Professional Documents
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Succession Planning For Nurse Leaders
Succession Planning For Nurse Leaders
Succession Planning For Nurse Leaders
Management Matters
help professional case management ensure a strong
Best Practices for Nurse Leaders: workforce now and in the future. In response to
recommendations outlined in the Institute of Medi-
Succession Planning cine (IOM) study on the Future of Nursing (IOM,
2010), the IOM and the Robert Wood Johnson
Beverly Fray, PhD, and Rose O. Sherman, Foundation (RWJF) partnered to create the Future
EdD, RN, FAAN of Nursing Campaign for Action to prepare nurses
to lead change. This national effort is coordinated
through the Center to Champion Nursing. Nurse
I ntroduction by Anne Llewellyn, RN-BC, MS, leaders in Florida joined this campaign, forming the
Florida Action Coalition (FL-AC) early in 2011, and
BHSA, CCM, CRRN
Professional case management is an integral part efforts are now aligned with the 49 other states and
of today’s health care system. As the industry changes the District of Columbia to address the 8 major rec-
and grows, the workforce ages. A key element to ensure ommendations outlined in the IOM (2010) report.
that the case management workforce remains relevant The Florida Action Coalition is co-led by leadership
is to develop and empower leaders who can shepherd from the Florida Center for Nursing and Florida
the practice in adapting to changes without losing the Blue Foundation.
fundamental focus of practice of professional case man- A steering committee of Florida-based nurse lead-
agement. To do this, a succession plan must be in place. ers and nurse champions conducted a strategic plan-
As a result of the Institute of Medicine Future ning meeting in October 2011, and the IOM report
of Nursing Report, nurse leaders are starting to lay was reviewed. Recommendation 7, to Prepare and
the ground work for meaningful succession planning enable nurses to lead change to advance health, was
that will meet Recommendation 7 of the report. Rec- selected as a state priority. This recommendation urges
ommendation 7 calls for nurses to prepare and enable that “nurses, nursing education programs, and nurs-
nurses to lead change to advance health (Institute of ing associations should prepare the nursing workforce
Medicine, 2010). Collaboration is key and profes- to assume leadership positions across all levels, while
sional case management leaders can incorporate this public, private, and governmental health care decision
work to ensure that succession planning is a part of makers should ensure that leadership positions are
the framework of all case management departments available to and filled by nurses” (IOM, 2010).
and organizations. In the column that follows, the An RWJF State Implementation Program Grant
authors review a study that will assist nurse leaders was awarded to the Florida Center for Nursing in
as they develop Succession Plans within the State of 2013 to support the work of the Florida Action
Florida (Denker et al., 2015). Their observations can Coalition. This allowed the FL-AC to begin to sys-
tematically address nurse leadership in Florida. Initial
goals were to describe and identify nurse leadership
CM Matters welcomes and invites you to submit articles, stories,
practice tips, reflections, and revelations. How has CM changed and promote and develop nurses as leaders across the
you and/or how have you affected the lives of others? All inquiries, state. One of the first objectives was to conduct a
questions, comments, and manuscripts should be submitted via statewide survey. This was an effort to understand
e-mail to: nurseesq@gmail.com or by mail to Lynn S. Muller, P.O.
Box 164, Bergenfield, NJ 07621. the current population of Florida nurse leaders,
Do you have an idea for an article but would like to discuss it? including demographics, role challenges, retirement
Provide your contact information in an e-mail and you will be con- plans, and their priorities for nurse leadership devel-
tacted by your preferred method. opment. The research was also designed to address
Address correspondence to Beverly Fray, PhD, Florida International
University, 11200 SW 8th St, Miami, FL 33199 (BFray2@
future nurse leadership development and current
jhsmiami.org). succession planning efforts. Conducted in late 2013,
The authors report no conflicts of interest. surveys were completed by more than three thousand
Copyright © 2017 Wolters Kluwer Health, Inc. All rights reserved current and emerging nurse leaders and provided a
DOI: 10.1097/NCM.0000000000000214 detailed snapshot of Florida’s nurse leaders.
Copyright © 2017 Wolters Kluwer Health, Inc. Unauthorized reproduction of this article is prohibited.
Case Management Matters
How Is Nursing Management Promoted as a Desirable
“Collaboration is key and Professional case Specialty?
management leaders can incorporate this The majority of the respondents expressed that the best
work to ensure succession planning” promotion for nursing management as a specialty is role
modeling, promoted through leadership programs that
The sample included 1,354 nurse leaders who often include mentorship. Others reported hand-picking
responded to questions related to competencies, bar- people for managerial positions who exemplify what
riers to nursing leadership, and succession planning nursing should look like in their organizations, creat-
initiatives. The survey revealed some key findings ing opportunities for shadowing current leaders, being
such as the following: 59% of the respondents were visible as a chief nursing officer, and having discussions
planning to retire in the next 10 years and 20% in with potential leadership candidates as other ways to
3 years; 74% had no succession plans in place. In promote nursing leadership as a desirable specialty.
terms of preparing for the loss of leadership, 7%
were prepared for the impending loss; 42% were What Levels of Leaders Are Involved in Your Succession
somewhat prepared; 68% were concerned about staff Planning?
readiness to assume leadership positions; and 61%
agreed that roles needed to be reevaluated. Fifty percent reported that all levels of leaders were
included. The other 50% had varied responses, start-
SUCCESSION PLANNING: A CRITICAL NEED ing with the director level, while others started at the
unit manager level. One Dean stated the following,
The FL-AC found that the results indicated a clarion “the need for leadership is so great that one must
call to act urgently and that succession planning was always be looking for someone to fill those roles, and
the priority, including the development of a succes- so everyone is a candidate to lead.”
sion planning toolkit to facilitate planning. Before
embarking on the development of the toolkit, the
FL-AC decided to interview nurse leaders from exem- How Are Career Paths Conveyed to Staff?
plar organizations in academic and clinical settings to
Sixty percent reported that staff are informed about
identify best practices to include in the toolkit. The
opportunities for career paths via face-to-face discus-
FL-AC compiled a list of more than 20 exemplar orga-
sions in meetings with them. Thirty percent reported
nizations with a strong history of proactive succession
using a multimodal approach, including posting open-
planning. Interviewers reached out to these nurse lead-
ings on their organizations’ websites/Intranets, blast
ers, to solicit their participation in the survey, which
e-mails to staff, and word of mouth. The remaining
consisted of a list of questions that had been devel-
10% had no formal process in place because in their
oped by members. To encourage participation, ques-
view “the bright ones usually rise to the top.”
tions were e-mailed to those leaders who expressed the
desire to participate while telephonic and face-to-face
interviews were conducted with others who wished a What Skills and Competencies Are You Seeking in Future
personal contact. The final sample included 10 orga- Leaders?
nizations and represented nurse leaders from through-
out the state with the majority from south Florida. High-priority skills for future leaders included excellent
interpersonal and behavioral skills. For example, socia-
The Study bility, being kind, ability to make others feel comfort-
able, having composure, and modeling leadership were
A survey questionnaire was developed by the FL-AC. noted to be key behaviors. Fifty percent of the sample
It is not a scientifically validated tool and consisted felt that both verbal and written communication skills
of questions that the team felt were appropriate to were vital. Only a few enumerated financial acumen,
elicit the information necessary to assist in building innovation, and creativity as skills they were seeking.
the toolkit. The final survey consisted of 25 ques- It is interesting to note that the latter named skills were
tions. Participants were given a choice as to how associated with organizations that were Magnet (Amer-
they would complete the questionnaires, due to their ican Nurses Credentialing Center, 2016) designated.
tight and busy schedules. Some opted to do telephone Other themes included being a servant leader, clinical
interviews; others completed them by e-mail while skills, quality improvement, ability to forge relation-
others agreed to face-to-face interviews. Interviews ships with the medical staff, ability to embrace fluid
either occurred face-to-face in participant’s offices or models of care delivery, possessing excellent program
by telephone. Each interview lasted between 45 min management skills, honesty, teamwork, coaching, flex-
and 1 hr. Our findings are given later. ibility, and being comfortable in embracing diversity.
Copyright © 2017 Wolters Kluwer Health, Inc. Unauthorized reproduction of this article is prohibited.
Case Management Matters
a requirement of the position, with at least 1 or 2
potential replacements always ready to assume their “Only 20% of respondents reported
positions, if needed. The remaining 20% did not
making a conscious effort to ensure that
report holding their leaders accountable for having
any succession plan. frontline and leadership staff mirrors the
communities they serve”
What Structured Leadership Development Programs Are in
Place and at What Leadership Levels? and mentorship, and resources dedicated to confer-
ence attendance.
Seventy percent of the respondents reported having
structured leadership programs in place; a list of 10 How Are Leadership Development Opportunities Conveyed
such programs follows in the Appendix. Another to Staff?
20% reported that the programs available are offered
through human resources (HR) department and not Ninety percent (90%) of respondents utilized sev-
nursing whereas the remaining 10% had no pro- eral methods to convey leadership opportunities to
grams in place. staff, including e-mail, personal calls, notice boards,
Intranet announcements, flyers, huddles, and meet-
What Percentage of Current Leadership Succession Planning ings. A small percentage (10%) reported not convey-
Is Happening From Within the Organization? ing such opportunities to staff at all.
With regard to succession planning from within their What Organizational Leadership Development
own organization, 40% reported that 50%–100% Is Occurring Beyond Nursing in the Organization?
of their vacancies are filled from within. The 60%
remaining did not have any succession plan in place Seventy percent reported that organizational leader-
for several reasons, ranging from size of their organi- ship development was being conducted for all leader-
zation and other challenges outlined in the next ques- ship groups across their organizations. These training
tion. sessions included Dale Carnegie Leadership Essen-
tials, Creating a Disney Culture for Medical Staff,
What Are Your Organizational Challenges in Promoting Change Management, and Dealing with Difficult Cli-
Succession Planning for the Future? ents for Nurse Leaders. Thirty percent reported that
very little or nothing was being conducted beyond
Several challenges were enumerated as barriers to suc- nursing continuing education.
cession planning by respondents. These barriers are as
follows: lack of funding to attract special talent, lim- How Is a Need for Diversity Promoted as a Value in
ited opportunity for promotion due to size of the orga- Succession Planning?
nization; lack of adequate/updated technology; cul-
tural mindset about longevity and promotions versus Despite the growing number of Hispanics in the State of
actual readiness; aging workforce; incoming nurses’ Florida, only 30% of the respondents had a specific plan
lack of interest in 24-hr nursing leadership; managers’ to address diversity in culture, race, and gender. Only
and leaders’ negative view of their work and roles. 20% of respondents reported making a conscious effort
to ensure that frontline and leadership staff mirrors
What Are the Costs of and What Resources Have Been Made the communities they serve and reported that no spe-
Available for Succession Planning? cific effort was made to address the issue, even though
90% of their patients speak Spanish as their primary
In terms of costs related to succession planning, 90% language. One person even remarked, “we’re actually
did not know how much their organizations spend low on African Americans, so we’re actively recruiting.”
or have spent on succession planning. Ten percent of One leader shared the following story, as a tes-
the organizations represented in the sample reported tament to her commitment to diversity. She was a
spending more than $80,000.00 annually on succes- cardiopulmonary resuscitation (CPR) instructor and
sion planning activities, including training, confer- 1 day during class, someone asked why there were no
ences, and other relevant activities. Another 10% black mannequins; all the mannequins were white. She
reported that “millions of dollars” were spent in this then embarked on a journey to procure mannequins
regard and notably, these again, were Magnet-desig- who were black even though it was a tremendous task,
nated hospitals. Resources allocated for succession at that time, to find black CPR mannequins. When she
planning included information technology, human finally found and acquired the new mannequins, the
resources and talent management staff for training staff voiced their appreciation for her efforts.
Copyright © 2017 Wolters Kluwer Health, Inc. Unauthorized reproduction of this article is prohibited.
Case Management Matters
roles and job descriptions must have explicit expec- collaboration with human resource management,
tations and verbiage, respectively, for succession and information technology departments are the
planning. Second, there can be no succession plan- ones, so far, that have demonstrated high retention
ning without understanding the factors related to and low turnover rates among nurses. Any toolkit
nurse turnover. Consequently, any succession plan- for succession planning must include all these criti-
ning kit should include retention strategies, such cal elements.
as robust, meaningful mentoring programs. Third,
this study indicates the need for immediate action ACKNOWLEDGMENTS
related to designing, implementing, and evaluating
a specific succession planning toolkit for Florida’s The survey was conducted by Beverly Fray and Lenora
nurse leaders, utilizing best practices from exemplar Yates, DNP, EdD. The authors and surveyors thank
organizations. If nurse leaders have easy-to-use, the Jonas Foundation for providing the opportunity
evidence-based, practical templates and guides to to work with the Florida Action Coalition on this
assist them in developing succession plans tailored project and implementation of the Institute of
to their organizations, chances are that they would Medicine’s Recommendation #7. We thank all the
engage in succession planning activities. Fourth, executives who gave of their time and talent to make
having leadership that reflects the patient and staff this survey possible.
populations is important. Diversity in nurse lead-
ership is a critical part of succession planning. REFERENCES
Succession planning is also necessary because the
population of nurse leaders is quickly aging and the American Nurses Credentialing Center. (2016). ANCC
nursing environment has been and continues to be Magnet recognition program. Retrieved from the
rapidly transformed. American Nurses Credentialing Center website: http://
www.nursecredentialing.org/Magnet
Buerhaus, P. I. (2005). Is the shortage of hospital nurses
CONCLUSIONS getting better or worse? Finding of two recent national
surveys of RNs. Nursing Economics, 23(2), 71–96.
Succession planning is urgently needed. More Denker, A. L., Sherman, R. O., Hutton-Woodland, M.,
resources need to be allotted to the effort of attract- Brunell, M. L., & Medina, P. (2015). Florida nurse
ing and retaining new and experienced nurse lead- leader survey findings: Key leadership competencies,
ers. In a study conducted by Buerhaus (2005), it was barriers to leadership and succession planning needs.
noted that “while most recruitment and retention Journal of Nursing Administration, 45(7/8), 404–410.
strategies were perceived as valuable by at least half Institute of Medicine. (2010). The future of nursing
of the nurses surveyed only one retention strategy leading change, advancing health. Retrieved from
was observed by more than half of the nurses sur- https:// www.nationalacademies.org/hmd/ ∼ /media/
veyed: mentoring programs for new nurses” (p. 61). Files/Report%20Files/2010/The-Future-of-Nursing/
Future%20of%20Nursing%202010%20Recommen-
Sign-on bonuses are attractive but are not the most
dations.pdf
effective strategy to retain nurses. In fact, more than Liebermann, S. C., Müller, A., Weigl, M., & Wegge, J.
two thirds of the nurses in Buerhaus’ study per- (2015). Antecedents of the expectation of remaining
ceived that the most effective strategies for retention in nursing until retirement age. Journal of Advanced
were mentoring programs for recent graduates, pay- Nursing, 71(7), 1624–1638.
ing for continuing education, and reimbursement Merriam-Webster. (2016). Role model. Retrieved from
for conferences. These findings were also reflected Merriam-Webster Learner’s Dictionary https://www.
in a study by Liebermann, Müller, Weigl, and Wegge merriam-webster.com/dictionary/role%20model
(2015), among German nurses who reported that
remaining in the same job until retirement age is
positively related to work-time control, role clarity, Beverly Fray, PhD, is a PhD candidate at Florida International Univer-
and colleague support. Supervisor support was also sity, Miami, and Jonas Veterans Scholar.
found to exert an indirect effect in terms of job
resources. Importantly, as the researchers hypoth-
Rose O. Sherman, EdD, RN, FAAN, is a professor of nursing and
esized, relationships retention factors were different director of the nursing leadership institute at Florida Atlantic University
for younger (<30 years), middle-aged (30–50 years), in Boca Raton, Florida. She serves as Chair of the Leadership Task Force in
and older (>50 years) nurses (Lieberman, 2016). the Florida Action Coalition on the Future of Nursing. Rose is the Editor in
Finally, only health care organizations with enrich- Chief of Nurse Leader, the journal of the American Organization of Nurse
ing leadership and staff development programs, Executives. She is also the editor of a popular leadership blog www.
specific strategies for increased cultural diversity, emergingrnleader.com
Copyright © 2017 Wolters Kluwer Health, Inc. Unauthorized reproduction of this article is prohibited.