EVENT PROPOSAL

INDEPENDENCE DAY 2018

A. BACKGROUND
Independence Day has always been an exciting annual event to celebrate the
patriotic spirit of Indonesia, our hosting country. As a world class school, it is
always good to take time honoring the long journey Indonesia has taken to be
an independent country. However, it is also great to see the spirit not as a
narrowed nationalism but as a way to promote both grass root understanding
and global citizenship at the same time.
In regards of that idea, SIS BV Independence Day committees would love to
organize a slightly different concept of celebration for this year. We want to
increase more engagement among the communities while giving the best
Indonesian experience through both flag raising ceremony and celebration.
As August would be the month of Indonesia start hosting Asian Games 2018,
we would also love to build this awareness for the communities to come and
support their Asian athletes in the respective sport areas. This time we will
have three main events: Flag Raising Ceremony, Culinary Festival and
Traditional Games Showcase which we will elaborate more in the below.

B. OBJECTIVE
1. To conduct Flag Raising Ceremony as a way to honour the history of
our of Indonesia gaining its independence.
2. To organize Culinary Festival as a way to promote Indonesian
experience, in terms of traditional foods and their origins.
3. To showcase Traditional Games and give fun experiences of how
Indonesian kids enjoying their childhood.
4. To promote Asian Games hosted by Indonesia this year as well as
celebrating the spirit of sportsmanship among Asian countries.

C. ABOUT THE EVENTS

1. Flag Raising Ceremony
Duration : 30 minutes
Venue : Soccer Field
Person in charge (PIC) :
Role PIC JobDesc

Coordinator Ade Responsible for organizing the

whole ceremony

Official 1 student Commander of the ceremony

Official 1 student Groups leader

Officials 3 students Raising flag officers

 Official 1 student MC

Official 1 student Reading Proclamation

Official 1 student Inspector’s assistant (holding

Pancasila text)

Officials All Choir:

Indonesian -Indonesia Raya
staff -17 Agustus

Inspectore Head of Giving speech and reading

School Pancasila

Participants All the school Joining the ceremony

communities

Guest list:
● MoE official (max 2)
● Dinas DKI official (max 2)
● Pengawas PAUD & Dikmen officials (max 3)
● Kasatlak (1)
● PSG (max 10)

2. Traditional Games Showcase

Duration : 60 minutes
Venue : Secondary Level Area
Person in charge (PIC) :
Role PIC JobDesc

Coordinator Jesse Responsible for organizing the

whole showcase

Exhibitor Sec 1 students Presenting the game: Balap Karung

Exhibitor Sec 2 students Presenting the game: Bekel

Exhibitor Sec 3 students Presenting the game: Congklak

Exhibitor Sec 4 students Presenting the game: Lompat Karet

Exhibitor JC 1 students Presenting the game: Botol &

Pensil

Exhibitor JC 2 students Presenting the game: Engklek

Notes ● Each class is encouraged to host Q/A

and give small presents/souvenirs
● Each class will give presentation about
their traditional games.
 ● Each visitor will give 1 vote to their most
favourite exhibitor.
● Double intakes will be combined so we
will have 6 classes in total
● Each class will get an incentive IDR
300.000.
● …………………….
● …………………….

How it works? ● The games will be presented in their own

class and visitors will come one by one.
● Each class should have at least a
timekeeper to limit the visit only for 8
minutes per class/session
● The flow :
The Secondary and JC students will
present about their games (where is it
comes from, how to play it) to the
Primary students.
After presenting, the student/s will host
Q/A and give small present to those who
can answer.
Once they finish or it reaches 8 minutes,
students may say thank you and let the
visitors move to the next exhibitor/class.
● Once all done the visits. We will get
ready for the Potluck and
Announcement.

3. Culinary Festival
Duration : 60 minutes
Venue : Primary Level Area
Person in charge (PIC) :
Role PIC JobDesc

Coordinator Sandra Responsible for organizing the

whole festival

Exhibitor P1 students Presenting the theme: Manado

Exhibitor P2 students Presenting the theme: Padang

Exhibitor P3 students Presenting the theme: Medan

Exhibitor P4 students Presenting the theme: Bali

Exhibitor P5 students Presenting the theme: Yogyakarta

Exhibitor P6 students Presenting the theme: Sunda

 Notes ● Each class is encouraged to host Q/A
and give small presents/souvenirs
● Each class will give presentation about
their food.
● Each visitor will give 1 vote to their most
favourite exhibitor.
● Double intakes will be combined so we
will have 6 classes in total
● The foods should be enough for
accommodating Secondary and JC
students during the potluck. Thus each
class will get an incentive IDR 600.000

How it works? ● The traditional food presented should be

at least for the main course, if students
want to bring other complementary foods
that is optional.
● The food will be presented in their own
class and visitors will come one by one.
● All foods will be put in outside the class
during games time so it would be ready
during the potluck.
● Each class should have at least a
timekeeper to limit the visit only for 8
minutes per class/session
● The flow :
The primary students will present about
their food (where is it comes from, what
are they made of, what is so special
about the food) to the secondary and JC
students.
After presenting,the student/s will host
Q/A and give small present to those who
can answer.
Once they finish or it reaches 8 minutes,
students may say thank you and let the
visitors move to the next exhibitor/class.
● Once all done the visits. We will get
ready for the Traditional Games
Showcase in the Secondary Level.

4. Potluck Party and Announcement

Duration : 60 minutes
Venue : Soccer field
Person in charge (PIC) :
Role PIC JobDesc

Coordinator Gilang Responsible for organizing the

potluck and announcement

Announcer Sandra Announcing the best Culinary Booth

 (voted by Secondary students)
Reward will be given by Shahul.

Announcer Jesse Announcing the best Game Booth

(voted by Primary students)
Reward will be given by Tim.

Announcer Naniek Announcing the best Door

Decoration (voted by all teachers)
Reward will be given by Puspa.

LO Ade Bringing the rewards

Speech John Birch Giving closing remarks

D. RUNDOWN
16th of August 2018
Time Activity Venue Person in charge

7.30-7.50 ● Assembly in Classroom ● Homeroom

the classroom teachers
● Welcoming ● Anton, Tim,
guests in the Shahul
holding room

7.50-8.00 Transition to soccer Soccer field ● Homeroom

field teachers

8.00-8.30 Flag raising Soccer field Whole school

ceremony

8.30-9.00 Transition to Culinary Primary Level Sandra & Primary

Festival Area teachers

9.00-10.00 Traditional Games Secondary Jesse & Secondary

Showcase Level Area teachers
● Presentation
(rolling)
● Voting

10.00-11.00 Culinary Festival Primary Level Sandra & Primary

● Presentation Area teachers
(rolling)
● Voting

11.00-12.00 Lunch (Potluck Party) Primary Level All committees

& announcement Area

E. COMMITTEE OF EVENT
Event leader : Puspa
Coordinator of Flag Raising Ceremony : Ade
 Coordinator of Culinary Festival : Sandra
Coordinator of Traditional Games Showcase : Jesse
Coordinator of Potluck Party & Announcement : Gilang
Event support officials : Juan & Dwi

F. PROPOSED BUDGET
Flag Raising Ceremony (Ade, Naniek)
No Description Unit Price Total

1 Bendera upacara Pak Davy 400.000 400.000

Bendera hiasan
Bambu

2 Peci 2 30.000 60.000

3 Safety pin 1 20.000 20.000

4 Pin Garuda 8 10.000 80.000

5 Catering Holding 20 30.000 600.000

Room

1.160.000

Traditional Games Showcase (Jesse)

No Description Unit Price Total

1 Incentive per class 6 200.000 1.200.000

2 Rewards 6 100.000 600.000

1.800.000

Culinary Festival (Sandra)

No Description Unit Price Total

1 Incentive per class 6 600.000 3.600.000

2 Rewards 6 100.000 600.000

3 Preschool budget 1 3.000.000 3.000.000

7.200.000

Potluck Party & Announcement (Gilang, Naniek)

No Description Unit Price Total
 1 Sound system 1 2.000.000 2.000.00

2 Rewards Best 2 200.000 400.000

Decoration

3 Incentive per class 12 150.000 1.800.000

4.200.000

GRAND TOTAL 14.360.000

G. TIMELINE
Date Target

23 July Concept, budget, official candidates for ceremony fixed

24-27 July First week:

● Final meeting with Tim & Shahul
● Presentation to all teachers during staff meeting
● Picking up lottery for each class theme
● Ensuring all school communities aware of what’s
happening on Independence Day
● Letters, posters, banners and any publication of the
event is ready

30 July-3 Aug Second week:

● Flag Raising Ceremony Practice begins.
● Classroom preparation begins.
● Incentive per class distributed.
● Shopping for what is needed.

6-10 Aug Third week:

● Flag Raising Ceremony Practice begins.
● Classroom preparation carries on.
● All issues/concerns reported.

13-15 Aug Final week:

● Flag Raising Ceremony Practice GR.
● Classroom presentation on both Primary and
Secondary Assemblies
● Final checking to all team (committees, teachers
and GA team).

H. WORKING ORDER LIST TO GA (SECURITY, CS TEAM, IT, TECHNICIAN)

No What work/stuff is needed? How many? Ready by?
1 Holding room and catering for VIP 20 7.00
guests in the holding room

2 Sound system in the: Primary and

Secondary Levels for backsound
during the event.

3 Sound system in the soccer field for

ceremony and announcement