YADAVARAN Oil Field

Production Project
Production Facility Project Scope Displ Doc SEQ REV
Change Request Page 1 of 15
Procedure YSAP FIEXXX MEPM PRCL 1002 G00

PRODUCTION
FACILITY CHANGE REQUEST
PROCEDURE

YSAP-FIEXXX-MEPM-PRCL-1002-G00

Issued A.Kianpour Wang Changlin Zhong Guidong

G00 09.Sep.2018 H.Alavi
for Use M.Joulaee Xiao Wei Wei Xuguang

Reason Prepared Revised Checked Approved

Rev. Date
for Issue by by by by
 YADAVARAN Oil Field
Production Project
Production Facility Project Scope Displ Doc SEQ REV
Change Request Page 2 of 15
Procedure YSAP FIEXXX MEPM PRCL 1002 G00

- Table of Contents –

1. PURPOSE............................................................................................................................................ 3

2. OBJECTIVES..................................................................................................................................... 3

3. SCOPE................................................................................................................................................ 3

4. DEFINITIONS & TERMINOLOGY.................................................................................................. 4

5. FACILITY CHANGE ORIGIN........................................................................................................... 5

6. HAZARD REVIEW METHOD........................................................................................................... 5

7. ROLES AND RESPONSIBILITIES.................................................................................................... 6

8. AFTER IMPLEMENTATION............................................................................................................ 8

9. FCR NUMBERING SYSTEM............................................................................................................. 9

10. APPENDICES..................................................................................................................................... 9

APPENDIX A, FACILITY CHANGE REQUEST WORKFLOW..............................................................10

APPENDIX B, LEVEL I ASSESSMENT, FACILITY CHANGE REQUEST FORM................................11

APPENDIX C, LEVEL II ASSESSMENT, “WHAT IF” FORM................................................................13

APPENDIX D, LEVEL III ASSESSMENT, MINOR HAZOP STUDY FORM..........................................14

APPENDIX E, MINOR HAZOP ITEMS CLOSEOUT FORM..................................................................15

 YADAVARAN Oil Field
Production Project
Production Facility Project Scope Displ Doc SEQ REV
1.
Change Request Page 3 of 15
Procedure YSAP FIEXXX MEPM PRCL 1002 G00

Purpose

The purpose of this procedure is to lay down the fundamental principles on how to respond to,
systematically assess, and implement proposed facility change requests in terms of safety and
technical feasibility as well as cost, time and resources needed for their implementation.

2. Objectives
The ultimate objectives of this procedure are as follows:
 Ensuring that proposed changes do not inadvertently create new hazards or unintentionally
increase the risk of existing hazards
 Ensuring that the potential risks of proposed changes are systematically evaluated and effectively
mitigated to ALARP
 Making sure that proposed changes are carefully scrutinized, their technical feasibility is evaluated
and the necessary are allocated prior to their implementation.
 Ensuring that authorized changes are meticulously planned, successfully implemented, thoroughly
tested and resulted in a desirable outcome and that the whole process is well documented and
then archived for future reference.
 Facilitating an effective communication among originators, management team, and the client
about why the change is necessary and/or beneficial and what the change will involve.

 Making certain that the evaluation process of proposed changes is accurately and officially
documented.

3. Scope

This document scope is in line with SIPC MOC standard procedure and the following principles are
broadly applicable to any proposed facility change requests related to the Integrated Production
Facility of YADAVARAN Phase 1 Oil Field; to illustrate, the following principles apply to those changes,
which affect physical equipment and systems, operating conditions, system configurations, products,
and organizational changes. As such, any proposed facility change request shall be systematically
evaluated, clearly communicated to the client, and closely coordinated prior to and during the
implementation process.
The said changes can be categorized as the following:
 YADAVARAN Oil Field
Production Project
Production Facility Project Scope Displ Doc SEQ REV
Change Request Page 4 of 15
Procedure YSAP FIEXXX MEPM PRCL 1002 G00

- - Permanent changes (e.g. a systematic beneficial change of equipment or in the process)

- Temporary changes (e.g. installing temporary facilities for a short duration)
- Emergency changes (e.g. bypassing a safety critical equipment temporarily)
- Organizational changes (e.g. changes in organizational charts, man power allocation, shift patterns,
and duty rosters) which is also devised as an effective means for providing supporting documents on
proposed manpower acquisitions and allocation.
Note: Any replacement in kind that satisfies the current design specification is not considered as a
facility change.

4. Definitions & Terminology

The terms used in this procedure shall have the meaning stated below.

Term Intended Meaning

ALARP As Low As Reasonably Practicable

Client Is the client of the Yadavaran Oil Field Phase 1 Project, which is NIOC

Contractor Is the contractor of the Yadavaran Phase 1 Oil Field, which is SIPC

FCR Is an abbreviation for “Facility Change Request”.

HAZOP Hazard and Operability Study

LOPA Layer of Protection Analysis

NIOC National Iranian Oil Company

Originator A person (from Contractor or its subcontractors) who proposes an FCR

O&M Manual Operation and Maintenance Manual

The Contractor’s relevant discipline senior engineer who initially
Primary Reviewer
evaluates a proposed FCR prior to a TC panel thorough assessment
SIPC Sinopec International Petroleum Corporation

TC The “Technical Committee” in charge of FCRs assessment

A person who is in charge of organizing a TC panel meeting with the
TC Facilitator
presence of relevant experts and authorities
TC Leader The highest authority of the Contractor’s Production Department
 YADAVARAN Oil Field
Production Project
Production Facility Project Scope Displ Doc SEQ REV
Change Request Page 5 of 15
Procedure YSAP FIEXXX MEPM PRCL 1002 G00

VPD Vice Project Director

5. Facility Change Origin

Facility Change means any change in or modification to physical equipment and systems, operating
conditions and processes, process chemicals and products, technologies, organizational
arrangements, operational procedures, and production facilities. With this in mind, a facility change
may be triggered by or come from one or more than of the following:

- Engineering studies (e.g. troubleshooting, capacity increase plans, new products, process improvements)
- Outdated equipment replacement (e.g. replacing an old pneumatic system with a field bus system)
- Equipment failures because of type/quality or process/hydraulic arrangements.
- Safety instrumented system bypass
- Corrective actions/measures learnt from incident investigations (i.e. Root Cause Analysis)
- Corrective actions/measures requested from an audit report

- Recommendations from Process Hazard Analysis (PHA)

6. Hazard Review Method

Any proposed facility changes shall be reviewed by Primary Reviewer as well as the TC in an attempt to
determine the level of its associated risks; this process is also known as HAZARD preliminary review. The
level of these reviews should be proportional to the associated risk of proposed changes. These levels
are classified into three levels as the following:

 Level I, shall be conducted for all FCRs going through the FCR form to identify associated hazards
 Level II, going through the FCR form in combination to a “What If” brainstorming session
 Level III, conducting HAZOP, LOPA, or an equivalent analysis

The significance of a Proposed Change

HAZARD Review Level
Low High

Low Level I Level II

Degree Of Hazard
High Level II Level III
7. Roles and Responsibilities
What follows is an explanation of the roles and responsibility of the involved authorities and staff in this
procedure. Coupled with, these roles and responsibilities are graphically demonstrated in the FCR
workflow depicted in the “Appendix A” of this procedure.

 Originator:
An FCR originator liaises with designated asset engineers to put forward his/her proposal, the necessity
and benefits of the proposed change, improvement areas and opportunities, existing challenges,
and elaborates on how to deal with potential difficulties. Afterwards, the originator shall draft the
FCR relevant forms and provide supporting documents and evidences regarding his/her proposal.
Eventually, the originator will be notified of the decision made on his proposal by the designated
asset engineer.

 Designated Asset Engineer:

The role of the designated asset engineer is to receive an FCR from an originator and briefly discuss it
with a relevant topic expert to assess its feasibility; in case of an impractical FCR, the asset engineer
may waive and ignore the submitted FCR and notify the originator of this decision. Otherwise, the
asset engineer shall officially communicate the submitted FCR to a relevant primary reviewer for
the purpose of careful evaluation. Furthermore, the asset engineer is in charge of the routine
administration of the whole FCR process. Moreover, the asset engineer is responsible for preparing
updated status and statistical reports pertaining to accomplished and current FCRs. It is the role of
the asset engineer to act as a document controller to receive, check, and record all the submitted
forms and supporting documents from the originator. The asset engineer shall assist the originator
in filling relevant forms and providing necessary supporting documentation. Particularly, the asset
engineer shall take care of relevant documentation along with the FCR process up to the
completion of the whole process. He/She shall be responsible for receiving, checking, recording,
and archiving all the modified/updated project documents in a computerized database for future
reference as well as the project handover.

 Primary Reviewer (Topic Expert)

It is the responsibility of a primary reviewer to carefully and objectively assess the proposed FCR, look
into its feasibility, and identify its potential risks. The primary reviewer may liaise with the
 originator to extensively discuss the FCR and ask for extra information. Ultimately, the primary
reviewer shall explore the potential of the proposed FCR, and decide whether the FCR should be
further evaluated in a TC panel meeting or it should be withdrawn. In case that the FCR is
withdrawn, the rationale behind the decision shall be well documented and archived for future
reference. After the implementation of an approved FCR, it is the role of the topic expert to verify
the compliance of the action taken with the FCR, and check that all the changes are effectively and
successfully implemented.

 Technical Committee
The Technical Committee is established to systematically evaluate and conclude a proposed FCR.
Ultimately, it is the role of the Technical Committee panel to whether approve the execution of the
FCR or deny it. The committee is comprised of the following authorities.

Authority Role
Production Department General Manager and/or VPDs TC Leader
Operation Manager and/or Deputy Manager TC Facilitator
Maintenance Manager and/or Deputy Manager Execution Lead
- Process and/or Surface Operation Engineer Topic Expert
- Petroleum and/or Reservoir Engineer Topic Expert
- Mechanical/Piping Senior Engineer Topic Expert
- Instrument/Telecomm Senior Engineer Topic Expert
- Electrical Senior Engineer Topic Expert
- HVAC Senior Engineer Topic Expert
- Corrosion Senior Engineer Topic Expert
- QA/QC Senior Engineer Topic Expert
HSE Manager and/or Relevant Safety Chief Engineer HSSE Expert
Contract and Procurement Manager and/or Deputy Manager C&P Expert
Asset Engineer FCR Administrator

 TC Leader
The TC Leader is the highest authority of the Contractor’s Production Department who chairs the
Technical Committee meetings and based on evaluations concludes the proposed FCR.

 TC Facilitator
 The TC Facilitator is responsible for organizing and facilitating a TC meeting in order to systematically
evaluate a proposed FCR, determine its advantages and disadvantages, confirm its feasibility, adopt
the method of risk assessment considering associated risks level, identify its potential risks and
hazards, determine prerequisites for its execution, and allocate necessary resources.

8. After Implementation
After the successful implementation of an approved facility change request, it is absolutely vital to create
and archive corresponding documentation (e.g. operating procedures, technical drawings) and/or
update all the relevant documentation (e.g. O&M manuals, interface documents) in the form of
“Redline Markup” documents and drawings. Only authorized personnel are allowed to
produce/update the redline markup drawings and documents or create temporary operating
instructions/tips during implementing an FCR. It is absolutely necessary to adequately train all the
involved staff who are operating or maintaining affected equipment or system to ensure that all
aspects of the implemented changes are efficiently acknowledged, and their potential risks are known
and thus minimized.
9. FCR Numbering System
The following numbering system shall be used to designate a number for the FCR related forms and
documents.

Purpose Numbering Format Description

Where “LL” stands for locations which shall be chosen from WL
(Wells), FM (FILMS), CT (CTEP), EP (EPL), and MI (Miscellaneous);
FCR-LL-DD-XXX
FCR Number and “DD” stands for the discipline of the FCR which shall be chosen
e.g. FCR-WL-EL-001
from RE, PR, PI, ME, IN, TL, EL, HV, QC, CR, and HS;
and “XXX” is a sequential number starting from 001.
FCR-WI-XXX Where “WI” stands for “What If” and “XXX” is a sequential number
What If No.
e.g. FCR-WI-001 starting from 001.
HAZOP FCR-HZ-XXX Where “HZ” stands for “HAZOP” and “XXX” is a sequential number
Worksheet No. e.g. FCR-HZ-001 starting from 001.

10. Appendices
The following appendices are to be used for the below-mentioned purposes.

Appendix Title Purpose

This appendix depicts the whole process of the FCR; it
Facility Change
Appendix A also shows the role of the involved parties and steps that
Request Workflow
shall be taken to execute an FCR.
This appendix shows a form that shall be filled by an
Facility Change
Appendix B originator to initiate an FCR; also, the form shall be used
Request Form
for the “Level I Assessment”.
This appendix shows a form that shall be filled for the
“Level II Assessment”.
Appendix C “What If” Form
This is a complementary risk assessment to the Facility
Change Request process.
This appendix shows a form that shall be filled for the
“Level III Assessment”.
Appendix D Minor HAZOP Study Form
This is a complementary risk assessment to the Facility
Change Request process.
This appendix represents a form that shall be filled for
Minor HAZOP Items the purpose of closing the items that were previously
Appendix E raised during the “Level III Assessment”.
Closeout Form This is a complementary form to the Minor HAZOP
Study Form (Level III Assessment).
 - APPENDIX A –
Facility Change Request Workflow

Initiate a Facility Change Request

by Originator

Should it be
considered?
by Asset Engineer Additional
Information is Required
or
Reject
Proceed with
Further Evaluation

FCR
Reject and Documented Initial Evaluation
by Primary Reviewer

Proceed with
Further Evaluation
FCR Documentation

Final Evaluation by
Reject and Documented Technical Committee
TC Leader / Facilitator

Proceed with Client

rep. approval

The FCR Administration

By Asset Engineer

FCR
Reject and Documented Client Approval
By NIOC Rep.

Approved For Execution

(AFE)

Planning and Execution

Produce/ Update Documents
By Maintenance Dept.

FCR Closeout
By Asset Engineer
 - APPENDIX B -
Level I Assessment, Facility Change Request Form, Page 1 of 2

YADAVARAN PHASE I PRODUCTION PROJECT

Facility Change Request Form

FCR No. FCR Title Page 1 of 2

FCR □ Contractor FCR □ Permanent □ Temporary

Originator
Submission Date □ Subcontractor Scope □ Emergency □ Organizational

□ Non-urgent
Criticality Reason for Urgency
□ Urgent

□ Reservoir □ Process □ Piping □ Mechanical □ Instrument □ Telecom

Discipline
□ Electrical □ HVAC □ QA/QC □ Corrosion □ HSE

FCR
Description /
Justification

Benefits and
Difficulties

Items
Affected

1- 4- 7-
Attachments 2- 5- 8-
3- 6- 9-

□ Approve
□ Reject
Received by
Name:
Asset Engineer
Date:
Sign:
□ Approve
Primary
□ Reject
Reviewer
Name:
Comments
Date:
(Topic Expert)
Sign:

□ Approve
□ Reject
TC Panel
Name:
Conclusion
Date:
Sign:

□ Level I, No Attachment Risk Assessment

Associated
□ Level II, "What If" Form References
Risks Level
□ Level III, Minor Hazop Study (No. and Dates)

Estimated Budget: 000.000.00 USD

HSSE Comments:
C&P Comments
Comments
(if any)
(if any)

TC Panel
Members TC Leader
Names and Comments
Sign.
 - APPENDIX B, Continued -
Level I Assessment, Facility Change Request Form, Page 2 of 2

YADAVARAN PHASE I PRODUCTION PROJECT

Facility Change Request Form

FCR No. FCR Title Page 2 of 2

□ Permanent □ Temporary
FCR □ Contractor FCR
Originator □ Emergency □
Submission Date □ Subcontractor Scope
Organizational

□ Approve
NIOC's □ Reject
Representative Name:
Comments Date:
Sign:

Planning & Execution

Required □ Normal Operation Execution Date:

Condition for □ Partial Shutdown
Action
Execution □ Total Shutdown
Taken
(by ME
Name:
Estimated Dept.)
Required Time
for Execution Sign:

Produced / 1- 4- 7-
Updated
Documents 2- 5- 8-
(Include Doc.
Numbers) 3- 6- 9-

□ Approve
Execution □ Reject
Verification Name:
(by Topic Expert) Date:
Sign:

FCR Closeout Name:

(By Asset Date:
Engineer) Sign:

Closeout Approval

Execution Lead Topic Expe rt TC Facilitator TC Leader NIOC's Representative

Name: Name: Name: Name: Name:

Date: Date: Date: Date: Date:
Sign.: Sign.: Sign.: Sign.: Sign.:
 YADAVARAN PHASE I PRODUCTION PROJECT
Facility Change Request - What if Form

FCR Title FCR Originator FCR Topic Expert Pages

FCR No. FCR Submission Date What if Session Date What if No. 1 of 1

Originator Orientation Area of Concern Assessment / Evaluation Recommended Safeguard / Justification

What If #1 □ Safety
□ Operability
Originator Orientation Area of Concern Assessment / Evaluation Recommended Safeguard / Justification
What If #2 □ Safety
□ Operability
Originator Orientation Area of Concern Assessment / Evaluation Recommended Safeguard / Justification
What If #3 □ Safety
□ Operability
- APPENDIX C -

Originator Orientation Area of Concern Assessment / Evaluation Recommended Safeguard / Justification

What If #4 □ Safety
□ Operability
Level II Assessment, “What If” Form

Originator Orientation Area of Concern Assessment / Evaluation Recommended Safeguard / Justification

What If #5 □ Safety
□ Operability

Remark(s) Conclusions

TC Panel
M ember
Names and Sign.
 YADAVARAN PHASE I PRODUCTION PROJECT
Facility Change Request - Minor HAZOP Study Form
FCR FCR FCR Topic
FCR No. FCR Title Pages
Submission Date Originator Expert
HAZOP HAZOP Subject Reference
1 of 1
Session Date(s) Worksheet No. Node Docs.
Action / Safeguard
Item Guide Originator Deviation Causes Consequences Remedial Action
As per existing system

No, more, as well

P, T, L, F,… as, other than,
reverse,…

P, T, L, F,…

P, T, L, F,…

P, T, L, F,…
- APPENDIX D -

P, T, L, F,…

P, T, L, F,…
Level III Assessment, Minor HAZOP Study Form

P, T, L, F,…

Remark(s) Conclusions

TC Panel M ember
Names and Sign.
 YADAVARAN PHASE I PRODUCTION PROJECT
Facility Change Request - Minor HAZOP Items Closeout Form
FCR FCR FCR Topic
FCR No. FCR Title Pages
Submission Date Originator Expert
HAZOP HAZOP Subject Reference
1 of 1
Session Date(s) Worksheet No. Node Docs.
Item Originator Topic Expert TC Facilitator TC Leader
Item Guide Deviation Action Taken
Comments Comments Comments Comments
□ Approve □ Reject □ Approve □ Reject □ Approve □ Reject □ Approve □ Reject

Remarks: Remarks: Remarks: Remarks:

No, more, as well

P, T, L, F,… as, other than,
reverse,…

Sign: Date: Sign: Date: Sign: Date: Sign: Date:

□ Approve □ Reject □ Approve □ Reject □ Approve □ Reject □ Approve □ Reject

Remarks: Remarks: Remarks: Remarks:

No, more, as well

- APPENDIX E -

P, T, L, F,… as, other than,

reverse,…
Minor HAZOP Items Closeout Form

Sign: Date: Sign: Date: Sign: Date: Sign: Date:

□ Approve □ Reject □ Approve □ Reject □ Approve □ Reject □ Approve □ Reject

Remarks: Remarks: Remarks: Remarks:

No, more, as well

P, T, L, F,… as, other than,
reverse,…

Sign: Date: Sign: Date: Sign: Date: Sign: Date:

Remark(s)