Reminder Letter

Reminder letter in the first place should indicate that the recipient had forgotten to make an important
act. Most often the reminder letter is used as a reminder of the missed payment.
When writing a reminder letter you must tread a careful line. You cannot be sure your client is
deliberately frustrating you, he may really have forgotten. So you have to maintain a delicate balance
between positively stating your request and still retaining the recipient's goodwill.
This is especially true for the first reminder letter concerning an unpaid invoice. So begin your
reminder letter in a simple form: just let client know about the forgotten event. Include all the relevant
details.
To maintain the client's goodwill immediately presume that this was an honest mistake and make sure
the client understands that this letter is only a gentle reminder. Confirm your belief that this is the case
and that you look forward to receiving the payment in the next few day.
If this is not the first reminder letter, try to prove to the client that you are serious. Use a strict legal
language. It's important that the words "Notice Before Legal Action" are as large as possible, it won't be
ignored and you will be paid.
Below is a sample reminder letter:
Dear [NAME],
Our records indicate that payment on your account is overdue in the amount of [amount].
If the amount has already been paid, please disregard this notice. If you have not yet mailed your
payment, please make out your check and place it in the enclosed envelope.
Thank you in advance for your anticipated cooperation in this matter.
Yours sincerely, [YOUR NAME]