FUNCTION OF ORGANIZING OF INFORMATION

Four functions of organizing of information are identifying the existence of all the types of
information resources as they are made available. We need to organize information to make
people aware on the existence of material with publisher’s announcement which is user will be
announce by publisher about the new book from website, another book or social network. For
instant, if we buy a novel, we can see another novel that showed behind the cover book. Besides,
using email announcement also the effective ways to keep the people aware. The publisher will
send regular email to the buyer that ever bought the books from them to let the buyer know about
the latest book under their publication. Then, user will also know about the new movie or collection
from the review. For example, we normally can see the review about the movie from the internet
and television before it aired in cinemas.

The second function is systematically pulling together these information resource into collections
in libraries, achieves, museums, internet communication files and other such depositories.
Information resources used as collection and be stored on different place according to the types of
records. Organizing information according to the types of records or materials. For instant, if we
want to find for the books we can go to library, for old records we can go to archive. So it is making
easier for user to find the records because they already know the place.

The third one is producing list of this information resource prepared according to standard rules
for citation. There are three environment which is library, museum and archive. In library
environment, the librarian will have to create the bibliographies (author, title, year, publisher and
number of pages) indexes (point out certain information that we find and locate articles in
periodicals and newspaper) and library catalogues (author, title, edition, publisher, date, physical
appearance, subject matter, special features and location). While in museum environment, the
curator will have to create museum registers to keep record who donate it and the object is on loan
or borrowing. Register create record which is item, photograph the item, Inspect for damage, and
assist in the moving item and from the storage. They are responsible for maintaining every item in
the museum. Then, in archive environment, the archivist will have to create archival finding aids.
Finding aids are tools that help a user find information in a specific record group, collection, or series
of archival materials. Examples of finding aids include published and unpublished inventories,
container and folder lists, card catalogues, calendars, indexes, registers, and institutional guides.
 The fourth function is providing names, title, subject, and other useful access to these
information resources. The librarian must have skills in creating the access point which is name,
title, subject, publication and ISBN/ISSN. It will assist user in retrieving information through the
access point. When we organize this information, it is easier for user to find the materials.