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  • MTRB - Day 4.3 - Project Closure

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    The document discusses project closure and outlines key considerations for an effective closure plan. It explains that closure is the final and most challenging stage for a project manager as it represents the delivery point and close-out of the project. An approved closure plan is prepared as part of subsequent delivery stages to ensure responsibilities are clear and reputational damage is avoided. The closure plan should include auditing requirements, personnel drawdown, asset disposal timing and costs, and financial close-down. Client acceptance and documenting lessons learned are also important closure activities.

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    MTRB - Day 4.3 - Project closure

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    The document discusses project closure and outlines key considerations for an effective closure plan. It explains that closure is the final and most challenging stage for a project manager as it represents the delivery point and close-out of the project. An approved closure plan is prepared as part of subsequent delivery stages to ensure responsibilities are clear and reputational damage is avoided. The closure plan should include auditing requirements, personnel drawdown, asset disposal timing and costs, and financial close-down. Client acceptance and documenting lessons learned are also important closure activities.

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    © All Rights Reserved
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    25 views6 pages

    MTRB - Day 4.3 - Project Closure

    Uploaded by

    Elvis
    The document discusses project closure and outlines key considerations for an effective closure plan. It explains that closure is the final and most challenging stage for a project manager as it represents the delivery point and close-out of the project. An approved closure plan is prepared as part of subsequent delivery stages to ensure responsibilities are clear and reputational damage is avoided. The closure plan should include auditing requirements, personnel drawdown, asset disposal timing and costs, and financial close-down. Client acceptance and documenting lessons learned are also important closure activities.

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    © All Rights Reserved
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    of 6

    Project Management Training – MoT and MoRB

    PROJECT CLOSURE
    2 PROJECT CLOSURE

    The final stage is the most challenging for a project manager as it is


    What the delivery point for the services or products and close-out of the
    project.
    A well planned closure saves time, money and client dissatisfaction.
    Why A well executed project, but with a poor closure and unclear
    responsibilities, will end up with reputational damage.
    A closure plan is prepared as part of subsequent delivery stages and
    When is approved by the project board before implementing the final stage.
    The project manager/team manager is responsible for planning and
    Who executing an effective closure.
    3 PROJECT CLOSURE

    Closure negotiations with the funding source must be carried


    out during the start of a project and planned in advance:

    START RUN CLOSE


    a project a project a project

    Negotiated Planned Implemented

    If the right foundation is not in place closure can become a


    major liability.
    4 CLOSURE PLAN

    Audit Personnel Timing of asset Financial close


    Closure cost
    requirements drawdown disposal down

    Completion of
    Transfer of Release of Release of
    Reporting Final narrative
    archives resources personnel
    report

    A closure plan is prepared as part The more included in the legal


    of subsequent stages and is approved agreement on closure during project
    by the project board before initiation, the easier it is to ensure
    implementing the final stage. that product acceptance and closure
    activities go smoothly.
    5 CONSIDERATIONS

    Client Acceptance
    Client acceptance is an important Lessons Learned
    confirmation that a project or work Ensure the lessons learned during
    package is completed and the agreed life cycle of project are
    deliverables are delivered. Obtaining documented
    this acceptance from the client for both
    operational and financial closure in the
    final stage of the project is a must.

    Asset Disposal
    Project Documents Asset disposal is a key element for
    Ensure project documents close down of any engagement and
    archive are in good shape it represents a serious risk to the
    organization if not handled correctly
    Group
    Exercise  Using Post-it-Notes, please:

     List activities that need to be


    completed before the project can be
    considered closed
     Sequence the activities and prepare a
    timeline

    Project closure You have 15 minutes to complete this.


    plan

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