Integrated Final Project (BSR330)

Lecture 2:
Organizational Maintenance
Management
By:
Sr. Mohd Nurfaisal Baharuddin (MRISM)
Department of Building Surveying
Fac. of Architecture, Planning & Surveying
Univ. Teknologi MARA (Perak)
UiTM:M.N Baharuddin (2016)|BSR330|©All
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CONTENT

Introduction of lecture

Basic types of organization

General scope & responsibilities

Propose contents and sub contents in Chapter 2
 Introduction
 Study on Organizational Structure
- Main Organization
- Referred Organization
 Scope of Work and Responsibility
 Out Source and In House
 Summary
Page  2References

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LEARNING OUTCOMES

At the end of the class:

 Students are able to understand on the types of

organization.
 Students are able to well versed in scope and
responsibilities of maintenance organization.

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INTRODUCTION
Organization is:
 People with purpose working together
 Good organization is effective people working
constructively together toward a common goal.
 A fundamental principle of an organization is that the
pieces and functions must fit together and there should be
effective coordination between functions for successfully
achieving the targeted goals.
 The plant performance is limited due to the failure of
interrelationship of plant functions

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INTRODUCTION
Maintenance Organization is:
 The maintenance organization can
be define as the people with purpose
working together for maintaining
satisfactory equipment and machine
reliability in order to achieve
productive operation sand high
quality products.
 There exist no universally admitted
method to design maintenance
system.
 It depends on the organizational
structure with defined hierarchy of
authority and defined maintenance
procedures and policies.
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BASIC TYPES OF ORGANIZATION

1) Centralized Organization

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BASIC TYPES OF ORGANIZATION

2) Decentralized Organization

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BASIC TYPES OF ORGANIZATION

3) Matrix Organization

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GENERAL SCOPE OR WORKS AND RESPONSIBILITY

As example:
 Preparing estimates, making inspections, preparing drawings, specifications
and contract documents for obtaining tenders and quotations for all
maintenance work and repairs.
 Ordering, supervising work and certifying accounts for payment; managing
all direct labour operatives employed in organisation.
 Financial management, materials and stores management, plant and
transport management.
 Work planning, programming and budgeting of maintenance and servicing.
 Negotiating for ordering and checking utility services (i.e. gas, electricity,
fuel efficiency, water, drainage and sewerage) and their efficient
management as they affect the client.
 As above for minor works, renewals and improvements
 Providing a consultancy and advisory service to the building occupier.
Employment of an outside consultancy specialist to the client as required.
 Ancillary services, cleaners, fire precautions, security, waste disposal,
gardens and grounds.

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 Study on Organizational Structure:
a) Main Organizational (Company)
b) Maintenance Organizational (In
house / Out source)
Introduction

Organizational
Maintenance
Summary Management

Organization objectives
Scope of Work and
Responsibilities

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PROPOSE CONTENTS IN CHAPTER 2

2.1 Introduction
To describe in detail a company/organization structure at the
property/case study.
2.2 Organization Objectives
To describe in detail a company/organization objectives at the
property/case study as to accomplished a vision and mission.
2.3 Organization Structure
To describe in detail company/organization structure in a way to
maintain the building. As mentioned earlier, it can be categorized into 2
structure:
a) Main Organization Structure: extract from a company
b) Maintenance Structure: the structure shall be adopted as in house
or out source.

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PROPOSE CONTENTS IN CHAPTER 2
2.4 Scope & Responsibility
To describe a scope & responsibilities of EACH Maintenance
Organization stakeholders.
Nos Position Scope of Work
1 Buiding maintenance To manage and execute all matter relate to
manager the management and building maintenance.
To arrange all matter relate to the contract
and non-contract maintenance.
Connect to the contractor, tenant, employee
and parties involve with building management.
Tenancy management.
To make report about building condition to
property manager.
To make policy and regulation (house rule)
for tenant, contractor, employee and visitor.
2.5 Summary
To summarize all the information gathered.

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REFERENCES

 Hollis, M, 2000, Surveying Building (4th ed), Surveyors Publishers,

London.
 BSI . ( 1964 ) British Standard BS 3811: 1964 – Glossary of
Maintenance Management Terms in Terotechnology. British Standards
Publishing Ltd .
 BSI . ( 1991 ) British Standard BS 3811: 1964 – Glossary of
Maintenance Management Terms in Terotechnology. British Standards
Publishing Ltd .
 BSI . ( 1993 ) British Standard BS 3811: 1964 – Glossary of
Maintenance Management Terms in Terotechnology.
 British Standards Publishing Ltd . Burns , P . ( 1997 ) Advanced
integrated

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 THANK YOU77

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