the audit revenues, obligations, expenses and disbursements, as well

as journal vouchers.
8. Prepares/reviews Annual Audit Reports and submits to the Operating/Regional

Office concerned.
9. Oversees the consolidation of AAR of the central/head office, regional and field
offices, branches and satellite branches of the audited Department/Corporation/
Agency and its submission to the Operating/Regional Office concerned.
10. Evaluates issues or concerns by audited agency relevant to existing laws,

228
11. Causes the conduct of special audit, if warranted.
12. Recommends to the Director concerned, improvement/revisions of existing laws,

rules and regulations on accounting and auditing matters.
13. Reviews and approves post-audited vouchers, receipts and other transactions
beyond the limits of the signing authority of subordinates.
14. Reviews the following before affixing signature thereon:

15. Oversees the implementation of existing laws, rules and regulations relative to
accounting and auditing matters as well as administrative issuances.
16. Reviews the accomplishment report and the performance rating sheets of
subordinates/supervised personnel.
17. Prepares AWAP/Action Plan of auditing unit.
18. Causes the preparation and reviews the audit and administrative reports
prepared for the auditing unit.
 Monthly report of attendance

 Performance Appraisal Report
 Auditor’s/Unit’s Monthly Accomplishment Report
As Staff of the Auditing Unit
1. Acts as Officer-in-Charge in the absence of the Resident Auditor.
2. Conducts Post-audit of collections and disbursements as well as Journal

Vouchers (JVs).
2.1. Audit collections, disbursements and journal vouchers and trace them to
the General Journal (GJ) or appropriate journals then to the
Subsidiary/General Ledger.
2.2. Reviews post-audited journal vouchers
229
3. Performs Cash Examination
3.1. Conducts cash count

3.2. Prepares/Reviews the necessary working papers and reports including
the following:

 Statement of Accountability for Accountable Forms With Money
Value
 Statement of Accountability for Accountable Form Without Money
Value
 Letter of Demand, if necessary
 Reconciliation Statement of Municipal Deposits
 Other reports required by the Director concerned
4. Verifies Financial Statements/Trial Balances
4.1 Verifies the following, among others:
 Balance Sheet
 Income Statement/Statement of Operations
 Notes to Financial Statements
 Statement of Allotment, Expenditure and Balances
 General/Subsidiary Ledgers and Journals
4.2 Analyzes accounts on a selective basis

4.2 Prepares findings and recommendations regarding deficiencies noted in
the verification of trial balance and financial statements/reports.

 Report on the Receipt and Utilization/Disposition of Congressional
Initiatives (CI)/Countrywide Development Fund (CDF)
 Aging/Schedule of Accounts Receivable/Accounts Payable
 Salaries, Allowances and Fringe Benefits Received by Secretaries,
Undersecretaries and Assistant Secretaries
230
5.2. Reviews/Evaluates/Recommends appropriate action the following:
 appeals on decisions made by the Resident Auditor

 request for relief from money/property accountability (beyond the
signing authority of the Resident Auditor)
 request for write-off of accounts
 request for exemption from use of accountable forms
 request for exclusion as person liable
 request for reconsideration on audit suspensions, disallowances,
and/or charges
 other request/referrals by auditee
5.3. Prepares/reviews audit working papers
5.4. Prepares/reviews confirmation letters
5.5. Prepares/reviews required reports including the following:

 Action Plan
Trial Balance and Summary of Material Findings thereon
 Other reports that may be acquired from time to time
5.6. Reviews Purchase Orders (POs)/Letter Orders (LOs)/Contracts
5.7. Prepares/reviews the following, whenever necessary:

5.8. Performs such other audit activity as may be assigned by superiors from
time to time
6. Conducts Value-For-Money (VFM) Audit
6.1. Attends initial conference with auditee
231
6.2. Supervises the conduct of survey
6.3. Conducts execution phase of the audit
6.3.1. Gathers audit evidence/prepare audit working papers

6.3.2. Compares targets and actual accomplishments
6.3.3. Determines the impact and effects of output
6.3.4. Prepares AOM/SROM/AQ/ML
6.4. Attends exit conference

6.5. Prepares/reviews report on the audit
7. Evaluates Internal Control System (ICSs) Of The Agency
7.1. Reviews the preliminary evaluation of Internal Control System

7.2. Reviews the accomplishment Internal Control Questionnaire (ICQ)
8. Prepares Summary of Control Weaknesses (SCW)
8.1. Conducts/Supervises the Test of Controls

8.2. Summarizes Results of the ICS Evaluation
8.3. Prepares and issues AOM/SROM/AQ/ML
9.1. Prepares letters/indorsements and other communications for

review/approval of superiors
9.2. Performs other clerical and administrative work as may be assigned by
superiors from time to time
As GAS Staff
Duties:
1. Gathers data necessary in the formulation and updating of existing

government accounting standards, policies, guidelines and procedures
2. Participates in the design, development, implementation and maintenance of

accounting and financial management systems

4. Maintains records on the general accounts and reviews appropriations and

allotment releases to national government agencies
6. Gathers data necessary for the preparation of tabular and narrative analyses
on consolidated financial performance and condition of national government
232
agencies
7. Assists in the preparation of articles for publication and posting in websites
8. Assists in the preparation of materials for use in trainings on the application

of accounting standards, policies, guidelines and procedures

oversight agencies concerning accounting and financial management
information system
10. Assists in preparing replies to agencies and in recording and monitoring

actions taken on documents/communications received from and forwarded to
other divisions/offices.
Action Plan
12. Prepares individual accomplishments and other required reports.
13 Performs such other duties that may be assigned from time to time
Departments/agencies/offices.


departments/agencies/offices and;
• Prepare the Charts and tables needed for the assigned narrative of the
division

• Follow up and monitor Quarterly FARs of the assigned

departments/agencies/offices by province and city;


province and city; and
• Print the consolidated Quarterly FARs of the assigned department by

province and city.
233



• Reconcile allotments with agency's Statement of Allotments, Obligations and

Balances (SAOB);and Balances of the assigned
departments/agencies/offices; and

Formulation of accounting rules and regulations and rendition of technical

supervision

auditors, audit team leaders; and
234
JOB DESCRIPTION
POSITION TITLE : STATE AUDITOR III

SALARY GRADE : 22
LEVEL : 2
DUTIES:
1. Conducts/assists in the conduct of research or assists in the review of the

research done pertinent to issue/case on hand before finalization of
correspondence referring the matter to the Director concerned.
2. Causes the preparation or assists in the review of the required reports

including the audit summaries and working papers before affixing
initial/signature thereon.
3. Acts as team leader/member in the conduct of fraud audit, Value-for-Money

and/or other types of audit even in the implementation of Audit Team
Approach.
4. Prepares/drafts letters, communications in reply to queries/referrals of agency

officials, accountants, auditors and other fiscal officers concerning
accounting/ auditing matters/issues and prepares findings and
recommendations regarding deficiencies noted in the audit and comments on
appeals.
6. Conducts/assists in the conduct of investigation upon request/receipt of

complaint, if necessary.
7. Performs other works as may be assigned by superiors from time to time
In addition to the foregoing, State Auditor II is tasked to perform other

activities, if designated –
a. Review of AWAP/action plan submitted by supervised Unit Heads and

monitoring of its implementation
235
b. Monitoring of the timely preparation and submission by auditing units of
Annual Audit Report.
c. Coordination for the immediate consolidation and submission of the
Consolidated Annual Audit Reports to facilitate submission of the Annual
Financial Audit Report.
2. Conducts preliminary review and evaluation of the submitted reports including the
underlying audit evidence gathered before submission to Division Chief/Director.
3. Assists in the preparation, for the COA, of the Annual Financial Report in
coordination with other Divisions and Offices.
4.1 Implementation of COA policies, laws, plans and procedures, programs,

operating standards, methods and techniques, accounting and auditing
rules and regulations affecting the discharge of the duties and
responsibilities of auditors and staff in the field auditing units.
4.2 Evaluation of the issues and/or recommendation by unit heads bearing on

proposed revision/improvement on existing laws, rules and regulations
relevant to accounting and auditing.
4.3 Inspection and validation of accomplishments of auditing units.
5. Assists in the review of proposed COA circulars, memoranda, resolutions,

office orders, decisions, opinions and communications, etc. on various
subjects.
6. Prepares monthly summary postings to Control Schedule for appropriations

and allotments and releasing journal vouchers.
 Analysis of accounts per trial balance of assigned NGAs.

 Reconciliation of allotments per records of CROs and agencies.
 Preparation of adjusting and counterpart journal entries, and the individual
and consolidated financial statements/schedules.
8. Monitors, reviews, and consolidates reports on the Receipt and Utilization/

Disposition of CDF and Congressional Initiatives.
9. Assists in the overall consolidation of the financial statements and finalization

of the AFR.
10. Reviews/evaluate the audit working papers (evidence) when performing as

audit team supervisor in the presence of the team leader, as the case may
be.
236
1. Evaluates/acts on request for relief from money/property accountability (within

the signing authority) and transfer of funds from one accountable officer to
another within the audited agency.

affixing signature:
 Appeals for actions made by Resident Auditor

 Request for relief from money/property accountability (beyond the signing
authority)
 Request for write –off of accounts
charges
3. Reviews the required reports before affixing signature thereon like the Report
on Post-Audit Work and Issuance of CSB, Annual Work and Audit Plan,
Advances, Quarterly Sampling Accomplishment Report, Certificate of
Settlement and Balances (CSB), Monthly Accomplishment or AUMAR,
Progress Report on Settlement of Cash Advances and other attached
documents and other reports that may be required from time to time.
4. Prepares/reviews and approves the formulated and developed

comprehensive audit plans or work programs for the agency.
5. Supervises the conduct of financial, compliance and value for money audit or
any other special audit.
6. Supervises the effective implementation of audit plans and/or work programs

and activities of the Office.
7. Supervises the audit revenues, obligations, expenses and disbursements, as

well as journal vouchers.
8. Prepares/reviews Annual Audit Reports and submits to the

Operating/Regional Office concerned.
9. Oversees the consolidation of AAR of the central/head office, regional and

field offices, branches and satellite branches of the audited
Department/Corporation/ Agency and its submission to the
237
12. Recommends to the Director concerned, improvement/revisions of existing

laws, rules and regulations on accounting and auditing matters.

15. Oversees the implementation of existing laws, rules and regulations relative
to accounting and auditing matters as well as administrative issuances.
16. Reviews the accomplishment report and the performance rating sheets of
subordinates/supervised personnel.
17. Prepares AWAP/Action Plan of auditing unit.
prepared for the auditing unit.

1. Acts as Officer-in-Charge in the absence of the Resident Auditor.
2. Conducts Post-audit of collections and disbursements as well as Journal

Vouchers (JVs).
238
2.1 Audit collections, disbursements and journal vouchers and trace them to
the General Journal (GJ) or appropriate journals then to the
Subsidiary/General Ledger.
2.2 Reviews post-audited journal vouchers
3. Performs Cash Examination
3.1. Conducts cash count

3.2. Prepares/Reviews the necessary working papers and reports including
the following:

 Statement of Accountability for Accountable Forms With Money
Value
 Statement of Accountability for Accountable Form Without Money
Value
 Letter of Demand, if necessary
 Reconciliation Statement of Municipal Deposits
 Other reports required by the Director concerned
4. Verifies Financial Statements/Trial Balances
4.1 Verifies the following, among others:
 Balance Sheet
 Income Statement/Statement of Operations
 Notes to Financial Statements
 Statement of Allotment, Expenditure and Balances
 General/Subsidiary Ledgers and Journals
4.2 Analyzes accounts on a selective basis
4.2 Prepares findings and recommendations regarding deficiencies noted in

the verification of trial balance and financial statements/reports.

239
 Report on the Receipt and Utilization/Disposition of Congressional
Initiatives (CI)/Countrywide Development Fund (CDF)
 Aging/Schedule of Accounts Receivable/Accounts Payable
 Salaries, Allowances and Fringe Benefits Received by Secretaries,
Undersecretaries and Assistant Secretaries
5.2. Reviews/Evaluates/Recommends appropriate action the following:
 appeals on decisions made by the Resident Auditor

 request for relief from money/property accountability (beyond the
signing authority of the Resident Auditor)
 request for write-off of accounts
 request for exemption from use of accountable forms
 request for exclusion as person liable
 request for reconsideration on audit suspensions, disallowances,
and/or charges
 other request/referrals by auditee
5.3. Prepares/reviews audit working papers
5.4 Prepares/reviews confirmation letters
5.5 Prepares/reviews required reports including the following:

 Action Plan
Trial Balance and Summary of Material Findings thereon
 Other reports that may be acquired from time to time
5.6 Reviews Purchase Orders (POs)/Letter Orders (LOs)/Contracts
5.7 Prepares/reviews the following, whenever necessary:

240
5.8 Performs such other audit activity as may be assigned by superiors from
time to time
6. Conducts Value-For-Money (VFM) Audit
6.1 Attends initial conference with auditee

6.2 Supervises the conduct of survey
6.3 Conducts execution phase of the audit
6.3.1 Gathers audit evidence/prepare audit working papers

6.3.2 Compares targets and actual accomplishments
6.3.3 Determines the impact and effects of output
6.3.4 Prepares AOM/SROM/AQ/ML
6.4 Attends exit conference

6.5 Prepares/reviews report on the audit
7. Evaluates Internal Control System (ICSs) of the Agency
7.1 Reviews the preliminary evaluation of Internal Control System

7.2 Reviews the accomplishment Internal Control Questionnaire (ICQ)
8. Prepares Summary of Control Weaknesses (SCW)
8.1 Conducts/Supervises the Test of Controls

8.2 Summarizes Results of the ICS Evaluation
8.3 Prepares and issues AOM/SROM/AQ/ML
9.1 Prepares letters/indorsements and other communications for

review/ approval of superiors
9.2 Performs other clerical and administrative work as may be assigned
by superiors from time to time
As GAS Staff
DUTIES:
1. Conducts studies/researches necessary in the formulation and updating of

existing government accounting standards, policies, guidelines and
procedures



241
6. Prepares tabular and narrative analyses on consolidated financial

performance and condition of national government agencies
7. Prepares articles for publication and posting in websites
8. Prepares materials in the conduct of trainings on the use and application of

9. Acts as resource person on accounting and financial management systems
11. Assists in the preparation of replies to queries as well as in monitoring actions

taken on documents/communications received from and forwarded to other
divisions/offices
Action Plan
13. Prepares management reports required by Finance Sector, Administration

Sector and other Sectors in the Commission
Department/agencies/offices.


• Prepare the Charts and tables needed for the assigned narrative of the division

• Follow up and monitor Quarterly FARs of the assigned

242

province and city; and
• Print the consolidated Quarterly FARs of the assigned department by

province and city.



• Reconcile allotments with agency's statement of Allotments, Obligations and

Balances (SAOB);
• Prepare the consolidated Statement of Appropriations, Allotments,

Obligations and Balances of the assigned departments/agencies/offices; and


supervision

auditors, audit team leaders; and
243
JOB DESCRIPTION
POSITION TITLE : STATE AUDITOR IV

SALARY GRADE : 24
LEVEL : 2
DUTIES:
1. Acts as Officer-in-Charge in the absence of the Division Chief/Resident Auditor.
2. Conducts/reviews or assists in the conduct/reviews of the research done on

issue/case on hand before finalization of correspondence referring the matter to
the Director concerned.
3. Reviews/assists in the review of the required reports including audit summaries

and working papers before affixing initial/signature thereon.
4. Acts as team leader/supervisor in the conduct of fraud audit, Value-for-Money

compliance audit, rate and levy audits, evaluation of internal control systems,
cash examinations and/or other types of audit and even in the implementation of
the audit team approach.
5. Prepares/reviews AWAP/action plan of the Division/Auditing Units and monitor its

effective implementation.
6. Prepares/drafts letters and communications and replies to queries/referrals of

agency officials, accountants, auditors and other fiscal officers concerning
accounting matters/issues and takes note of deficiencies noted in the review.
7. Renders technical services/assistance to agencies’ internal auditors, accountants

and bookkeepers on matters involving accounting and auditing matters/issues
and other related matters.
8. Acts as Resource Person on accounting and auditing matters in

seminars/workshops and conferences conducted by COA and other government
agencies.
10. Renders comments/observations on proposed circulars, memoranda, resolutions,

manuals, etc.
11. Conducts/attends meetings, conferences with COA, agency officials and

personnel, and/or private individual as properly authorized.
12. Monitors attendance and supervises activities of subordinates, signs their daily
time records and applications for leave within limits of authority, and initiates, in
writing, disciplinary action against erring employees.
244
13. Reviews and approves the accomplishment reports and the performance rating
sheets of subordinates.
14. Recommends to the Director the hiring, reassignment or transfer and/or

promotion of personnel.
15. Determines the training needs of the staff and recommends to the Director the
attendance of personnel to seminar/training or fellowship/scholarship.
16. Re-echoes the learning/policies from seminars/conferences/meetings attended.
17. Conducts/supervises the conduct of fact-finding investigation on complaints

received.
18. Performs other works as may be assigned by superior from time to time.
In addition to the foregoing, State Auditor IV is tasked to perform other activities,

if designated –
a. Monitoring of the timely preparation and submission by auditing units of

Annual Audit Report and the Consolidated Annual Audit Reports.
b. Coordination for the immediate consolidation of the Annual Financial Audit
Reports to facilitate submission of the Annual Financial Audit Report.
2. Conducts preliminary review and evaluation of the submitted reports including the
underlying audit evidence gathered before submission to Division Chief/Director.
3. Assists in the preparation of the Annual Financial Report in coordination with

other Divisions and Offices.
4.1. Implementation of COA policies, laws, plans and procedures,

programs, operating standards, methods and techniques, accounting
and auditing rules and regulations affecting the discharge of the duties
and responsibilities of auditors and staff in the field auditing units.
4.2. Evaluation of the issues and/or recommendation by unit heads

bearing on proposed revision/improvement on existing laws, rules and
4.3. Supervision of the application of sampling techniques by auditing units

as well as the implementation of the Audit Team Approach.
4.4. Inspection and validation of accomplishment of the auditing units.
5. Assists in the review of proposed COA circulars, memoranda, resolutions, office

orders, decisions, opinions and communications, etc. on various subjects.
245
6. Reviews the General Allotment Release Orders (GAROs), Special Allotment
Release Orders, (SAROs), Agency Budget Matrix (ABM) and the worksheet
showing the computation of allotments based on GARO.
7. Reviews the postings to the Control Schedule for appropriations and allotments,
and the summary of monthly postings as the basis of the Releasing Journal
Voucher (RJV) and signs/approves, within limits of authority, the RJVs of
assigned agencies.
8. Analyzes and reviews the accounts in the trial balances and reconciles data with
supporting statements/schedules of assigned agencies.
9. Participates in the evaluation of accounting system and procedures of National/

Local Government Agencies/Units (NGAs/LGAs) and in monitoring of compliance
to duly prescribed accounting rules and procedures by such agencies/LGUs.
10. Assists in the following:
10.1. Reviewing the reports/documents such as:
a. Agencies trial balances and supporting statements/schedules

b. Closing and counterpart journal entries/vouchers
c. Individual financing statements (by agency)
d. Analysis of National Clearing Account
e. Summary of Counterpart Journal Entries
f. Consolidated financial statements and schedules (by department)
g. Cumulative Results of Operations (CRO) trial balance, supporting
schedules and financial statements
h. Consolidated Reports on Utilization/Disposition of Countryside
Development Fund and Congressional Initiatives
i. Administrative reports
10.2. Supervision of the control and monitoring of appropriations and

allotments under the regular appropriation and special purpose funds.
10.3. Preparation of narrative/textual analysis of the different accounts in

the trial balance.
1. Evaluates/acts on request for relief from money/property accountability (within the

signing authority) and transfer of funds from one accountable officer to another
within the audited agency.
affixing signatures:
 Appeal on decisions made by the Resident Auditor

 Request for relief from money and /or property accountability (beyond the
signing authority)
 Request for reconsideration on audit suspensions, disallowances and/or
charges
246
Advances Quarterly Sampling Accomplishment Report, Certificate of Settlement
and Balances (CSB), Monthly Accomplishment Report or AUMAR and other
attached documents and other reports that may be required from time to time.

5. Supervises the conduct of financial, compliance and value for money audits or
7. Supervises the audit of revenues, obligations, expenses and disbursements, as

8. Prepares/Reviews Annual Audit Reports and submits the final report to the
offices, branches and satellite branches of the audited Department/Corporation



15. Reviews the outputs and working papers of the auditing staff in relation to the
conduct of
247
 Internal Control Evaluation
 Financial and Compliance Audit
 Post-audit of receipts and disbursements
 Property Audit
 Cash Examination
 Revenue Audit
 Value-for-Money Audit
 Financial Statement Analysis
 Annual Audit Report
 Other Audit Activities
16. Follow-up the implementation of all audit recommendations.
accounting and auditing matters and administrative issuances.
prepared for the auditing unit

1. Assists the Resident Auditor in the supervision of audit staff in the conduct of –
 Fraud Audit
2. Prepares/reviews the following, whenever necessary:

3. Assists in the preparation of the Annual Audit Report and Consolidated Annual
Audit Report.
248
As GAS Staff
Duties:
1. Conducts studies/researches necessary in the formulation of government


3. Provides consultative services and attends meetings with internal and

external clients regarding fiscal and accounting procedures, operations and
controls

5. Assists in the review of consolidated financial reports for national government

agencies
6. Prepares/Reviews tabular and narrative analyses on the consolidated

financial performance and condition of national government agencies
7. Assists in the dissemination of accounting and financial information thru

publication and posting in websites
8. Assists in the conduct of trainings on the use and application of accounting

standards, policies, guidelines and procedures
9. Acts as resource person on accounting and financial management systems
11. Assists in the preparation of replies to queries as well as in monitoring actions

taken on documents/communications received from and forwarded to other
divisions/offices
12. Prepares Action Plan of the Division and assists in the proper implementation
and evaluation
13 Prepares management reports required by Finance Sector, Administration

14. Assists in the management of the Division's operations
15. Assists in the evaluation of performance of subordinates
249
• Act as Officer-in-Charge in the absence of the Division Chief;
• Analyze, review and consolidate the FSs and schedules of the assigned
departments/agencies;
• Prepare the Charts and Tables needed for the assigned narrative of the
division; and
• Prepare the assigned narrative to be featured in the AFR.
b) Annual Report on Appropriations, Allotments, Obligations and

• Analyze and prepare the consolidated Quarterly Financial Reports of the

assigned department cities and
• Print the consolidated Quarterly Financial Reports of assigned Financial Reports

of the assigned department by province, city

the appropriations and releases of allotments to assigned departments/
agencies;
• Reconcile data on appropriations and allotments with Department of Budget

and Management and with assigned departments/agencies; and
• Prepare the consolidated Statement of Appropriations, Allotments,

Obligations and Disbursements of assigned departments/agencies.

supervision

auditors/ audit team leaders; and
250
JOB DESCRIPTION
POSITION TITLE : STATE AUDITOR V

SALARY GRADE : 26
LEVEL 2
DUTIES:
1. Prepares/reviews AWAP/action plan of the Division/Auditing Unit and monitors its

implementation.
2. Ensures proper review and evaluation of the submitted reports including the
underlying audit evidence gathered. If the report needs improvement/correction,
reviews’ working papers and undertakes improvement/correction in consultation
with the team.
3. Reviews actions made on claims/queries/referrals/requests of

Directors/Auditors/Agency officials and as well as appeals filed by aggrieved
parties, and other communications relative to accounting and auditing.
4. Prepares/reviews proposed circulars, memoranda, resolutions, and/or decisions,

manuals, etc.
5. Conducts/attends meetings and conferences with COA, agency officials and

personnel including private individuals as properly authorized.
6. Monitors attendance and supervises activities of subordinates; signs their daily

time records and applications for leave within limits of authority, and initiates, in
writing, disciplinary action against erring employees.
7. Reviews and approves the accomplishment reports and the performance rating
sheets of subordinates and/or of supervised unit heads.
8. Recommends to the Director the hiring, reassignment or transfer and/or

promotion of personnel.
9. Determines the training needs of staff/field personnel and recommends to the

Director the attendance to seminars/training’s or fellowship/scholarship.
10. Re-echoes the learning’s/policies from seminars/conferences/meetings attended.
11. Conducts/supervises the conduct of fact-finding investigation upon receipt of

complaints or as directed.
12. Renders technical services/assistance (thru phone or person to person) to

finance officers, accountants, bookkeepers and/or Resident Auditors on matters
involving government accounting/auditing and other related matters.
251
13. Acts as Resource Speaker on accounting and auditing matters in
seminars/workshops and conferences conducted by the Office, COA, and other
government agencies.
14. Conducts/assists in the conduct of research or reviews/assists in the review of

the research done on pertinent issue/case before finalization of correspondence
referring the matter to the Chairman/Director concerned.
15. Coordinates with other divisions, offices and/or with other fiscal agencies
regarding accounting and/or auditing concerns/matters.
16. Acts as team leader/supervisor in the conduct of fraud audit, Value-for-Money

compliance audit, rate and levy audits, evaluation of internal control systems,
cash examinations and/or other types of audit and even in the implementation of
the audit team approach.
18. Performs such other duties as may be assigned by proper authorities from time to
time.
In addition to the foregoing, State Auditor V is tasked to perform other activities, if

designated.
1. Evaluates and acts on request for relief from money/property accountability

(within the signing authority) and transfer of funds from one accountable officer to
another within the audited agency.

affixing signatures:
 Appeal on decisions actions made by Resident Auditor

 Request for relief from money and/or property accountability (beyond the
signing authority)
charges
 Other request/referrals by auditee
Advances, Quarterly Sampling Accomplishment Report, Certificate of Settlement
and Balances (CSB), Monthly Accomplishment Report or AUMAR and other
attached documents and other reports that may be required from time to time.

252
5. Supervises the conduct of financial, compliance and value for money audits or
7. Prepares/reviews Annual Audit Reports and submits the final report to the
offices, branches and satellite branches of the audited Department/Corporation/



 Notice of Disallowances (ND)
 Systems Review Observation and Memorandum (SROM)
13. Reviews outputs and working papers of the auditing staff in relation to the
conduct of
 Internal Control Evaluation

 Post-audit of receipts and disbursements
 Property Audit
 Cash Examination
 Revenue Audit
 Annual Audit Report
accounting and auditing matters as well as administrative issuances.
15. Follow-up the implementation of all audit recommendations.
253
prepared for the auditing unit

17. Reviews cash examination report prepared and submitted by staff on

accountable officer(s) of the agency before submission to the Regional Office or
Central Operating Office.
18. Supervises the audit of revenues, obligations, expenses and disbursements, as

As Chief of Division (Central/Regional Office)
1. Ensures the timely preparation and submission by auditing units of the Annual
Audit Report and the Consolidated Annual Audit Report.
2. Reviews the consolidation of audit findings and recommendations contained in

the Annual Audit Reports of Auditors of the Agencies/Local Government Units for
inclusion in the Annual Financial Report of the National/Local Government or
Government Corporations.
3. Supervises the preparation of the Annual Financial Report in coordination with

other Divisions and Offices.
4. Ensures the timely review and transmittal of audit reports to offices/agencies

concerned.
5. Assists the Director in/on the following:
5.1. Implementation of COA policies, laws, plans, and procedures,

programs, operating standards, methods and techniques, accounting
and auditing rules and regulations affecting the discharge of the duties
and responsibilities of the auditors and staff in the field auditing units.
5.2. Evaluation of the issues and/or recommendation by unit heads

bearing on proposed revision/improvement on existing laws, rules and
6. Supervises the conduct of audit focusing seminars and review audit programs of
auditing unit for the identified audit foci.
7. Supervises and/or monitors the implementation by auditing units of Value-for-

Money (VFM) audit, audit of computerized systems, revenue audit, financial and
and/or other types of audit.
8. Plans, supervises, and monitors the application of sampling techniques by

auditing units as well as the implementation of the Audit Team Approach.
9. Approves request on the use of Sampling Techniques and issue the

corresponding random number starts and monitors implementation of the same.
254
10. Recommends the constitution of audit teams for the conduct of special audit;
10.1. Supervises the same and reviews the pertinent report/working papers
thereon.
10.2. Inspection and performance evaluation of auditing units and the
preparation or report thereon.
11. Supervises the control and monitoring of appropriations and allotments of

agencies under the regular appropriation and special purpose funds, and reviews
General and Special Allotment Release Orders and Agency Budget Matrix.
12. Reviews trial balances and supporting statements/schedules, closing and

counterpart journal entries, and the individual and consolidated financial
statements and schedules of National Government Agencies/Departments for
consolidation and inclusion in the Annual Financial Report (AFR).
13. Reviews and signs/approves, within the limits of authority, the JVs/ reports
prepared by the staff namely:
a. Releasing Journal Vouchers

b. Closing Journal Vouchers
c. Summary of Counterpart Journal Entries
d. Analysis of National Clearing Account
e. Other reports required from time to time
14. Oversees the verification of significant fluctuations/variance/changes (increase/

decrease noted in the review of the overall financial statements of the National
Government, and preparation of narrative/textual analysis of the assigned topic.
15. Reviews the developed major/material observations in the implementation of

fiscal policies and procedures of National Government Agencies (NGAs), Local
Government Units and Government Owned and/or Controlled Corporation and
formulates the key recommendations thereof.
16. Initiates the formulation of accounting guidelines, policies and procedures relative
to accounting systems and controls of government agencies through the
issuance of circulars/memoranda on accounting issues/matters.
17. Coordinates with other government agencies regarding the issuance of joint
circulars affecting accounting and auditing.
18. Undertakes special assignments such as development/revision of accounting

manuals upon request of the agencies/directives from superiors.
19. Supervises the maintenance of the Journal of Appropriations and Allotments and
the General Ledger of the National Government, and the preparation of the trial
balances, schedules, and financial statements of the Cumulative Results of
Operations’ books.
20. Supervises the overall consolidation of the financial statements/schedules of all

the national, government corporations and/or local government units under all
funds for inclusion in the AFR of the national/local government or government
corporations, and the overall preparation and final printing of the AFR.
255
21. Acts as witness in court hearings or preliminary investigations.
As GAS Staff
Duties:
1. Assists in the evaluation of existing accounting policies, systems and

practices, and in the formulation of government accounting standards,
policies, guidelines and procedures
2. Assists in the design, implementation and maintenance of accounting and

financial management systems
3. Provides consultative services and attends meetings with internal and

external clients regarding fiscal and accounting policies, procedures,
operations and controls
4 Assists in keeping the general accounts and reviewing appropriations and

5. Reviews consolidated financial reports for national government agencies and

assists in the finalization and submission of the Annual Financial Report and
other required reports to the President and Congress of the Philippines
7. Assists in the conduct of trainings on the use and application of accounting

standards, policies, guidelines and procedures
8. Acts as resource person on accounting and financial management

information systems
9. Coordinates with concerned Sectors in the Commission and other oversight

agencies on accounting and financial management information systems
10. Reviews and submits proposed Action Plan of the Division for approval and
ensures its proper implementation and evaluation
11. Assists in the preparation of replies to queries as well as in monitoring of

actions taken on documents/communications received from and forwarded to
other divisions/offices
12. Reviews management reports required by Finance Sector, Administration

13. Determines the continuing professional development needs of staff and

recommends attendance in seminars/ trainings/fellowships/scholarships
14. Manages the operations of the Division
15. Evaluates the performance of subordinates and recommends the promotion,

reassignment or transfer of personnel
256
• Review the consolidated FSs and schedules of the assigned

departments/agencies: Prepare/review the assigned narrative to be and
featured in the AFR
b) Annual Report on Appropriations, Allotments, Obligations and

• Review the consolidated Quarterly Financial Reports by department province

and city.
• Supervise the control and monitoring of appropriations and allotment releases

of the assigned departments/agencies; and
• Review the consolidated Statement of Appropriations, Allotments, Obligations

and Disbursements of the assigned departments/ agencies.

supervision
• Give comments/opinions on the draft accounting issuances:

related to financial management and accounting from management and audit
team leaders; and
• Assist in the conduct of accounting system evaluation
As HRMO Staff
Duties:
1. Exercises general supervision over the activities of the division where

assigned Recruitment and Promotion Services, Leave Administration and
Retirement Services, Human Resource Database Maintenance Services, and
Human Resource Policy Studies and Standard Services.
2. Assists in the formulation and implementation of the action plans and work
program of different divisions of the HRMO and ensures their
accomplishment.
3. Assists in the continuing development and implementation of HR policies

compliant with civil service rules and regulations.
4. Upon proper delegation, represents higher authorities in functions/meetings

within and outside COA.
257
5. Represents the HRMO in the meetings of the Selection and Promotions
Board.
6. Acts as Secretariat of the PRAISE Committee.
As GSO Staff
1. Exercises general supervision over the different divisions of the GSO-

Procurement and Property and Supply Management Services
Records Management Services, Transport & Security Services,
Building & Facilities Maintenance Services and Treasury Services.
2. Oversees the formulation and implementation of the action plans

and work program of different divisions of the GSO and ensures their
accomplishment.
3. Oversees the continuing development and implementation of policies and

regulations with respect to records management, procurement, treasury and
other general services.
4. Upon proper delegation, represents the Chairperson or the Assistant

Commissioner for Administration in functions/meetings within and outside
COA.
5. Oversees the general maintenance and upkeep of COA building, premises,

vehicles, water services
6. Acts as Vice-Chairperson of the Bids and Awards Committee (BAC).
As ITO Staff
DUTIES:
1. Assists in the general administration of the Services specifically on matters

pertaining to work assignments, work accomplishments, personnel actions
through recruitment, promotion and/or reassignment, and provision of the
necessary resources for the proper and efficient performance of the office.
2. Assists in the supervision of the personnel of the Divisions/Services.
3. Performs functions assigned by Directors other than those pertaining to

Divisions/Services.
4. Supervises the preparation/submission of administrative reports pertaining to

Divisions/Services (i.e. Accomplishment Reports, Operational Plan).
5. Assists in the formulation, implementation and monitoring of implementation

of IT policies, rules and regulations and COA Information Systems Strategic
Plan (ISSP).
6. Performs other functions or tasks as may be assigned by superior.
258
JOB DESCRIPTION
STATE TECHNICAL AUDIT

POSITION TITLE ANALYST I
: (As Technical Audit Analyst)
SALARY GRADE : 11
LEVEL : 2
DUTIES:
1. Assists in the technical evaluation of contracts for infrastructure projects, goods

and services, consulting services.
2. Assists in the evaluation of appraised value of properties for acquisition and

disposal.
3. Assists in the inspection of infrastructure projects, delivery of technical goods

and services, deliverables of contract for consulting services which are
technical in nature and properties for acquisition and disposal.
4. Assists in gathering laws, rules and regulations affecting the technical

evaluation of contract for the procurement of infrastructure projects, goods and
services, consulting services.
5. Performs such other functions as may be assigned by superiors from time to

time.
259
JOB DESCRIPTION

POSITION TITLE ANALYST II
: (As Technical Audit Specialist I)
SALARY GRADE : 13
LEVEL : 2
DUTIES:
1. Assists in the technical evaluation of contracts for infrastructure projects, goods

and services, consulting services, contract variation including price escalation.
2. Assists in the evaluation of appraised value of properties for acquisition and

disposal.
3. Assists in the inspection of infrastructure project, delivery of technical goods

and services, deliverables of contract for consulting services which are
technical in nature and properties for acquisition and disposal.
4. Assists in the evaluation of infrastructure projects, goods and service procured,

in line with value for money audit.
5. Provides assistance in resolving issues and concern pertaining to technical

evaluation.
6. Gathers laws, rules and regulation affecting the technical evaluation of

contracts for the procurement of infrastructure projects, goods and services,
contract variations including price escalation and acquisition and disposal of
properties.

time.
260
JOB DESCRIPTION

POSITION TITLE SPECIALIST I
: (As Technical Audit Specialist II)
SALARY GRADE : 16
LEVEL : 2
DUTIES:
1. Evaluates the technical aspect of contracts for infrastructure projects, goods,

and services, consulting services, contract variations including price
escalations.
2. Evaluates the appraised value of properties for acquisition and disposal.
3. Conducts inspection of infrastructure projects, deliveries of technical goods,

deliverables of consulting services which are technical in nature and services
and properties for acquisition and disposal.
4. Evaluates infrastructure projects, goods and services procured, in line with

value for money audit.
5. Provides technical assistance to special audit teams.
6. Provides assistance in resolving issues and concern pertaining to technical

evaluation.

properties.

time.
261
JOB DESCRIPTION

POSITION TITLE SPECIALIST II
: (As Senior Technical Audit Specialist)
SALARY GRADE : 19
LEVEL : 2
DUTIES:
1. Evaluates the technical aspect of contracts for infrastructure projects,

goods, and services, consulting services, contract variations including price
escalations.

deliverables of consulting services which are technical in nature and
services and properties for acquisition and disposal.
4. Evaluates infrastructure projects, goods and services procured, in line with

value for money audit.
5. Evaluates Management’s comments on technical audit findings.
7. Assists in the resolution of issues and concern pertaining to technical

evaluation.

properties.
9. Performs such other functions as may be assigned by superiors from time

to time.
262
JOB DESCRIPTION

POSITION TITLE SPECIALIST III
: (As Supervising Technical Audit Specialist)
SALARY GRADE : 22
LEVEL : 2
DUTIES:
1. Prepares the plan/program and work assignments of his/her section/team/

group.
2. Supervises the technical evaluation activities, such as evaluation of contracts,

conduct of inspection and evaluation of appraisal reports and other work
assignments of his/her group/ team/ section.
3. Reviews the technical evaluation reports such as contract and appraisal

review reports, inspection reports and other work assignment output of
subordinates.
4. Evaluates the technical aspect of contract for infrastructure projects, goods

and services, consulting services, contract variation including price
escalation.

deliverables of consulting services which are technical in nature and services
and properties for acquisition and disposal.
7. Evaluates Management’s comments on technical audit findings.
8. Evaluates the performance of subordinates.
10. Recommends to superior programs/measures to improve the technical

services.
11. Provides technical assistance in resolving issues in connection with appeals

on disallowance made as a result from technical evaluation.
12. Recommends to superior resolution on issues and concerns pertaining to

technical evaluation.
time.
263
JOB DESCRIPTION

POSITION TITLE SPECIALIST IV
: (As Chief Technical Audit Specialist)
SALARY GRADE : 24
LEVEL : 2
DUTIES:
1. Assists the STAS V in the preparation of plans, programs and budget of the
Services.
2. Assists the STAS V in the implementation and monitoring of the plans and
programs of the Services.
3. Assists the STAS V in the supervision and monitoring of the technical

evaluation activities such as evaluation of contracts, conduct of inspection,
evaluation of appraisal reports and other work assignments of the Services.
4. Reviews the outputs/ technical evaluation reports of the members of the

Services such as contract and appraisal review reports, inspection reports
and project evaluation reports in line with value for money audit for approval/
signature by the STAS V.
5. Reviews the performance appraisal reports of the members of the Services

for approval/ signature by the STAS V.
6. Recommends to superior programs/measures to improve the technical

services.
7. Recommends to superior measures for the resolution on issues and concern

pertaining to technical evaluation.
8. Reviews laws, rules and regulation affecting evaluation and recommended to

superior necessary updates/ amendments.

time.
264
JOB DESCRIPTION

POSITION TITLE
: SPECIALIST V
SALARY GRADE : 26
LEVEL 2
DUTIES:
1. Prepares plans, programs and budget of his/ her Services.
2. Implements and monitors the plans and program of his/ her Services.
3. Supervises and monitors the technical evaluation activities such as

evaluation of contract, conduct of inspection, and evaluation of appraisal
reports and other work assignments of his/ her Services.
4. Reviews and approves the outputs/ technical evaluation reports of the

members of the Services such as contract and appraisal review reports
and project evaluation reports in line with value of money audit.
5. Reviews and approves the performance appraisal reports of the members

of the Services.
6. Recommends to superiors programs/ measures to improve the technical

services.
7. Recommends to superiors measures for the resolution on issues and

concerns pertaining to technical evaluation.
8. Reviews laws, rules and regulations affecting technical evaluation and

recommended to superior necessary updates/ amendments.
9. Performs such other functions as may be assigned by superiors from time

to time.
265
JOB DESCRIPTION
SUPERVISING ADMINISTRATIVE
POSITION TITLE OFFICER
: (As Financial Analyst IV)
SALARY GRADE : 22
LEVEL : 2
DUTIES:
matters pertaining to the section and as they relate to the Division.
2. Supervises, directs and coordinates the work of subordinates to ensure

efficient and effective accomplishment of delegated work.
3. Ensures that accounting documents and financial statements are in

conformity with existing policies, accounting and auditing rules and
regulations.
4. Reviews consolidated trial balance, financial statements and other reports.
5. Reviews and verifies accounting documents for signature of the Division

Chief.
6. Reconciles reciprocal and other related accounts.
7. Prepares / drafts correspondences related statements / reports emanating

from regional offices.
8. Acts as the Division Chief in the absence of the incumbent, if designated.
time to time.
266
JOB DESCRIPTION
SUPERVISING ADMINISTRATIVE OFFICER

POSITION TITLE
: (As HRMO IV)
SALARY GRADE : 22
LEVEL : 2
DUTIES:
1. Supervises subordinate employees and assumes responsibility for the

accomplishment of the work/functions of the office.
2. Reports to the Chief of Division and acts for and in his/her behalf in his/her
absence/incapacity.
3. Supervises the evaluation of recommendations for recruitment and promotion;

preparation of appointment papers and notice of salary adjustments;
processing of applications for leave, retirement, and resignation; and requests
for transfer and/or authority to travel.
4. Oversees the implementation of the Scholarship Program of the Commission

in coordination with training institutions within and outside COA.
5. Ensures the proper safekeeping of the COA Plantilla and makes the proper
entries and notations to effect various personnel movements such as
recruitment, promotion, transfer, reassignment, resignation and retirement.
6. Supervises the conduct of personnel audit and research and recommends the
formulation of progressive personnel policies, programs, systems and
procedures.

policies, civil service rules and regulations and other pertinent laws and
policies.

10. Reviews reports, letters, indorsements, and other official

communications/documents.
time.
267
JOB DESCRIPTION

POSITION TITLE
: (As Information Officer IV)
SALARY GRADE : 22
LEVEL : 2
DUTIES:
1. Assists in the review of the press releases relative to the Commission's

undertakings, policies, guidelines and procedures.
2. Monitors the placement of advertisement and the promotion programs of the

Commission in coordination with other units/agencies of the Commission.
3. Ensures the dissemination of information through various media.
4. Recommends to the superior the press release of the formulated/gathered

news/report.
5. Plans, programs and schedules work assignment of subordinates within the

division.
6. Coordinates with other offices in the preparation of program of activities for

special events in the Commission.
7. Coordinates the periodic dialogue conducted with the supervisor.
time.
268
JOB DESCRIPTION

POSITION TITLE
: (As Management and Audit Analyst IV)
SALARY GRADE : 22
LEVEL : 2
DUTIES:
2. Assists the Division Chief in the supervision, direction and coordination of the
work of subordinates in the Division to ensure efficient and effective
accomplishment of assigned and/or delegated work.
3. Supervises the conduct of management audit/internal audit and evaluation of

internal control system of the Commission.
4. Assists in the review of monitoring process done by staff, including the

generated relative reports.
5. Prepares the consolidated summary of accomplishment reports of the

Commission, as follows:
 Monthly Report
 Annual Report
6. Assists in supervising the evaluation of commitments of the various offices of

the Commission against their reported accomplishments.
7. Reviews all communications and documents for the signature of the Division
Chief.
8. Acts as Division Chief in the absence of the incumbent.
to time.
269
JOB DESCRIPTION
POSITION TITLE SUPERVISING ADMINISTRATIVE OFFICER

: (As Media Production Specialist IV)
SALARY GRADE : 22
LEVEL : 2
DUTIES:
1. Develops programs and formats for the production and documentaries,

training and special events tapes for use by the Commission and/or
dissemination among media outlets, particularly radio and television; and
maintains files of the same.
2. Plans and organizes details of production program designs, including the

gathering of needed materials and the preparation of appropriate scripts for
approval by the Chief of Office;
3. Prepares production budget and sees to it that production costs are kept
within the approved budget.
4. Checks and evaluates special projects prepared by the director or producer

and make appropriate recommendations thereon.
5. Oversees and coordinates the news, photo and video coverage and proper
documentation of significant events and activities.
6. Performs such other functions as may be assigned by the Chief of Office from
time to time.
270
JOB DESCRIPTION

POSITION TITLE
: (As Planning Officer IV)
SALARY GRADE : 22
LEVEL : 2
DUTIES:
1. Assists in the development of plans, policies, and other matters pertaining to

the Division/Office.
2. Formulates long-range and annual plans of the office for review and approval
of superior.

overall objectives of the Commission.
4. Consolidates the long-range and annual plans of each central and regional
office within the Commission.

6. Drafts reports requested for budget preparations and deliberations.

to the Commission plans, programs and accomplishments.
8. Assists in supervising the preparation and coordination of the conduct of

planning conferences of the Commission.
9. Coordinates the works of the subordinates to ensure efficient and effective

accomplishment of delegated tasks.
10. Drafts proposed communications and documents for the review of superiors.
time to time.
271
JOB DESCRIPTION

POSITION TITLE
: (As Records Officer V)
SALARY GRADE : 22
LEVEL : 2
DUTIES:
1. Supervises, directs and coordinates the work of subordinate employees to

ensure the efficient and effective accomplishment of delegated work.
2. Establishes procedures for receiving, distribution, recording and filing of office

correspondence and records.
3. Conducts continuing program of systems improvement in records

management techniques and procedures in the units and regional offices.
4. Develops, maintains and implements a record maintenance and disposition

program for the Commission.
time.
272
JOB DESCRIPTION

POSITION TITLE
: (As Supply Officer IV)
SALARY GRADE : 22
LEVEL : 2
DUTIES:
1. Assists in the supervision of personnel and ensures their efficient and

effective performance of assigned duties / responsibilities.
2. Supervises the conduct of physical inventory of property and the preparation

of the corresponding inventory reports.
3. Controls and monitors the issuance of supplies and materials and sees to it
that stock level is properly maintained.
4. Assists in the review and certifies the correctness of the annual physical
inventory report of property.
5. Accepts and inspects deliveries of supplies, materials, equipment and

services.
6. Evaluates canvasses/ quotations for requisitioned items.
7. Supervises the proper maintenance of all records pertaining to the property

accountabilities of all employees including verification and issuance of
clearances.
273
JOB DESCRIPTION
POSITION TITLE : SUPERVISING AUDITING SYSTEMS SPECIALIST

SALARY GRADE : 22
LEVEL : 2
DUTIES:
2. Assists the Division Chief in the supervision, direction and coordination of

the work of subordinates in the division to ensure efficient and effective
accomplishment of delegated work.
3. Assists in the monitoring of accomplishment of subordinates to ensure

efficient and effective discharge of functions.
4. Formulates/prepares manual of operation guide to users of the designed

system.
5. Assists in evaluating existing computer applications and submits

recommendation to improve its performance.
6. Develops relevant databases in accordance with the requirements of the

existing computer application.
7. Analyzes users’ problem and information processing requirements and

recommends solutions to the problems.
8. Conducts parallel testing of the old and new systems develop by the
division.
9. Identifies different areas of computerization and programming language to

be used.
10. Assists in the supervision of the development of systems being undertaken

by the division.
11. Assists in the maintenance of system development standards and keeps

abreast of improvements in the conduct of systems development.
12. Supervises the development of computerized system being undertaken by

the project teams.
13. Performs other related duties that may be assigned by superiors from time
to time.
274
JOB DESCRIPTION
POSITION TITLE : TRAINING SPECIALIST I

SALARY GRADE : 11
LEVEL : 2
DUTIES:
1. Assists in collating data relative to the formulation of training programs.
2. Assists in preparing the necessary materials in the conduct of training.
3. Oversees the reproduction of the needed training materials.
4. Prepares the list of training participants for approval of the supervisor.
5. Assists in reminding the resource speakers/lecturers of the scheduled

training.
6. Assists in attending to the needs of the resource persons.
7. Acts as course facilitator.
8. Distributes the prepared/signed certificates/reports of training.
9. Prepares/drafts post-training report and/or other communication relevant to

assigned tasks.
to time.
275
JOB DESCRIPTION
POSITION TITLE : TRAINING SPECIALIST II

SALARY GRADE : 15
LEVEL : 2
DUTIES:
1. Assists in the gathering and consolidating of data relative to training needs

analysis.
2. Assists in collating data relative to the formulation of training programs.
3. Acts as course facilitator
4. Assists in the preparation of the certificates/reports of training by COA

personnel.
5. Assists in reminding the resource speakers/lecturers of the scheduled

training.
6. Assists in coordinating the conduct of training.
7. Prepares the necessary materials in the conduct of trainings.
8. Attends to the needs of the resource persons.
to time.
276
JOB DESCRIPTION
POSITION TITLE : TRAINING SPECIALIST III

SALARY GRADE : 18
LEVEL : 2
DUTIES:
1. Assists in the gathering and consolidating of data relative to training needs

analysis.
2. Collates data relative to the formulation of training programs.
3. Acts as course facilitator.
4. Prepares the certificates/reports of training by COA personnel.
5. Reminds the resource speakers/lecturers of the scheduled training.
6. Coordinates the conduct of training.
to time.
277
JOB DESCRIPTION
POSITION TITLE : TRAINING SPECIALIST IV

SALARY GRADE : 22
LEVEL : 2
DUTIES:
1. Assists in the supervision of subordinate employees in the discharge of

assigned tasks specifically in the conduct of training.
2. Conducts the training needs analysis to determine the knowledge, skills and
attitudes that should be developed and the level or group of personnel to be
trained.
3. Determines the availability of lecturer or resource speaker on the date of

training and/or seminars and prepares necessary invitation.
4. Prepares the necessary training programs.
5. Reviews the notices/certificates or report of training.
6. Coordinates with the supervisor in the programming of training.
7. Assists the supervisor in planning and scheduling the work assignment of

subordinates within the division.
8. Acts as course facilitator and oversees the efficient conduct and

implementation of the training programs.
to time.
278
JOB DESCRIPTION
POSITION TITLE : TRAINING SPECIALIST V

SALARY GRADE : 24
LEVEL : 2
DUTIES:
1. Supervises subordinate employees under her/him and sees to it that the

delegated tasks are accomplished.
2. Supervises the conduct of training needs analysis to determine the nature of

training to be conducted.
3. Acts as lecturer or resource speaker in trainings and seminars.
4. Evaluates the adequacy and applicability of the designed training programs.
5. Determines whether the said program will address the training needs of the
COA personnel.
6. Oversees the efficient conduct and implementation of training programs.
7. Signs and monitors submission of certificates/reports of training by COA

personnel to the HRMO for purposes of updating the employees’ 201 file.
8. Coordinates with the Training Specialist IV in the identification of resource

speakers/lecturers.
9 Performs other related functions that may be assigned by superiors from time
to time.
279

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COA JOB DESCRIPTION

POSITION TITLE : ACCOUNTANT I

1. Assists the superiors in the systematic accounting of all financial transactions

2. Assists superiors in the implementation of administrative and financial policies

3. Assists in determining and preparation of statements of status of funds.

4. Assists in the preparation of the accomplishment and/or progress report of the

5. Assists in the processes and pre-audits requisitions/claims.

6. Assists in the preparation of bills to debtors.

POSITION TITLE : ACCOUNTANT II

1. Assists in the systematic accounting of all financial transactions and activities

2. Assists in the implementation of administrative and financial policies as to

3. Prepares statements of status of funds.

4. Assists in the preparation of the accomplishment and/or progress report of the

5. Processes and pre-audits requisitions/claims.

6. Prepares billings to debtors.

POSITION TITLE : ACCOUNTANT III

1. Assists the superiors in directing and supervising the systematic accounting

2. Implements administrative and financial policies as to control of allotments

3. Reviews processed requisitions, vouchers, payroll and other documents

4. Reviews billings to debtors.

POSITION TITLE : ACCOUNTANT IV

2. Assists the Director in directing and supervising the systematic accounting of

3. Supervises the implementation of administrative and financial policies as to

4. Reviews processed requisitions, vouchers, payroll and other documents

5. Reviews billings to debtors.

1. Receives job orders/requests for bookbinding works.

2. Assists in bookbinding works, when necessary.

3. Sorts and staples materials for distribution.

4. Accepts and schedules bookbinding works in the absence of the superior.

5. Monitors number of copies of bound materials prepared.

1. Assists the administrative staff in all clerical matters.

2. Types/encodes letters, memoranda, indorsements and other report of the

3. Assists in recording/logging of incoming and outgoing official documents.

5. Takes charge in the delivery of correspondence, memoranda, indorsements

1. Drives office vehicle to service officials and employees on official trips.

2. Checks vehicle engine before and after official trips.

3. Reports accidents and other untoward incidents during official trips.

5. Makes minor vehicle repairs.

6. Checks regularly vehicle fuel, oil, water, gasoline, tires, etc.

7. Cleans and keeps vehicle in good running condition.

8. Brings vehicle to auto shop, upon approval by proper officials, when

1. Assists in the installation and repairs of any electrical systems in the

3. Assists in the inspection of electrical facilities of the Commission.

4. Requests assistance from the Foreman in handling difficult and complicated

5. Assists in monitoring the standby generator/capacitor bank and bundy clocks.

1. Assists in the repairs and maintenance of all COA vehicles.

2. Assists in maintaining all machines, equipment and tools installed at the

3. Maintains cleanliness in the motorpool area.

1. Receives job orders/requests for reproduction.

2. Maintains and operates the reproduction machines.

3. Prepares the report on the number of job orders/requests accomplished.

1. Receives and logs the requests/job orders for stitching works.

2. Operates the stitching machines.

3. Attends to the care and upkeep of stitching machines.

4. Performs other related duties that may be assigned by superiors from

1. Receives request for the use of the audio-visual equipment.

2. Operates audio-visual equipment for seminars, lectures, programs and other

3. Maintains the care and upkeep of audio-visual equipment.

4. Schedules the use of the audio-visual equipments.

1. Prepares requisition for materials needed in the completion of projects.

3. Assists other carpenters in their works.

5. Requests assistance from the Foreman in handling delicate and complicated