Stan dard M ail

Color Codes and

In-Home Dates

August 6, 2008
Chris Oronzio

Slide 1
Service Standards for Standard Mail

Destination Entry

 DBMC 5 Days to Delivery

 DSCF 3 Days to Delivery

 DDU 2 Days to Delivery

Slide 2
Color Coding

 Supports service standards

 Matches a specific color to a day of the week

MON TUE WED THU FRI SAT SUN

 Guides the sequence for mail processing,

dispatch and delivery

Slide 3
Color Code Policy

 New policy issued June 17, 2008

 Nationwide implementation required no

later than August 29, 2008

 Compliance audits scheduled between

August 29 and September 30, 2008

Slide 4
 Delivery Color Codes

 Applied to
RECEIPT
destination entered DATE:
Standard Mail TIME:

STANDARD
 2-5 days to deliver MAIL
mailing FOR
DELIVERY
TUESDAY
 Identified by
(VIOLET)
standardized tags
Jacksonville FL BMC

Slide 5
General Principles
 Delivery color codes are based on
destination entry, day and time of receipt
● 16:00 is national critical entry time (CET) for
palletized shipments
● 12:00 is national CET for bedloads

 Day 0 reflects day of arrival

 Holidays will not change application of

color codes

Slide 6
Delivery Color Codes for DBMC

DBMC (ASF) Drop Shipments

DAY OF COLOR CODE FIVE DAY

RECEIPT APPLIED DELIVERY
SATURDAY VIOLET THURSDAY

SUNDAY YELLOW FRIDAY

MONDAY PINK SATURDAY

TUESDAY BLUE MONDAY

WEDNESDAY BLUE MONDAY

THURSDAY ORANGE TUESDAY

FRIDAY GREEN WEDNESDAY

Slide 7
Delivery Color Codes for DSCF

DSCF Drop Shipments

DAY OF COLOR CODE THREE DAY

RECEIPT APPLIED DELIVERY
SATURDAY ORANGE TUESDAY

SUNDAY GREEN WEDNESDAY

MONDAY VIOLET THURSDAY

TUESDAY YELLOW FRIDAY

WENESDAY PINK SATURDAY

THURSDAY BLUE MONDAY

FRIDAY BLUE MONDAY

Slide 8
General Principles

 Redirected drop shipments retain service

standard of original destination entry
● 3 day service for SCF redirected to BMC
● 2 day service for DDU redirected to SCF

 Standard Mail will be delivered according to

committed day of delivery indicated by color
code

Slide 9
 In-Home Dates

 PLEASE DELIVER TUES 8/12

 Requested In Home 8/22 -

8/23/08

 Postmaster: please deliver

between 9/4 - 9/6

Slide 10
In-Home Dates
 Printed request on mailpiece for delivery on
specific day(s)

 Postal Service will continue to honor IHDs

● No standardized IHD requirements in DMM
● Mailpieces lose IHD identity during processing
● IHD mail will not be warehoused

Slide 11
In-Home Dates
 Mailers will manage IHDs by aligning drop
shipments and service standards
● Identify targeted date of delivery
● Schedule FAST appointment linking entry and CET

 IHDs should be 3 days or less

● Plan delivery on the second day of a 2-day window
● Plan delivery on the second day of a 3-day window
● Plan delivery within the first 3 days of IHD
windows exceeding 3-days

Slide 12
In-Home Dates
 IHD issues will be identified in PostalOne!
- Electronic Mail Improvement Reporting
- (eMIR)
● Early delivery of IHD mailing
● Late delivery of IHD mailing
● Delayed IHD mailing based on color code

 Business Service Network

● Issue investigation and resolution

Slide 13
Service Standards for Standard Mail
 Predictable delivery is a goal for both the
mailing industry and Postal Service
 Collaboration in MTAC 120 to synchronize
● Service standards
● CETs
● FAST appointments
● In-home dates
● Color codes for delivery

Slide 14
Conclusion

 We will achieve the

service standards for
Standard Mail

 We will achieve
success by continuing
to work together

Slide 15
QUESTIONS?

Slide 16