L1-CHE-POL-001 - Engineering Drawings Management

ENGINEERING DRAWINGS MANAGEMENT
POLICY (IFC/AS BUILTS)
L1-CHE-POL-001 Version: 4 Effective from: 21st December 2016
Approval
Amendment Record
Approval Date Version Description

This policy takes precedence over L1-NAM-PRO-003
15/10/2015 1 Infrastructure As Built Drawing Management due to business
restructures. New Content Applicable.
15/02/2016 2 Minor updates and edits throughout document
13/04/2016 3 Guideline of Best Practice Added (Appendix 1)
Incorporate organisational structure changes, address INX
feedback concern regarding PTV DMS access required by
21/12/2016 4
operations and maintenance and minor edits to be inclusive of
Infrastructure.
Approving Manager: Process & Interface Manager Approval Date: 21/12/2016 Next Review Date: 21/12/2019
PRINTOUT MAY NOT BE UP-TO-DATE; REFER TO METRO INTRANET FOR THE LATEST VERSION Page 1 of 15
Table of Contents
1 Purpose............................................................................................................................ 3
2 Scope ............................................................................................................................... 3
3 Governance Hierarchy .................................................................................................... 3
4 Abbreviation .................................................................................................................... 4
5 Definitions ....................................................................................................................... 5
6 Reference & Legislations................................................................................................ 6
7 Related Documents ......................................................................................................... 7
8 Engineering Design and IFC Management Policy ......................................................... 7
8.1 Design Phase ....................................................................................................................8
8.2 Issued For Construction Phase .........................................................................................9

9 Engineering As-Built / As In Service Management Policy .......................................... 10
9.1 As-Built / AIS Drawings must capture: ........................................................................... 10
9.2 As-Built / AIS Drawing Package(s) submission to Engineering must contain:............... 10
9.3 Management of As Built / AIS Drawing Package(s):...................................................... 11

10 Engineering Design/ Issue For Construction/ As-Built Management Lifecycle ........ 13
1 Purpose
The purpose of this policy is to define the responsibilities and processes required for Metro
Trains Melbourne (MTM) to fulfil its role as an Accredited Rail Transport Operator (ARTO)
under the terms of the ‘DMS Service Level Agreement,’ in order to comply with the
requirements of the Public Transport Victoria (PTV) Drawing Management System (DMS)
and the PTV Infrastructure Drafting Standards.
This policy covers (and is written from the perspective of) Engineering Process & Interface
Management (P&IM) Design & Review (D&R) policy for the control, management,
reporting, project expediting and DMS interfacing on behalf of the MTM Engineering
Division. This is to ensure KPIs for Engineering / Infrastructure drawings continue to be
met and reported.
2 Scope
This document applies to the management of Design Drawings, Issue for Construction
(IFC) Drawings through to As-Built Drawings (ABD) by the Engineering, Process &
Interface Management – Design & Review team.
However, for independent projects (e.g. Level Crossing Removal, Melbourne Metro Tunnel)
at the discretion of MTM, the Director of Projects and Planning and the Director of
Engineering - independent internal Projects - may establish/apply/manage/govern their own
and/or contribute to engineering and infrastructure drawings management processes in
addition to compliance and coordination with L1-CHE-POL-001.
This policy does not apply to Rolling Stock managed by Fleet Engineering. It underpins
alignment and compliance with the customer PTV DMS Policy.
This policy shall be applicable to all works undertaken on the MTM network. It will be
applicable for all works managed by MTM Projects and Planning Division (PPD),
Infrastructure Delivery or external 3rd Party organisations, designs by design consultants
and “in-house” designs undertaken by Engineering, and organisations that are responsible
to complete as-built drawings.
This policy serves as a generic document that applies to Engineering P&IM and all
Engineering disciplines in common. Where applicable, PPD and Engineering (including
Infrastructure Delivery) shall refer to all applicable (including discipline-specific) Standards,
Processes, Procedures and Requirements.
Section 8 stipulates the policy regarding design and IFC management while section 9
covers the policy on As-Built and As-In-Service management.
3 Governance Hierarchy
Figure 1 below depicts the Governance Hierarchy amongst the various stakeholders
associated with Design/IFC/As-Builts as described in this policy.
PTV– DRAWING
MANAGEMENT
SYSTEM POLICY
MTM– ENGINEERING INDEPENDENT

MTM– FRANCHISE DRAWINGS MAJOR PROJECT
AGREEMENT- ARTO
MANAGEMENT POLICY ALLIANCE
(DESIGN/IFC/AS BUILTS)
MTM PROJECTS / INFRASTRUCTURE MTM PROJECTS / INFRASTRUCTURE
DESIGN / ISSUED FOR CONSTRUCTION AS-BUILT / AS IN SERVICE MANAGEMENT

MANAGEMENT POLICY POLICY
Figure 1 – Governance Hierachy
4 Abbreviation
ABD As-Built Drawings
AIS As In Service
ARTO Accredited Rail Transport Operator
CM Configuration Management
DMS Drawing Management System
D&R P&IM Design & Review
IDD Infrastructure Delivery
IFC Issued for Construction
MTM Metro Trains Melbourne
M&R Maintenance & Renewals
P&IM Process & Interface Management
PPD Projects & Planning Division
PTV Public Transport Victoria
VRIOGS Victorian Rail Industry Operators Group Standards
5 Definitions
As Built (As In Revised set of drawings submitted by a contractor upon completion of a

Service) project or a particular job. They reflect all changes made in the
Drawing specifications and working drawings during the construction process,
and show the exact dimensions, geometry, and location of all elements
of the work as completed under the contract. A Drawing is considered
As In Service when it accurately reflects the configuration of the As Built
infrastructure in the field.
Book In The process of Booking In a Drawing after it has been Booked Out in
accordance with the DMS Processes.
Book In The person (Head of Engineering (or delegate)) who determines that a
Authoriser Drawing Package has been reviewed and is ready to be authorised and
booked in to DMS.
Booked Out A Drawing is considered to be Booked Out when it is locked and issued
Drawing to a User for editing. A Drawing can only be Booked Out to one User at
a time. Viewing of a PDF version of a Drawing is possible while the
Drawing is Booked Out.
Certifier The person who certifies that a Drawing is As In Service in accordance

with the DMS Processes and who has the technical competency to
perform this role to the reasonable satisfaction of the relevant
Authoriser.
Certified Copy A Certified Copy is a PDF version of the CAD Design for an As Built
Drawing which has the signature of the Certifier that the AIS Drawing is
the update of the IFC or Post-IFC Drawing capturing all subsequently
approved Design Change Requests (DCRs) and accurately reflecting
the latest Configuration of the network and as built condition.
Check Print A Check Print is an As Built Drawing submittal ‘believed’ to be a

Compliant Drawing, but contains the ‘Check Print’ watermark within the
Title Block and does not contain the Certified Signature. Its purpose is to
cut down administration within Engineering Review Time for Projects.
Clean Copy A Clean Copy is an original PDF version of the CAD Design for an As
Built Drawing which has not been signed by the Certifier.
Controlled A Drawing is considered Controlled by a Drawing Controller when that

Drawing Drawing Controller has Booked Out the Drawing in their name.
Compliant Compliant Drawings are As in Service Drawings that have been certified
Drawing and authorised in accordance with the DMS Processes and which
comply with the components of PTV Infrastructure Drafting Standards &
PASS Geometric Coordinates.
Dispensation A Dispensation is a formal agreement with PTV for exemption of

compliance with VRIOG Standards.
Designers ‘Designers’ as used in this policy document includes: External design

consultants and MTM designers (including Engineering, Projects, Infra-
Delivery) & covers any authorised individual(s) undertaking design.
Design Change Design Change Request (DCR) is used to control and manage all
Request (DCR) requests for design changes after a design package has been approved
and has been “Issued for Construction”.
Engineering Refers to Office of the Chief Engineer.
First Pass The initial review of an Engineering As-Built Drawing Package within
Engineering.
Issued for A Drawing is considered Issued for Construction when the drawing has
Construction undergone design review(s), the design solution presented on the
drawing has been accepted by Engineering and by all appropriate
stakeholders with no outstanding comments, and has been issued with
a stamp “Issued for Construction”, ready and authorised to be used for
site construction or installation.
Non-Compliant Non-Compliant Drawings are Drawings that have not been certified and
Drawing authorised As in Service in accordance with the DMS Processes and /
or do not comply with the components of Infrastructure Drafting
Standards.
Red-Line A Red-Line drawing is essentially an intermediate drawing that shows

Drawing corrections or changes made to the drawing during the manufacture or
construction phase.
6 Reference & Legislations

PTV Drawing Management System (DMS) Policy
Melbourne Metropolitan Train Franchise Agreement
PTV Infrastructure Drafting Standards
7 Related Documents
PTV Drawing Management System User Guide
PTV DMS Book In Request Form
L1-CHE-GDL-002 Master Engineering As-Built DMS Register Process Map
L1-CHE-INS-002 DPN – Dispensation for Signalling Drawings
L1-CHE-PRO-007 Management of Overlapping Design Agreement
L1-NAM-PRO-001 Signalling Design Technical Review Procedure
L1-NAM-PRO-002 MTM Design and Technical Review Procedure
L1-NPD-PRO-002 Works Readiness Procedure
L1-PRJ-PRO-002 Gate Procedure for Projects
L3-CHE-GDL-001 Drawing Check Print & Drawing Revision Stamp Process
L3-PRJ-PRO-004 As Built Drawing – Managed by Projects
L3-PRJ-PRO-005 Design Document Change Request – Construction Phase
L4-CHE-FOR-035 Metro As In Service Tracking Control Form
L4-CHE-FOR-042 Engineering As-Built Review Template
L4-CHE-FOR-043 Unrevised/Obsolete/Unused Drawing Declaration Form
L4-CHE-FOR-045 Engineering - Design Review Request Form
L4-CHE-FOR-046 Engineering Design Review Comments Sheet
8 Engineering Design and IFC Management Policy

• All Project or M&R (maintenance & renewal) works shall require designs to be
undertaken, unless exempted by Engineering.
• Engineering Design & Review (P&IM) is the central contact point for all Design
(reports, drawings and testing and commissioning plans) submissions for MTM
Engineering review and responses.
• All works undertaken on the MTM network must be in accordance with the
Management of Change process and shall have the appropriate sign off by relevant
stakeholders.
• The Project Manager / Alliance shall comply with the Works Readiness Procedure (L1-
NPD-PRO-002) and Gate Procedure for Projects (L1-PRJ-PRO-002) to ensure Works
Readiness requirements are satisfied.
• Designs shall demonstrate conformance with the functional, non-functional,
performance, operational and maintenance requirements and all relevant Standards.
• Design packages developed “in-house” by Engineering disciplines shall adhere to the
Drawing Check Print & Drawing Revision Stamp Process (L3-CHE-GDL-001).
8.1 Design Phase

• Designers shall be responsible for the preparation of design documentation for all
relevant Engineering disciplines that will be affected by the works, commencing from
the concept design phase through to the final design phase, including, Concept,
Preliminary, Detailed and Final designs.
• The appointed design consultant shall produce and maintain Design / Drawings
Management Plan(s) which will include a Master Design Drawings Register that will be
prepared prior to design production and maintained throughout the project execution by
the Projects.
• Designers shall book out drawings (if existing in DMS) or shall obtain new drawing
numbers (if new drawings to be developed) from PTV DMS as needed before
production of drawings and drawing alterations.
• A schedule of design packages shall be developed based on project / program scope
and timeframes and will be provided to Engineering.
• Designer(s) shall submit all design packages, drawings, reports and testing and
commissioning plans to Engineering (P&IM) Design & Review team as per MTM
Design and Technical Review Procedure (L1-NAM-PRO-002) and Signalling Design
Technical Review Procedure (L1-NAM-PRO-001).
• All design preparation and checking shall be carried out by competent people prior to
submission to MTM Engineering for review as per Business Rules Manual for the
Contracting Rail Safety Worker (L0-HMR-MAN-001). Design team members’
qualifications, experience and competencies shall be submitted prior to receipt of
design submissions by Engineering.
• The technical review shall be conducted using the appropriate Engineering Design
Review Comments Sheet template in Excel spreadsheet (L4-CHE-FOR-046).
• Engineering P&IM D&R team will interface with all Engineering disciplines and MTM
Programs / Projects / Infrastructure teams to facilitate design reviews and response via
agreed protocol (e.g. Outlook email, TeamBinder, etc).
• Design packages for MTM Engineering review must be sent via email correspondence
to Engineering D&R email box (EDRG.DOC@metrotrains.com.au) with appropriate
Design Review Request Form (L4-CHE-FOR-045) included as cover sheet. All fields in
this form are to be completed; otherwise the design package may not be processed for
review by Engineering.
• Each design package submission shall include the occupation(s) that the design
package relates to and relevant design review cycle (Preliminary, Detailed, Final).
Designs submitted to individuals in Engineering not in accordance with the above
instructions will not be accepted, tracked or responded to by Engineering (P&IM) D&R.
• Engineering will manage the design reviews and respond to Projects within 10
business days (excluding the submission and return response days themselves).
• Designer(s) must provide responses back to MTM Engineering on Engineering’s
review comments within 10 business days (excluding the submission and return
response days themselves). All comments shall be agreed to be closed or transferred
to the next design stage before the designer may proceed to submit the next phase of
the design.
• All Design drawings will be produced in compliance with the PTV Infrastructure Drafting
Standards (compliant drawings) and MTM Management of Overlapping Design
Agreement procedure, L1-CHE-PRO-007. Non-compliant drawings shall require
dispensation approval via PTV DMS website.
• Designers shall identify all drawings required (new, to be revised, obsolete and
superseded) in the Master Design Drawings Register.
• The Engineering Design Package submitted during the design phases shall be marked
up with a watermark “Preliminary Design”, “Detailed Design” or “Final Design” stamp in
red just above the Title Block.
• Designers shall prepare appropriate enabling / staging works design package(s) when
applicable and submit to Engineering for review and acceptance. These drawings if
appropriately discussed and agreed with Engineering discipline may be produced in
project internal drawing numbers if as-built drawings are not required to be booked into
DMS.
• The Engineering P&IM D&R team will work with MTM programs / projects /
infrastructure teams to propose and support improvements where required.
8.2 Issued For Construction Phase

• Project team shall ensure that all comments have been addressed by the designer and
agreed to be closed out by Engineering before the issue of IFC.
• Upon design acceptance, the designer(s) shall issue the complete set of design
packages for construction, and the design packages shall be baselined and identified
as “Issued for Construction” or “Approved for Construction”.
• MTM Engineering Design Package(s) approved for construction shall be produced with
a watermark “Issued for Construction” stamp in red above the Title Block.
• Designer(s) must use the “lssue for Construction” drawings package and associated
documents and reports for construction activity on site.
• All Design / Document / Drawing changes that occur after IFC shall be captured in a
Design Change Request (DCR) Form (L3-PRJ-PRO-005) and submitted to
Engineering for review and acceptance. (Note: DCR Form is expected to be released
by March 2016. If needed, contact the D&R Manager – P&IM in the interim.)
• All design drawings updated after IFC must be stamped “Post - Issue for Construction”
and the superseded design drawing stamped “Superseded” and the two drawings kept
together.
9 Engineering As-Built / As In Service Management Policy

As-Built or As In Service Engineering Drawing Packages are the revised set of engineering
drawings compiled upon completion of a Project or M&R (maintenance & renewal) works.
All rail infrastructure As In Service drawings, their current status and any other baseline
information are stored and maintained on the PTV DMS website
(https://dms.ptv.vic.gov.au). Only approved users are allowed to gain access to this
system.
MTM staff (Engineering, Projects, Operations and Maintenance) who require access to the
rail infrastructure drawings or PTV DMS system may email to dms@ptv.vic.gov.au with
their name and contact details. A DMS User Access Request Form will be sent by PTV to
apply and seek approval for access. MTM users who have been granted access to DMS
system are to comply with the DMS policy.
On the PTV DMS system, users will be able to locate and download specific drawings in
PDF format for viewing however a drawing can only be updated when it is booked out from
the DMS system. DMS users can find out if a drawing has been booked out to someone or
otherwise anytime. If a drawing is not booked out of DMS, the drawing is not being updated
by any project and the version available on the DMS system is the latest. However, if a
drawing has been booked out by anyone, the drawing in the DMS system may not be the
latest version. For further information regarding current status or drawing numbers that
have not been submitted, users may contact the PTV DMS or the user who has booked out
the drawing.
9.1 As-Built / AIS Drawings must capture:

• All changes to Issue for Construction and Post – Issue for Construction drawings
during the Construction phase.
• The exact As In Service physical configuration baseline of the Project / M&R works
capturing all updates of final completed works, post commissioning.
• Compliance to PTV Infrastructure Drafting Standards.
9.2 As-Built / AIS Drawing Package(s) submission to Engineering must contain:

• Drawings certified by an authorised person (Certifier) from the project.
• Native CAD file and corresponding PDF file (with Clean Copy and scanned Certified
Copy combined into a single PDF file) for each of the drawings (based on drawing
numbers) being enclosed.
• If exempted by MTM Engineering, Check Print copies (including clean PDF, CAD
Files, PTV Book In Form) may be submitted for First Pass review by Engineering. The
As-Built drawings will subsequently be rectified based on review comments and
resubmitted with Clean and Certified PDF copies and native CAD files to Engineering
for further review and approval.
• Red-Line mark-up copies of IFC or Post – IFC drawings shall be submitted as
supporting documentation together with As-Built packages for Engineering review
The designer must address all comments and resubmit the complete certified package
(with native and PDF files as above) for Engineering review prior to book-in to DMS.
• PTV DMS Book In Request Form (current template) must be completed with applicable
PTV DMS Drawing Authoriser signatories as applicable to Engineering discipline.
• MTM As In Service Tracking Control Sheet (current template) and all applicable fields
must be populated as per L4-CHE-FOR-035. All Projects fields in this form are to be
completed; otherwise the design package may not be processed for review by
Engineering.
Non-Compliance: An Engineering As-Built Drawing Package will be rejected and returned
to Project Completions if compliance with any of the listed protocols as detailed within this
policy has not been met.
9.3 Management of As Built / AIS Drawing Package(s):

• All Engineering As-Built Packages must be submitted by individual discipline teams
(Infrastructure Delivery only) or through Project Completions (applicable to Projects
and Planning) via EDRG.DMS@metrotrains.com.au and hardcopy delivered to P&IM
Design & Review team. NOTE: 1) Packages will not be accepted from individuals that
are sent directly to individual engineers or without first going through Project
Completions (applicable to Projects). 2) As Built drawings relating to M&R Retentions
are to be submitted for review and DMS book in via email
M&R.Retentions@metrotrains.com.au with M&R Retentions tracker number for
appropriate tracking and close-out with PTV.
• The Master As-Built DMS Register shall be managed and controlled by P&IM D&R
team. This Register provides complete lifecycle management traceability from package
receipt, review, DMS submittal and rejection/acceptance of packages from PTV.
• For Dispensation Requests, Test Copies and Overlapping Design Agreements, refer to
PTV Infrastructure Drafting Standards and MTM Procedure L1-CHE-PRO-007
Management of Overlapping Design Agreement. For Unused Numbers, Unrevised
Drawings, Non-Compliant Drawings, L4-CHE-FOR-043 [Unused, Obsolete, Unrevised
Declaration Form] must be submitted. The applicable MTM Engineering discipline
reviewer will review the As Built design, for its technical AIS compliance, PTV
Infrastructure Drafting Standard compliance and provide comments on the Engineering
As-Built Review Comment Template (L4-CHE-FOR-042).
• Engineering has 20 Business Days to provide the review of each As-Built Engineering
Drawing Package (excluding submission and processing management, as well as the
written response days themselves).
• Authorisation of PTV DMS Book in Forms shall only be carried out by a MTM
Head of Engineering (or standing delegate) that has Drawing Authoriser status in
PTV DMS. MTM/PTV Drawing Controller and Drawing Authoriser Master Access
Listings are controlled by P&IM, as approved by the Design & Review Manager (P&IM)
and PTV Manager, Configuration Management.
• If any errors relating to technical content/ PTV Infrastructure Drafting Standards/PASS
Coordinates within the As-Built Engineering Drawing Packages are found (by the MTM
Engineer or by PTV), the package will be rejected and returned to the project (via
Project Completions) or delivery teams. They, in turn, will coordinate with the
applicable designer(s) for rework and re-submission until compliance has been attained
meeting all the above requirements.
• A Compliant As-Built Engineering Drawing Package will achieve acceptance by the

PTV’s DMS through the “DMS Book In Request – Complete” notification. This
notification is provided to Engineering P&IM D&R Team by PTV for on forwarding by
D&R to Delivery team or Project Completions to forward to the respective Project.
Note: An initial notification is provided to D&R when an As-Built Engineering Drawing
Package has been booked into PTV DMS. This does not indicate
completion/compliance. PTV’s CM Team via DMS conducts all compliance checks with
PTV Infrastructure Drafting Standards/PASS Coordinates. Once a package has been
submitted to PTV, MTM Engineering P&IM – D&R has no responsibility or visualisation
as to the workload/priorities/processing-time by PTV.
• If not accepted by PTV, the package will be rejected with an error report notification by
PTV which will be forwarded to Project Completions by Engineering P&IM D&R for
further action.
• Individual Non-Compliant Drawings within a Drawing Package when being re-submitted
to PTV DMS will be done manually by Project Completions with Engineering being
notified as Project Completions holds responsibility for individual drawing
tracking/closeout.
• Overall responsibility for satisfactory As-Built completion lies with the MTM Project
Completions Team.
ENGINEERING DRAWINGS MANAGEMENT POLICY (IFC/AS BUILTS)
10 Engineering Design/ Issue For Construction/ As-Built Management Lifecycle
Figure 2 - Engineering Drawings Management (Design/IFC/As-Built) Process Flow

L1-CHE-POL-001 Version: 4 Effective from: 21 December 2016
Appendix 1 – MTM Engineering Drawings Management – Guideline for Best Practice

Background/Scope: Engineering D&R team within Engineering P&IM - is the central point of
contact for all IFC design and As-Built DMS Engineering Packages. They provide the key interface
between Project > Project Completions > Engineering > PTV, facilitating Engineering drawing
review & management between all engineering disciplines: Signals, Track & Structures, Electrical,
OCS. NOTE: (Rolling Stock not applicable), across all MTM Project Works, M&R Works,
Retentions, Legacy Project works. While also providing support across Alliance Projects and PTV
initiatives.
Purpose: This guideline is set to promote best practice recommendations for Engineering drawing
management compliance and meeting Project milestones through Works Readiness gates and
Project Completions process from the Engineering perspective.
Guideline Recommendations:
Issue For Construction (IFC)
• The Project team/Alliance should provide Engineering (particularly for major projects) with a
comprehensive Drawings Management Plan, Drawing Register (listing all booked out
drawings/drawing numbers from PTV DMS) and Drawing Submission Schedule based on
design lots and work packages.
• Design Packages are recommended to be planned early and split into manageable work
submittals per construction stages and per discipline (e.g. for work occupations), as each
design package would be reviewed and approved by Engineering separately to enable
progress of each stage of construction.
• Detailed design packages should be submitted prior to T-12 for Engineering to review and
comment within 10 business days. Every subsequent design package submission to
Engineering should be accompanied with the designer responses to engineering comments
and revised design drawing(s) or report(s) for close-out of comments raised by
Engineering. Re-submittal without the designer response to comments will result in direct
rejection of the design package.
• It is the project team’s responsibility to ensure sufficient lead times for Engineering reviews
and closing out of comments to achieve IFC at T-5 as per the Works Readiness
requirement.
As Built Management
• As Built packages should be broken down into design lots of work per discipline into
manageable DMS drawing work submittals – eg. 50 Drawings per package submittal (not
exceeding 100 drawings in a package).
• Check-Print/Red Line mark ups should be provided at First Draft Review of As Builts.
Certified copies will be accepted at ‘2nd Pass’ Engineering Review, ‘1st Pass’ submittal into
PTV DMS. The project is to ensure that designers/contractors incorporate ALL comments
identified by Engineering for submission of clean and certified As-Builts.
• Engineering Design & Review is available to provide PTV Infrastructure Drafting Standard
checks, post Engineering (discipline) review.
L1-CHE-POL-001 Version: 4 Effective from: 21 December 2016
• It is recommended the ‘1st Pass,’ draft As-Built packages are provided at T+0 for initial
engineering review (T+20 days) for response to projects by T+4. Certified As-Builts should
be provided post T+4 (T+20 days) for amendment review & initial PTV DMS submittal. This
is mandatory to meet the T+8 milestone detailed in the Works Readiness. There are to be
no outstanding comments remaining against an As-Built package prior to loading into PTV
DMS.
• A possibility exists [upon agreements between the Project and Engineering] to attempt to
meet towards T+10 day turnaround of As-Built reviews (for major programs) if dedicated
resources were funded by the project and are available.
NOTE: Total completion of an Engineering As-Built package (regardless of drawing numbers) can
average between 2 to 3 ‘passes,’ before final acceptance into PTV DMS. That can ‘best case’ span
between 2-6 months for completion.

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ENGINEERING DRAWINGS MANAGEMENT

POLICY (IFC/AS BUILTS)

L1-CHE-POL-001 Version: 4 Effective from: 21st December 2016

Approval Date Version Description

L1-CHE-POL-001 Version: 4 Effective from: 21st December 2016

8.1 Design Phase ....................................................................................................................8

8.2 Issued For Construction Phase .........................................................................................9

9.1 As-Built / AIS Drawings must capture: ........................................................................... 10

9.2 As-Built / AIS Drawing Package(s) submission to Engineering must contain:............... 10

9.3 Management of As Built / AIS Drawing Package(s):...................................................... 11

L1-CHE-POL-001 Version: 4 Effective from: 21st December 2016

L1-CHE-POL-001 Version: 4 Effective from: 21st December 2016

MTM– ENGINEERING INDEPENDENT

MTM PROJECTS / INFRASTRUCTURE MTM PROJECTS / INFRASTRUCTURE

DESIGN / ISSUED FOR CONSTRUCTION AS-BUILT / AS IN SERVICE MANAGEMENT

Figure 1 – Governance Hierachy

L1-CHE-POL-001 Version: 4 Effective from: 21st December 2016

As Built (As In Revised set of drawings submitted by a contractor upon completion of a

Certifier The person who certifies that a Drawing is As In Service in accordance

Check Print A Check Print is an As Built Drawing submittal ‘believed’ to be a

Controlled A Drawing is considered Controlled by a Drawing Controller when that

L1-CHE-POL-001 Version: 4 Effective from: 21st December 2016

Dispensation A Dispensation is a formal agreement with PTV for exemption of

Designers ‘Designers’ as used in this policy document includes: External design

Engineering Refers to Office of the Chief Engineer.

Red-Line A Red-Line drawing is essentially an intermediate drawing that shows

6 Reference & Legislations

L1-CHE-POL-001 Version: 4 Effective from: 21st December 2016

8 Engineering Design and IFC Management Policy

L1-CHE-POL-001 Version: 4 Effective from: 21st December 2016

8.1 Design Phase

L1-CHE-POL-001 Version: 4 Effective from: 21st December 2016

8.2 Issued For Construction Phase

L1-CHE-POL-001 Version: 4 Effective from: 21st December 2016

9 Engineering As-Built / As In Service Management Policy

9.1 As-Built / AIS Drawings must capture:

9.2 As-Built / AIS Drawing Package(s) submission to Engineering must contain:

L1-CHE-POL-001 Version: 4 Effective from: 21st December 2016

9.3 Management of As Built / AIS Drawing Package(s):

L1-CHE-POL-001 Version: 4 Effective from: 21st December 2016

• A Compliant As-Built Engineering Drawing Package will achieve acceptance by the

L1-CHE-POL-001 Version: 4 Effective from: 21st December 2016

10 Engineering Design/ Issue For Construction/ As-Built Management Lifecycle

Figure 2 - Engineering Drawings Management (Design/IFC/As-Built) Process Flow

L1-CHE-POL-001 Version: 4 Effective from: 21 December 2016

Appendix 1 – MTM Engineering Drawings Management – Guideline for Best Practice

L1-CHE-POL-001 Version: 4 Effective from: 21 December 2016

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