REPORT ON MONITORING AND EVALUATION OF ALL DONOR ASSISTED

PROJECTS IN EKITI STATE FOR 12TH TO 14TH DECEMBER 2018.

INTRODUCTION

A team of M & E officers comprising of three officers from Ministry of

Finance lead by Mr. Ohaeri Steven were assigned to monitor and evaluate the
above mentioned ongoing projects by Ekiti State Government.
The exercise was assigned to achieve the following objective:

i. Ensure the development objectives of the Donor Assisted Projects are

being achieved.
ii. Carry out a review of the implementation progress of the components
under the projects.
iii. Follow –up on all outstanding issues and next steps at the end of the last
implementation support mission or mid term review
iv. Review projects disbursement level.
v. Identify bottlenecks/challenges hindering the smooth implementation of
the projects and
vi. Provide support/solution to the PIU on the effective coordination of
project implementation.

PROGRAMS TO BE EVALUATED

Some of the projects to be evaluated are

i. Program for results support to saving one million lives initiative

ii. State Education program Investment Project
iii. Water Brief
iv. Community and Social Development Project
v. Youth Employment and Social Support Operation
TITTLE:

PROGRAM FOR RESULTS SUPPORT TO SAVING ONE MILLION LIVES INITIATIVE

(SOML)

Objective
The objective of the program is to save one million lives in Ekiti State through
integration of essential priority interventions into primary health care, equitably
increase access to and utilization of quality cost effective basic health
interventions. While The Program for Results state that the PDO is meant to
increase the utilization and quality of high impact reproductive, child health and
nutrition interventions.
2. SOML is meant to improve the six pillars of maternal and child health (MCH)
that can change outcomes. It is paradigm shift in focus from input to focusing on
results and outcomes. It also encourages bold innovations and changes in the
approach to delivery in the health sector.

Project Details
The some of $500 million was credited to Ekiti State Government to embark on
this program. The program was suppose to be for the duration of 4years starting
from February, 2015 and to close December 31, 2019.

Project Status
Ekiti State as not embark on this program because the subsidiary agreement for
the program have not been signed by the parties involved.

STATE EDUCATION PROGRAM INVESTMENT(SEPIP)

Objective
The objective of this program is to:
i. Support need based teacher deployment
ii. Support school level management and accountability
iii. Support measurement of student learning in participating states
This will contribute to, and complement, the programs and priorities of Ekiti
States in addressing education access, quality and efficiency issues, through their
own funding, financing from UBEC and other government agencies, as well as
other development partners.

Project Details
The some of $41,666,667.00 was given to Ekiti State Government as loan from
world bank. The project started from 30th October, 2013 and was suppose to
end October, 2019.According to Mr. Ayodeji Ajayi the program is still ongoing.
A total of 194 secondary schools were given N700,000.00 each and 904
primary schools were given N215,000.00 each to implement SEPIP projects in
these schools. A total of N230,160,000.00 was spent on this project.
Disbursement Level From World Bank
DLIs 2015-2018 - $28,413,871.48
TA 2015 – 2018 $3,237014.92

Disbursement Issues
Disbursement of fund is done bi monthly and it was replenished last June,
2018. It takes maximum of 5 days to process withdrawal from the bank and
maximum of 24 hrs to process No Objection.
The relationship with stakeholders is cordial .

Challenges with disbursement

1. Changes of client connection platform
2. Delay in processing applications for replenishment as a result of non
inclusion of additional signatories on the client connection.
3. Signatories incomplete
4. Internet network problem a times.

Procurement Issues
i. Procurement and Installation of solar inverters to Khan Academy schools
completed.
ii. Procurement of Laptop computers to Khan Academy schools -
completed
iii. Procurement of Aquaponic facilities is - ongoing.
Consultancy
iv. Tracer studies in TVET - completed
v. Khan Academy Review is - on going
vi. Institutional training for primary and secondary school teachers
completed
vii. Training/Study
viii. Financial Management Training in Dubai - completed
ix. Training workshop for SBMC members - completed
x. Capacity Training on Aquaponic Project in USA - completed
xi. TVET study tour to Qatar - completed
xii. Training workshop for SBMC members - completed
xiii. Training of EMIS/R&S staff of M& E - completed
xiv. M&E Training workshop for SEPIP – completed
 The finance team visited two of these secondary schools in Ado Ekiti namely
All Souls Anglican Grammar School and Government Technical College Ado
Ekiti.
Impact of SEPIP on The Schools
In All Souls Anglican Grammar School, the following items were supplied:
i. Supply of white boards 8 in number to the schools
ii. One borehole project
iii. Provision of 300Laptops
iv. Provision of Projectors
v. Provision of Medium size generator
vi. 200 Nos. Desk, Table and Chairs
vii. Laboratory Equipments
viii. Teachers Incentives
All this contributed to improvement in the performance of the students last
external examinations according to the Principal.

For Government Technical College Ado Ekiti the following impacts were made
i. Renovation of the school premises.
ii. Car baking center 2017 where people comes from outside to bake the
cars.
iii. Samsung Engineering Academy 2015 where phones, home appliances,
audio visuals are repaired.
The impacts on this Technical school as been able to provide revenue for the
college in the area car baking at the cost of N5000.00 per car.
2. Provide employment for students after the training
3. Well paying job opportunities for Samsung services
4. Obtain certificate for their training

Issues arising
Non refund of unretired Advances in respect of USA Training in Boston in 2014.
Letters have been written and mails sent to the affected officials but no refund
till now.

Summary of challenges
i. Bureaucracy
ii. Change of Government
iii. Fear of sustainability of the project
 General Project Impact
i. It has improved capacity of project staff and relevant stakeholders in the
state.
ii. It has improved participating management in schools through
community involvement through SBMC.
iii. Decongestion of teachers in urban schools through the incentives
package to rural teachers.
iv. Improved the earnings of teachers in rural schools which led to
retention of teachers in the areas.
v. Improved performance of students in WAEC & NECO.

Project Title: URBAN WATER THIRD NATIONAL SECTOR REFORM PROJECT

Objective
The objective of this project is to:
i. Increase access to improved water supply services in Ekiti State.
ii. Improve the financial viability of Ekiti State water corporation
iii. Increase the investment planning capacity of the state water agency
Project Details
The sum of $50,000,000 was given to Ekiti State water corporation as loan
from world bank. The project started from 15 th February, 2015 and was
suppose to end 30th June, 2020.
Finance team visited Urege dam at Ado Ekiti to site where the water project is
going on. Engr. (Mrs.) Olabisi A. Agbeyo is the general manager of the water
cooperation.

Disbursement Level From World Bank

Amount released Amount disbursed 2015 -2018
Goods - 709,920,000.00 194,538,643.00
Consultancy - 964,512,000.00 636,401,787.02
Civil works - 5,095,512,000.00 112,151,581.49
Operating - 76,500,000.00 74,651,436.14
Training - 91,800,000.00 121,844,720.64

Counterpart funding Releases by the State between 2015 – 2018

Counterpart funds are paid as at when due by the Ekiti State Government. An amount of
N41,112,500.00 is paid quarterly without fail.
Total Releases N616,687,500.00
 Disbursement Issues
All disbursement is been processed within 24hrs

Procurement Issues
Works – Date commencement of works contracts. Two major works signed,
while another two under evaluation. Two additional works to be signed soonest.

Project Title: COMMUNITY AND SOCIAL DEVELOPMENT PROJECT

Objective
The objective of this project is to increase access by the poor to improve
social and natural resource infrastructure services in a sustainable manner
throughout the recipient’s community.
2. Empowerment of communities to develop, implement and monitor micro social
infrastructure project (public and common pool goods) including natural
resources management interventions.
3. Strengthening of the skills and capacity of LGA’ and sectoral public agencies to
support communities and building a partnership between them.

Project Details
The project is supported by World Bank with the sum of $4,000,000.00.
This is a loan granted to Ekiti State Government. The project takes effect from
February, 2015 and will last till June 2020.

Site Seeing
The finance team sited some of the areas where this project is ongoing.
i. Ogba Afoju, Ikere Community Development Plan
The project here is the Construction of Vocational Training Centre as
show in the architectural design from foundation to finishing. The total
cost of the project is 7,509,315.00. The community counterpart funding
is 10% that is N750,931.50. Agency Grant is 90% that is N6,758,383.50.
Procurement of Medical, Music and Vocational Training Equipments .
Total Cost of procurement N2,487,660.00. The community counterpart
funding is N248,766.00. Agency grant N2,238, 894.00.
ii. Odo Oja, Ikere Community Development Olan.
Construction of 8 units Open Stall (Block C), 12 units Locks up shops
(Block A), 4 units toilet (detached, 2 for Male and 2 for Female), Digging
 of dug out well, Incinerator. Total Contract cost N6,016,500.00. 10%
community counterpart fund N601,650.00. Agency grant N5,414,850.00.
Construction of 22m x 1m x 0.9m reinforced concrete culvert drainage
and 100m concrete to block line drainage. Total contract sum
N3,574,095.00. 10% counterpart funding 357,409.50. Agency Grant
N3,216,685.50.

Disbursement Level From World Bank

Amount released Amount disbursed 2015 -2018
Goods - N61,000,000.00 N33,920,963.00
Civil works - N244,000,000.00 N265,351,914.02
Consultancy - N122,000,000.00 N31,385,873.00
Training - N793,000,000.00 N74,651,436.14

Disbursement Issues
Disbursement is replenished once in 2months.
The Last replenishment was done on the 29th October, 2018.
It takes average of 15 days to process no objection (SOE’s)
Relationship with Federal/State is Very Smooth.
Relationship with MDAs/LGAs very rewarding.

Counterpart funding releases

The Ekiti State Administration as been able to release the total sum of
N100,000,000.00 from 2015 t0 2018. The outstanding balance is
N200,000,000.
The new Administration in the State has promised to substantially pay the
outstanding counterpart funding.

Procurement Issues
Motor vehicles – Almost all project vehicles are old and the project is winding
up. Government to provide support in this regard.
Foreign Training – None approved by the bank in the last 3yrs.

Matters Arising
i. Non funding of Local Government
review committee by LGAs – World bank has agreed to payment of incentives
to support the committee, to take effect from January, 01 2019.
ii. Non release of Govt.
 counterpart funding – Meeting held with relevant stakeholders at the State
but not yet paid.

Summary of challenges
i. Inability to fund the Local Government review committee Office by the LGAs.
This is affecting the rate of CDPs review and provision of technical supports
at the community level negatively.
ii. Irregular payment of Government contribution by the State Government.

Project Impact
i. The project has been able to active the PDO and staff capacity strengthen.
ii. The Government has been able to midrise the concept of CDD through
participatory planning and budgeting.
iii. Moderation of micro climate and restoration of the eco system.
iv. Social interaction and cohesion immured at the commentary level and
capacity building of the CDMCs.
v. Community now using CDD concept in implementing community projects.
Relative cheaper cost in project implementations and building the concept
of projects ownership which dovetail to sustainability of the assets created.

Project Title: YOUTH EMPLOYMENT AND SOCIAL SUPPORT OPERATION

Objectives
The objective of this project is to Increase access of the poor and vulnerable,
using improved social safety net systems, to youth employment opportunities
in participating states to provide targeted grant transfers to the poor,
vulnerable people.

Disbursement Level
Amount released Amount disbursed 2015 -2018
State operation
coordinating Unit - N5,508,000,000.00 N243,096,422.88

Skill for Job – N10,000,000.00 N10,000,000.00

Disbursement Issues
Disbursement is replenished Monthly
Disbursement was made last 28 November, 2018
 It takes 24hrs to process withdrawal of disbursement.
Relationship with stakeholders is cordial.

Counterpart funding releases from 2015 - 2018

SOCU – N6,400,000.00
PWF – N18,000,000.00
S4J – N10,000,000.00
Total – N34,400,000.00
A sum of N64,456,000.00 was initially released to the project but
N30,056,000.00 was taken back to Ministry of Budget and Economic Planning.

Procurement Issues
Procurement of 1 HP Laptop – The laptop was supposed to be procured through
STEP, but manually procured due to no activeness of STEP road map.
Training of Staff – All staff of SOCU were trained at relevant training Institutions
at Ibadan.

Matters arising
Existing of 2 outstanding staff vacancies but has been filled by 1 number driver
and 1 number security engaged.
Contract staff were owed 2months salaries October/ November but October
Salary was paid.

Summary of Challenges
i. Inadequate fund for CBT/SR exercise considering the current economic
realities.
ii. No counterpart fund from the Government to Match WBF
iii. Lack of foreign exposure / Training to SOCU staff (especially cities where
programme similar to YESSO has been successfully undertaken). This
limits the expected staff output and overall per.

Project Impact
i. SOCU officers capacity is enhanced to carry out CBT/SR exercise, data
collection and analysis conduct of M&E and Impact assessment.
ii. It establishes coordination at the SOCU, hence build up the platform to
coordinate SSN programme.
iii. The Project helps to engaged unemployed youths in the society.
Drainages are cleared and market places made clean.
iv. The project beneficiaries are engaged in social works, hence reduces
miscreants activities.
v. The project in a way helps in enhancing the financial capacity of the
beneficiaries.