Professional Documents
Culture Documents
Trust Deed - Poverty Eradication Movement Foundation Trust
Trust Deed - Poverty Eradication Movement Foundation Trust
Constituting the
THAT on the day of June 2020 (two thousand and twenty) before me
DOMINIC MUSENGI, Legal Practitioner and Notary Public, duly sworn and
admitted residing and practising in Harare, there personally came and
appeared
BRIDGET PRINCESS MUTENDI
I.D. 58-223299 T 23
(born 4th January 1984)
(hereinafter referred to as “the Founder” and a Trustee)
of 2 Lavanham Road, Bluffhill, Harare;
and/…
2
and
FUNGAI MTISI
I.D 63-1169994 Q 77
(Born 7th October 1981)
(hereinafter referred to as “ a Trustee”)
of 1254 Sugarbush Avenue, Westgate, Harare;
and
SHEILA NYAKANYANGA
I.D. 63-1004873 L 04
(Born 9th June 1976)
(hereinafter referred to as “ a Trustee”)
of 111 Howard Avenue, Benoni Johannesburg, South Africa;
and
PRISCILLA CHINDITO
I.D 25-066618 Y 45
(Born ………………….)
(hereinafter referred to as “ a Trustee”)
of 2322 Lavernham Drive, New Bluffhill, Harare;
and
RUTH TENDAI MUTENDI
I.D. 22-188551 P 26
(Born 2 February 1980)
(hereinafter referred to as “ a Trustee”)
of 46 Eves Crescent, Ashdown Park, Harare;
(all hereinafter collectively referred to as "the Trustees")
WHEREAS The Founder is desirous of creating a Charitable Trust for the purposes
of uplifting, empowering or otherwise helping disadvantaged, under-privileged or
marginalized members of the society, especially women, throughout Zimbabwe, and
for the furtherance of the charitable objects hereafter referred to by making an
initial donation ;
AND WHEREAS The Trustees have agreed to accept the said donation and to
accept appointment as Trustees of the Trust upon all the terms and conditions of
this Deed.
1. FORMATION OF TRUST
A Trust with the purpose and objects herein set out is hereby founded and
established.
2. NAME OF TRUST
3.2. The Foundation shall, in relation to its property and affairs for the
purposes of carrying out its objects or performing any acts incidental
thereto, have all the rights, powers and privileges which it would have
possessed had it been a private individual of full legal capacity, except
as limited by law, and, for the purpose of greater clarity the
Foundation is hereby declared to be a universitas personarum.
4. HEADQUARTERS
5. DEFINITIONS
5.2. "Further donations" shall mean and shall include all contributions by
way of donations, gifts or grants whether of money or of any other
property movable or immovable, donated by any person or persons
(including the Founder) to and accepted by the Trustees for the
purpose of the Trust at any time or times after the establishment of
the trust.
5.3. "Donor" shall at any particular date, mean and include any person or
persons, body or institutions which at any time hereafter, shall give
further donations to the Trust.
5.4. "The Trust Fund" shall mean and shall include all donations to the
Trust and all the income and accruals arising there from and all
investments from time to time representing the same and including
any accretions thereto and accumulation of income thereof and which
are or should be held by the Trustees on behalf of the Trust in terms
hereof.
5.6. "The Trustees" shall mean and include not only the Trustees who are
4
7.1. The Founder irrevocably donates the sum of Z$10,000.00 which shall
constitute the initial Trust Fund, with more to be provided later, by
her and the other Founding Trustees.
7.2. Subject as hereinafter provided, the Trustees shall pay and apply the
income of the trust for the following purposes and for no other
purposes whatsoever except as may be authorised by the Trustees:
7.3. The trustees may from time to time if they shall so think fit in their
absolute discretion pay or apply any part or parts of the capital of the
trust fund in any manner in which they are authorised to pay or
apply their income thereof.
8.2. invest the funds of the Trust and the net proceeds of any such sale or
disposal and any other capital monies (including accumulated
income) forming part of the funds or property of the Trust in the
purchase or lease or acquisition of or of any interest in and to take
transfer of or to acquire title to such stock, funds, shares or securities
in or of any company or body of any kind or of or to or in any property
movable or immovable of whatsoever nature and wheresoever situate,
and whether involving liability or not and whether producing income
or not and whether involving the repair and maintenance of any such
property or not; and/or upon any loan to any company body or
person and whether unsecured or secured and with or without
interest and including upon the security of a bond of hypothecation,
pledge or cession of such (or other) property, movable or immovable,
as aforesaid; and/or in the provisions of funds in and for the
promotion and/or the formation of any company, body or institution
for the purpose of starting, developing, operating or providing any
kind of manufacture or business or service or development project
which the Trustees in their absolute discretion consider may be
beneficial pursuant to the objects of the trust and to sell, let, pass
transfer of or bond or hypothecate over and pledge, cede or assign or
otherwise dispose of any such stocks, funds, shares, securities of
property movable or immovable as aforesaid; and in every such case
as the Trustees in their absolute discretion may think fit, and with
intention that the Trust shall have the same full and unrestricted
powers of acquiring and investing in property and of disposing of the
same as if it were a person of full age and under no legal or natural
incapacity whatsoever.
8.3. hold, acquire, dispose of and exchange (so far as it may by law be
permitted) the currency of any country of the world as part of the
funds of the trust.
6
8.4. accumulate any income not immediately required for the purposes of
the trust and to invest the same and to apply the same from time to
time as if the same were the income of the trust arising in the year in
which such application is made or as if the same were part of the
capital of the trust as the Trustees may from time to time decide.
8.5. borrow money on the security of the Trust's funds or any part or parts
thereof or of any of the property movable or immovable forming part of
the property of the Trust and for such purposes to pass any Deeds of
Hypothecation or bonds over the same or to make any pledges thereof
or to cede the same by way of security in order to secure any such
loan as aforesaid; and in each case upon such interest and upon such
terms and conditions as the Trustees may in their discretion agree;
and to pay or apply the money so raised in any manner in which
monies form part of the capital of the trust's monies may be paid or
applied;
8.8. organise, advertise and pay for the expenses of any appeal for
contributions to the trust's funds; but always subject to such
procedures being followed and authorities being obtained as may be
prescribed by law.
8.10. appoint to the office of secretary of the Trust for any period and in any
manner and upon such terms as the Trustees shall decide either one
of the Trustees or any other person whomsoever and likewise to
dismiss any such trustee or other person from the office of the
secretary of the trust.
8.12. open and maintain such type of account or accounts at such bank or
banks or financial institutions as the Trustee shall from time to time
decide and to pay monies forming part of the Trust's funds to the
credit of any such account or accounts or place the same upon
deposit therein and to draw upon such monies or accounts and to
7
8.14. conduct or carry on any trade or business either on its own account
or in conjunction with or on behalf of or as agent of any other person,
body, association or company but only for the objects set out herein.
9.1. The Trustees undertake and agree that they will and they shall carry
out the objects of the Trust in such manner and to such extent as
they shall in their absolute discretion from time to time desire, but
subject always to the provisions of this Deed.
9.2. All the powers of the Trust shall be exercised on behalf of and in the
name of the Trust by the trustees, in such manner and to such extent
as the Trustees shall in their absolute discretion decide; but subject
to the provisions of this Deed.
10.2. Each of the said Trustees hereby declares that they accept office as a
Trustee upon all the terms and conditions of this Deed.
10.3. There shall at all times be no fewer than two and no more than seven
Trustees acting at any time under this Deed.
10.6. The Chairperson of the Board of Trustees shall remain in office for a
period of thirty six (36) months and thereafter be replaced by another
Founding Trustee chosen by a majority of the Founding Trustees for a
similar term, unless the same Trustees resolve, by majority, to extend
her term, subject to Clause 10.8 hereunder.
10.8. If a Trustee:
10.9. The Trustees may by Special Resolution at any time remove any
Trustee from Office, provided that a Founding Trustee’s removal shall
9
11.MEETING OF TRUSTEES
11.1. The Trustees shall meet as often as they decide, at any place of their
choice, provided that a meeting must be held at least once per year.
11.2. Subject thereto, and to the subsequent provisions of this Deed, the
Trustees may meet together for the despatch of business, adjourn and
otherwise regulate their meeting as they may think fit.
11.3. Any Trustee or the Chairperson may at any time convene a meeting of
the Trustees.
11.5. Every notice of meeting shall state the place, day and time of the
meeting, and the nature of the business to be transacted thereat.
11.6. An ordinary or a special resolution signed by all the Trustees for the
time being shall be as valid and effectual as if passed at a meeting of
the trustees duly convened and held.
11.7. The Trustees shall cause proper minutes to be kept and entered in a
book provided for the purpose of all their resolution and proceedings;
and any copy or extract or any such minutes signed by the chairman
of such meeting or by the chairman of the next succeeding meeting
and also by the secretary or by one other Trustee shall be sufficient
evidence of the matters stated in such minute for the purpose of all
dealings or transactions or agreement between this Trust and any
third party.
11.8. Trustees may be paid such retainer or sitting allowances as the Board
may decide, provided that such payments shall not be unduly
burdensome on the Trust.
12.QUORUM’S
13.1. Each Trustee shall have one vote only and voting shall be by a show
of hands unless a poll is demanded by not less than two Trustees.
13.5. The Trust shall reimburse a Trustee for any out of pocket expenses
which were reasonably incurred with the consent and approval of the
Trustees in connection with the affairs of the trust.
14.CHAIRPERSON
14.1. In the event of the Founder ceasing to chair the Trust for any of the
reasons given in Clause 10.8 hereinbefore, the Trustees may appoint
any one of the Trustees as Chairperson of the Trust; and may
determine the period for which he/she is to hold office as Chairperson
and may remove him/her from such office without removing him/her
from his/her office as Trustee. A Chairperson shall cease to hold office
as such upon his/her ceasing for any reason to be a Trustee.
14.3. The Chairperson of the Trust shall have an additional or casting vote.
15.EXECUTIVE DIRECTOR
15.2. Subject to any directions which the Trustees may from time to time
resolve, the Executive Director shall be responsible for the day to day
management of the affairs of the trust and its property and monies.
15.3. The Executive Director shall make a report to the Trustees either at a
meeting or in writing to all the Trustees dealing with all matters
relating to the administration and management of the affairs of the
trust and its property and monies since the previous meeting or
during the preceding three months (whichever period shall be the
shorter) and if such report shall be made to a meeting then a copy
thereof shall be circulated to such trustees as were not at the meeting.
15.4. The Trustees shall determine and authorise the payment to such
Executive Director of proper and reasonable remuneration and the
reimbursement of reasonable expenses for the services rendered
and/or time spent by him/her in such office.
15.6. Such Executive Director maybe a Founding Trustee, but need not be.
16.2. A Trustee may be removed as provided for under Clause 10.8 herein.
17.FINANCE
and accounts pertaining thereto and upon such terms as they may
decide; provided that no withdrawal of funds from any account may
be authorised, nor any debit be authorised or any cheque be issued
for any amount unless the authority for such withdrawal or debit or
the cheque concerned were authorised or signed by any two of such
authorised signatories provided that one of such two authorised
signatories shall be a Trustee; and the Trustees may from time to time
and in writing change the persons to whom such delegations of
authorised signatories may have made.
17.2. The Trustees shall cause full accounts to be kept of the Trust's funds
and all income arising therefrom and all dealings therewith and of all
payments made thereof; and at least once in each year the Trustees
shall cause to be prepared a statement of account and balance sheet
for the preceding year.
17.3. The Trustees may appoint an auditor and may pay such fees as may
be decided by the Trustees for the auditing of the accounts and
balance sheet each year; and shall cause the said statement of
account and balance sheet to be audited each year by the said
auditor.
17.4. The Trustees may cause a copy of the said statement of accounts and
balance sheet together with any report the auditor may have made
thereon to be supplied to any Founder (as hereinbefore defined) who
requests the same in writing and shall also supply a copy to such
other person or authorities as are entitled to demand the same under
any law for the time being in force.
17.5. The Trustees may out of the income or capital of the trust's funds
defray and reimburse all the expenses of administering and managing
the affairs of the trust and its monies and property as they may in
their discretion from time to time decide.
18.1. The Trustees may at any time and from time to time by resolution
authorise (and amend, add to or revoke such authorization) that the
whole or any part or parts of the Trust's funds should be held in the
names of any two or more persons (including two or more of
themselves) or in the name of the Trust or in the name of any
Company or of any individuals as nominee or nominees on behalf of
the Trustees of the Trust or of the Trust.
18.2. The Trustees may employ and dismiss and may authorise the
Executive Director to do the same, one or more administrators,
secretaries, officers, clerks and/or other employees or agents of the
Trust either for the general management of the affairs of the business
of the Trust or to carry out any specific duty or duties of whatsoever
13
18.3. The Trustees may from time to time by special resolution make,
amend and revoke regulations providing for the appointment of a sub-
committee or committees consisting of such person or persons as
shall therein be named or specified and who need not be Trustees of
the trust and any such resolutions may delegate to such sub-
committee or committees such of the powers and duties of the
Trustees and upon such terms and conditions in all respects as the
Trustees shall in their absolute discretion specify.
19.INDEMNITIES
19.1. The Trustees shall not be responsible for any loss or damage suffered
to or by the Trust by reason of or resulting from any delegation of
authority or powers made in good faith by the Trustees; nor shall any
Trustee or Trustees be responsible for any such loss or damage
caused by or resulting from any delegation of authority under
authority of any resolution of the Trustees; nor shall the Trustees or
any Trustee be responsible for any loss or damage suffered by the
Trust by reason of the employment of any such servant or agent as
aforesaid.
19.2. The Trustees shall not incur any liability for doing or failing to do any
act or thing which, by reason of any provision of any present or future
law or of any regulation made pursuant thereto, or of any decree,
order or judgment of any Court, or by reason of any request,
announcement or similar action which may be taken or made by any
person or body acting with or purporting to exercise the authority of
any Government (and whether legally or otherwise), by reason of
which any of the Trustees shall be or appear to be directed or
requested to do or perform or to forebear from doing or performing
such act or thing.
19.4. The Trustees shall not be responsible for any misconduct, mistake,
oversight, error of judgement, forgetfulness or want of prudence on
the part of the Trustees or any of them or any attorney, banker, agent
or other person acting hereunder as agent or adviser of the Trustees.
19.5. The trustees shall not be under any obligation to appear in person or
to defend any action or suit in respect of any of the provisions hereof
in respect of the property of the Trust or any part thereof and which
in their opinion would or might involve them or any of them in
14
19.6. The Trustees and each of them shall at all times be kept indemnified,
safe and harmless from any claims demands or liabilities whatsoever
arising from or out of anything done in good faith by them in or about
the performance of their duties in respect of the trusts and the powers
herein declared.
20.BY-LAWS
The Trustees may from time to time by special resolution approve, revoke
and amend rules and by-laws and/or regulations for the management and
efficient administration of the Trust and its monies and property; provided
that if there be any conflict between such resolution or by-laws and the
provisions of this deed then such by-laws or resolutions shall to that extent
be invalid.
21.1. All Donors and participants of the Trust's projects shall be entitled to
attend a meeting of the Trust's Donors at such time, date and place
and upon such reasonable notice as the Trustees shall decide.
21.2. At any such meeting the Trustees shall report to the Donors and
project participants on the affairs of the Trust and the Donors present
shall be entitled to ask questions relating to the Trust and to make
recommendations or comments thereon.
The Trustees shall have power at any time by special resolution to amend or
add to the provisions of this deed provided that no such amendment or
deletion shall affect the general charitable objects hereby agreed and
declared.
23.DISSOLUTION
24.HEADINGS
The headings to the paragraphs in this deed are inserted for convenience
only and are not to be used in the construing or interpreting of this deed.
THUS DONE AND EXECUTED By the said APPEARERS at the place and on the
day first abovementioned in the presence of the subscribing witnesses:
AS WITNESSES:
1. .......................................... ……………………………………………
BRIDGET PRINCESS MUTENDI
(as Founder & Trustee)
2. ...........................................
AS WITNESSES:
1. .......................................... …………………………………………..
FUNGAI MTISI
(as Trustee)
2. ...........................................
AS WITNESSES:
1. .......................................... …………………………………………..
SHEILA NYAKANYANGA
(as Trustee)
2. ...........................................
AS WITNESSES:
1. .......................................... …………………………………………..
PRISCILLA CHINDITO
(as Trustee)
2. ...........................................
AS WITNESSES:
1. .......................................... …………………………………………..
RUTH TENDAI MUTENDI
(as Trustee)
2. ...........................................
Quod Attestor:-
………………………………
NOTARY PUBLIC