List of files to be maintained in the Department for NAAC 2016-17

1. Syllabus file :
Core Papers – With Credits and hours/Paper
2. Board of Study Members file :
Approval letter copy, Communication file, Minutes file etc.
3. Skill based, NMEC, Yoga and Environmental studies file:
All Papers with Credits and hours.
4. Admission file: Format
5. Dropout Student details
6. Student Bio Data form:
Personal details and Academic details
7. Class Room Teaching with photos :
Staff, Seminars by Students
8. Faculty details
Format
9. Staff Profile
Format
10. Workload and Subject allocation to Staff
Format
11. Class Time Table – General and Individual
12.Exam Time Table – Internal and University Exam
13.Internal Mark Register
14.University Mark Register
15.Question Bank
16.Result Analysis
Format
17.Rank Holders list
18.College Hand book
 19.Department Library File
20.Remedial Class and Coaching Class
21.Students Attendance Register
22.Scholarship File
23. Students Participation in Seminars, Conferences etc
24. Staff Participation in Seminars, Conferences etc
25.Alumni File
26.Non teaching Staff Profile
27.Department Placement cell File
28.Anti Ragging Committee File
29.Faculty Orientation/ Refresher / other Training Programs
30.Details of Major and Minor Projects
31.Research Papers/Publications /Books
32.Awards received by Staff and Students
33.NET etc pass Records
34.Extension Activities such as Eye camp, Polio drops camp, Blood donation
camp, Industrial visits etc.
35.M.Phil., Ph.D., Guide List/Registered/Awarded
36.Patent File
37.Details of Guest / visiting Faculties
38.Conference/ Workshop/ Seminar organized with photo evidence:
Invitation, acknowledgement, Introduction, Reports, Highlights of the talk,
Attendance sheet of the participants with signature (Staff & Students),
Feedback form, expenses bill
39.Old Students Association
Format
40. Laboratory equipments list:
Format
41.Library Books – Intent, bill, Quotation etc.,
Format
42.Non plan allotment, Machinery and equipments, UGC –Allotment orders
etc.,
Format
43. Slow learners action file
44. Research Publications: Format
45. Department profile – vision and mission of the Department
46. Parent Teachers meeting File
47. Ongoing, completed and applied Project File
48. e-journal subscription file
49.Measures taken for advanced learners
50. List of Research Scholars- Fellowships
51. Plan of Activities of the Department-Format
52. Department Academic Calendar-monthly tests, assignments and seminars
dates
53. UG, PG & M.Phil., pass percentage details
54. Best practices followed in curriculum and Teaching –Learning
55. Staff meeting note/file with agenda
56.Circular file
57. M.Phil., & Ph.D., Thesis List: Format
58.Extracurricular activities of the Students- Sports ,NSS, NCC, etc: with name
list and photos
59. Feedback File: Students, Staff , Old Students, Parents, Experts
60. Future plans of the Department and Action taken Report-Year Wise.