Professional Documents
Culture Documents
BN-W-UE301 The Numbering of Project Documents
BN-W-UE301 The Numbering of Project Documents
BN-W-UE301 The Numbering of Project Documents
1. Purpose
2. General
3. Responsibilities
4. Numbering of Documents
5. References
1. Purpose
This work instruction describes the coding structures and numbering codes which apply to the identification of documents
produced by Company on a project.
2. General
All Company project documents as listed in this procedure (section. 4.1 through 4.8) shall be numbered in accordance
with this procedure.
Changes to any element of the project document number coding structure shall be made only with the approval of the
Project Manager. The structure and coding is essentially fixed.
Client document number requirements are defined in the Project Procedure and Execution Manual (PPEM), (ref. 5.4).
If Client's document numbers are to be used, Company document numbers shall also be allocated and shall be put near
to the title block of each document (ref. 5.3). The Company document number will be used for internal references, cost
control system, filing and distribution purposes. Any proposed deviation shall be approved by the Project Manager.
Supplier documents will be numbered by the Supplier/Manufacturer/Subcontractor as stipulated and requested in the
General Specification for Suppliers Furnished Documents.
Project Communications shall be numbered in accordance with the Project Procedure and Execution Manual and/or
instructions.
2.1 Legend to Basic Document Numbering System
The following alpha/numeric characters are used in formatting a document number,
"AA" — A — NN NN(NN)
3. Responsibilities
The Project Manager is responsible that for project documents this procedure is adhered to and that any deviation to the
standard coding structure is approved. He is also responsible for defining any Clients document number requirements,
(ref. 5.4).
The Lead Specialist Engineer is responsible for ensuring that project document numbers are assigned in accordance
with this procedure (and Client document numbers, in accordance with the PPEM, if required).
red-bag.com/…/382-bn-w-ue301-the-… 1/18
12/14/2008 BN-W-UE301 The Numbering of Proje…
4. Numbering of Documents
The Project Manager shall ensure that only unique document numbers will be allocated. Document numbers may only be
allocated once. If documents are declared "void", the document number shall not be re-used.
A supplement to the Company standard procedures or a project dedicated procedure shall be numbered as follows:
(2) Prefix
"PP" for Project Procedure
"PPE" for Project Procedure and Execution
Manual.
Examples:
1111-PP-001
Project procedure for project 1111 describing
the interdepartmental/ interdiscipline control
activities for documents furnished by
Suppliers.
1111-PP-002
Project procedure for project 1111 describing
the project cost control activities.
1111-PPE-001
Project Procedure and Execution Manual for
Project 1111.
A supplement to a company guide, standard and/or specification used for a project, or a new project dedicated guide,
standard and/or specification, shall be numbered as follows:
red-bag.com/…/382-bn-w-ue301-the-… 2/18
12/14/2008
( ) j BN-W-UE301 The Numbering of Proje…
As defined per project/proposal
- Others G - Guide
S - Standard
Examples:
EDS
Electrical Data Sheet
EMD
Electrical Motor Data Sheet
EQS
Equipment Specification for
Package Unit (consisting of
data sheets of package unit
elements) or a collection of
similar equipment
MDS
Mechanical Data Sheet
NDS
Noise Data Sheet
PDS
Process Data Sheets
SFD
Supplier Furnished Data Sheet
SP
Project Specification for
Materials, Buildings etc.
CD
piping
PP
centrifugal pumps
GZ
package units
Examples:
1111-PDS-AS1201A
Process Data Sheet for tower AS1201A.
1111-MDS-PP1102
Centrifugal pump specification for PP1102.
1111-EQS-PP0001
Specification for a collection of similar pumps.
Where drivers are ordered with the driven equipment, the data sheet for the driver is numbered as an additional sheet to
the specification for the driven equipment.
e.g., 1111-EMD-PP1102
Where drivers are ordered separately from the driven equipment, the driver data sheet shall be identified as for drivers
supplied with the driven equipment.
Refer to section 4.2.5 for data sheet numbering of miscellaneous equipment belonging to package units.
4.2.3 Material Detailed Descriptions for Requisition Line Items (piping “C” account)
The technical descriptions and other pertinent technical details that refer to requisition line items are summarized in a
document that shall be numbered “SP--- followed by the requisition number e.g.:
1111-SP-CD1001-B01
The requisition detail numbering system is further detailed in section 4.3.2.
4.2.4 Equipment, Material Specifications and Data Sheets for Control Systems
The Control Systems department produce equipment or material specifications using a word processing program. Such
specifications may describe tagged equipment items or bulk materials. Tagged items are usually detailed in data sheets.
The material/equipment specification is named according to the naming convention for the pertinent requisition (see
section 4.3.4) with an “S” suffix.
Data sheets are produced from a database program and are packaged as a single document. The document is named
according to the pertinent requisition (see section 4.3.4) with a “T” suffix.
Examples:
red-bag.com/…/382-bn-w-ue301-the-… 5/18
12/14/2008 BN-W-UE301 The Numbering of Proje…
Data sheet numbers for supplier furnished data sheets shall include the tag number of the package extended with a
code/serial number related to subject equipment.
Example:
4.3 Requisitions
The arrangement below illustrates the basic structure of document numbers for requisitions. The structure is presented as
a sequence of 4 blocks. Block 3 is not used for requisitions, but it is shown because the structure is essentially the same
as for inquiries, (blanket) purchase orders and purchase order releases. For these documents block 3 is used.
red-bag.com/…/382-bn-w-ue301-the-… 6/18
12/14/2008 BN-W-UE301 The Numbering of Proje…
the first two numeric characters may be used to
distinguish requisitions for different units (or other
appropriate project subdivision).
Examples:
red-bag.com/…/382-bn-w-ue301-the-… 7/18
12/14/2008 BN-W-UE301 The Numbering of Proje…
4.3.1 Requisition Number Details Mechanical Equipment
The Project Manager shall instruct all involved parties whether or not requisitions are to be prepared for each unit.
Equipment items are grouped for initial requisitioning purposes into logical groups according to size, material, type, etc.
according to the basic cost codes (see Project Cost Code”).
During bid evaluation the decision may be made to split the requisition between two or more suppliers. The initial
requisition will then be adjusted and (a) new requisition(s) shall be prepared to cover the items that will be ordered from
other supplier(s).
Example
Item
Transformers
ET
Panels
EM
red-bag.com/…/382-bn-w-ue301-the-… 8/18
12/14/2008 BN-W-UE301 The Numbering of Proje…
Cables
EK
Communication Systems
EC
Cathodic Protection
EQ
Lighting Fixtures
EF
In case the project/proposal requires a split of the requisitions per area, unit or vendor then the first two numeric characters
of the requisition number detail shall be used as the area or unit identification.
The electrical requisitions shall usually refer to the two following main related documents:
The data sheets and the specifications shall be listed in the “Attached or Referenced Document List” of the requisition and
shall form an integral part of the requisition.
The data sheets and specifications shall be numbered in accordance with section 4.2.
4.3.4 Requisition Number Details Control Systems
Attachment 1 of the work instruction provides a representative list of standard control systems requisitions. The current
standard list is maintained by the department in the “Control Systems Engineering Design Manual” as a printed copy of the
electronic master list.
In general the nomenclature for control systems requisitions follows the format prescribed above with the following details.
Project Cost Code is a two character designation beginning with “K” (traditional designation for the department) followed by
a character designating the type of equipment.
The next four places of the requisition number are numeric. The first two digits shall be ‘00’ unless the project requires
some sort of split of the equipment account (such as by area, unit, or vendor). The final two digits define the core account.
Examples: KA0017
gas chromatograph;
red-bag.com/…/382-bn-w-ue301-the-… 9/18
12/14/2008 BN-W-UE301 The Numbering of Proje…
KV0001
control valves;
KF0001
orifice plates.
If the project requires requisitions split between units, then the control valves requisitions might be:
As a further example, if two vendors must be used to provide all the gas chromatographs, the requisition KA0017 for bids
might be split to KA2017 for one vendor and KA1017 for the other vendor.
Control systems requisitions usually reference two main related documents:
1. the detailed specification narrative or write-up that is a word processing document that shall be named according to
the core requisition number with the character “S” suffixed (for Specification);
and,
2. the technical data sheets package is generated by the database systems and shall be named according to the core
requisition number with the character “T” suffixed (for Technical Data Sheets). See section 4.2.
Requisition Number
Buildings B 0001 )
Insulation N 0001 )
Painting R 0001 )
Deviations from the above standard numbers shall be described in the Project Procedures and
Execution Manual.
red-bag.com/…/382-bn-w-ue301-the-… 11/18
12/14/2008 BN-W-UE301 The Numbering of Proje…
Examples:
11112001-PP0001RFQ
Inquiry for centrifugal pumps for project
(1) (2) (3) 11112001 covering requisition PP0001
11112001-PP0001RFQ1
Subsequent inquiry for centrifugal pumps for
(1) (2) (3) project 11112001 covering requisition PP0001
sent to different suppliers.
11112001-PP0001A
Purchase order for centrifugal pumps for
(1) (2) (3) project 1112001 covering requisition PP0001
11112001-CD0001A
Blanket order for piping materials covering
(1) (2) (3) requisitions for more than one material for
example: CD1001, (requisition for carbon steel
pipe), CD1005 (requisition carbon steel
buttweld fittings), (CD2001 (requisition for
stainless steel pipe) etc.
11112001-CD0001A-R01
First release against blanket order CD0001A
(1) (2) (3) (4) covering, for example, requisition CD1001-
P01, CD1005-P01, CD2001-P01 etc.
11112001-CD0001A-R02
Second release against blanket order
(1) (2) (3) (4) CD0001A covering, for example, requisition
CD1001-P02, CD1005-P02, CD2001-P02 &
CD2005-P01 etc. (in this example, there were
no stainless steel fittings (CD2005) in the first
material summary).
Example:
11112001-PP0001A
Change B to a Pump purchase order under
Change order B project contract number 11112001.
11112001-CD0001A-R01
Revision 1 issued to correct an error in the
red-bag.com/…/382-bn-w-ue301-the-… 12/18
12/14/2008 BN-W-UE301 The Numbering of Proje…
revision 1 first release order to the blanket purchase
order for piping materials, CD0001A issued
under project charge number 11112001.
4.5 Drawings
4.5.1 Single Sheet Documents
(2) Suffix
One or two alpha characters.
The lead drawing of a subject will be identified with suffix character A, the next drawings of the same subject will be given
consecutive characters. If the characters run out of the alphabet double characters will be applied e.g., AA, AB, etc. DO NOT
use the characters I or O.
For numbering of bar bending schedules and HVAC drawings see following note:
Note:
1. All drawings prepared for Heating, Ventilation and Air Conditioning (HVAC) will have the same number as the
pertaining architectural drawings with suffix AA.
2. For bar bending schedules use suffix characters "S" after the lead drawing number, e.g., 1111-0002401A-S1, S2,
S3 etc.
For assigning isometric numbers refer to section 4.5.2 and Attachment 3, note 1.
For assigning numbers to piping MTO input forms see ref. 5.2.
Examples:
red-bag.com/…/382-bn-w-ue301-the-… 13/18
12/14/2008 BN-W-UE301 The Numbering of Proje…
Example:
1111-0162155-D021
(2)Planning prefix
"PL" shall be used
(1)Planning indicator
Indicating the type of planning document:
red-bag.com/…/382-bn-w-ue301-the-… 14/18
12/14/2008 BN-W-UE301 The Numbering of Proje…
Barchart - B Curve - C Histograms - H Keydate
schedules - K Logic’s diagrams - L Manpower - M
Networks - N Progress - P Reports - R
(4)Unit code
Unit code if applicable. Default 00
(5)Serial number
Sequential numbers
(6) Suffix
One alpha character if appropriate.
Planning documents only issued as part of a progress report will get the progress report number.
Example:
111110-PLC-50201
Planning curve for unit 50 issued to the Client
(Phase 1).
111120-PLC-50201
Planning curve for unit 50 issued to the Client
(Phase 2).
4.7 Sketches
(1)Project number
red-bag.com/…/382-bn-w-ue301-the-… 15/18
12/14/2008
( ) j BN-W-UE301 The Numbering of Proje…
As defined per project/proposal.
(4)Unit code
Unit code if applicable. Default 00.
(6) Suffix
One alpha character if appropriate.
Each discipline shall keep an up-to-date record of the sketch numbers used.
Sketches only issued as part of a specification/requisition will get the specification/ requisition number.
Example:
1111-SK-D50010A
A structural sketch for unit 50.
1111-SK-Ch40001A
A pipe support sketch for unit 20.
4.8 Calculations
Basic structure of calculation identification.
(2)Prefix
"CALC" shall be used.
(4)Unit/area code
Unit/area number.
red-bag.com/…/382-bn-w-ue301-the-… 16/18
12/14/2008 BN-W-UE301 The Numbering of Proje…
(5) Calculation number
Equipment/drawing or sequence number.
(6) Suffix
Alpha character(s) if appropriate.
The number shall refer to the specifics of the calculation, e.g., calculation related to a tower shall be identified by its
equipment number, electrical calculations can refer to a project cost code whereas a structural calculation shall be related
to a drawing number.
For design calculations the character "Z" is added to the related drawing number.
Refer to Attachment 3 for the assignment of calculation numbers for authority engineering, process and control systems.
The elements of the basic structure are to be selected for the relevancy of the subject.
Examples:
1111-CALC-AS1201A
Tower calculation for AS1201A.
1111-CALC-ET01
The first electrical calculation for
transformers.
1111-CALC-E01
Short circuit calculation.
1111-CALC-0010734ZE
A structural calculation for drawing 0010734E
where the letter "Z" is added for design
calculation.
5. References
red-bag.com/…/382-bn-w-ue301-the-… 17/18
12/14/2008 BN-W-UE301 The Numbering of Proje…
CM-MA-114 Allocation of Charge Numbers 2
5.7
Refer to BN-W-UE301_att
< Prev Next >
red-bag.com/…/382-bn-w-ue301-the-… 18/18