2020

Project charter
OAKEBELLA URBAN WATER MANAGEMENT PLAN
ALLANA WARD PROJECT MANAGER

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Contents

Project information ................................................................................................................................. 4

Project purpose ....................................................................................................................................... 5
Project objectives ................................................................................................................................ 5
Requirements ...................................................................................................................................... 5
Acceptance criteria ............................................................................................................................. 5
Assumptions and constraints .............................................................................................................. 5
Project description .................................................................................................................................. 6
Project boundaries .............................................................................................................................. 6
Project risks ......................................................................................................................................... 7
Milestone schedule ............................................................................................................................. 7
Budget ................................................................................................................................................. 7
Stakeholder ............................................................................................................................................. 7
Project approval ...................................................................................................................................... 8
Project manager .............................................................................................................................. 8
Project sponsor ............................................................................................................................... 8
Project board .................................................................................................................................. 9
Assigned roles ..................................................................................................................................... 9

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Document control
Document information
Document ID EWP14134.019-2
Document owner Allana Ward
Issue date 02/10/2020
Last saved date 01/10/2020
File name Oakabella UWMP PC

Document history

Version Issue date Changes

Draft A 26/09/2020 Content
Draft B 28/09/2020 Editorial
Rev 1 02/10/2020 Issued to Client

Document approvals

Role Name Signature Date

Project sponsor LWP Property Group Director 03/11/2020
Project manager Allana Ward Allana Ward 03/11/2020
Quality manager David Sim David Sim 03/11/2020
Finance manager Chin-Mei Loo Chin-Mei Loo 03/11/2020
Procurement manager Louise Strange Louise Strange 03/11/2020

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Project information

Project ID EWP14134.019 Business case ref N/A

Project title Oakabella Urban Water Management Plan
Project sponsor LWP Property Group
Project manager Allana Ward
Project customer Daniel Wood
Date prepared 03/11/2020

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Project purpose
LWP Property Group is developing the Oakebella residential development in Wellard, within the City
of Kwinana. This Urban Water Management Plan (UWMP) has been prepared for Stages 4-7 and 9-
14 of the Oakebella development on Lots 504, 505 and 507 Johnson Road, Wellard to fulfil the
subdivision condition requirements.

Project objectives
This UWMP describes the integrated management of groundwater and surface water for the site
that will be implemented in line with the Better Urban Water Management (BUWM) principles
(WAPC 2008). Stages 4-7 and 9-14 all form one catchment and have been included in this UWMP to
address the drainage strategy holistically. To date, civil approvals have been received for Stage 4
whilst Stage 5 civil drawings are currently being submitted to the City of Kwinana for engineering
approvals. Addenda to the UWMP will be prepared to accompany the civil submissions for future
stages where required by the City.

Requirements
The full scope of requirements for this project have not yet been defined. It is understood that the
initial requirement is for the UWMP to holistically address the drainage strategy for the new
Oakabella development and for the subdivision condition requirements to be met in turn.

Acceptance criteria
Much like the requirements, the acceptance criteria for this project is similar. The acceptance
criteria for this project is a finalised UWMP report to submit to council for the subdivision to be
approved and go ahead. Any report falling short of these requirements being met would not be
acceptable for LWP Property Group as a finished product.

Assumptions and constraints

The assumptions for this project are that the environmental and technical studies previously
conducted are of sound reasoning and have been prepared according to current and local
environmental frameworks. These studies have guided the development design of the preparation
of the UWMP for site subdivision.

The known constraints for this project are all based around deliverables and time. At this point in
time, no known causes for concern are present to potentially push back the project deliverable
timeline. Possible site constraints include insufficient data from previous studies, differing site
logistics than as was reported prior and issues with completing the site work required. Additional
information is required by RPS before being able to begin or complete the report works.

The following information is required from the project engineer for the report to be completed:

• detailed design of basins and swales including cross-sections and long-sections, providing
the RL of the inlets and outlets, RL of the base of basins and swales, and clearance to
MGLs/AAMGLs

• total area inundated (m2), volume of water retained or detained (m3) and top water levels
(TWLs) within the basins/swales for the 15 mm event, 20% AEP and 1% AEP event (if these
events are retained)

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 • details of outlet structures being utilised, e.g. culverts (standard design is suitable)

• location of any proposed lot connections to the piped drainage network

• detailed design of proposed water quality treatment devices

• bulk earthworks plan showing lot levels

• location of the subsoil drainage system including inverts and outlets.

The POS landscape concept plan with cross sections of the swales/basins is also required from the
landscape architect.

Project description
This report details the integrated water management strategies that will be implemented at the site.
Integrated water management will be achieved at the site through the following design objectives:

• A target of 40–60 kl/person/year of scheme water use within the development

• Minimise irrigation requirements for the POS and streetscapes

• Incorporate where possible, low maintenance, cost-effective landscaping and stormwater

treatment systems

• Retain and treat stormwater run-off from constructed impervious surfaces generated from
the first 15 mm rainfall event as close to source as possible

• Designing stormwater management systems to provide serviceability and amenity for roads
during minor rainfall events

• Protection of infrastructure and assets from flooding and inundation, with minimum
habitable floor levels being at least 0.3 m above the 1% AEP flood level for the urban
drainage system and 0.5 m above the Bollard Bulrush Swamp 1% AEP flood level

• Delineating flow paths and ensuring major arterial roads should remain passable in a 1%
Average Exceedance Probability (AEP) event

• Effectively manage the risk to human life, property damage and environmental degradation
from water contamination and stormwater flooding

• Maintain and if possible improve water quality (surface and groundwater) within the
development in relation to pre-development water quality.

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Project boundaries
Upon commissioning, RPS would be in a position to commence the work for the UWMP immediately.
However, delivery of the final report is dependent on the required information being supplied by the
project team, in particular the landscape plans and engineering drawings. RPS can have the UWMP
finalised within two weeks of receiving the detailed design information from the project team.
Further monitoring post
Two years of post-development water monitoring is proposed following practical completion of the
development. The aim of post-development monitoring is to demonstrate that potential impacts to
groundwater and surface water have been avoided or minimised through the WSUD design
incorporated into the development and ensure that the drainage system is functioning as designed.
Monitoring for groundwater levels will be undertaken monthly during the winter period (May–
October) then quarterly for the remainder of the year (January and April). Water quality monitoring
will be undertaken on a quarterly basis and will include testing field physico-chemical parameters
and taking samples for analysis of a suite of nutrients. Field physio-chemical parameters will include
pH, EC and temperature.

Project risks
The only potential risk currently identified for this project is that the budget given may be less than
needed and thus a variation may need to be considered if that happens. The budgets on fee-for-time
work with reports like this, especially when any sort of field work is required varies considerably. It
often can be within the realm of budget given, however as per the fee proposal, will need to be seen
as flexible to avoid any monetary constraints on the project completion.

Milestone schedule
The milestone schedule for this UWMP is not too complex as a lot of the work involves writing of
reports and approval guideline documents. The initial stages of this project are thought to take two
weeks post receiving all necessary information as mentioned above. The post monitoring could go
on for 2 years further. Below is the proposed schedule for this UWMP project completion:

• Project charter and proposal acceptance by LWP Property Group

• Kick-off meeting between RPS and LWP Property Group

• Pre-report investigations and research undertaken by RPS

• Site visits undertaken by RPS personnel

• Report writing and design drawing

• Presentation of final product to LWP Property Group

• Post-project monitoring or plan discussed for such

• Project close-out documentation completed

Budget
RPS proposes a budget requirement of $11,500 (ex. GST) for the preparation of the UWMP to the
first submission to the Department of Water and Environmental Regulation (DWER) and the City of
Kwinana.

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Costs associated with third party liaison vary considerably from project to project. Therefore, we
propose that third party liaison be conducted on a fee-for-time basis. RPS will liaise with the project
team and approving authorities prior to the submission of the report to ensure they are satisfied
with the proposed plans. However, comments may be received from the approving authorities
following the submission of the final report. As the nature and extent of these comments varies, this
is proposed to be completed on a fee-for-time basis. A fee-for-time budget allowance of up to
$4,500 (ex. GST) is proposed.

Task Fee (ex GST)

Production of UWMP $11,500 (lump sum)

Liaison with regulators and addressing comments $4,500 (fee-for-time)
received on the submitted report

Stakeholder
The stakeholders and their relevance are included in the below table.

Stakeholder Relevance

Allana Ward Project Manager and owner

RPS Environment and Water Organisation undertaking work
LWP Property Group Sponsor, affected by outcome
Darrel White Sponsor Director and representative
RPS Scientific Employees Organisation representatives undertaking technical
work

Project approval
The personnel and authority levels are provided below.

Project manager, Allana Ward

Authority

+/- 5% variation to schedule. Must have budget variation above 5% of fee budget specified in this
project charter approved by LWP Manager

Responsibility

Owner of the project. Project manager provides the social-cultural and project management
technical knowledge and skills, project manager is a subject matter expert in environmental and
water resource management.

Competency

Project manager is a member of professional associations with accreditation of PMP certification

and tertiary qualification of Bachelor of Environmental Science and Management.

Project sponsor, Darrel White

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Authority

Has financial approval of $10–15 000 per month with an annual budget of $200 000.

Responsibility

Western Australia regional manager

Competency

Over 15 years experience in running the Development Department of LWP Property Group within
the Western Australian Sector.

Project Director/Executive, David Sim

Authority

+/- 5% variation to schedule. Must have budget variation above 5% of fee budget specified in this
project charter approved by LWP Manager

Responsibility

Reponsible for ensuring the project manager is on track and meeting deliverables. Ensures that RPS
is meeting it’s clients expectations.

Competency

Over 15 years experience in running the Environment Department of RPS within the Western
Australian Sector. Also a subject matter expert in environmental and water resource management.

Assigned roles
Assigned roles and verification of acceptance of the role, authority and responsibility for the position. This table
can be used for document information and approvals.

Role Name Signature Date

Project sponsor Darrel White Darrel White 01/11/2020
Project manager Allana Ward Allana Ward 02/11/2020
Project executive David Sim David Sim 02/11/2020

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 [Year]

Scope management
plan
OAKABELLA URBAN WATER MANAGEMENT PLAN
PROJECT MANAGER, ALLANA WARD

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Document control
Document information
Document ID EWP14134.019-3
Document owner Allana Ward
Issue date 02/11/2020
Last saved date 01/11/2020
File name Oakabella UWMP SMP

Document history

Version Issue date Changes

Draft A 26/10/2020 Content
Rev 1 02/11/2020 Issued to Client

Document approvals

Role Name Signature Date

Project sponsor LWP Property Group Director 03/11/2020
Project manager Allana Ward Allana Ward 03/11/2020
Quality manager David Sim David Sim 03/11/2020
Finance manager Chin-Mei Loo Chin-Mei Loo 03/11/2020
Procurement manager Louise Strange Louise Strange 03/11/2020

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Contents
Project information ................................................................................................................................. 4
Project background ................................................................................................................................. 5
Project approach .................................................................................. Error! Bookmark not defined.
Project benefits/dis-benefits .............................................................................................................. 5
Strategic alignment ............................................................................................................................. 5
Scope management plan ......................................................................... Error! Bookmark not defined.
Project organisational structure ......................................................................................................... 5
Stakeholders ................................................................................................................................... 5
Project scope ....................................................................................................................................... 6
Product scope ...................................................................................... Error! Bookmark not defined.
Constraints ...................................................................................................................................... 7
Assumptions .................................................................................................................................... 7
Scope document ..................................................................................................................................... 7
Work breakdown structure (WBS) ....................................................... Error! Bookmark not defined.
Work breakdown structure dictionary ........................................................................................... 8
Estimating techniques ............................................................................................................................. 9
Technical requirements .......................................................................................................................... 9
Risk analysis ............................................................................................................................................ 9
Scope timeline and milestones ............................................................................................................. 10
Scope cost and funding sources............................................................................................................ 10
Change management plan .................................................................................................................... 10
Deliverable acceptance ......................................................................................................................... 10
Lessons-learned review ........................................................................................................................ 11
Project approval .................................................................................................................................... 11

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Project information

Project ID EWP14134.019 Business case ref N/A

Project title Oakabella Urban Water Management Plan
Project sponsor LWP Property Group
Project manager Allana Ward
Project customer Daniel Wood
Date prepared 03/11/2020

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Project background
LWP Property Group is developing the Oakebella residential development in Wellard, within the City
of Kwinana. This Urban Water Management Plan (UWMP) has been prepared for Stages 4-7 and 9-
14 of the Oakebella development on Lots 504, 505 and 507 Johnson Road, Wellard to fulfil the
subdivision condition requirements.

Project benefits/dis-benefits
There are two main tangible benefits to this UWMP being undertaken and completed. Firstly, the
first obvious benefit is that the subdivision requirements will be met and thus the Oakabella
development can be undertaken. The benefits of this is that the client/sponsor will be able to
proceed with a major development they have planned for years and benefit financially and business
growth wise. The second tangible benefit to this is that it further adds to the studies and
documentation of the current environmental areas and happening at the development site.
The most tangible dis-benefit is that the development would go ahead, which is never recordibly
good for the surrounding environments. It is widely known and reported that the over-development
of Western Australia’s land and environments have negative impacts on the surrounding flora and
fauna.

Strategic alignment
As per above, the overall core business objective for LWP property Group is to develop communities
and buildings on various sites within Western Australia. This project aligns with the strategic
business purpose for LWP as it furthers their developmental holding in the WA communities. It
results in revenue and developmental growth in their business. With regards to strategic alignment
on RPS’ side, our core business value is to provide quality environmental and water management
services to our clients. Being able to complete this UWMP for LWP will further add to our portfolio of
Environmental and development work for the year of 2020.

Project organisational structure

Project Director
David Sim

Project Manager
Allana Ward

Principal Water Principal Land

Scientist Scientist
Shane Lee Colm Banks

Water Scientist Land Scientist

Katie Weaver Zak Lafferty

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Stakeholders
The stakeholders and their relevance are included in the below table.

Stakeholder Relevance

Allana Ward Project Manager and owner

RPS Environment and Water Organisation undertaking work
LWP Property Group Sponsor, affected by outcome
Darrel White Sponsor Director and representative
RPS Scientific Employees Organisation representatives undertaking technical
work

Project scope
The scope of works to prepare the UWMP is as follows:
• liaison with the project team (urban designers, engineers and landscape architects) to
confirm the engineering and landscaping design of the UWMP
• report on the site environmental characteristics including soil types, hydrology and
groundwater, and how they impact the development of the site
• confirm the irrigation source and irrigation requirements for the subdivision
• discussion of the water conservation strategy for the site, as well as the overall landscape
design
• discuss the Water Sensitive Urban Design (WSUD) best management practices that will be
implemented to achieve removal of pollutants and nutrients, for runoff from the 15 mm
rainfall event
• review and summarise the detailed drainage design for the subdivision including: drainage
storage and treatment areas including dimensions, invert levels, volumes of water retained
and/or detained and the infrastructure to achieve this, top water levels and stormwater flow
paths
• reviewing Maximum Groundwater Levels (MGLs) and Average Annual Maximum
Groundwater Levels (AAMGLs) which will be used to determine the setting of subsoil drains
and the development clearance to groundwater
• justify the setting of a controlled groundwater level using subsoil drains including reporting
on drain invert levels and the phreatic line
• reporting on the final subdivision layout including finished lot levels, confirmation of
clearance to 1% average exceedance probability (AEP) flood levels and the management
measures to be put in place during subdivision works
• utilising the DWER’s Urban Nutrient Decisions Outcomes (UNDO) tool to evaluate the
nutrient export reduction from the water sensitive urban design proposed for the
development
• determining post-development monitoring requirements including trigger levels and
reporting requirements
• identification of responsibilities and timeframes for implementing the approved UWMP
• cartographic work to prepare document figures.

Groundwater or surface water modelling has not been included in this scope of works as it is
understood the setting of subsoil drains will be stipulated by other site constraints and that Cossill &

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Webley will size the drainage basins and swales. However, a proposal to complete modelling can be
provided if required.

Constraints
The known constraints for this project are all based around deliverables and time. At this point in
time, no known causes for concern are present to potentially push back the project deliverable
timeline. Possible site constraints include insufficient data from previous studies, differing site
logistics than as was reported prior and issues with completing the site work required. Additional
information is required by RPS before being able to begin or complete the report works.
The following information is required from the project engineer for the report to be completed:
• detailed design of basins and swales including cross-sections and long-sections, providing
the RL of the inlets and outlets, RL of the base of basins and swales, and clearance to
MGLs/AAMGLs
• total area inundated (m2), volume of water retained or detained (m3) and top water levels
(TWLs) within the basins/swales for the 15 mm event, 20% AEP and 1% AEP event (if these
events are retained)
• details of outlet structures being utilised, e.g. culverts (standard design is suitable)
• location of any proposed lot connections to the piped drainage network
• detailed design of proposed water quality treatment devices
• bulk earthworks plan showing lot levels
• location of the subsoil drainage system including inverts and outlets.

Assumptions
The assumptions for this project are that the environmental and technical studies previously
conducted are of sound reasoning and have been prepared according to current and local
environmental frameworks. These studies have guided the development design of the preparation
of the UWMP for site subdivision.

Scope statement
The developable site is approximately 15.9 hectares (ha) and is proposed to be subdivided into 266
residential lots with 1.12 ha of Public Open Spaces (POS). This excludes the wetland buffer and POS
from previous stages.
This UWMP describes the integrated management of groundwater and surface water for the site
that will be implemented in line with the Better Urban Water Management (BUWM) principles
(WAPC 2008). Stages 4-7 and 9-14 all form one catchment and have been included in this UWMP to
address the drainage strategy holistically. To date, civil approvals have been received for Stage 4
whilst Stage 5 civil drawings are currently being submitted to the City of Kwinana for engineering
approvals. Addenda to the UWMP will be prepared to accompany the civil submissions for future
stages where required by the City.

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Work breakdown structure (WBS)
WBS

WBS ID Description Responsible Individual Milestone Resources required Cost estimate Acceptance criteria

1.1 Conservation Research CB Planning PC $1.200 Verbal/written from AW

1.2 Stormwater Research SL Planning PC $800 Verbal/written from AW
1.3 Groundwater Research SL Planning PC $1,000 Verbal/written from AW
2.1 Report Writing AW Execution PC $5,000 AW self managing
2.2 Field/Site Visit ZL, KW Execution Vehicles and PPE equip. $2,500 Verbal/written from SL. CB
2.3 Regulator Liaising DS Execution Phone, PC Up to $4,500 Verbal/written from AW
3 Report editing and adjustments AW Closing Phone, PC $1,000 AW self managing

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 Estimating techniques
As RPS has previously completed similar work both for LWP and for other clients, we can
comfortably predict that our estimations are 80% accurate to cost and timeline for this project to be
completed. We have over 8 years experience quoting and delivering UWMP and similar sized reports
to clients with regards to developing real estate holdings . The estimates are a mixture of ball-park
and expert judgement. Furthermore, we have worked on developments in this exact region before
and even for LWP in this region before and thus are fairly confident that our estimation techniques
used for this project are accurate and up to date.

We are confident that we have accurately (within 80%) estimated the effort, cost and resource
requirements for this project.

Technical requirements
The technical Environmental Management work and writing of the UWMP report includes up to date
copies of the following resources:
• Better Urban Water Management Principles (BUWM)
• A copy of the Environmental Western Australian Practice Code (2008)
• Stormwater Management Manual for Western Australia (2004-2007)
• Western Australian State Planning Policy 2.9, Water Resources (2007

Outside of the reading and research resources, a number of PPE items are also required for the
fieldwork portion of the report undertaking. These resources are included in the hourly cost of our
scientists attending a site task, however for reference these resources are as per below:
• PPE uniforms (hate, shirt, pants, boots) for 2 x scientists in the field
• First aid kit for the RPS mine-spec vehicle
• The use of the RPS mine-spec vehicle
• Field monitoring equipment. Unspecified at this time as a large amount is taken to site
before knowing exactly what samples need to be taken

Risk analysis
The risks and analysis of the risks are displayed in the below table.

Risk Description Possible Impact Impact Level Probability Mitigation Notes Owner
Level

Required information not
received from Sponsor
Environment not condusive
to tests or vists
Technical Requirements
double booked or
unavailable
-Delay in producing HIGH MED -Ensure that information is sent Sponsor
report to RPS and project manager
-Delay in ASAP and follow through to
Subdivision ensure information received
Approval
Delay in sight visit HIGH LOW -Continue to monitor weather Project
portion of work and site conditions to ensure site Manager
visit conducted on time
Delay in sight visit HIGH LOW -Ensure resources obtained and Project
portion of work booked out in advance Manager
-Continue to monitor the booked
resources to ensure availability

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Scope timeline and milestones
The scope timeline and subsequent milestone schedule for this UWMP is not too complex as a lot of
the work involves writing of reports and approval guideline documents. The initial stages of this
project are thought to take two weeks post receiving all necessary information as mentioned above.
The post monitoring could go on for 2 years further. Below is the proposed schedule for this UWMP
project completion:

• Project charter and proposal acceptance by LWP Property Group

• Kick-off meeting between RPS and LWP Property Group

• Pre-report investigations and research undertaken by RPS

• Site visits undertaken by RPS personnel

• Report writing and design drawing

• Presentation of final product to LWP Property Group

• Post-project monitoring or plan discussed for such

• Project close-out documentation completed

Scope cost and funding sources

RPS proposes a budget requirement of $11,500 (ex. GST) for the preparation of the UWMP to the
first submission to the Department of Water and Environmental Regulation (DWER) and the City of
Kwinana.
Costs associated with third party liaison vary considerably from project to project. Therefore, we
propose that third party liaison be conducted on a fee-for-time basis. RPS will liaise with the project
team and approving authorities prior to the submission of the report to ensure they are satisfied
with the proposed plans. However, comments may be received from the approving authorities
following the submission of the final report. As the nature and extent of these comments varies, this
is proposed to be completed on a fee-for-time basis. A fee-for-time budget allowance of up to
$4,500 (ex. GST) is proposed.

Task Fee (ex GST)

Production of UWMP $11,500 (lump sum)

Liaison with regulators and addressing comments $4,500 (fee-for-time)
received on the submitted report

Change management plan

The Change Control Process for the UWMP Project will follow the organisational standard change
process for all projects within RPS. The project manager has overall responsibility for executing the
change management process for each change request.

• Identify the need for a change (Stakeholders) – Change requestor will submit a completed
change request form to the project manager
• Log change in the change management register (Project Manager) – The project manager
will keep a log of all submitted change requests throughout the project’s lifecycle

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 • Evaluate the change (Project Manager) – The project manager will conduct a preliminary
analysis on the impact of the change to risk, cost, schedule, and scope and seek clarification
from team members and the change requestor
• Submit change request to Sponsor/LWP (Project Manager) – The project manager will
submit the change request, as well as the preliminary analysis, to the Sponsor for review
• Obtain Decision on change request (Sponsor) – The Sponsor will discuss the proposed
change and decide whether or not it will be approved based on all submitted information
• Implement change (Project Manager) – If a change is approved by the Sponsor, the project
manager will update and re-baseline project documentation as necessary.

Deliverable acceptance
Weekly catch-up phone or in-person meetings to occur between the project owner (Allana Ward)
and the project sponsor (Darrel White) to ensure project is on track, on budget and to bring up any
points of concern or benefit. Verbal and written acceptance required from Darrel White to vary or
alter any item relating to budget or overall end product.

Lessons-learned review
Previous lessons learned ware centred mainly around safety for people in the field, with PPE,
operating vehicles in severe weather conditions and staying hydrated in severe weather conditions.
Previous lessons learned workshops were not held on this particular scope of work as it was mainly
office based and all lessons needing to be learned were thoroughly documented through emails and
documented issues.

The outcomes of the lessons learned above were that we updated and put further detail in to our
RPS field work guidelines, including a maximum temperature for anyone to be out on the field,
ensuring that a first aid kit including several packets of hydralite and water were available on each
field trip and checked on a weekly basis by the Project Manager and Field Work Supervisor on a
rotating schedule.

All of these practices and outcomes will be put in to practice with this scope being carried out.

Project approval

Role Name Signature Date

Project sponsor Darrel White Darrel White 01/11/2020
Project manager Allana Ward Allana Ward 02/11/2020
Project Executive David Sim David Sim 02/11/2020

Accountability
Assigned to Name Allana Ward
Position Project Manager

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